040ADV-25-R-0039.pdf

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER

PR-25-GPO-1317

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

040ADV-25-R-0039

6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WHITE, TROY D

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE GPO 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 0 % FOR:

GPO

732 North Capitol St NW Washington, DC, 20401, US

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION

REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

GPO

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

040ADV-25-R-0039

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

PR-25-GPO-1317

2. Section B - Supplies or Services and Prices/Costs

Item

Number Base Item

Number Supplies/Services Quantity Unit

0001 HVAC Duct Cleaning, 6th Floor of Building A (Entire Floor)

1 LOT

Contract Type: Firm Fixed Price Unit Price Extended Price

Description:

Purchase Requisitions PR-25-GPO-1317

IDC Type: Not Applicable

3. Section C - Description/Specifications/Work Statement

C1. Scope

The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, incidentals required to perform complete cleaning and sanitization of the air handling units (AHUs) and associated ductwork serving the 6th floor of Building A, at the U.S. Government Publishing Office (GPO) facility at 732 North Capitol Street, NW Washington, DC 20401. Please refer to the attached supplemental drawings F-1995 and F-1996 for details.

All work shall be performed in accordance with NADCA ACR Standard, applicable EPA, OSHA, NFPA, and ASHRAE requirements, and this Statement of Work.

The contractor shall clean, at a minimum, the following:

1. HVAC system components from the point where air enters the system to each point where air is discharged from the system.

2. HVAC system components of Air Handling Unit (AHU) 16A and AHU 16B, such as cooling coils, heating coils, and other parts inside AHU.

3. All supply, return, and exhaust air ducts connected to AHU 16A and AHU 16B.

4. Reheat coils serviced by AHU 16A and AHU 16B.

5. After cleaning the ductwork, the contractor shall decontaminate surfaces in the work area by HEPA vacuuming and wet methods.

C2. Background

The Government Publishing Office (GPO) provides publishing and dissemination services for official and authentic government publications to Congress, Federal agencies, Federal depository libraries, and the American public. The HVAC system was constructed in the middle of the 1970s. During the last 50 years, many impurities have accumulated in the HVAC system. These ducts should be cleaned periodically to rule out the possibility that the air supplied to regulate the office temperature and humidity may contain impurities. The most concerning impurity is lead. GPO Engineering looked for records of the HVAC duct cleaning in this location, but no such records appear. The inside of the ductwork may not have been cleaned for more than 50 years.

GPO is undertaking HVAC system cleaning to improve indoor air quality and restore optimal mechanical performance.

Ther floor to be serviced will be vacated and occupants relocated to swing space for the duration of the project. The Contractor must coordinate all activities with the Contracting Officer’s Representative (COR) to ensure minimal disruption to building operations.

C3. Requirements

C3.1 Pre-Work

1. Before scheduling the cleaning, the contractor must visit GPO and assess the site condition. If cutting into the duct is deemed necessary, the contractor should clearly mark the area for the government to inspect any asbestos material in the duct insulation. The cleaning date should not be scheduled until the results are received. If asbestos is present in the area, the government will arrange for its abatement and then coordinate with the contractor to schedule the cleaning. The contract shall be responsible for patching the opened portion using industry-standard methods after cleaning. Painting is not required after patching.

2. Before beginning any work, hazardous materials such as asbestos must be reported to the COR. The government will conduct testing and perform abatement work if necessary. The contractor should notify the COR only of locations where the presence of these materials prevents cleaning the inside of ducts, AHUs, and their accessories. The government will not test or perform abatement work if it is not necessary for the specified work in the contract. Typically, abatement work takes 1- 3 weeks. The contractor must wait for a written 'Notice to Proceed' from the COR before starting any work. The contractor has two weeks to identify suspect materials.

This investigation for suspect materials may occur during the week as long as it does not disturb production.

After the cleaning work has begun, the contractor will be responsible for any required testing and abatement.

Therefore, the contractor should carefully identify any suspicious areas before starting the cleaning work.

C3.2 Air Handling Unit Cleaning

1. Shut down and lockout/tagout AHUs prior to entry.

2. Clean and vacuum all interior components, including:

a. Coils (heating and cooling)

b. Drain pans, traps, and piping.

c. Fans and housings.

d. Dampers, plenums, and access panels.

3. Replace all filters with Government-approved MERV-rated filters. GPO will furnish the replacement filters.

4. Treat drain pans with antimicrobial agents where approved by COR.

C3.3 Ductwork Cleaning

All work shall be performed according to ACR, The NADCA Standard for Assessment, Cleaning & Restoration of HVAC Systems--2021 Edition. Personnel performing duct and AHU cleaning must be either NADCA certified or have 5+ years documented commercial/institutional HVAC cleaning experience. Documentation must be submitted for Government approval before work begins. Additionally, all workers must be trained under OSHA lead compliance.

The work includes the following:

1. The contractor shall cover all machinery, office equipment, furniture, and other components with plastic or drop cloths in the work area.

2. The contractor shall inspect all HVAC ductwork and related components to identify any areas of contamination or damage. Most existing ducting is made of metal without liner; however, the contractor shall investigate the duct lining by checking the actual duct. The contractor will not simply rely on the drawing to calculate costs. The contractor must inspect the actual ducts, accurately estimate the cost, and submit a bid price.

3. The contractor shall clean all HVAC ductwork using a combination of mechanical and manual methods.

The contractor shall establish a negative pressure within the ductwork via HEPA-filtered, high-velocity vacuum collectors. This pressure shall be maintained throughout the cleaning to remove the debris from the ductwork and prevent the escape of debris into occupied spaces. Debris shall loosen from the duct surface as required. High-pressure air shall be utilized to move debris for vacuum collection. System components that cannot be cleaned in this method shall be cleaned by hand and reassembled.

4. The contractor shall remove and dispose of all debris according to local and national laws and regulations. Evidence of disposal shall be provided to the Contracting Officer’s Representative (COR) upon substantial completion. The debris will have a Toxic Characteristic Leaching Procedure (TCLP) test completed before disposal. A copy of this report will be provided to the (COR).

5. Disinfection of all HVAC ductwork to remove any harmful bacteria or mold.

6. Restoration of all HVAC ductwork to its original condition if it is modified or removed for cleaning.

7. The contractor must restore all systems to original functionality, remove all tools and materials from the production floor, and clean up and dispose of all trash and debris before leaving the site. The government is responsible for starting and stopping the AHU as needed.

C3.4 Post-Work

1. Conduct final visual inspection with the COR.

2. Submit before-and-after photographic documentation for each AHU and duct section.

3. Provide airflow and static pressure measurements where applicable.

4. Return HVAC systems to full service.

C3.5 Ceiling Tile Removal and Restoration

1. Remove and reinstall ceiling tiles as necessary to access ductwork and diffusers.

2. Prevent damage to ceiling tiles, grids, lighting, sprinklers, and other ceiling-mounted systems.

3. Replace any damaged tiles with new, matching tiles at no additional cost to the Government.

4. Ensure tiles are reinstalled flush and aligned before final acceptance.

5. Provide daily cleanup of duct and debris to maintain safe, usable swing space and adjacent areas.

C3.6 Flexible Ductwork

1. The Contractor shall clean flexible ductwork in accordance with the NADCA ACR Standard.

2. Aggressive mechanical agitation methods are prohibited on flexible ductwork.

3. The Contractor shall inspect flexible duct sections prior to cleaning. Any tears, kinks, disconnected joints, or deteriorated liners shall be documented and reported to the COR.

4. Flexible ducts that are damaged, mold-contaminated, or otherwise unsuitable for proper cleaning shall be replaced by the Contractor with new flexible duct of equal size, insulation, and fire rating, at no additional cost to the Government.

5. Application of chemical biocides, sealants, or encapsulants inside flexible ductwork is not permitted unless specifically authorized in writing by the COR and registered with the EPA for that purpose.

6. Before-and-after photographic documentation of all flexible duct cleaning and/or replacement shall be included in the final report.

C3.6 Hazardous Materials (Asbestos/Lead)

1. The Government will perform all asbestos-containing material (ACM) and lead-based paint (LBP) testing prior to the start of work.

2. The Contractor shall not disturb any suspect materials without written clearance from the COR confirming that such materials are free of asbestos or lead.

3. If untested or suspect ACM/LBP is encountered, the Contractor shall:

a. Stop work immediately in the affected area.

b. Notify the COR in writing.

c. Secure the area until further instruction is provided.

4. The contractor shall comply with applicable federal requirements, including

a. GPO Directive 670.52A, Working with Lead, Issue Date June 5, 2019. Refer to attachment.

5. The Contractor is not responsible for asbestos or lead abatement under this contract.

C3.7 Health and Safety Plan

Because of the known concentrations of lead and zinc in the debris, the contractor must prepare a site-specific health and safety plan addressing how the workers and the environment will be protected from heavy metal dust and other hazards while performing the work. At a minimum, the plan must address the following elements:

1. Filtering in a dust collector.

2. Procedures for capturing dust aerosolized when the AHU is re-energized.

3. The OSHA “Lead in Construction Standard”, 29 CFR 1926.62.

4. Zinc hazards.

5. Working inside of ductwork.

6. Ladder safety.

7. Hand tool safety.

8. Electrical safety.

9. Compressed air safety.

10. Cleanup after each shift of duct cleaning.

11. First Aid.

12. Emergency Response Plans

13. Waste management and disposal.

C3.4 Fogging / Disinfecting

The contractor shall disinfect the duct system using the process that disperses an all-natural antimicrobial solution, effectively disinfecting and deodorizing the nonporous surfaces of the ductwork while maintaining negative pressure through the duct vacuum. GPO does not require a specific mold disinfectant. The contractor will provide the safety data sheet (SDS) of their chosen product to the GPO Safety Branch before starting the job.

C3.5 Encapsulation

This process is not included in this contract.

C3.6 Materials

The Contractor shall supply all necessary materials for the cleaning of the HVAC ducts, including:

1. Industrial-grade vacuum cleaners.

2. High-pressure air compressors.

3. Brushes, scrapers, and other cleaning tools.

C3.7 Utilities

The Government shall supply the following items in reasonable amounts at no cost to the contractor:

1. Electric power- 120 Volts, 60 Hz, 1 Phase

2. Compressed air- 90 psi or 110 psi, depending on ability nearby.

3. Water- as it is currently available in and near the worksite.

C4. Deliverables

The Contractor shall provide the following to the COR:

1. Work schedule and safety plan (prior to mobilization).

2. Daily status updates during performance.

3. Pre- and post- cleaning inspection reports.

4. Digital photo documentation (before/after).

5. Filter replacement log.

6. Final certification of compliance with NADCA ACR Standard.

C5. Special Conditions

1. Although floor occupants will be relocated to swing space, the Contractor shall coordinate work sequencing, noise-producing activities, and system shutdowns with the Cor to avoid disruption to adjacent occupied areas.

2. All waste material shall be collected and disposed of offsite per federal, state, and local regulations.

3. Contractor personnel must comply with facility security requirements, including background checks and badging.

(End of Section C)

4. Section D - Packaging and Marking

None

(End of Section D)

5. Section E - Inspection and Acceptance Terms

E1: Quality: The Contractor shall use the best commercial industry standards for all services performed.

E2: Inspection: All reports submitted will be reviewed and approved by COR to ensure that all aspects of the SOW are addressed.

E2.1 Sampling

The government will take baseline dust samples before ductwork and surface cleaning. Locations for sampling settled dust are included in the bid document.

Lead sampling will be taken from existing ductwork and analyzed by the government. The attached reports will be provided for informational purposes only. The contractor shall not rely solely upon this information and shall perform independent analysis as required.

After the contractor cleans the ductwork, the government will visually inspect the ductwork following NADCA guidelines before re-energizing the air handling unit.

After the duct cleaning contractor cleans the ductwork and the work environment, the government will collect a final sampling of settled dust after the air handling unit has been operating for at least 12 hours.

The current contract covers an industrial area; therefore, test results that meet the criteria (the result of lead testing less than 200 ug/ft2) shall be considered a grade of Pass.

Results that do not meet the criteria (result of lead testing greater than or equal to 200 ug/ft2 shall be considered a grade of Fail.

Independent testing shall occur within 10 days of substantial completion. Results shall be provided to the contractor by the contracting Officer’s Representative within 10 days after the government receives the report notifying the contractor of a Pass or Fail.

E2.2 Digital Inspection

Submit photos taken every 10 feet before and after cleaning. See the attached sample photo from the last cleaning in a different location in the building. The photos shall be provided to COR within 5 days after cleaning. The level of cleanliness should be similar to or cleaner than that shown in the following photos. The COR will decide whether to pass or fail based on the following pictures.

Before Cleaning

After Cleaning

E2.3 Failed Cleaning and Re-Cleaning

The final work must pass the following two inspections. If it fails any one inspection, it must be cleaned again.

1. If the test result of Post-Wipes of Air Ducts exceeds 200 ug/ft2, the contractor must restart the cleaning process at no cost to the government.

2. The COR has the right to inspect the photos and ask the contractor to reclean, even if the test result is less than 200 ug/ft2.

3. If work is not completed and/or the ductwork does not pass its final clearance after the weekend, filtering media should be placed on the outside ductwork vents to prevent loosened grit from entering the employee work area.

4. During the cleaning process, the contractor will highlight to GPO any potential problems to obtaining a passing final clearance to the COR. If the final lead clearance fails, the HVAC will be placed back into operation and cleaned again during another weekend. If the second clearance fails, an evaluation will be made if the failure was poor cleaning procedures or areas beyond the control of the contractor by the GPO Industrial Hygienist. This will include a review of the ductwork cleaning process/results and the presence of other factors (e.g., lead paint). If it is determined to be the result a poor cleaning process, a third cleaning will be completed.

(End of Section E)

6. Section F - Delivery or Performance

Line Item: 0001

F.1. PLACE OF PERFORMANCE/HOURS OF OPERATIONS:

Government Publishing Office Address: 732 North Capitol Street NW, Washington, DC 20401

The Contractor shall complete all HVAC duct cleaning work within ninety (90) calendar days, not to exceed, from the date of the Notice to Proceed (NTP). Work shall be conducted during the hours of 0700 to 1530 Eastern Standard Time (EST). Evening and weekend work may be scheduled with advance notice when mutually agreed upon by the Contractor and the Government. The Contractor’s proposed price shall include all costs associated with weekend and federal and holiday work, including any applicable overtime.

F. 2 Government personnel may reoccupy the affected workspace no sooner than thirty (30) calendar days after the cleaning start date, pending satisfactory clearance and air quality results.

F. 3. DELIVERABLE:

Upon substantial completion, the contractor shall notify the Contracting Officer’s Representative and provide the following:

1. The photos of all the ducts that were cleaned. The photos shall be provided to COR within 5 days after cleaning. The COR has the right to inspect the photos, and the COR has the right to order cleaning again if the COR observes debris.

2. Disposal manifests to demonstrate proper handling of all debris removed from the site under this contract.

3. Invoice requesting funds up to 75% of the overall contract value, less any previously approved invoices.

Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

The Date of Notice to Proceed

(NTP)

Not to Exceed (NTE) 90 Days from the Start Date

Note: GPO reserves the right for early termination or to extend the POP at the convenience to the Government as needed.

GPO

732 North Capitol St NW Washington DC District of Columbia US 20401

F.4. CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available.

NUMBER DATE TITLE

52.242-15 Aug-89 Stop-Work Order 52.242-17 Aug-84 Government Delay of Work

F.5. Observance of Legal Holidays/Federal Non-Workdays

The Contractor shall establish a concurrent standard holiday schedule for their personnel working on a government site(s) with the holidays observed listed below. Holidays and non-workdays are not billable unless specifically requested by the government and productive hours are performed on those days. A customary holiday schedule may be observed, such as the day after in lieu of Thanksgiving, Columbus Day or Veterans Day.

Holiday Date Observed (Annually)

New Year’s Day January 1

Martin Luther King Jr. Day Third Monday in January

Presidents’ Day Third Monday in February

Memorial Day Last Monday in May Juneteenth National Independence Day

June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day

Second Monday in October

Veterans Day November 11 Thanksgiving Day

Fourth Thursday in November

Christmas Day December 25

F.6. SECURITY

All Contractor personnel shall sign in upon arrival and sign out departure at 732 North Capitol St. NW, Washington, DC 22041.Upon entry Contractor personnel must exchange a valid federal or state identification for a GPO Visitor’s Badge. At all times the GPO ground identification badges shall be visibly worn. While on the property Contractors shall be always escorted or be within visibility of the Government employees.

Contractor personnel are responsible for purchasing a parking pass for designated parking areas and more information is available from GPO Police Services. Smoking, tobacco use, and e-cigarettes use are only permitted in designated smoking areas. The possession or use of illegal drugs, alcohol, or firearms Government property is strictly prohibited.

F.7. NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, anticipates difficulty in complying with the delivery schedule or completion date, or becomes aware of any actual or potential situation that may delay timely performance, the Contractor shall:

1. Immediately notify the Contracting Officer (CO) and Contracting Officer’s Representative (COR) in writing (email acceptable).

2. Provide all pertinent details regarding the difficulty or anticipated delay.

This notification shall be informational only in nature and shall not be construed as a waiver by the Government of any schedule requirement, contract terms, or rights or remedies provided by law or under this contract.

F8. On-Site Vendor Responsibility

1. The Contractor must be responsible all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished.

2. The Contractor must inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project.

3. The Contractor will provide adequate personnel to reset alarm panels. Should the work create dust, water or mud, the Contractor will be responsible for cleaning the floors and walls.

4. The Contractor will also be responsible for adhering to the COVID-19 and other relevant policies as advised by the COR.

5. Contractors are required to comply with and be equipped with all safety standards.

(End of Section F)

7. Section G - Contract Administration Data

CONTRACT MANAGEMENT

Notwithstanding the Contractor s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING OFFICER S REPRESENTATIVE (COR)

Troy White Contracting Officer U.S. Government Publishing Office Acquisition Services Room: A530 Address: 732 North Capitol St NW Washington DC 20401 E mail: twhite@gpo.gov

Brittany Freeman Contract Specialist U.S. Government Publishing Office Acquisition Services Room: A530 Address: 732 North Capitol St NW Washington DC 20401 E mail: bfreeman@gpo.gov

Contracting Officer s Representative (COR): TBD

Technical Point of Contact: TBD

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor.

CONTRACTING OFFICER S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer.

In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor’s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

CONTRACTING OFFICER S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract. The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

INVOICE SUBMISSION, ACCEPTANCE AND APPROVALS

Contracting Officer (CO) Troy White Email: twhite@gpo.gov

Contract Specialists (CS) Brittany Freeman Email: bfreeman@gpo.gov

Contracting Officer’s Representatives (COR): TBD Alternate COR: TBD

Invoice email submission & mailing address:

US Government Printing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCS Washington, DC 20401 invoicegpo@gpo.gov

(202) 512 0874

In order to receive payment, deliverables must be accepted and approved by the Contracting Officer s Representative (COR).

PAYMENT METHOD

Payments under this contract will be made by the GPO by electronic funds transfer (EFT).

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR)

NUMBER DATE TITLE

52.232.34 May 1999 Payment by Electronic Funds Transfer Other Than Central Contractor Registration

Effective January 1, 1999 payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer.

INVOICE INSTRUCTIONS

Invoices shall be paid in accordance with the contract’s terms and conditions, following receipt of a proper invoice. The Prompt Pay Act (31 USC Chapter 39) requires Federal agencies to pay proper and valid invoices on time. If not paid on time, the Act requires most agencies to include the payment of interest. The Prompt Pay Act does not apply to GPO. Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information please contact Michelle Gibbs at phone: 202-512- 0864. The Contractor shall submit each invoice electronically via email to the following address: invoicegpo@gpo.gov. GPO will payments to the Contractor using the EFT information contained in the System for Award Management (SAM). In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to SAM.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions1. For mailing in invoices, use the following GPO’s address:

US Government Publishing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCE Washington, DC 20401 Phone: (202) 512-0874

Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR) 52.232-34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (Delivery/Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) also modification number, if applicable. Make sure that all relevant information to the invoice that the contract contains is reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies/services rendered (including hours incurred and billing rate, as applicable to the contract). Make sure that all relevant information that the contract contains is reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information:

Amount Invoiced: The Total Amount of Invoice and this Invoice Period separated by each CLIN #XX (if applicable) Total contract’s Price and price for each CLIN Cumulative Amount Invoiced Authorized Value of Contract Balance Remaining on Contract If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer's Representative (COR); and

(9) Signature of authorized representative of the firm with the following invoice certification:

"The undersigned hereby certifies to the best of my knowledge and belief that: the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been https://www.dol.gov/general/business-ccr https://www.dol.gov/general/business-ccr performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME:______________________________________

TITLE:___________________________________

DATE: ___________________________________

In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

REQUEST FOR WAIVER/CONTRACTOR CERTIFICATION

I certify that I do not have an account with a financial institution or an authorized payment agent.

Signature and Date

COMPLIANCE WITH REGULATIONS

The Contractor shall meet all applicable local and federal regulations associated with this requirement.

(End of Section G)

8. Section H - Special Contract Requirements

H.1 Hazardous Material Handling

The Contractor shall comply with all applicable federal, state, and local regulations regrading the identification, handling, removal, and disposal of hazardous materials. If hazardous materials such as lead dust, asbestos, or mold are encountered during performance, the Contractor shall comply with all requirements outlined in Section C of this contract. The Contractor remains responsible for notifying the CO and COR immediately upon discovery and shall not proceed with work in affected areas until Government provides written direction.

H.2 Onsite Parking

Contractor personnel are responsible for their own parking. However, GPO has limited parking spaces available and will provide the Contractor one parking space during the contract period of performance. The parking space will be located at one of the GPO’s designated parking lots. If participating in the GPO Parking Program, Contractor personnel must adhere to the GPO Policy. Before the issuance of a permit the Contractor must pay a non-refundable fee of $9.00 per day or the discounted monthly rate. With prior coordination through the COR, additional parking permits may be purchased at the GPO’s Parking Office on a first-come, first-served basis, at the Contractor’s expense. The Contractor is prohibited from reproducing the parking permit. Assigned parking space permits may only be used by Contractor vehicles that display visible company logo. The Government will not validate or reimburse parking violations incurred by the Contractor personnel under any circumstances. The Contractor must display the parking permit on the vehicle driver’s side dashboard. Non-compliant vehicles are subject to ticketing and towing at the Contractor’s expense. Any abuse of parking privileges may result in the Government revoking parking privileges.

H.3 Protection of Property

Contractor Responsibility: While performing the contract, if the Contractor personnel cause loss or damage mailto:invoicegpo@gpo.gov to the Government property due to negligence (action or omission), default, or dishonesty, the Contractor is financially responsible. The Government will decide whether the Contractor must pay or replace the damaged property.

H.4 Removal of Contractor Personnel

All assigned Contractor personnel must pass a background investigation before being granted access to GPO premises. If the CO or COR believes if someone is a security risk, inappropriate for the environment or aligned with the Government’s interest, they can be removed. Security violations, clearance denials, or revocations may result in immediate removal. The CO may document the reason for removal in writing.

H.5 Potential Conflicts of Interest

All individuals performing work under this contract, including Contractor personnel, subcontractor, or consultants, must disclose to the Contracting Officer (CO) any personal, financial, or professional relationships with Government personnel that may create the appearance of impropriety or compromise impartiality. Failure to disclose such relationships prior to the award may result in non-responsibility and cancellation of the award.

Failure to disclose such relationship after award may result in contract termination.

H.6 Travel Regulations

Local travel costs including commuting to the assigned job site or routine supervisory site visits are non-reimbursable under this contract. Personnel assigned to a Government or alternative facility shall treat that location as their normal job site. If the Government requires travel to a different local site, reasonable transportation expenses may be reimbursed. The COR may recommend reimbursement of local travel expense in accordance with the contract terms, subject to approval by the CO.

H.7 Safety Requirements

The Contractor shall comply with all applicable safety standards and provide the necessary materials and equipment to protect its personnel from lead exposure.

(End of Section H)

9. Section I - Contract Clauses

Solicitation Provisions

Regulation Clause Number Reference Text

MMAR 52.203-2 Certificate of Independent Price Determination MMAR 52.204-3 Taxpayer Identification MMAR 52.212-1 Instructions to Offerors—Commercial Items MMAR 52.212-2 Evaluation—Commercial Items MMAR 52.212-3 Offeror Representations and Certifications—Commercial Items MMAR 52.216-1 Type of Contract MMAR 52.215-1 Instructions to Offerors—Competitive Acquisition MMAR 52.215-12 Subcontractor Certified Cost or Pricing Data MMAR 52.215-13 Subcontractor Certified Cost or Pricing Data—Modifications MMAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer

MMAR 52.237-1 Site Visit MMAR 52.233-2 Service of Protest

Clauses incorporated by full text

52.203-2 Certificate of Independent Price Determination

As prescribed in 3.103-1, insert the following provision.

If the solicitation is a Request for Quotations, the terms “Quotation “and “Quoter” may be substituted for “Offer” and “Offeror.”

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

(a) The offeror certifies that—

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to—

(i) Those prices;

(ii) The intention to submit an offer;, or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory—

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; or (2)(i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ____________________ [insert full name of person(s) in the offeror’s organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror’s organization];

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

(End of provision)

52.204-3 Taxpayer Identification.

As prescribed in 4.905, insert the following provision:

TAXPAYER IDENTIFICATION (OCT 1998)

(a) Definitions.

“Common parent,” as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member. “Taxpayer Identification Number (TIN),” as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number. (b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C.

6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Materials Management Acquisition Regulation (MMAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in MMAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror’s TIN.

(d) Taxpayer Identification Number (TIN).

❏ TIN: _____________________.

❏ TIN has been applied for.

❏ TIN is not required because:

❏ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

❏ Offeror is an agency or instrumentality of a foreign government;

❏ Offeror is an agency or instrumentality of the

Federal Government.

(e) Type of organization.

❏ Sole proprietorship;

❏ Partnership;

❏ Corporate entity (not tax-exempt);

❏ Corporate entity (tax-exempt);

❏ Government entity (Federal, State, or local);

❏ Foreign government;

❏ International organization per 26 CFR 1.6049-4;

❏ Other _________________________.

(f) Common parent.

❏ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

❏ Name and TIN of common parent:

Name _____________________________

TIN ______________________________

(End of provision)

52.212-1 Instructions to Offerors—Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2000)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered insufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at MMAR 52.212-3;

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3…