04.A6.PWS-v2.pdf

PERFORMANCE WORK STATEMENT (PWS)

Mass Document shredding for Pearl Harbor Naval Shipyard

& Intermediate Maintenance Facility (PHNSY & IMF)

1.0 BACKGROUND

1.1 The primary mission of Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is to deliver regional maintenance, at the depot and intermediate levels, to keep the surface ships and submarines of our nation's navy "Fit to Fight." As Hawaii’s regional maintenance center, PHNSY & IMF’s capabilities include excellence in overhauling, repairing, converting, alteration, refurbishing, and the decommissioning of Navy vessels.

2.0 OBJECTIVE & SCOPE

2.1 PHNSY&IMF seeks a contractor to provide shred services in accordance with NSA guidelines that complete a large of amount of document shredding in a onetime visit scenario to support the cleaning The schedule of the mass document shredding shall be determined by the Government representative and coordinated with the contractor. The desired result of these services is to Complete the shredding of 500 filled burn bags at roughly 20 pounds each or a total amount of documents at a weight of 10,000 pounds within the specifications of the NSA guidelines.

3.0 PERFORMANCE REQUIREMENTS

3.1 The contractor shall provide one individual as a Project Manager who is responsible for the planning, scheduling, and managing the execution of work concerning all aspects of this contract. The Project Manager shall coordinate with the physical security division on requirements and traffic management.

3.2 Prior to commencing work, the contractor shall meet in conference with the Government Technical

Point of Contact (TPOC), Contracting Officer’s Representative (COR) and necessary support personnel to discuss and develop mutual understandings relative to environmental, safety, schedule, security, and waste management. The contractor shall obtain all necessary permits, approvals and licenses necessary for the transportation of material on highway/roads

3.2.1 Contractor shall utilize mobile shredding vehicles that will comply with NSA requirements and provide supporting documents proofing the NSA compliance of mobile shredders

3.2.2 Contractor shall have a spill kit at the work area to clean any fluid spills from the MHE immediately.

3.2.3 Drip diapers shall be used in MHE laydown spaces.

3.3 Contractor to complete shredding of all designated material provided within NSA guidelines for shredding of classified material.

3.4 Contractor will coordinate with the TPOC to schedule a time to perform services requested.

3.5 The contractor shall be responsible for the

a. Removal of equipment upon completion of shredding.

b. Cleaning residual debris generated from shredding.

c. Disposal or recycling of all waste generated.

3.6 Itemized list of expected items to be shredded:

Description of items to be shredded Physical Characteristics Specific requirements to follow during shredding

1. Approximately 500 filled burn bags

20 lb. bags filled with documents to be shredded

To be shredded in accordance with NSA guidelines

3.7 The contractor shall clear and dispose of all debris generated from the shredding by the equipment in the work site. The work site shall be returned to a clean and orderly state.

3.8 Any travel costs associated with this contract must be in compliance with FAR 31.205-46 and the

Joint Travel Regulations (JTR).

5.0 PERIOD OF PERFORMANCE

5.1 Between 18 August 2025 to 17 September 2025 with coordination with the TPOC

6.0 SERVICE DELIVERY SUMMARY

Performance Requirement Reference Performance Threshold

1. Provide a single point of contact that will serve as the project manager.

Paragraph 3.1 100% delivery and compliance.

2. Meet in conference with the Government prior to commencing work.

Paragraph 3.2 100% delivery and compliance.

3. Shred burn bags in accordance with NSA guidelines with coordination from TPOC

Paragraph 3.3 100% delivery and compliance.

4. Perform clean-up of work site. Paragraph 3.5 100% delivery and compliance.

7.0 GOVERNMENT PROVIDED SERVICES

7.1 The Government will provide laydown space for the purpose of staging disassembled equipment, equipment components, peripherals and utility infrastructure.

7.2 The Government will not provide any equipment or supplies to the Contractor.

7.3 Utilities: none

7.4 Services: none

7.5 Equipment: none

8.0 CONTRACTOR QUALIFICATIONS

8.1 The contractor shall provide trained personnel fully capable of providing the deliverables requested and have the knowledge, skills, and expertise to meet the requirements specified in this PWS.

8.2 Contractor shall comply with Safety and Health work practices specified in APPENDIX I.

8.3 Contractor shall comply with environmental guidelines specified in APPENDIX II.

8.4 The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management. The contractor must maintain continuity between TPOC and the COR. The project manager shall be responsible for the performance and quality of meeting the requirements of this PWS. The project manager or alternate shall have full authority to act on behalf of the contractor on all contract matters relating to operations of this contract.

9.0 SECURITY REQUIREMENTS

9.1 Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

9.2 The contractor shall pass a background check to gain access into PHNSY & IMF. The contractor’s employees must be U.S. Citizens and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the TPOC or COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office or government designee in the completion of current form SECNAV 5512/1.

9.3 Contractor personnel must meet the requirements for a “white” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office or government designee at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

9.4 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III.

9.5 Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance, the contractor shall identify and immediately report suspicions to the COR.

10.0 CONTRACTOR PERSONNEL

10.1 The contractor shall furnish sufficient personnel to perform all work specified within this performance work statement.

10.2 Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

10.3 The contractor shall not provide personal services.

10.4 Contractor personnel shall make clear to all individuals they engage with that they are contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, contractor personnel shall identify themselves as employees of the contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

10.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

10.6 Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor access to Government facilities during closures is not permitted.

11.0 PLACE OF PERFORMANCE

11.1 The place of performance shall be on-site at Pearl Harbor Naval Shipyard, outside the CIA.

12.0 HOURS OF OPERATION

12.1 PHNSY&IMF operates 24 hours per day. However, most PHNSY&IMF administrators work 0630 to 1500 hrs. Monday through Friday, and do not work on Federal holidays. If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

13.0 ATTACHMENTS – APPENDICES

APPENDIX I Safety and Health Work Practices for Contractors working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). (Rev. July 2024)

APPENDIX II Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl

Harbor Naval Shipyard & Intermediate Maintenance Facility (revised October 16, 2019)

APPENDIX III Security Requirements Applicable for Pearl Harbor Naval Shipyard & IMF’s Contracted

Work Outside of the Controlled Industrial Area (CIA) (revised March 2015)