041216-47R-JM.pdf

Board of County Commissioners County Administrator

Mary Lou Berger, Mayor Verdenia C. Baker Hal R. Valeche, Vice Mayor Paulette Burdick Shelley Vana Steven L. Abrams Melissa McKinlay Priscilla A. Taylor Purchasing Department www.pbcgov.org/purchasing

BOARD OF COUNTY COMMISSIONERS

NOTICE OF SOLICITATION

RFQ #041216-47R/JM

CUSTOM BUILT SWAMP BUGGY, PURCHASE AND DELIVERY OF (REQUOTE)

RFQ SUBMISSION DATE: JUNE 3, 2016 AT 4:00 P.M.

**** FAXED OR E-MAILED RESPONSES ACCEPTABLE ****

It is the responsibility of the vendor to ensure that all pages are included. Therefore, all vendors are advised to closely examine this package. Any questions regarding the completeness of this package should be immediately directed to the Palm Beach County Purchasing Department.

Quotations are requested for furnishing the goods/services as described herein and in accordance with applicable terms, conditions and specifications as set forth herein without any modification, change or alterations to any terms, conditions or provisions of this solicitation, unless specifically approved in writing by the County.

By submitting an offer which is accepted by the County, a binding contract is formed in accordance with the terms, conditions and specifications as set forth in this Request for Quotation (RFQ)

C A U T I O N

In order to do business with Palm Beach County, vendors are required to create a Vendor Registration Account OR activate an existing Vendor Registration Account through the Purchasing Department’s Vendor Self Service (VSS) system which can be accessed at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. As they are issued, all amendments to solicitations will be posted under the applicable solicitation on our VSS system.

It is the vendor’s sole responsibility to routinely check our VSS system for any amendments that may have been issued prior to the deadline for receipt of quotes.

Palm Beach County shall not be responsible for the completeness of any solicitation that was not downloaded from our VSS system or obtained directly from the Purchasing Department.

In accordance with the provisions of ADA, this document may be requested in an alternate format.

BOARD OF COUNTY COMMISSIONERS, PALM BEACH COUNTY PURCHASING DEPARTMENT

50 S. MILITARY TRAIL, SUITE 110, WEST PALM BEACH, FL 33415-3199

http://www.pbcgov.org/purchasing https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

BOARD OF COUNTY COMMISSIONERS

Palm Beach County

REQUEST FOR QUOTATION

RFQ #041216-47R/JM TITLE: CUSTOM BUILT SWAMP BUGGY, PURCHASE AND DELIVERY OF (REQUOTE)

BUYER: Jan Maney PHONE (561) 616-6831

FAX (561) 242-6731 E-MAIL: jmaney@pbcgov.com

**** FAXED OR E-MAILED RESPONSES ACCEPTABLE ****

To ensure that your offer is considered, it must be received in Palm Beach County Purchasing no later than 4:00 P.M., PALM BEACH COUNTY LOCAL TIME, by the submission date. Offers received after this time will not be considered.

This Request for Quotation, General Conditions, Instructions to Vendors, Special Conditions, Specifications, Attachments, Amendments (if issued), and/or any other referenced document form a part of this RFQ solicitation and response thereto, and by reference are made a part thereof. The selected awardee shall be bound by all terms, conditions and requirements in these documents.

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR VENDORS

GENERAL CONDITIONS

The following Terms and Conditions are applicable to this purchase order/contract entered into by and between Palm Beach County (referred to as County) and Vendor.

1. CONDITIONED OFFERS

Vendors are cautioned that any condition, qualification, provision, or comment in their quote, or in other correspondence transmitted with their quote, which in any way modifies, takes exception to, or is inconsistent with the specifications, requirements, or any of the terms, conditions, or provisions of this solicitation, is sufficient cause for the rejection of their quote and shall be considered as non-responsive.

2. MODIFICATIONS

No modifications of this order/contract, including but not limited to these terms and conditions, shall be binding upon County unless approved by an authorized representative of County’s Purchasing Office.

3. ASSIGNMENTS

Assignments are prohibited unless prior written consent is given by the County and the Vendor.

4. EXCUSABLE DELAYS

The County may grant additional time for any delay if the delay will not adversely impact the best interest of the County and is due to causes beyond the control of the Vendor. Such grant must be in writing and made part of the order/contract.

5. DEFAULT

The County may, by written notice of default to the successful vendor, terminate the order/contract in whole or in part if the successful vendor fails to satisfactorily perform any provisions of this solicitation or resultant order/contract, or fails to make progress so as to endanger performance under the terms and conditions of this solicitation or resultant order/contract, or provides repeated non-performance, or does not remedy such failure within a period of ten (10) days (or such period as the Director of Purchasing may authorize in writing) after receipt of notice from the Director of Purchasing specifying such failure. In the event the County terminates this order/contract in whole or in part because of default of the successful vendor, the County may procure goods and/or services similar to those terminated, and the successful vendor shall be liable for any excess costs incurred due to this action.

If it is determined that the successful vendor was not in default or that the default was excusable (e.g., failure due to causes beyond the control of, or without the fault or negligence of, the successful vendor), the rights and obligations of the parties shall be those provided in “Termination For Convenience”.

6. TERMINATION FOR CONVENIENCE

The County may, whenever the interests of the County so require, terminate the order/contract, in whole or in part, for the convenience of the County upon five (5) days written notice to Vendor. Unless directed otherwise in the notice of termination, the Vendor shall incur no further obligations in connection with the order/contract.

7. REMEDIES

No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder now or hereafter existing at law, or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof.

8. NO THIRD PARTY BENEFICIARY

No provision of this Contract is intended to, or shall be construed to, create any third party beneficiary or to provide any rights to any person or entity not a party to this Contract, including but not limited to any citizen or employees of the County and/or successful vendor.

9. FOB

The F.O.B. point shall be destination. If the County agrees, freight charges may be prepaid by the Vendor and listed on the invoice;

however, Vendor retains title and assumes all responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages.

10. PAYMENT TERMS

In order for Palm Beach County to make payment, the Vendor’s Legal Name; Vendor’s Address; and Vendor’s TIN/FEIN Number on the successful vendor’s quote must be exactly the same as it appears on the invoice and in Palm Beach County’s VSS system which can be accessed at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

Payment shall be made by the County after goods / services have been received, accepted and properly invoiced as indicated in the contract and / or order. Invoices must bear the purchase order number. The Florida Prompt Payment Act is applicable to this solicitation. Interest penalties will only be paid in accordance with the Florida Prompt Payment Act, Florida Statute 218.70.

Note: Palm Beach County Vendors can now be paid by Credit Card via the County’s voluntary Payment Manager Program. For vendors who don’t have a merchant account, one is needed to utilize the Program. For vendors with a merchant account, you will need to enroll with the Palm Beach County Clerk & Comptroller’s office. For information, contact the Palm Beach County Clerk & Comptroller at pbcpaymentmgr@mypalmbeachclerk.com or 561-355-3295.

11. INVOICING

Successful vendors shall send ALL ORIGINAL invoices to the following address and may send copies of invoices to the Palm Beach County Department requesting the goods/services. Invoices submitted on carbon paper shall not be accepted.

PALM BEACH COUNTY

FINANCE DEPT.

P.O.BOX 4036

WEST PALM BEACH, FL 33402-4036

12. TAXES

The County is exempt from Federal and State taxes.

13. PURCHASE ORDER

The County will not accept any goods delivered or services performed unless a duly authorized purchase order has been issued for said goods and/or services. The purchase order number must appear on all invoices, packing slips and all correspondence concerning the order.

14. ORDER/CONTRACT

Vendor agrees that by submitting an offer (i.e. Request for Quotation) which is accepted by the County (i.e. Purchase Order, Term Contract Notice) a binding contract is formed in accordance with the County’s terms, conditions and specifications as set forth in the solicitation and this purchase order. Vendor certifies that the offer has been made by an officer or employee having the authority to bind the Vendor. Accordingly, payment will only be made to the company and the address as provided in the Vendor’s offer unless prior written authorization is received from the County.

15. PRICING

(a) Unless specifically requested in the specifications, any response containing modifying or escalation clauses shall be rejected.

(b) The price offered must be in accordance with the unit of measure provided on the response page(s). One (1) space or line requires only one (1) single, fixed unit price. Anything other than a single, fixed unit price shall result in the rejection of your response.

(c) Vendor warrants by virtue of submitting an offer that prices shall remain firm for a period of ninety (90) days from the date of opening to allow for evaluation and award.

(d) Prices shall remain firm for the initial and any subsequent term unless modified by a special condition.

(e) All unit prices offered should be within two (2) decimal points. If vendor’s pricing offered exceeds two (2) decimal points, Purchasing reserves the right to round up or down accordingly.

(f) In the event of mathematical error(s), the unit price shall prevail and the vendor’s total offer shall be corrected accordingly. QUOTES

HAVING ERASURES OR CORRECTIONS MUST BE INITIALED

BY THE VENDOR PRIOR TO SUBMISSION TIME. IF THE

CORRECTION IS NOT PROPERLY INITIALED, OR IF THE

INTENT OR LEGIBILITY OF THE CORRECTION IS NOT

CLEAR, THE RFQ SHALL BE REJECTED.

16. DELIVERIES

Deliveries are to be made Monday through Friday, excluding holidays, unless otherwise stipulated.

17. INSPECTION/ACCEPTANCE

All goods and/or services provided on this Purchase Order are subject to inspection and acceptance upon receipt or completion by an authorized representative of the County.

18. QUANTITIES

Quantities specified in the order/contract cannot be changed without County approval. Goods shipped in excess of quantity designated may be returned at Vendor’s expense.

19. DISCRIMINATION PROHIBITED

Pursuant to Palm Beach County Resolution R-2014-1421, as may be amended, all Vendors doing business with the County shall treat all of its employees equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, gender identity and expression or genetic information. All Vendors shall comply with the following and may use the “Non-Discrimination Policy” form to show compliance. Vendor shall submit to County a copy of its non-discrimination policy, which shall be consistent with the foregoing non-discrimination policy; OR, in the event Vendor does not have a written non-discrimination policy, the Vendor shall sign and submit to County a statement affirming that its non-discrimination policy is in conformance with the County’s non-discrimination policy as set forth in the above-referenced Resolution. The Vendor shall satisfy the requirements set forth herein prior to execution of a contract with County and within a time frame specified by County (normally within two (2) working days of request). Failure to satisfy this requirement shall render your quote non-responsive. It is the responsibility of the Vendor to maintain a non-discrimination policy that conforms to the County’s policy as set forth herein throughout the term of the contract. Failure to meet this requirement shall be considered a default of contract.

20. LEGAL REQUIREMENTS

The Vendor must strictly comply with all Federal, State, County and local laws, ordinances, rules and regulations that in any manner affect the goods and/or services provided herein. The UCC shall prevail as the basis for contractual obligations between the Vendor and the County for any terms and conditions not addressed. The County shall not be liable to the Vendor for any legal fees, court costs, or other legal expenses arising from the interpretation or enforcement of this order/contract, or from any other matter generated by or relating to this order/contract.

21. CRIMINAL HISTORY RECORDS CHECK

ORDINANCE

Pursuant to Palm Beach County Code Section 2-371 through 2-377, the Palm Beach County Criminal History Records Check Ordinance (“Ordinance”), the County shall conduct fingerprint based criminal history record checks on all persons not employed by the County who repair, deliver, or provide goods or services for, to, or on behalf of the County.

A fingerprint based criminal history record check shall be conducted on all employees and subcontractors of vendors, including repair persons and delivery persons, who are unescorted when entering a facility determined to be critical to the public safety and security of the County.

County facilities that require this heightened level of security are identified in Resolution R-2003-1274, as may be amended. The vendor is solely responsible for understanding the financial, schedule, and staffing implications of this Ordinance. Further, the vendor acknowledges that its pricing offered includes any and all direct or indirect costs associated with compliance of this Ordinance, except for the applicable FDLE/FBI fees that shall be paid by the County.

22. PUBLIC ENTITY CRIMES

In accordance with the Florida Public Entity Crime Statute 287.132.133, persons and affiliates who are entering into a contract or performing any work in furtherance with Palm Beach County certifies that it, its affiliates, https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService mailto:pbcpaymentmgr@mypalmbeachclerk.com suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the thirty-six

(36) months immediately preceding the date hereof. This notice is required by Florida Statute 287.133 (3) (a).

23. SBE PROGRAM

Item 1 – Policy It is the policy of the Board of County Commissioners of Palm Beach County, Florida, that SBE(s) have the maximum practical opportunity to participate in the competitive process of supplying goods and services to the County. To that end, the Board of County Commissioners adopted a Small Business Ordinance which is codified in Sections 2-80.21 through 2-80.34 (as amended) of the Palm Beach County Code, which sets forth the County’s requirements for the SBE program, and is incorporated in this solicitation. Compliance with the requirements contained in this section shall result in a vendor being deemed responsive to SBE requirements. The provisions of this Ordinance are applicable to this solicitation, and shall have precedence over the provisions of this solicitation in the event of a conflict.

Item 2 – Contract Award Criteria For purchases made as a result of this solicitation, the County shall make an award to the vendor who is certified as a small business with Palm Beach County and who is within 10% of the lowest responsive, responsible vendor, providing that the small business is also deemed responsive and responsible to the terms and conditions of the solicitation.

Item 3 – SBE Certification Only those firms certified as a small business enterprise by Palm Beach County at the time of quote submission shall be counted toward the established SBE goals. Upon receipt of a complete application, IT

TAKES UP TO NINETY (90) DAYS TO BECOME CERTIFIED AS AN

SBE WITH PALM BEACH COUNTY. It is the responsibility of the vendor to confirm the certification of any proposed SBE; therefore, it is recommended that vendors visit the on-line Vendor Directory at www.pbcgov.org/osba to verify SBE certification.

Item 4 – Decertification As part of the consideration for quote award under the SBE Ordinance, any firm/proposer decertified by Palm Beach County shall be considered non-responsive to the SBE requirements.

24. LOCAL PREFERENCE ORDINANCE

In accordance with the Palm Beach County Local Preference Ordinance, a preference may be given to (1) quoters having a permanent place of business in Palm Beach County or (2) quoters having a permanent place of business in the Glades that are able to provide the goods or services within the Glades.

A. Glades Local Preference: Pursuant to the Palm Beach County

Local Preference Ordinance, a 5% Glades Local Preference is given when a Glades business offers to provide the goods or services that will be procured for use in the Glades. If the lowest responsive, responsible quoter is a non-Glades business, all quotes received from responsive, responsible Glades businesses may be decreased by 5%. The original quote amount is not changed. The 5% decrease given for the Glades Local Preference is calculated only for the purpose of determining ranking and award.

B. Local Preference: Pursuant to the Palm Beach County Local

Preference Ordinance, a 5% Local Preference is given to quoters having a permanent place of business in Palm Beach County. If the lowest responsive, responsible quoter is a non-local business; all quotes received from responsive, responsible local businesses may be decreased by 5%. The original quote amount is not changed.

The 5% decrease given for the Local Preference is calculated only for the purpose of determining ranking and award.

C. To receive a Glades Local Preference or a Local Preference

(collectively referred to as “local preference”), a quoter must have a permanent place of business in existence prior to the County’s issuance of this Request for Quotation. A permanent place of business means that the quoter’s headquarters is located in Palm

Beach County or in the Glades, as applicable; or, the quoter has a permanent office or other site in Palm Beach County or in the Glades, as applicable, where the quoter will produce a substantial portion of the goods or services to be purchased. A valid Business Tax Receipt issued by the Palm Beach County Tax Collector is required, unless the quoter is exempt from the business tax receipt requirement by law, and will be used to verify that the quoter had a permanent place of business prior to the issuance of this Request for Quotation. In addition, the attached “Certification of Business Location” and Business Tax Receipt must accompany the quote at the time of quote submission. The Palm Beach County Business Tax Receipt and this Certification are the sole determinant of local preference eligibility. Errors in the completion of this Certification or failure to submit this completed Certification will cause the quoter to not receive a local preference.

25. INDEMNIFICATION

To the extent authorized by law, Vendor shall indemnify, save and hold harmless the County, its employees and agents against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Vendor, or its employees, agents, subcontractors or assignees pursuant to the terms and conditions of this order/contract.

26. SAFETY DATA SHEETS (SDS)

Any toxic substance provided to the County as a result of this solicitation or resultant order/contract shall be accompanied by its SDS.

27. ENDORSEMENTS

No endorsements by the County of the goods and/or services will be used by the Vendor in any way, manner or form.

28. VENUE AND GOVERNING LAW

Any and all legal actions arising from or necessary to enforce this order/contract will be held in Palm Beach County and shall be interpreted according to the laws of Florida.

29. PUBLIC RECORDS

Any information submitted relating to this order/contract will become a public document pursuant to Section 119.07, Florida Statutes.

30. SALES PROMOTIONS / PRICE REDUCTIONS

Should sales promotions occur during the term of the order/contract that lower the price of the procured item, the successful vendor shall extend to the County the lower price offered by the manufacturer on any such promotional item. Further, any price decreases effectuated during the order/contract period by reason of market change or otherwise, shall be passed on to the County. Additionally, anytime after award, the vendor may offer a reduced price which shall remain in effect for the duration of the order/contract.

31. PERFORMANCE DURING EMERGENCY

By submitting an offer, vendor agrees and promises that, during and after a public emergency, disaster, hurricane, flood, or acts of God, the County shall be given “first priority” for all goods and services under this order/contract. Vendor agrees to provide all goods and services to the County during and after the emergency at the terms, conditions, and prices as provided in this solicitation on a “first priority” basis. Vendor shall furnish a 24-hour phone number to the County in the event of such an emergency. Failure to provide the stated priority during and after an emergency shall constitute breach of contract and make the vendor subject to sanctions from doing further business with the County.

32. PALM BEACH COUNTY OFFICE OF THE

INSPECTOR GENERAL AUDIT REQUIREMENTS

Pursuant to Palm Beach County Code, Section 2-421-2-440, as amended, Palm Beach County’s Office of Inspector General is authorized to review past, present and proposed County contracts, transactions, accounts, and records. The Inspector General’s authority includes, but is not limited to, the power to audit, investigate, monitor, and inspect the activities of entities contracting with the County, or anyone acting on their behalf, in order to ensure compliance with contract requirements and to detect corruption and fraud.

33. BUSINESS INFORMATION

If vendor is a Joint Venture for the goods/services described herein, vendor shall, upon request of Palm Beach County, provide a copy of the Joint Venture Agreement signed by all parties.

SPECIAL CONDITIONS

34. GENERAL / SPECIAL CONDITION PRECEDENCE

In the event of conflict between General Conditions and Special Conditions, the provisions of the Special Conditions shall have precedence.

35. QUALIFICATION OF BIDDERS

This bid shall be awarded only to a responsive and responsible bidder, qualified to provide the goods and/or service specified. The bidder shall, upon request, promptly furnish the County sufficient evidence in order to confirm a satisfactory performance record. Such information may include an adequate financial statement of resources, the ability to comply with required or proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary organization, experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to receive an award under applicable laws and regulations.

The bidder should submit the following information with their bid response; however, if not included, it shall be the responsibility of the bidder to submit all evidence, as solicited, within a time frame specified by the County (normally within two working days of request). Failure of a bidder to provide the required information within the specified time frame is considered sufficient cause for rejection of their bid. Information submitted with a previous bid shall not satisfy this provision.

A. List a minimum of THREE (3) references in which similar goods and/or services have been provided within the past THREE (3) years including scope of work, contact names, addresses, e-mail addresses, telephone numbers and dates of service on the attached reference sheet included herein. A contact person shall be someone who has personal knowledge of the bidder’s performance for the specific requirement listed. Contact person must have been informed that they are being used as a reference and that the County may be calling them. DO NOT list persons who are unable to answer specific questions regarding the requirement.

36. AWARD (ALL-OR-NONE)

Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on an all-or-none, total offer basis.

37. METHOD OF ORDERING (PURCHASE ORDER)

Items and/or services shall be ordered via individual purchase order. Invoices shall reflect the purchase order number.

38. F.O.B. POINT

The F.O.B. point shall be destination, which shall be Fleet Management, 2601 Vista Parkway, West Palm Beach, FL 33411. Bid responses showing other than F.O.B. destination shall be rejected. Bidder retains title and assumes all transportation charges, responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages.

39. DELIVERY

Delivery shall be required within one-hundred twenty (120) days after receipt of purchase order unless a modified delivery date has been requested by the successful vendor and approved in writing by the Purchasing Director or his/her designee. Failure of the successful vendor to perform to the delivery requirement is sufficient cause for default and termination of the contract.

40. AS SPECIFIED

A purchase order will be issued to the successful vendor with the understanding that all items delivered must meet the specifications herein. Palm Beach County will return, at the expense of the successful vendor, items not delivered as specified.

41. EQUIPMENT

a. The scope of these specifications is to ensure the delivery of a complete unit ready for operations. The apparent silence of any specification as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning only that the best commercial practice is to prevail, and that only material and workmanship of the finest quality are to be used. Omission of any essential detail from these specifications does not relieve the supplier from the furnishing of a complete unit.

b. Swamp Buggy shall include FIVE (5) complete sets of manuals (Wiring diagrams/Schematics, Operation, Maintenance Instructions, Repair, Parts-including illustrations), a list of any special tools or equipment, and a parts list of all commercially manufactured components at the time of delivery.

42. TURNKEY

The successful vendor shall provide for a “turnkey” Swamp Buggy. The omission of any essential detail from these specifications does not relieve the supplier from furnishing a complete and functioning Swamp Buggy. This includes, but shall not be limited to, all labor, travel, hardware, software, related materials, installation, on-site training, and support minimally equal to the warranty term. No additional compensation shall be allowed beyond the price provided on the bid response page.

43. WARRANTY

The successful vendor shall fully warrant all equipment furnished hereunder against defect in materials and/or workmanship for a period of ONE (1) YEAR (all components) from date of delivery and acceptance by Palm Beach County. Should any defect in materials or workmanship, excepting ordinary wear and tear, appear during the above stated warranty period, the successful vendor shall repair or replace same at no cost to Palm Beach County, immediately upon written notice from the Director of Purchasing.

SPECIFICATIONS

PURPOSE AND INTENT

The sole purpose and intent of this Request for Quotation (RFQ) is to secure firm, fixed pricing for the purchase and delivery of one (1) Custom Built Swamp Buggy for Palm Beach County Fleet Management.

GENERAL

Swamp Buggy shall meet all specified requirements. In addition to these specifications, the final product shall be a complete and functional vehicle in all respects and require no additional parts or modifications to be safely and efficiently used for travel over and through roads, rocky or uneven terrain, mud and wet marsh/swamp typical of South Florida.

Vehicle shall be easy to operate and without any sway at dry road speeds of up to 20 miles per hour.

Unless otherwise specified, all components are to be new or remanufactured to original specifications. All components shall carry a minimum of a full one-year warranty. All work shall be performed by a welder certified by the American Welding Society.

TECHNICAL SPECIFICATIONS

Custom Swamp Buggy offered shall meet the specifications as well as the salient characteristics specified herein:

Dimensions:

A. Wheel Base: 102”-110”

B. Overall Vehicle Length: 180”-195”

C. Overall Width of deck: 72”-74”

D. Overall Height of deck: 50”- 60”

E. Overall Length of deck: 162”-168”

Frame:

A. Main Components: Main frame is custom built 2” x 4” x 3/16” steel box tubing. Cross members with axle torque arm attached - 1/4” wall thickness. Shall be welded construction.

B. Deck support: Five (5) vertical and one (1) horizontal per side: 2” x 2” x 1/8”

C. Tow-Binding Hooks: Four (4) required - (2) front and (2) rear

D. Bumpers: 4” x 4” x 1/4” square tube with ends angled 45 degrees in front only. Bumper shall be same height as frame. Rear bumper shall be part of rear entry platform.

E. All deck and railing corners rounded to remove sharp edges.

Deck Railings:

A. Upper Railing: One-inch (1” OD) diameter steel tube or box, minimum 1/8” wall shall be welded to support pipes.

B. Lower Railing: Shall be 4” from deck and shall be 1” OD.

C. Chain barriers shall be included at back access opening to swamp buggy, 2/0-3/0 or equal.

Seating:

A. Front Seats: One (1) waterproof driver seat and one (1), two person bench style seat with back rest next to it. Seats shall be for all-weather use, seamless molded seats, with water drainage, and be heavy duty vinyl. Driver seat shall be capable of being adjusted front and back to accommodate different driver heights and shall be 6” higher than other seats. Seats shall be Northern Tool Michigan All-Weather seats

(http://www.northerntool.com/shop/tools/product_458_458) “or equal”.

http://www.northerntool.com/shop/tools/product_458_458

B. Rear Seats: Two (2) bench seats on fabricated aluminum storage containers, approximately 4’ x 2’ x 1.5’;

with one (1) along each side of rear deck; minimum 3” high density foam covered with dark green or grey heavy duty vinyl seat covering. Cushion seats without wood backing shall be attached via snaps.

C. Additional Front Removable Seats: Three (3) additional single front seats each shall be mounted on 1” x 1/8” welded aluminum tubing brackets. Seats shall be 16” high. Seats and pedestals shall be capable of being easily and securely mounted to the front deck and easily removed.

Deck:

A. Entire aluminum plate (1/8” thick) shall be fastened with marine adhesive. Rivets (3/16”) shall be required on stringers to prevent warping. Front hatch shall be 27” wide and 36” long reinforced and shall include gasket. Full-length hinge shall be at rear of hatch.

B. Deck Coating: Entire aluminum deck shall be sanded and/or roughed up for proper adhesion of deck coating. A nonskid plastic material shall be sprayed onto a minimum thickness of 1/4”. Rolled or brushed is not acceptable. Thin spots or lifting plastic shall not be acceptable. Rivets shall not show through the plastic. Material shall be of the “stay cool” variety and capable of withstanding extreme heat and/or soaking in hydrocarbon fuels and shall remain non-slip capable.

Equipment Holders:

A. Two (2) sets of two (2) aluminum tubes of 1 1/2” OD 5 1/2’ in length for holding shovels, fire flaps and council rakes and shall be attached underneath the rear deck of the buggy. Tubes shall be slightly angled to prevent tools from coming out.

B. Two (2) aluminum, removable drip torch mounting brackets shall be mounted to the rear of the buggy deck. They shall be the same or similar to Forestry Suppliers part number 85051.

Front and Rear Steps:

A. Entry point shall be provided from front and rear through hand railing. Rear step shall have at least 20” ground clearance and shall be non-skid using diamond plate or expanded metal covering. Front steps, one on each side of front bumper, shall be non-skid diamond plate or expanded metal covering.

Tanks:

A. Fuel Tank: Shall be aluminum welded, 20 gallon minimum, with a bottom drain plug and vented fuel fill on top side, custom fitted under deck. Fittings shall be installed top and bottom for sight gauge. Sight gauge with clear tube shall be installed. Fuel tanks shall be baffled to prevent sloshing of fuel. Fuel filler cap shall be through deck or from rear of buggy. Fuel system shall require fuel filter, water separator and plug.

B. Prescribed Fire Fuel Tank: Shall be aluminum welded, 20 gallon minimum vented, fuel filler cap on top.

Bottom drain shall be 1” female NPT drain fitting. Fittings shall be installed top and bottom for sight gauge. Sight gauge with clear tube shall be installed. Fuel tanks shall be baffled to prevent sloshing of fuel. Fuel filler cap shall be through deck or from rear of buggy.

C. Prescribed Fire Ignition Torch: Low pressure shall be 15 -18 PSI maximum, rotary-vane pump and spray gun dispensing wand with 36” lance to handle 3625 PSI connected using stainless steel braided tubing fuel line materials and appropriate hardware.

D. Baffled Water Tank: Shall be welded aluminum with 4” fill on top and 1” female NPT drain fittings in bottom of tank, and shall be vented. A 5gpm, 12V DC wash down water pump shall be a Shurflo Pro Blaster Washdown Pump “or equal” and shall be installed and plumbed on outside of left rear box seat for water delivery. Hose hanger shall be installed on outside of railing behind pump. Tank size shall be a minimum of thirty (30) gallons.

Engine Shields:

A. Shall include left and right side mud shields and shall be 1/8” thick aluminum mesh designed to protect engine components.

Electrical and Console:

A. Wiring and instrument panel: Instrument panel shall be easily removable, for readily accessible service, and have 6”- 8” excess wire to allow access behind panel. Panel shall have switches for engine, lighting and water pump. Fuses shall be automotive bayonet plug in ATC size for readily accessible service.

B. Park lockout/safety switch with “T” by-pass request to prevent ignition in the drive position, but allowing ignition in drive during emergency situations.

C. Console shall have the following marine quality gauges: Oil pressure, voltmeter, engine water temperature, transmission temperature, and hour meter. Gauges shall be illuminated and displayed in a clear fashion and tilted towards driver.

D. Batteries and Isolator: Two (2) 12 Volt batteries shall be required; minimum 800 cranking AMPS. 3-Way battery switch with 1-All-2 positions shall have correct AMP rating. All battery cables and wiring shall be marine grade tinned wire, automotive not acceptable. Wire shall be bundled, in spiral wrap or conduit, without sagging – black TY – wraps shall be acceptable.

E. Switches and Light-Toggle-Levers: Switches shall be weather sealed or with toggle boots (covers).

Switches shall be required for console lights, front headlights, sidelights, back-up lights and red tail lights.

Marine quality LED head and two (2) front sidelights shall be required. Ignition Switch: Marine grade with key–auxiliary off-on-start positions shall be required. All lighting shall be marine quality LED style.

F. Two (2) weather-proof cigarette-type power sockets shall be mounted under console. Appropriately fused for operation of two (2) 1-million-candle spotlights simultaneously.

G. Scotch lock type connectors shall not be acceptable.

Winch:

A. 10,000 lb. minimum capacity with 3 stage planetary gear train with a series-wound motor. Shall be a Warn Zeon 10 Platinum “or equal” with 80’ 3/8” cable, mounted to front bumper a minimum of 30” above ground. Winch shall be covered with expanded metal (first step getting off of the front of the buggy).

Wheels and Tires:

A. Tires: Four (4) new 21.5” x 16.1”, 10-ply tubeless, 16” rims with weld beads, installed (Firestone Super All Traction, or approved equal).

B. Wheels: Tractor rims shall be welded to solid steel plates with centers to match axle hubs. Offset on rims shall be determined when axles are mounted; valve stems shall be protected from damage by short pipe and cap or other approved type.

Engine:

A. New, V6 gas, minimum 4.3 L, crate motor

B. Minimum 100 amp alternator

C. Non-computer electronic engine

D. High torque starter

E. Steel twin exhaust headers, ceramic coated to prevent corrosion. Shall be reversed to bring pipes under deck.

F. Two (2) stock stainless steel quiet mufflers with tail pipes extending towards the back of the buggy and turned out approximately 6” - 8” before the end of the deck to prevent interference with the drip torch.

Loud mufflers are not acceptable.

G. Serpentine drive belts

H. Stainless steel braided tubing for fuel lines (tank to engine).

I. Radiator: Shall be a heavy-duty aluminum radiator with a separate transmission cooler. Coolant recovery and full shroud around fan shall be required. Fan shall be 6 or 7 blade, rigid, not flexible; non-thermo fan clutch shall be acceptable.

J. Power Steering: Power steering cooler shall not be mounted on radiator.

K. Enclosed air filter housing with air intake facing rear of buggy.

Transmission:

A. Automatic with short tail shaft

B. Shift kit shall be installed and shall have gear position indicator.

C. Minimum 3 speed, no overdrive.

D. Vent shall extend to deck.

E. Transmission Cooler: Heavy duty transmission cooler shall have 12 Volt fan and thermostat.

Temperature gauge sensor shall be mounted on inlet to cooler. Shall not be mounted on radiator. Shall have transmission rated hose only. Oil routed to radiator then through transmission cooler then back to transmission.

Front and Rear Axles:

A. Rear axle shall be 1-Ton Dana 70, or approved equal, and front axle a Dana 60, or approved equal.

B. Front housings shall be cut and welded to accommodate a short side axle shaft.

C. Housing shall be centered in frame to avoid drive shaft angles.

D. Front and rear axle housings shall have U-hooks welded to center housing for tie down.

E. Front and rear axles shall be “open”. No welded spiders or lockers shall be included.

F. Torque arms shall be mounted to frame cross members.

G. Axles shall be “run-in” for a minimum of eight (8) hours with no gear oil leakage visible.

Drive Train:

A. Transfer Case: Shall be SCS 2.5:1 gear ratio with 14 -10 series U-joints. Case shall be vented to container under deck. Oil reservoir shall be approximately 12 oz. capacity.

B. Brakes: Shall be mounted to transfer case at input of transfer case. Caliper and master cylinder shall be required with foot pedal.

C. Drive Shafts: Equivalent with running gear shall be aligned without sharp angles in the U-joints. U-joints shall be Dana 1410, Spicer 5 -160X, “or equal” heavy duty.

Suspension:

A. Springs: Shall be new, 1-Ton GVWR; same springs front and rear with overload springs on rear.

B. Sway Bars: Shall be required front and rear and shall have minimum 1” diameter polyurethane bushings.

C. Shocks: Shall be four (4) per axle (2 per side).

D. Suspension shall be adequate for fully loaded swamp buggy (passengers, water, and fuel).

Steering:

A. Steering motor: Shall be an orbital steering motor.

B. Hydraulic Cylinder: Shall be a 2” double acting, heavy duty constructed cylinder. Pump shall match cylinder size for full range smooth operation.

C. Steering column: Shall be column lock with key, tilt required. Up-down adjustment desired, directional arm and electrical components shall be removed, with gear indicator. Gear shifter shall be functional with push-pull cables and detents to match transmission.

Safety:

A. Shall have a readily accessible, fire extinguisher, mounted to rear box, next to drip torch control.

B. Shall have hand post/grab railing on outboard side of all seats.

Bimini Top:

A. Shall be a four (4) bow Bimini top.

B. 7/8” diameter aluminum or stainless steel frame, 8’ in length, 72” - 76” width.

C. Sunbrella shall be of acrylic fabric 9.25 -10 oz. per square yard.

D. Bimini top shall be installed to cover driver and rear bench seats.

Metal Prep and Paint:

A. All steel shall be scaled, sand blasted and cleaned. Primed with high quality iron rust inhibitor.

B. Paint finish shall be a minimum of three (3) coats of automotive acrylic enamel green paint. Chemically hardened paint required. Frame and undercarriage shall be powder coated black.

DELIVERY

Swamp Buggy shall be delivered as specified within 120 days from time of award. Successful vendor shall notify Fleet Management personnel not less than twenty-four (24) hours prior to delivery.

Delivery days are Tuesday through Thursday between 7:00 AM and 3:00 PM. Deliveries shall be unloaded and ready for inspection prior to 3:00 PM. Deliveries not complying with these requirements may be rejected and will have to be re-delivered at the vendor’s expense.

The successful vendor shall be responsible for delivering equipment that is properly inspected, serviced and ready to be put into operation.

DELIVERY CONTACTS:

Harold Clements 561-233-4565 Fax: 561-233-4584 Email: hclement@pbcgov.org

OR

Chris Grunder 561-233-4564 Fax: 561-233-4584 Email: cgrunder@pbcgov.org mailto:hclement@pbcgov.org mailto:cgrunder@pbcgov.org

COUNTY ACCEPTANCE

Delivered item(s) shall not be considered “accepted” until an authorized agent for Palm Beach County has, by inspection or test of such items, determined that they appear to fully comply with specifications. The County may return, at the expense of the successful vendor and for full credit, any item(s) received which fail to meet the County’s specifications or performance standards.

PAYMENT

Payment is based on the price provided on the response page. Payment shall be rendered ONLY upon the County’s satisfaction and acceptance of item(s) delivered. Price shall include, but is not limited to, all supervision, labor, equipment, materials, tools, machinery, transportation and other facilities and services necessary to fully and completely provide the item(s) as specified herein.

RESPONSE PAGE

ITEM

NO.

DESCRIPTION TOTAL OFFER

1.

CUSTOM BUILT SWAMP BUGGY, AS SPECIFIED

HEREIN.

*TURNKEY

All unit prices bid should be within two (2) decimal points. If vendor’s pricing exceeds two (2) decimal points, Purchasing reserves the right to round up or down accordingly.

*TURNKEY: Shall include all labor, travel and material. See Term and Condition #42

Acknowledge Qualification of Bidders information is included, per Term and Condition #35? YES/INITIAL Acknowledge Non-Discrimination Policy Form is included as specified herein? YES/INITIAL

AUTHORIZED SERVICE: Please submit the name, location and availability of the nearest factory authorized representative who will provide service for the duration of the warranty.

Authorized Service Facility: ___________________________________________________________________________________

Address: ___________________________________________________________________________________________________

Contact/Phone #: ___________________________________________________________________________________________

* PLEASE AFFIX SIGNATURE WHERE INDICATED

(FAILURE TO DO SO SHALL RESULT IN THE REJECTION OF YOUR RFQ)

By signature on this document, vendor acknowledges and agrees that its offer includes and accepts all terms, conditions, and specifications of the County’s RFQ solicitation as originally published, without exception, change or alteration of any kind, except as may have been published by the County in official amendments prior to the submission time.

Per General Term and Condition #33, if vendor is a Joint Venture for the goods/services described herein, vendor shall, upon request of Palm Beach County, provide a copy of the Joint Venture Agreement signed by all parties.

FIRM NAME: (Enter the entire legal name of the quoting entity)

DATE:

* SIGNATURE: _____________________________

PRINT NAME:

PRINT TITLE:

ADDRESS: _______________________________________________________________________________________

CITY / STATE: __________________________________________________ ZIP CODE: ______________________

TELEPHONE # ( )

TOLL FREE # ( )

E-MAIL:

FAX #: ( )

APPLICABLE

LICENSE(S)

NUMBER #______________________________________ TYPE: _______________________________________

FEDERAL ID # _____________________________________________________________________________________

NON-DISCRIMINATION POLICY

Pursuant to Palm Beach County Resolution R-2014-1421, as may be amended, it is the policy of the Board of County Commissioners of Palm Beach County that Palm Beach County shall not conduct business with nor appropriate any funds for any organization that practices discrimination on the basis of race, color, national origin, religion, ancestry, sex, age, familial status, marital status, sexual orientation, gender identity and expression, disability, or genetic information.

All quoters doing business with Palm Beach County are required to submit a copy of its non-discrimination policy which shall be consistent with the policy of Palm Beach County stated above, prior to entering into any contract with Palm Beach County. In the event a quoter does not have a written non-discrimination policy, such quoter shall be required to check the applicable statement and sign below affirming that their non-discrimination policy is in conformance with Palm Beach County’s policy.

Check one:

(__) Quoter hereby acknowledges that it does not have a written non-discrimination policy; however Quoter hereby affirms by signing below that its non-discrimination policy is in conformance with the above.

OR

(__) Quoter hereby attaches its non-discrimination policy which is consistent with the policy of Palm Beach County.

NOTE:

Quoter’s failure to comply with the above requirements will render quoter non-responsive.

Quoter shall notify Palm Beach County in the event it no longer maintains a non-discrimination policy that is in conformance with Palm Beach County’s policy set forth above. Failure to maintain said non-discrimination policy shall be considered a default of contract.

QUOTER:

Company Name

Signature

Name (type or print)

Title

Rev. 04.26.2016

CERTIFICATION OF BUSINESS LOCATION

In accordance with the Palm Beach County Local Preference Ordinance, as amended, a preference may be given to: (1) quoters having a permanent place of business in Palm Beach County (“County”) or (2) quoters having a permanent place of business in the Glades that are able to provide the goods and/or services to be utilized within the Glades. To receive a local preference, quoters must have a permanent place of business within the County or the Glades, as applicable, prior to the County’s issuance of the solicitation. A Business Tax Receipt which is issued by the Palm Beach County Tax Collector, authorizes the quoter to provide the goods/services being solicited by the County, and will be used to verify that the quoter had a permanent place of business prior to the issuance of the solicitation. The quoter must submit this Certification of Business Location (“Certification”) along with the required Business Tax Receipt at the time of quote submission. The Business Tax Receipt and this Certification are the sole determinant of local preference eligibility.

Errors in the completion of this Certification or failure to submit this completed Certification will cause the quoter to not receive a local preference.

In instances where the quoter is exempt by law from the requirement of obtaining a Business Tax Receipt, the quoter must: (a) provide a citation to the specific statutory exemption; and (b) provide other documentation which clearly establishes that the quoter had a permanent place of business within the County or the Glades prior to the date of issuance of the solicitation. The County hereby retains the right to contact said quoters for additional information related to this requirement after the quote due date.

I. Quoter is a:

_________ Local Business: A local business has a permanent place of business in Palm Beach County.

(Please indicate):

________ Headquarters located in Palm Beach County ________ Permanent office or other site located in Palm Beach County from which a vendor will produce a substantial portion of the goods or services.

_________ Glades Business: A Glades business has a permanent place of business in the Glades.

(Please indicate):

________ Headquarters located in the Glades ________ Permanent office or other site located in the Glades from which a vendor will produce a substantial portion of the goods or services.

II. The attached copy of quoter’s County Business Tax Receipt verifies quoter’s permanent place of business.

THIS CERTIFICATION is submitted by , as (Name of Individual)

, of

(Title/Position) (Firm Name of Quoter) who hereby certifies that the information stated above is true and correct and that the County Business Tax Receipt is a true and correct copy of the original. Further, it is hereby acknowledged that any misrepresentation by the quoter on this Certification will be considered an unethical business practice and be grounds for sanctions against future County business with the quoter.

(Signature) (Date)

QUALIFICATION OF VENDORS

REFERENCE…