04OCT PWS GAC Service.pdf

PERFORMANCE-BASED WORK STATEMENT FOR

GRANULAR ACTIVATED CARBON REPLACEMENT BUILDING 575

INDUSTRIAL WASTE TREATMENT PLANT (IWTP)

01-Oct 2021

Table of Contents, Table of Figures

Table of Contents

1. DESCRIPTION OF SERVICES

1.1. SCHEDULING

1.2. BASIC SERVICES

1.3. EMERGENCY REPLACEMENT SERVICES

1.4. SPECIAL REQUIREMENTS

1.5. POINT OF CONTACT

1.6. COMPLETION DATE

1.7. APPLICABLE REGULATIONS

1.8. MANPOWER REPORTING

2. SERVICES SUMMARY

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4. GENERAL INFORMATION

5. Market Research

6. Acronyms and Abbreviations

Table of Figures TABLE 1 Replacement GAC Technical and Physical Specifications. 4

TABLE 2 PWS SERVICES REQUIREMENT SUMMARY

PERFORMANCE-BASED WORK STATEMENT

FOR

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT

1. DESCRIPTION OF SERVICES.

The Offeror shall provide all management, tools, supplies, equipment, and certified labor necessary to provide a complete GAC media replacement, reactivation service for carbon tanks A, B, C, and D located on the IWTP site at Hill AFB, Utah. The service will be conducted in a manner that will ensure continuous and safe operation by technicians certified to operate pneumatic-bulk slurry trailers. IWTP has six (6) GAC absorber tanks labeled A, B, C, D, E, and F. The tanks are approximately 9.5 feet in diameter with a freeboard height of approximately 8 feet, and contain approximately 16530 lbs. of GAC in each tank. GAC in these tanks is exposed to wastewater containing a variety of organic chemicals and heavy metals from various industrial operations, and may consist of RCRA hazardous waste as defined by the US EPA and the Utah Department of Environmental Quality. Adsorbers are currently scheduled for GAC media replacement in pairs on an annual basis, (see scheduling section 1.1) or when the carbon media’s capacity to adsorb the targeted organics has been reached.

Prior to each absorber-pair change out, IWTP will collect GAC samples from each of the scheduled adsorbers for chemical analysis by the company’s reactivation facility to determine if the spent GAC is acceptable for reactivation.

1.1. SCHEDULING.

FY 2021 Tanks A, C & E – Sep 2021 FY 2022 Tanks B, D & F – Sep 2022 FY 2023 Do analysis, change if needed FY 2024 Tanks A, C & E – Sep 2024 FY 2025 Tanks B, D & F – Sep 2025 FY 2026 Do analysis, change if needed

1.2. BASIC SERVICES.

The Offeror shall remove the spent GAC media from the scheduled adsorbers tanks with pneumatic bulk slurry service trailers with separate compartments (typically 3) for receiving spent GAC media and compartments loaded with fresh GAC to re-load the emptied adsorbers. Spent GAC media shall be transferred directly from the adsorber to the bulk slurry trailer via a transfer-hose as a wet slurry, using pneumatic or water pressure. Caking may have occurred and some effort may be required to loosen the existing carbon bed. The Offeror shall open the emptied adsorber, so the government representative can verify the transfer of spent media has been finished and conduct a visual interior inspection of the adsorber tank walls and under-drain system. Inspection ports will require 2-inch sockets to remove the bolts and a high-reach lift or equivalent shall be provided by the Offeror for access to the man ways if needed. The Offeror shall provide fresh GAC, which shall be transferred directly from the fore and aft compartments of the bulk slurry trailer to the emptied adsorbers, using the same system/method outlined above. When using this technique, the trailer arrives on-site filled with granular carbon (app. 33,000 lbs.)

split between the fore and aft compartments. Once the trailer is at the unloading point, the balance of the trailer volume is filled with water and the trailer is pressurized using the integrated pipework that is connected directly to the process vessel or blow tank. Removing the spent GAC media and replacing it with new GAC complete the replacement service.

The Offeror shall properly dispose of the waste based on the TCLP analytical report of spent materials. All spent carbon waste shall be removed from the site before the Offeror demobilizes. All wastewater produced during the replacement process will be returned to the headwork's of the plant, no contaminated water shall be transported from the plant. The Offeror shall provide all equipment necessary to complete the replacement service.

1.3. EMERGENCY REPLACEMENT SERVICES.

In the event the Government determines that an out-of-cycle service is required, the Offeror shall remove the spent GAC from the affected tanks with a carbon-water slurry truck, and replace it with new GAC within 20 days of initial contact. The Offeror shall follow the removal and replacement of GAC IAW 1.2 of government provided PWS. The government will inspect tanks when emptied and again when refilled. The Offeror shall be licensed and capable of handling all waste-code contingencies. The Offeror shall be licensed to transport hazardous /non-hazardous spent GAC to a certified carbon recycling facility or dispose of GAC deemed unsuitable for recycling in a certified hazardous waste facility. A copy of all licensing, certificates, documents and manifests shall be provided to the government representative within 14 working days and prior to invoice being authorized for payment.

1.4. SPECIAL REQUIREMENTS.

The Offeror shall provide a sufficient quantity of replacement GAC as outlined in Table 1 . The Offeror shall submit a Certification of Analysis (COA) of the GAC properties upon delivery of each shipment prior to transferring product into tanks. The government reserves the right to verify Offeror GAC media properties with a third party analytical lab. Carbon media exchange procedure shall be accomplished using industry-standard, compartmented-bulk slurry service trailers for wastewater treatment plants such that the Government will receive GAC with the optimum sorption characteristics commensurate with this specification. The replacement procedure should not in any way cause media attrition, deterioration of the sorption characteristics, or reduce the volume or weight of GAC required for proper function of the GAC tanks. Offeror shall be licensed and capable of handling all waste-code contingencies. Offeror must be licensed to transport hazardous /non-hazardous spent GAC to a certified carbon recycling facility or dispose of GAC deemed unsuitable for recycling in a certified hazardous waste facility. The government will be notified in either event and all documents and manifests shall be provided to the government.

Table 1 Replacement GAC Technical and Physical Specifications

Specifications Requirement

Iodine Number, minimum 850

Mesh size, granular 8 X 30

Apparent Density, minimum, (lbs./cu ft.) 29

Moisture, maximum (percent by weight) 2

Ash, maximum, (percent by weight) 8

Abrasion Number, Minimum 80

(Using the data above, it is estimated that each tank may contain, approximately 16,530 pounds of GAC; ~33,060 pounds GAC for two tanks.

1.5. POINT OF CONTACT.

All work shall be scheduled through the following points of contact:

Primary: Mr. William Perez - Plant Manager, 801-777-3189 Alt: Mr. Chris Ferguson – Chemical Engineer, 801-430-3209, 801-777-7336

1.6. COMPLETION DATE.

The Offeror shall complete the GAC replacement service IAW Scheduling Section 1.1 of government provided PWS. Procurement and the Offeror must coordinate with the point of contact to establish a suitable date and period for arrival and replacement service. Random shutdown of plant operations to facilitate replacement of GAC is not an option; a weekend day may be required to complete the replacement service.

1.7. APPLICABLE REGULATIONS.

The Offeror shall comply with the most current local, state, and federal regulations that govern this type of operations and all activities associated as such. Regulations shall include, but not be limited to, the following:

29 CFR, Federal Occupational Safety and Health Act 40 CFR, Sections 260-299, Environmental Protection 40 CFR, Sections 100-199, Transportation Air Force FAR SUPS. 52.223.9004, Accident Prevention Utah Admin. Code R315-1 through 101, Hazardous Waste Management Rules

1.8. MANPOWER REPORTING

The Offeror shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract into the System for Award Management (www.sam.gov), consistent with existing service contract reporting requirements under the Federal Acquisition Regulation (FAR) that is currently applicable only to Federal civilian agencies. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the System for Award Management help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force System for Award Management link. However, user manuals for government personnel and contractors are available at http://www.sam.gov.

2. SERVICES SUMMARY.

Table 2 PWS Services Requirement Summary

PWS Description PWS Section Performance requirement

Exchange/replacement of GAC media meeting specifications

1, 1.1, 1.2, 1.3

Perform 100% replacement via pneumatic bulk slurry trailers.

Provide

Certificate of Analysis 1.4 Provided to government upon delivery. Subject to receiving agent approval prior to initiation of media exchange http://www.sam.gov/ http://www.sam.gov/

Disposition of spent GAC media

1.4

Spent GAC media will be recycled and re-activated at approved regeneration facility.

Spent GAC media that cannot be recycled will be disposed of at an EPA licensed hazardous waste disposal facility.

Transportation, regeneration, licensing

1.4

The Offeror must comply with local, federal, and state regulations and present EPA ID numbers for regeneration and/or hazardous waste facilities utilized.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Utility air, electricity, steam and water are available at the IWTP. The Offeror shall coordinate utility support requirements with the Contracting Officer and Point of Contact at least five calendar days in advance of start work date. Failure to coordinate utility support requirements in the period specified does not invalidate the terms of this contract nor obligate the Government to furnish the utilities.

3.2. The government does not have emergency medical treatment for Offeror personnel. Offeror personnel shall utilize the facilities in the local area.

4. GENERAL INFORMATION.

4.1. SECURITY REQUIREMENTS.

4.1.1. The contract administrator shall complete a "Request for Identification Credential (AFMC Form 496) for each employee of the Offeror requiring access to Hill AFB. The requests shall be submitted to Pass and Registration (South or Roy Gate Visitors Center).

4.1.2. The contract administrator shall complete an “Unescorted Entry Authorization Certificate” (AF Form 2586) for each employee requiring entry into controlled areas. The request shall be submitted to Pass and Registration (Gates Visitor Center).

4.2. QUALITY CONTROL.

4.2.1. The COR is the authorized individual who will perform assessments of the Offeror’s performance.

4.2.2. The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their assessment checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer.

4.2.4. The services to be performed by the Offeror during the period of this contract are subject to review at all times and places by the Contracting Officer and or authorized Government representative(s).

4.3. PHYSICAL SECURITY.

The Offeror shall be responsible for safeguarding all government property provided for Offeror use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4. HOURS OF OPERATION.

4.4.1. Normal Hours of Operation. The Offeror shall perform the services required under this contract during the following hours: Monday through Friday from 0600 to 1600. The Offeror may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

4.4.2. Recognized Holidays. The Offeror is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5. CONSERVATION OF UTILITIES.

The Offeror shall instruct employees in utilities conservation practices. The Offeror shall be responsible for operating under conditions, which prevent the waste of utilities, which include the following:

4.5.1. Lights shall be used only in areas where and when work is actually being performed.

4.5.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Offeror or by Offeror employees unless authorized.

4.5.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.5.4. Government telephones shall be used only for official government business.

4.6. RECORDS.

The Offeror shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Offeror shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.7. ENVIRONMENTAL CONTROLS.

4.7.1. The Offeror shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. All possible hazardous wastes generated by this work shall be reported to the Contracting Officer immediately upon generation. Samples of spent GAC from tanks A, B, C, D, E, and F shall be collected and analyzed. The analysis report will be forwarded to the Offeror as appropriate. In the event of environmental laws/regulations change during the term of this contract, the Offeror shall comply with such laws as they come into effect. If there is an increase or decrease in cost because of the change, the Offeror shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.7.2. Notification of Environmental Spills. If the Offeror spills or releases any substance contained in 40 CFR 302 into the environment, the Offeror or its agent shall immediately report the incident to Hill AFB Fire Dept at 777-1911. The liability for the spill or release of such substances rests solely with the Offeror and its agent. The Offeror shall also notify plant manager, at 777-3189, for further instruction.

4.7.3. Material Storage and Use. The Offeror shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8. GOVERNMENT OBSERVATIONS.

Government personnel, other than contracting officers (COs) and COR, may from time-to-time, with CO coordination, observe Offeror operations. However, these personnel may not interfere with Offeror’s performance or make any changes to the contract.

4.9. SAFETY REQUIREMENTS.

In performing work under this contract, the Offeror shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

4.9.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the Offeror. The Offeror shall store, handle, and transport government property to assure positive protection to preclude damage or loss in accordance with the Offerors d e v e l o p ed p r o c e d u r e s . The Offeror shall be s o le ly responsible to immediately restore government services lost due to any accident.

4.9.4. Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract, as applicable.

4.9.5. Record and report promptly (within one hour) to the CO or COR, all available facts relating to each instance of damage to government property or injury to either Offeror or government personnel.

4.9.6. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.9.7. If the government elects to conduct an investigation of the accident/mishap, the Offeror shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.9.8. Include a clause in each applicable subcontract requiring the sub-contractor cooperation and assistance in accident reporting and investigation.

4.9.9. The Offeror shall ensure all personnel, including sub-contractor personnel, are fully trained and qualified, as required by applicable regulations and standard professional practice, at the appropriate level of expertise required for the work, and all equipment employed in the work is in proper working condition prior to start of any work. The Offeror’s equipment and personnel are subject to safety inspections by the Contracting Officer or plant manager while on federal property, and work may be stopped without cost to the government or its agents to correct any safety deficiency. The Offeror shall immediately telephone 911 when property or personnel are in imminent danger because of any accident occurring due to the performance of this work.

4.9.10. The Offeror shall obtain a Confined Space Entry Permit before entering any confined space.

4.9.11. Confined spaces are defined and entry permits issued by the Base Ground Safety Office; 777-3333 T h e Offeror shall provide all equipment, labor and materials to comply with the Confined Space Entry Permit program at no additional cost to the government.

4.9.12. The Offeror is solely responsible for all releases and spills of the hazardous materials or wastes that occur during the performance of this work because of the Offerors and/or sub-contractor actions. The Offeror shall immediately notify the CO, by telephone or in person, of any such release or spill, regardless of quantity. A written follow-up report shall be submitted to the CO within 24 hours of the incident. The report shall be in narrative form and shall include as a minimum:

• Description of the material or waste released, including identity, quantity, and manifest number.

• Whether the amount released is EPA/state-reportable, and, if so, whether it was reported.

• Exact time, date, and location of the release.

• Containment procedures used to contain the release.

• Summary of all communications the Offeror has had with persons other than the CO.

• Description of cleanup procedures used or intended to be used to remediate the release, including disposal of release residue. The CO shall approve the disposal site.

4.10. TRAINING.

Current certification showing required training and qualification is required.

4.11. PHASE OUT.

4.11.1 If there is a change in Offeror or if the operation reverts to in-house, the incumbent Offeror will provide familiarization, to the government or the follow-on Offeror, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the replacement GAC.

4.11.2 The government reserves the right to conduct site visits in all Offeror operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow- on contract is awarded to other than the incumbent, the incumbent Offeror will cooperate to the extent required to permit an orderly change over to the successful Offeror. With regard to the successor Offeror’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.12. PUBLICATIONS.

Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.12.1. They pertain to the procedures for materials expediting herein and where the Offeror is authorized by the performance-based work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.12.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.12.3. The Offeror is required to acquire and work on the latest version of the publication.

6. Market Research

6.1 The government’s intent is to hire an Offeror who is qualified, licensed and certified to transport, recover, install and dispose of new and spent GAC. Three (3) Offeror’s that the government has used in the past to support this requirement are; Evoqua, Calgon, and United Rental Fluid Solutions, Evoqua being the last Offeror having a task order to remove and replace GAC via SAIC award method.

7. Acronyms and Abbreviations

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CFR Code Federal Regulation

CO Contracting Officer

COR Contracts Officer Representative

EPA Environmental Protection Agency

FAR SUP Federal Acquisition Regulation Supplement

GAC Granular Activated Carbon

IAW In Accordance With

IWTP Industrial Wastewater Treatment Plant

PWS Performance-Based Work Statement

RCRA Resource Conservation and Recovery Act

SAM System for Award Management

SAIC Science Applications International Corporation

TCLP Toxicity Characteristic Leaching Procedure

US United States

USAF United States Air Force