04. Replace Chiller SOW 345 DSCC.pdf

STATEMENT OF WORK

South Central Regional Office/Grand Prairie Office Complex- PROJECT

Replace Chiller DSCC

I. SPECIFICATIONS:

A. INTRODUCTION

A.1 The Federal Bureau of Prisons (FBOP), South Central Regional Office U.S. Armed Forces Reserve Complex 344 Marine Forces Drive, Grand Prairie, TX 75051, intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to remove two existing chillers and installation of two new like air cooled chillers.

All equipment specified in this statement must be brand name or an equal product. Should your firm choose to submit an equal product, you must submit all technical specification of the equal product to be analyzed and a technical determination issued with acceptance/non-acceptance.

B. SCOPE OF WORK

Replace Air-Cooled Chiller(s)

This project basis for design is YLAA0089SE46XXFBSDTX air-cooled water chiller with a period of performance of 60 calendar days. Contractor shall remove the identified two existing York Air Cooled Chillers Model No.

YCAL0094EC46XCABDTXHTXXLXXXX44SXXXXXXXXXXTAXXXXX3XXXLXNF1AXXX, SN-SASM-423210; Model No.

YCAL0094EC46XCABDTXHTXXLXXXX44SXXXXXXXXXXTAXXXXX3XXXLXNF1AXXX, SN-SASM-423190. Supply and installation of (2) new YLAA0089 air-cooled water chiller or equivalent with R410A or R407A refrigerant. Contractor shall protect existing piping and electrical connections during removal of chiller and of entire project. If components are damaged when disconnecting or during construction phase then contractor will have to replace damaged component. During replacement of the chiller contractor shall ensure no interruption of chilled water to the associated buildings through the duration of the project. New chiller(s) must meet all of the following specifications:

Physical Data: Operating Weight 4610 LBS, Rigging Wt. 4537 LBS, Refrigerant Charge 84.2 LBS Condenser Data: Ambient Temp. Design (F) 95.0, Altitude (ft) 0.0, Compressor Type Scroll-Hermetic Evaporator Data: EWT(F) 54.00, LWT(F) 44.00, Design Flow Rate 195.3, Evp. Press. Drop (ft H2O) 6.67, Fluid Water, Strainer Press. Drop (ft H2O) 3.69, Ext. Kit. Press (ft H2O) 12.4, Fouling Factor (h.ft.F/Btu) 0.000100, Fluid Volume (USGAL) 8.771, Min. Flow Rate (USGPM) 99.86, Max. Flow Rate (USGPM) 400.1 Performance Data: ERR (Btu/W-h) 9.842, IPLV.IP (Btu/W-h) 17.57 Electrical Data:

Circuit 1 2 3 4 Compressor RLA 27 / 27 / 27 27 / 27 / 27 Fan QTY/FLA (each) 2 / 4 2 / 4 High LRA Current 180 / 180 / 180 180 / 180 / 180

Single Point:

Min. Circuit Ampacity 188 Recommended Fuse/CB Rating 200 Max. Inverse Time CB Rating 200 Max. Dual Element Fuse Size (A) 200 Operating Condition Electrical Data Unit Short Circuit Withstand (STD) 5(kA) Compressor kW 93.02 Wires Per Phase 1 + 2 Total Fan kW 6.720 Wire Range (Lug Size) 250-500 kcmil + #3/0 AWG – 250 kcmil Total kW 99.74

Stater Type Across The Line

Part Load Rating:

Load% Ambient (F) Capacity (ton.R) Total kW Unit Efficiency (Btu/W-h)

100 95.0 81.81 99.74 9.842 75 80.0 61.43 51.55 14.30 56 80.0 45.73 36.98 14.84 61 65.0 49.65 32.16 18.52 40 65.0 32.77 19.64 20.03 42 55.0 34.27 17.60 23.37 20 55.0 16.52 8.520 23.27

Sound Power Levels (In Accordance with AHRI 370):

Load % Ambient (F)

63 Hz (dB)

125 Hz (dB)

250 Hz (dB)

500 Hz (dB)

1 kHz (dB)

2 kHz (dB)

4 kHz (dB)

8 kHz (dB)

LWA

100 95.0 96 95 91 91 88 87 81 77 94 75 80.0 90 89 85 86 82 83 76 72 89 56 80.0 84 83 80 81 78 82 74 67 86 61 65.0 72 68 69 78 76 81 72 63 84 40 65.0 70 67 67 76 74 79 70 61 82 42 55.0 70 67 67 76 74 79 70 61 82 20 55.0 67 64 64 73 71 76 67 58 79

Performance at AHRI Conditions:

Evaporator Data Condenser Date Performance Data EWT (F) 54.00 Ambient Temp. (F) 95.0 EER (Btu/W-h) 9.842 LWT (F) 44.00 Altitude (ft) 0.000 IPLV.IP (Btu/W-h) 17.57 Flow Rate (USGPM) 195.3 Net Cooling Capacity

(ton.R) 81.81

Pressure Drop (ft H2O) 6.67 Fluid Water Fouling Factor (h.ft.F/Btu)

0.000100

Fluid Volume (USGAL) 8.771

Scope of Work Clarification

The existing air-cooled chillers, YCAL0094EC46XCABDTXHTXXLXXXX44SXXXXXXXXXXTAXXXXX3XXXLXNF1AXXX, SN-SASM- 423210 and YCAL0094EC46XCABDTXHTXXLXXXX44SXXXXXXXXXXTAXXXXX3XXXLXNF1AXXX, SN-SASM-423190 shall be removed and replaced with new 89 Ton York Model Number YLAA0089SE46XXFBSDTX air-cooled chiller or equivalent with high ambient operation. Including Louvered coil hail guards base frame wire grills.

1. Valve off the chilled water supply and return currently feeding the existing York Chillers.

2. Disconnect and protect all line voltage and low voltage from the existing chillers.

3. Disconnect and protect the chilled water piping.

4. Dispose of existing chillers in adherence to all applicable EPA guidelines.

5. Provide and install (2) replacement York 89-ton air-cooled chillers.

6. Provide new chillers with isolation pads.

7. Set new chillers onto existing chiller pad.

8. Reconnect all chilled water piping, line voltage, and low voltage to the new chillers.

9. Ensure chillers are connected and programed to existing Building Management System.

10. Fill and test system(s) for leaks.

11. Insulate piping disturbed or replaced during chiller replacements to match existing.

12. Re-use existing heat trace.

13. Perform Factory Startup.

14. Must include 1 Year entire parts and labor warranty, 5 Year compressor parts only warranty for both new chillers.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

The Contractor shall notify the COR a minimum of five (2) day prior to the final testing of manufacturer start up and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR no later than ten (5) days in advance for final operational checks and testing of the chiller.

All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project.

Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the COR working days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe manufacturer start-up and testing . A complete plan detailing test procedures must be submitted to the Contracting Officers Representative (COR) in advance for final check out and testing of the complete system.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at South Central Regional Office site upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

G. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within (3) days from receiving the Notice to proceed for approval.

2. If required all security clearance paperwork/documentation shall be submitted to the COR a minimum of (3) working day prior to the start of work.

3. The Contractor shall prepare and provide to the COR for approval, PDF file specifications of all material and products prior to their use. Submittals will be prepared as PDF package, and transmit to Government by sending via email.

Contractor shall also provide three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. Provide complete narrative descriptions of all system operations.

6. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

7. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

8. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

9. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

Training:

Upon completion of the installation, testing, and acceptance by the Government, the contractor shall provide operation/maintenance manuals for each piece of equipment/system installed.

The contractor shall furnish manufacturer’s factory-certified training and provide system certification for two (2) Bureau of Prisons employees, thus enabling them to maintain and repair all equipment and systems.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM – 4:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in at the facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will SCRO or its staff be responsible for the acceptance of any Contractor or company deliveries.

The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

C. Storage of Materials and Equipment:

Construction materials may be stored on site on a mutual agreeable location designated by the COR. Tools shall not be stored on site and must be brought in daily by the contractor.

All tools will be inventoried prior to beginning work and will be inventoried back in to ensure accurate accountability when leaving at the end of each work day.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each work day all tools will be inventoried out on a daily tool inventory sheet and at the end of the work day all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each work day.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation.

D. Security Clearance/Contractor Badges:

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and GPOC locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Pre bid site visit will be held at South Central Regional Office U.S. Armed Forces Reserve Complex 344 Marine Forces Drive, Grand Prairie, TX 75051 on May 18th at 10:00am. All potential bidders are highly encouraged to attend.

2. Email kxkcook@bop.gov if you plan to attend site visit.

3. Bonds and Insurance will be required for this project.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.