04 - SOW 598-20-106 Improve PMRS Space 02.docx

Statement of Work (SOW)

Improve PMRS Space Physical Medicine and Rehabilitation Service Project No. 598-20-106

GENERAL INFORMATION

1. PROJECT SCOPE OF WORK:

A. Project Overview:

1) The Eugene J. Towbin Healthcare Center located in North Little Rock, AR requires renovations to the Physical Medicine and Rehabilitation Service (PMRS) space.

2) The general goal of this project is to allow relocation of Veteran waiting space to a more private and spacious area, increase private treatment space for therapists and physicians, relocate Veteran check in space for improved privacy, and renovate employee work areas that have fallen into disrepair. The design shall improve patient flow through the spaces. The work plan will generally involve considerations for the following: approximately 3,200 sf of patient/therapy space, approximately 800 sf of exam rooms, and approximately 2,800 sf of administrative/common.

3) This project will allow PMRS for more focused and efficient delivery of services, afford privacy for our veterans and their families, and increase both patient and employee satisfaction through more appropriate environment for service delivery. Through more effective use of current space PMRS will be able to afford greater options for treatments provided and improved choice regarding locations where veterans receive care. PMRS would then have inpatient and outpatient clinical treatment areas and private treatment rooms in more appropriate environment for service delivery. This would allow more space for the evaluation and treatment of the patients seen in the specialty clinics (Lymphedema, Polytrauma, Brace, Amputee), as well as provide private treatment rooms for therapists and physicians.

B. Scope of Work

1) Provide an Architectural/Engineering (A/E) design solution for the above referenced Project Overview through site investigation/verification of the existing systems, preparation of design development, construction documents, specifications, cost estimates, construction period services and construction site visits. The project is in the VA Hospital Historic District at the Eugene J. Towbin Healthcare Center Building 170 located in North Little Rock, AR, 72114.

2) The Architect/Engineer A/E will work with Central Arkansas Healthcare System (CAVHS) staff, Engineering Staff, Utility Shop, Patient Care staff and other staff as required to collect all information required to design a solution in accordance with the Technical Information Library (TIL), local, state and federal building codes and standards.

3) A/E services to include phasing recommendations, work flow studies, planning, consultation and site visits, investigation before design, design work, preparation of contract drawings and specifications for construction bidding, constructability reviews at each design review, design for accessibility for maintenance and operation of all systems, preparation of cost estimates including contractor bid analysis and recommendations, and participation in any pre-bid and pre-construction conferences. In addition, provide construction period services for demolition, construction, and inspection of all work for project.

4) The A/E shall conduct the site and building surveys as required to meet all design requirements, commissioning, and ensure accurate specifications during the design process. This includes validating existing drawings and conducting “above the ceiling” observations to verify and validate existing conditions. These are not all inclusive of the survey requirements. Site investigations must be sufficiently thorough to ensure that design details are compatible with the project site.

a. Asbestos survey. The A/E will review the existing asbestos survey and determine any additional locations required to be on the asbestos survey, if any. Any construction in areas requiring abatement is identified on the survey. Asbestos abatement will follow Master Construction `s Section 02 82 13 from TIL local, state and federal requirements.

b. Electrical load survey. The A/E will determine the electrical load/ usage requirements for all operations and equipment in project area. The A/E will determine the electrical load requirements through the design process.

c. Mechanical Requirements Survey. The A/E will conduct a mechanical requirements survey of project area to determine needs to be incorporated in the project. Consideration will include air exchange requirements, air supply and ventilation.

5) All design will be done according to VA specifications, VA Design Manual, Joint Commissions Standards, Design Guides, Infection Control guidelines and all applicable codes. The design will be structured in a way which will allow minimum interruption of space function and accessibility during construction. All work shall meet the most current edition of NFPA/Life Safety Code and comply with all applicable building codes.

6) To protect patients, federal employees and visitors from exposure to tobacco smoke, smoking is not allowed on VA campuses.

7) Work performed involving environmental aspects must be done in compliance with laws, policies, and guidelines in accordance with CAVHS Green Environmental Management Systems (GEMS) Program, Waste Management, VA Directive 2004-069 and the Federal Pollution Prevention Act.

8) Life safety and infection control will be considered during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

9) Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Items to be addressed may include timing of entrance and exit of the facilities, road closures, limited lane closures, work after normal working hours, and limited parking closures, etc. Plan construction to include impacts on the medical center such as providing alternate facilities entrance and exit, parking or temporary access points.

C. Quality Assurance/Quality Control (QA/QC)

1) In an effort to reduce construction change orders due to design errors and omissions, the A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

a. Provide an outline of the actions that your firm will take during the design process.

b. Two Weeks after Receipt of the NTP: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

c. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

D. The A/E will have an experienced staff with a minimum of 5 years’ experience to conduct the design to include but not limited to administration buildings, data centers, and warehouses.

E. The project construction will be under the supervision of the COR/Project Engineer. The A/E shall furnish assistance during the design and construction period, including review of shop drawings, RFI response, submittals, site visits and serve as necessary in clearing up any problems that may arise. Bidding shall be handled by the Veterans Affairs Contracting Officer.

F. Prepare Design Submittals

1) At 10% submittal the A/E will document and validate project requirements and the construction costs. The submittal shall include preliminary schematic plans, a narrative describing each aspect of the project and a parametric estimate. Provide a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design.

2) At 35% submittal the A/E will provide a conceptual design with sufficient detail to show how functional and technical requirements will be met, indicate the designer’s approach to the solution of technical problems, shows compliance with design criteria, and provide a valid concept cost estimate.

3) At 65% submittal the A/E is to ensure that funding limitations are not being exceeded and the drawings, design analysis, specifications, and cost estimate are proceeding in a timely manner, and that the design criteria are being correctly interpreted.

4) At 90% submittal it represents a 100% complete design with the exception of incorporation of any review comments resulting from the review of the submittal.

5) Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up two or more bid deduct alternatives totaling 20% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

G. Prepare cost estimate and provide Construction Period Services and site visits.

1) During the Construction Period, the A/E shall make (4) site visits: One at 35%, 50%, 70% and one at 95% construction. The A/E will render certain technical services during construction including all submittal reviews, final as-built drawings in AutoCAD format, and differing site condition reviews and analysis to any and all claims.

2) Such services shall be considered as advisory and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or the duly authorized representative.

3) The A/E shall check Government furnished and/or the construction shop drawings, detail drawings, schedules, descriptive literature and samples, test reports, field investigative data and review the suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The A/E shall evaluate H. Special Consideration: All contractors and visitors are required to adhere to Universal Masking Guidance which requires people to wear a cloth face covering or facemask over their mouth and nose while in any building of Central Arkansas Veterans Healthcare System (CAVHS). Daily healthcare screening is required before entrance to VA facilities due to COVID-19. No one with a cold or flu like symptoms will be allowed on VA property. In the event that symptoms occur while on site, the contractor will notify the COR immediately. The individual(s) maybe required to be COVID tested and quarantine until released by Infection Control to return to site.

I. Reference provided:

1) See SOW Attachment 1 - Exhibit 1 - NLR site plan

2) See SOW Attachment 2 - B170 GROUND FLOOR – NLR

3) See SOW Attachment - 170 Ground QUAD GE- Asbestos Drawings

2. PLANS TO BE DEVELOPED FOR:

3. SPECIFICATIONS:

Go into the Technical Information Library (TIL), then Specifications.

Go to the link below to receive the latest specifications in support of this project:

4. PROGRAM OF SPACES & REQUIREMENTS:

X

5. VA DRAWINGS:

A/E to develop as part of project meeting VA space planning guidelines available in the TIL web site: http://www.cfm.va.gov/til/planning.asp

6. A/E COMPLETION TIME PERIOD OF PERFORMANCE:

7. LAND SURVEY:

8. SOILS TESTING:

9. COLOR BOARD REQUIRED: X Yes No; If yes # of sets with second submittal: 2

10. DESIGN REVIEW AND PROJECT COMPLETION SCHEDULE:

A. VA requires 14 calendar days minimum to process each review.

B. Final Design: Final Document Submission (100%) 180 calendar days after Notice to Proceed. It is the A/E responsibility to insure all prior comments are incorporated into the design. All costs of correcting and resubmitting final stamped sets due to omissions or code/requirement violations are the responsibility of the A/E.

(NTP)

11. SEISMIC DESIGN:

X Project designed in accordance with VA Design Guides (H-18-8, available on the TIL website) and State Law.

12. COMMISSIONING:

X Hire a Commissioning Agent per the requirements of Section XII. Commissioning.

VA RESPONSIBILITIES:

The VA will administer the contract in respect to negotiations, bidding, reproduction of drawings and specifications, and award of contract. The following paragraph applies in full if this contract does not include Construction Period Services, section 14. If construction period services are contracted, the following is modified by section 14, section 14 supersedes the following.

The VA shall also conduct the following services: contract overseeing payrolls, approval of submittals, clarification of contract documents, change orders, letters concerning contractor’s performance, time extensions, final inspections and warranty work.

13. SOLICITATION SUPPORT SERVICES

14. CONSTRUCTION PERIOD SERVICES

CONSTRUCTION PHASE SERVICES

1. GENERAL

A. The A/E shall provide administration of the Contract between the VA and the Contractor as set forth below. The A/E shall advise and consult with the VA during the Construction Phase Services.

B. The A/E will perform the following tasks:

1) Monitor Progress.

2) Ensure correct materials are being used.

3) Submittal approval.

4) Inspect workmanship (quality).

5) Make Site Visits and progress reports as needed.

6) Report findings in writing.

7) Resolve contractor RFI: in distributing RFIs, those that are A/E responsibility are to be sent to the A/E with a cc to the VA (COR). Those requiring VA response are sent directly to the VA COR.

8) State any changes that need to be made. Identify as either design omission/error or VA requested.

9) Evaluate and negotiate modification price with the contractor.

10) Review Progress Payments and provide recommendations to VA CORs.

11) Conduct Final Inspections.

C. The A/E shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs about the Work, nor shall the A/E be responsible for the Contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. The A/E shall be responsible for the A/E’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work.

D. The A/E’s responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the A/E issues the Final Recommendation for Payment by the CO (or when the CO closes the contract).

2. EVALUATIONS OF THE WORK

A. The A/E shall visit the site at intervals appropriate to the stage of construction, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents (drawings and specifications). However, the A/E shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. Based on the site visits, the A/E shall keep the VA reasonably informed by email about the progress and quality of the portion of the Work completed, and report to the VA (1) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work.

B. The A/E does not have the authority to reject Work that does not conform to the Contract Documents. He has the responsibility to report all discrepancies to the COR/CO and the authority to do so. Whenever the A/E considers it necessary or advisable, the A/E shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether such Work is fabricated, installed or completed. However, neither this authority of the A/E nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the A/E to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. The A/E is solely responsible to the government for insuring the construction meets contract documents and regulations.

C. The A/E shall interpret and decide matters concerning performance under and requirements of, the Contract Documents on written request of either the VA or Contractor. The A/E’s response to such requests shall be made in writing within 2 days or an alternate time agreed upon.

D. Interpretations and decisions of the A/E shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the A/E shall endeavor to secure faithful performance by both VA and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The A/E’s decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents.

E. The A/E shall render initial decisions on Claims between the VA COR and Contractor as provided in the Contract Documents. Final decision will be the VA Contracting Officer.

3. SUBMITTALS

A. The A/E shall review the Contractor’s submittal schedule and shall not unreasonably delay or withhold approval. The A/E’s action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, within 7 days. Any alternative review time shall be requested from the CO with justification and a response date providing reasonable promptness while allowing sufficient time in the A/E’s professional judgment to permit adequate review.

B. In accordance with the A/E-approved submittal schedule, the A/E shall review and approve or take other appropriate action upon the Contractor’s submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor’s responsibility and not within construction contract documents. The A/E’s review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the A/E, of any construction means, methods, techniques, sequences or procedures. The A/E’s approval of a specific item shall not indicate approval of an assembly of which the item is a component.

C. If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the A/E shall specify the appropriate performance and design criteria that such services must satisfy. The A/E shall review shop drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional’s seal and signature when submitted to the A/E. The A/E shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals.

D. The A/E shall review and respond to requests for information about the Contract Documents. The A/E shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The A/E’s response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. If appropriate, the A/E shall prepare and issue supplemental Drawings and Specifications in response to requests for information.

E. The A/E shall maintain a record of submittals and RFIs, and copies of these documents supplied by the Contractor. RFIs and submittals will be identified by RFI00# (or SUB00#) – SUBJECT. The # represents a sequential number designated as received. Updated information pertaining to submittals will be identified per above with the addition “REV 01”. Incomplete RFIs will be rejected with no revisions “rev” with the numbering to continue sequentially. Submittals that are rejected in their entirety, requiring complete resubmission, shall be cataloged as such with resubmittals (and further submittals) submittals to continue being numbered sequentially.

F. RFIs and Submittals will be sent electronically to the CO and COR as PDF or WORD documents.

4. CHANGES IN THE WORK

A. The A/E may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. The A/E shall prepare Change Orders and Construction Change Directives for the VA’s approval and execution in accordance with the Contract Documents.

B. The A/E shall maintain records relative to changes in the Work. The A/E will maintain a set of red-line as-builts. The final set of construction as built will be submitted to the A/E for review to insure compliance with VA standards to include CAD standards.

5. PROJECT COMPLETION

A. The A/E shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; receive from the Contractor and forward to the VA COR, for the VA’s review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment, post VA CO approval of such, based upon a final inspection indicating the Work complies with the requirements of the Contract Documents.

B. The A/E will schedule with the VA COR and Contractor the pre-final and final inspections. The A/E will participate in such inspections with any VA attending personnel, document discrepancies, and provide an inspection report to the VA COR and Contractor. These inspections shall be scheduled at the earliest point in the project with a minimum of a 14-day notice provided to the VA for the prefinal inspection. The final inspection will generally follow 7 days later, but can be modified with VA approval based on project phasing, component/system installation, A/E recommendations based on results of the pre-final inspection, or other circumstances to be approved by the VA COR/CO.

C. The A/E will handle all commissioning activities in a manner outlined in the section on pre-final/final inspections.

D. The A/E’s inspections shall be conducted with the VA to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected.

E. When the Work is found to be substantially complete, the A/E shall inform the VA about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for completion or correction of the Work.

F. The A/E shall forward to the VA COR the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the VA against liens; and (3) any other documentation required of the Contractor under the Contract Documents.

BLUEPRINT LAYOUT

1. CAD standards as provided by the VA Technical Information Library (TIL) will be followed. This resource is available online: http://www.cfm.va.gov/til/projReq.asp

2. Drawings notes will not contain generic statements or instructions to “see specifications.”

Specification references on drawings will be detailed with specification number, name, and applicable paragraph as appropriate.

3. A Finish Schedule will be on the drawings and not in the specifications.

4. A/E will include the VA's standard asbestos warning.

5. Projects that require phasing will have separate phase drawings for each specialty or trade. These drawings will provide details for utility and space utilization during phases.

DESIGN CRITERIA, CONSTRUCTION STANDARDS, ETC.

1. VA Design Manuals, Standards, Criteria, and Space Requirements provided on the VA TIL site. This includes the following but is not limited to this list and the latest guidelines at contract award hold precedence over dated information in this supplement.

A. PG-18-3, Design and Construction Procedures B. PG-08-4, VA Standard Details C. PG-18-5, Equipment Guide List D. PG-18-9 Space Planning Criteria, and VA-Space & Equipment Planning System (VA-SEPS) E. PG-18-10, Design Manuals – see index on TIL for complete listing (http://www.cfm.va.gov/til/dManual/dmIndex.pdf ) F. PG-18-12 Design Guides G. PG-18-13 Barrier Free Design Guide H. PG-18-14 Room Finishes, Door, and Hardware Schedules I. PG-18-15 Minimum Requirements for A/E Submissions J. PG-18-17 Environmental Planning Guidance K. H-08-8, Earthquake Resistant Design Requirements for VA Medical Center Facilities L. Engineering Guide for Fire Protection Design

2. VA Construction Standards, Handbooks, etc., will be followed to the maximum extent practicable in design of the project and are available on the Internet at: http://www.va.gov/facmgt/standard.htm .

3. Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings- (must be used in the initial planning and project design as applicable to the specific project).

4. Local and state codes by discipline.

5. It is the A/E’s responsibility to acquire access to all standards, codes, manuals; and be proficient in their application. Failure to provide any procedure, design or construction aspect required by the above will be remedied at A/E’s expense.

DRAWING REQUIREMENTS

1. Standard Auto Cad Drawing file compatible to Release 2013 to be provided on compact disk. The VA does not use any "helper" programs and A/E drawings should be useable by the VA.

2. VA Standard Title Blocks will be provided on disk.

3. Each submission will include 4 full size hard copies of drawings required for that submission. Each drawing submission will also be provided on DVD in pdf and AutoCAD format.

4. The Final Drawing Set, after the CD (95%) drawings will meet PG-18-15 requirements and will have all A/E Design Contract notation (such as contract/project numbers) removed from all parts of the submission. The final drawing sets will be signed/stamped drawings. Final electronic copies are to be "purged" of all unused components. "XREF'S" used should be bound to each sheet.

SPECIFICATIONS

1. The Spec Book Title and Drawing titles should be the same.

2. Follow PG-18-15, Volume C guidelines on specifications and submittals.

3. All submissions including final shall include (three formats):

A. Microsoft Word (single or multiple word documents).

B. Adobe Acrobat: one book unless document is larger than 5 meg, then compile into 2 books.

C. Hard copies (4).

4. Specifications Format:

A. Margin (all pages): Top - 1 1/2", Bottom - 1", Sides - 1" B. Spacing: Single spacing with double spacing between outline format.

C. Page Numbers: Centered at approximately 1" from bottom of page. Use specification number and number consecutively (ex. 01 33 23-1, 01-33-23-2).

D. Pages: Should be single sided.

E. Double spaced and centered at the end of each specification section should be the word "- - - END - - -". This comes above the last page number.

5. The VA may provide specifications, to include the following:

A. Cover B. 000501 Special Requirements for Work Within a VA Hospital (the A/E is to meet with the VA’s Infection Control to determine ICRA level for construction and update this specification).

C. 010000 General Requirements D. 013323 Shop Drawings, Product Data, and Samples.

E. 013525 Safety F. 017701 Final Cleaning

G. SCHEDULE

6. The A/E is responsible for integrating any VA supplied specifications into the overall specifications. This includes editing and correcting as necessary.

7. The A/E is responsible for completing the submittal register and integrating into specification 013323. Example form (latest to be used) copied below and electronic Excel file available from VA COR.

SCOPE OF WORK - SPECIAL NOTES

1. The VA shall use A/E's Cost Estimate as a guide in negotiating with SDVOSB contractor. If the need arises for more information than was supplied in the original cost estimate, the A/E will obtain the information as necessary.

2. The A/E will also supply guidance if it becomes apparent that the VA and the SDVOSB contractor cannot reach agreement on a reduction in scope. The A/E will alter drawings and specifications to reflect the reduced Scope of Work. A revised cost estimate will be necessary.

3. A/E will request meetings as needed to collect required information.

4. A/E will submit minutes from meetings one week after for VA concurrence.

5. No Brand names will be used other than those standardized items shown in Section X. A/E will state salient characteristics of desired item. Specifications should not reference "See Drawing" for notes.

6. VA will perform all contracting duties, Bid Openings, Negotiations, Project Management, i.e., processing pay requests, day-to-day visits on the project site. The A/E may be requested as indicated otherwise, to make site visits or make special reviews.

VA LITTLE ROCK STANDARDIZATION/SPECIFIC PREFERENCES

LR NLR DESCRIPTION

X NA Decora Light Switches and Receptacles

X X Floor mounter toilets as opposed to wall hung

X X Regal Conduit Fittings

X X Welded Pins for Insulation on Duct in Lieu of Adhesive

X X LED Exit Signs are to be wired to an emergency power circuit. No battery powered signs, including battery powered backup.

X X Best Locks: Mortise, 45H7 (Function Code) 15R626. Contractor to supply pinned cores (7 pin, removable cores using a “TB” Keyway) for all locks.

X X Fire Alarm - Edwards EST-3

X X Telephone/Computer Outlets (All in One).

X X Paper Towel Dispenser; VA furnished, contractor installed

X X Toilet Paper Dispenser; VA furnished, contractor installed

X X Ceiling Tile - Armstrong Cortega 770 (2X2), 769 (2X4)

X X Low leakage dampers associated with the Economizer Section air flow

X X A maximum of 3' of flex duct at grills. Specify elbows at registers, as appropriate.

X X HVAC Controls/EMS - Siemens Building Systems (Powers 600)

X X The graphics on the VA-HVAC EMS system shall be identified and noted that the Construction Contractor is responsible for updating the control software and graphics. The Graphic system is Siemens APOGEE and the involves the placement and/or removal of walls, room number changes and locations of HVAC additions or relocations etc. within the graphical controls.

(Push button operation that dispenses ice or water) Large bin type dispensers - MANITOWOC, 23-22298: Model # SDO 303 W

X X Automatic Transfer Switches - Onan

X X Aluminum Flexible Conduit is prohibited, unless otherwise noted.

X X Variable Frequency Drives - Ability to communicate with Siemens Bldg. Technology Control Equipment. VFD's will not normally need a bypass.

X X Fire Extinguisher Cabinets will be flush with the wall.

X X Occupancy sensors shall be used in all spaces which permit. Sensors shall be dual technology, IR and motion for example. As appropriate to design these sensors shall be integrated into lighting and HVAC.

DETAIL OF REQUIREMENTS

1. PROJECT REVIEWS AND SUBMISSION REQUIREMENTS

Unless otherwise stated, the A/E is required to comply with Program Guide PG-18-15 Volume C in regard to submission requirements. This guide is available online at the VA Technical Information Library (TIL) - http://www.cfm.va.gov/til/aeDesSubReq.asp . It is the A/E responsibility to review the PG-18-15 and request clarifications as necessary during the RFP phase of the project.

The submission requirement charts in PG-18-15 will be used as a QC and be part of each submission Schematic (35%) through CD (95%). Below is an OCT 2015 copy of the Electrical Submission requirements; for reference. All checked items noted for a submission will be provided in the submission.

The A/E will provide the detailed location of the item within the submission package: page of the Narrative, specification and paragraph, drawing number. This is critical not only for QA but for timely review of the submission. Failure to do so will result in the submission being rejected.

I. ELECTRICAL: Submit the following:

[65%]

CD*** [95%]

Narratives:

· Design1

· Life cycle analysis for electrical systems

Location and size of:

· Electrical equipment2

· Electric closets3

· Telephone closets3

· Signal closets3

· Electrical distribution equipment

Drawings showing:

· Electrical plot plan of existing and proposed underground power (including manholes)

· Telephone systems

· Signal inter-building systems

· Proposed electrical system4

· Electric symbols

· Lighting fixture schedule

· Emergency Life Safety Equipment (see fire protection)

· Symbols, note, abbreviations

List of specialty areas

Method of short-circuit calculations

Method of voltage drop and demand calculations

Utility company correspondence

Utility company requirements

Load calculations for normal & emergency use

Drawings:

· Lighting layouts

· Power layouts

· Signal layouts

· Specialty area layouts

· Demolition plans

Riser diagrams

Branch circuit wiring (typ.)

Location and size of:

· Primary distribution switchgear/switchboard

· Engine-generator sets

· Substation/pad mounted transformer

· Manholes

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment

Smoke partitions and fire alarm zones

Fire alarm and signal riser diagrams

Calculations for emergency generator(s)

Phasing scheme

Electrical details

Specifications

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

I. NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

REVIEW BY FIRE PROTECTION ENGINEER

1) A Life Safety Review is required by a qualified individual such as a Fire Protection Engineer who is knowledgeable of NFPA Fire Codes, exit calculations, sprinkler systems, fire alarm requirements, and Life Safety Code Requirements (LSC), etc. It is the A/E responsibility to have a Fire Protection Engineer involved in all stages of design and review. A signed statement of this design and review process, along with stamped (by the FP engineer) plans, shall be submitted to the reviewer at with the 100% or Final submission.

2) The drawings will require a certification to be signed by the independent firm or the Architectural/Engineering firm. This certification will be done in a manner similar to the following:

I hereby certify that the drawings and specifications associated with project X123 have been reviewed and have been found to be in complete compliance with the requirements of the (Year) edition of the LSC. Other sections of the National Fire Protection Association (NFPA) Codes that are applicable to this project are listed below with any deviations clearly identified.

QUALIFICATIONS AND SCOPE OF SERVICES

PROJECT FIRE PROTECTION ENGINEER

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

SEPTEMBER 2005

1. REQUIREMENTS: The A/E shall retain the services of a fire protection engineer (FPE) for all VA major and minor construction projects, and all NRM projects where the cost of fire protection work exceeds 50% of the total project cost.

2. QUALIFICATIONS: The FPE shall have each of the following qualifications:

2.1 A licensed professional engineer who:

A. Has a degree in fire protection engineering or, B. Has passed the principles and practices examination in fire protection engineering or

C. Maintains a current license in fire protection engineering.

2.2 Two years of experience in application and interpretation of National Fire Protection Association (NFPA) Codes and Standards and the model building codes.

2.3 Two years of experience in the design/review of automatic sprinkler and fire alarm systems, including:

A. Automatic sprinkler and fire alarm system shop drawings.

B. Automatic sprinkler system hydraulic calculations.

C. Application and interpretation of NFPA 1, 10, 13, 14, 20, 24, 30, 45, 72, 75, 82, 90A, 99, 101, 220 and 241.

2.4 Two years’ experience in the design of health care facilities.

2.5 Two years’ experience in acceptance tests of fire protection systems.

3. SCOPE: The FPE shall remain on the A/E's project staff throughout project design and construction. The FPE must be directly involved in the design of fire protection systems or in responsible charge of: the design of fire protection features; review of fire protection equipment submittals and shop drawings; and participation of preliminary inspection and final testing of fire protection systems. The FPE shall provide to the A/E:

3.1 Consultation and review of fire protection and life safety requirements as addressed in the VA Fire Protection Design Manual.

3.2 Preparation of fire protection and life safety design (narrative) analysis report as required by VA Handbook PG-18-15 which addresses project compliance with all applicable requirements.

3.3 Preparation of fire protection drawings when required by VA Handbook PG-18-15.

3.4 Design of fire alarm and sprinkler systems.

3.5 Review of architectural, electrical, HVAC, plumbing drawings and related documentation during schematics, design development, and construction documents to ensure all fire protection requirements are coordination between disciplines.

3.6 Attending meetings with the A/E, VA facility and VA Headquarters to discuss the project during schematic, design development and construction document preparation phases.

3.7 Performance of field tests and site visits during the design process to verify the current capacity (flow and pressure) of water supply system based on flow testing of hydrants proximate to the building(s) where automatic sprinkler protection is to be installed, which include allowances for seasonal or daily fluctuations, industrial use demands, and future changes. Documentation shall include a flow curve on hydraulic graph paper.

Note: Consult with public water supply authorities. Flow tests are not necessary if credible tests have been performed and documented within the past 12 months, and it is verified that neither VA facility nor municipal demands will change in the near future.

3.8 Review of fire protection system shop drawings, technical data submitted by contractors and automatic sprinkler system hydraulic calculations for compliance with contract documents.

3.9 Interim inspections of job site to verify adequacy of fire protection system installation .

4.0. Witnessing final acceptance tests for newly installed fire protection systems.

4.1 Review the Fire protection system As-Built drawings prepared by the contractor. Review and approve fire protection maintenance manuals.

ENERGY PERFORMANCE & SUSTAINABILITY

Follow: SUSTAINABLE DESIGN MANUAL (May 2014, Rev 1 – Aug 18, 2017). See full text at:

https://www.cfm.va.gov/til/sustain/dmSustain.pdf

The A/E Shall follow the requirements of the VA’s Sustainable Design Manual and incorporate the requirements into the basis of design and the project documents, including the appropriate Guiding Principles checklist. In case of conflicting requirements, the more stringent requirements shall govern.

A/E shall incorporate into the design premium efficiency solutions to all issues related to water and energy.

Lighting:

· Lighting fixtures shall use LED technology to the maximum extent feasible. Color temp and CRI shall be appropriate for the application.

Preferred fixture for lay-in applications:

o Lithonia 2x2 LED Lay-in Fixture Cat# 2GTL2LP840 o Lithonia 2x4 LED Lay-in Fixture Cat# 2GTL4LP840

· LED Exit signs (Replace all non-LED in project area with LED)

· Outdoor lighting. Use LED or Induction lighting in all outdoor applications where technology is available as a solution.

· Use of day lighting

· Use of light sensors etc. to harvest natural day light

· Use dual technology occupancy sensors

· No incandescent lighting

· All pilot/indicator lights to be LED

· Use occupancy sensors in all appropriate locations (equipment/storage rooms, mechanical/electrical rooms with keyed-switch override, restrooms and locker rooms, offices, conference rooms, lounges/staff areas, all hallways in non-patient areas) Motors:

· Premium efficiency motors with VFD drives.

HVAC:

· Maximize recirculation air to the extent permissible per ASHRAE Std 62.1 procedures subject to VA HVAC Design Manual minimum OA requirements

· Air handlers with full economy cycles (where applicable)

· Air Handlers with thermal recovery systems (where applicable)

· VFD drives on all fan motors larger than 1 horsepower.

· After hour and night set back reducing air flow and allowing temperatures to swing through a larger range

· Use of VAV system where possible

· Allow a maximum of thermostats for individual control of temps in rooms (limit allowable temp range through programming)

· Enthalpy controls (where applicable)

· Full DDC control

· No single pass cooling with domestic water. Single pass with chilled water acceptable if it is returned through the chilled water return system.

Controls:

· DDC controls with after hour and night set back.

· Full commissioning of controls for any new equipment put on the system

· Consider use of CO2 sensors for control of air flow in common rooms, waiting rooms, conference rooms etc. (VAV systems only)

· Allow a maximum of thermostats for individual control of temps in rooms (limit allowable temp range through programming)

· Put lighting on DDC controlled contactors to shut lights off during nonoperational hours (where conditions allow) Chillers

· Use centrifugal chillers with VFD drives on all systems 500 ton and larger

· Use micro centrifugal chillers for all chillers 30 – 200 ton

· All new chillers to be tied directly into building management systems for monitoring and control.

Boiler Plants

· Boilers shall have stack economizers.

· Boilers shall have automatic blow down.

· New Boilers shall have combustion air fans on VFD drive.

· Only the highest efficiency boilers should be considered for new plants.

· Boilers shall have automated oxygen trim controls Medical Equipment:

· Highest energy efficient equipment available (when a choice is available)

· Select non-conditioned space for location of condensers when separate system cooling is required. (Place condensers in interstitial space, roof space, outdoors etc.)

· Increase exhaust air for rooms with large pieces of medical equipment to exhaust excess heat. (minimize return air for these rooms)

· When using a line UPS/Line conditioner, make sure unit draws power from the line side of the rectifier. (non-energy issue, but a good practice) Washrooms/Bathrooms

· Urinals shall be low flow and/or dual flush

· Toilets shall be low flow and/or dual flush

· Sinks shall be laminar flow

· Sinks shall use incorporate sensors for automatic tempered water flow for hand washing

· Use hot water recirculation where possible Windows/Glass

· Use of insulated glass (where conditions allow)

· Use of Low-E glass Irrigation

· Include Grey water systems for irrigation system. Minimize the use of potable water.

Compliance with the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings (Guiding Principles, VA DIRECTIVE 0056 https://www.cfm.va.gov/til/sustain/dmSustain.pdf ) Sustainable Design Manual – 2014, Rev 1 18 Aug 2017 – Requirements Clarification.

1. Reference paragraph 2.4. NRM projects also require Validating Compliance per paragraph 2.4.1 and Commissioning per paragraph 2.5.

2. Reference paragraph 1.3.5. Minor Construction projects also require Commissioning per paragraph 2.6.

Design documents shall include…