04.A6.PWS_25Q1011.pdf

PERFORMANCE WORK STATEMENT (PWS)

PREVENTIVE MAINTENANCE, CALIBRATION AND REPAIR of

X-RAY MICROANALYSIS SYSTEM

(Accessory to SCANNING ELECTRON MICROSCOPE [SEM])

1.0 BACKGROUND

1.1. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY& IMF) Code 134 Laboratory Division provides services in the form of analytical testing in support of the shipyard’s compliance with federal and state environmental regulations. Code 134 Laboratory Division oversees multiple instruments that provide direct and indirect support to submarines, surface vessels, and shore-based activities in the Pacific. The complexity of these instruments require compatible, performance verified materials and technically competent service engineers to maintain optimum performance, preserve the Government’s investment, and ensure personnel safety. Services must be provided in a timely manner, as analytical downtime impacts the mission essential functions of U.S. naval vessel and shore-based commands.

2.0 SCOPE/OBJECTIVE

2.1. PHNSY&IMF requires a contractor to perform technical support, for annual, on-site preventive maintenance, calibration and repair on the equipment listed in 2.2, to restore reliable and uninterrupted testing services to Original Equipment Manufacturers (OEM) operating specifications. This asset provides highly specialized micro-analytical data for emergent investigations such as failure mode studies and characterization of unknown materials. Its complexity requires compatible, performance verified materials and technically competent service engineers to maintain optimum performance.

Services must be provided in a timely manner, as analytical downtime impacts the mission essential function of U.S.Naval vessels and shore-based commands. All work shall be performed by an OEM qualified service technician, using OEM parts and consumables.

2.2. Equipment

2.2.1. Oxford Instruments INCA MICS/X-Stream/SEM X-Act, serial #SC23915

3.0 PERFORMANCE REQUIREMENTS

3.1. Preventive Maintenance: The contractor shall provide one (1) on-site preventive maintenance and calibration services w/consumable parts replacement on item (listed in section 2.2.). All work shall be performed by an OEM qualified service technician, using OEM parts and consumables.

3.1.1. Preventive Maintenance shall include the following:

3.1.1.1. Provide proprietary software version number 18D+SP, with License Code Keys to perform preventive maintenance, calibration and repair on the instrument: INCA MICS/X- Stream/SEM X-Act, serial #SC23915.

3.1.1.2. Necessary cleaning, adjustments, calibration, verification, lubrication, parts replacement, labor and selected consumable parts, at no additional cost to the government.

3.1.1.3. Contractor furnished materials include a kit of basic consumables, and software updates.

3.1.1.4. Should the contractor, in the course of performing preventive maintenance and calibration, determine that additional parts beyond the OEM recommended replacement parts are required to restore unit to full operation, the Contracting Officer Representative (COR), shall be advised in writing.

3.2. Repair: The Contractor shall perform on-site repairs on equipment item (listed in section 2.2), in accordance with this PWS and restore to current Original Equipment Manufacturer (OEM) guidelines.

The repairs shall include any adjustments, modifications, parts, labor, and software re-installation required to restore the equipment to OEM specifications. The repairs shall be performed within a requested time frame, commencing on a mutually agreed upon date.

3.2.1. The repairs shall be performed on any/all of the laboratory equipment (listed in section 2.2) within the Period of Performance.

3.2.2. The contractor shall operate and perform functional tests, in accordance with OEM guidelines, of any equipment repaired under the terms of this PWS to verify that the repair has restored the equipment to OEM specifications.

3.3. Technical Support:

The Contractor shall provide technical support for any OEM authorized adjustments, modifications, maintenance, repair, and application development of equipment and operating software (listed in section 2.2). This shall include telephone and software support and re-installation, as part of this service.

3.4. Parts:

3.4.1. All parts determined to be necessary by the contractor, whose replacement is required to restore the equipment to OEM specifications, shall be provided by the contractor at no additional cost to the government. These parts shall be equal in all aspects (which includes performance, interchangeability, durability, and quality) to OEM parts when recommended by the manufacturer. The exception to parts covered under this requirement is listed in 3.4.1.1.

3.4.1.1. Exclusions:

3.4.1.1.1. Nitrogen, Oxygen, Photomultiplier Tube (PMT), and Sircal Argon Purifier.

3.4.1.1.2. Computers not provided by Thermo Electron or computers with operating systems older than Windows 7.

3.4.1.1.3. Consumables such as diskettes, data storage devices, printer ink, paper, light bulbs, gas purifier cartridges, gaskets, insulator caps, “O” rings (except for sample stand), tungsten counter electrodes. SMS Robotic system, Vision System Herzog sample preparation equipment, external voltage regulators, isolation transformers, and gas purifiers are not included.

3.4.2. The Contractor shall be responsible for removal and disposal of replaced parts and/or materials upon repair or completion. For electronic and electrical parts, contractor shall consult with the Technical Point of Contact (TPOC) before disposition is made. Disposal of parts/material shall be in accordance with Federal, State, local laws and regulations. The disposal of replaced parts/materials within the PHNSY & IMF is prohibited.

3.5. Reports: The Contractor shall provide a written report no later than five (5) business days following the service, detailing the nature of the work performed; any parts replaced and operational and calibration test results, to ensure performance within the OEM guidelines and specifications; any upgrades or modifications; and other pertinent information concerning the condition of the equipment to the COR.

3.6. Travel: Contractor travel shall be in accordance with the DOD Joint Travel Regulation (JTR) and Federal Acquisition Regulations (FAR) 31.205-46.

3.7. Equipment Location: Units are located at the Quality Assurance Department Laboratory Division, Bldg. 1443, 1st floor, within the Controlled Industrial Area (CIA) of PHNSY&IMF.

3.8. Liability: The Contractor shall replace /repair any damage done to Government property as a result of work performed by the Contractor. The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his/her reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

4.0 SERVICE DELIVERY SUMMARY

Primary Performance Requirement Paragraph Performance Threshold

Provide all labor and equipment to perform calibration and preventive maintenance. Paragraph 3.1 100% delivery and compliance

Provide on-site repair for government equipment. Paragraph 3.2 100% delivery and compliance

Provide technical support for government equipment. Paragraph 3.3 100% delivery and compliance

Provide parts as required for government equipment.

Paragraph 3.4 100% delivery and compliance

Provide written report on government equipment. Paragraph 3.5 100% delivery and compliance

5.0 QUALITY ASSURANCE

5.1. The Contractor is responsible for implementing and maintaining a Quality Assurance Plan (QAP) to ensure that performance meets or exceeds contract requirements and results in the correction of potential and actual problems. The QAP shall be implemented on the first day of contract performance.

6.0 GOVERNMENT FURNISHED SERVICES

6.1. Electricity, water, and equipment-required gases will be available in order to perform troubleshooting/performance testing.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

7.1. The Contractor shall be an authorized OEM-approved (original equipment manufacturer) source capable of performance. Contractor personnel must be trained and certified to work on OEM equipment.

8.0 CONTRACTOR PERSONNEL

8.1. The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2. Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

8.3. Contractor shall not provide personal services.

8.4. Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employees of the Contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5. Contractor personnel shall not manage, supervise, or task Government employees or military personnel.

Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

9.0 HOURS OF OPERATION

9.1. Normal government business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays.

9.1.1. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

9.1.2. Federal Holidays:

New Year's Day, January 1.

Birthday of Martin Luther King, Jr., the third Monday in January.

Washington's Birthday, the third Monday in February.

Memorial Day, the last Monday in May.

Juneteenth, the third Wednesday in June.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

10.0 ENVIRONMENTAL PROTECTION, HEALTH & SAFETY

10.1. Contractor shall comply with Safety and Health work practices for PHNSY & IMF, Appendix I of paragraph 12.0 Attachments.

10.2. Contractor shall comply with Environmental guidelines for PHNSY & IMF, Appendix II of paragraph

12.0 Attachments.

11.0 SECURITY REQUIREMENTS

11.1. Contractor is required to follow all security requirements to obtain a “green” badge per Appendix III of paragraph 12.0 Attachments.

12.0 ATTACHMENTS:

12.1. APPENDIX I Safety and Health Work Practices for Contractors working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). (Rev. July 2024)

12.2. APPENDIX II Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (Rev. October 16, 2019)

12.3. APPENDIX III Contractor Security Requirements for PHNSY&IMF’s Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas and/or Other Sensitive Areas (Rev. May 2024).