04.789_Scrubber_PATs_PWS_Draft.docx

PERFORMANCE WORK STATEMENT (PWS)

CO2 SCRUBBER INSPECTION

1.0 BACKGROUND

1.1 Pearl Harbor Naval Shipyard & Intermediate Maintenance Facilities (PHNSY&IMF), a US Navy industrial facility located on the island of Oahu, Hawaii maintains, overhauls and repairs various vessels of the US Navy. Over 4,500 militaries, civilian and contractor personnel work to keep the Navy, “Fit to Fight”.

2.0 OBJECTIVE & SCOPE OF WORK

2.1 The contractor shall perform pier-side intrusive material inspections of CO2 Removal Units, Scrubber No. 1, and No. 2 onboard a Virginia Class submarine (VACL), with Submarine Maintenance Monitoring and Support Performance Monitoring Team (SMMS PMT) assistance under the on-site direction of PHNSY&IMF. Inspections will be performed in New London Groton, Connecticut. The primary focus of this task will be thorough intrusive inspection of the CO2 scrubbers. This inspection is the first step in the new Reliability Centered Maintenance (RCM) driven maintenance philosophy.

3.0 PERFORMANCE REQUIREMENTS

3.1 The Contractor shall provide all management, labor, and technical expertise and resources to assist the Government in pre-availability testing of the CO2 scrubbers. The following references governing the work and services performed are summarized below:

3.1.1. References

TABLE A

3.2 All services shall be provided on-board a VACL during the Pre-Availability work scheduled in New London. The Contractor shall comply with all procedures and processes established at the New London Groton, Connecticut Shipyard regarding access to and from the work-site, access to the Controlled Industrial Area (CIA) if required and allow for sufficient time to process entry applications and approvals.

3.3 The contractor shall perform pier-side intrusive material inspections of CO2 Removal Units, Scrubber No. 1, Scrubber No. 2 onboard a VACL, with SMMS PMT assistance under the on-site direction of PHNSY&IMF. The primary focus of this task will be thorough intrusive inspection of the CO2 scrubbers. The Contractor shall provide technical guidance to PHNSY&IMF during execution of the Pre Availability Tests in accordance with TABLE A. This includes the following:

3.3.1. Perform Visual Portion Pre-Arrival Tests in accordance with TABLE A.

3.3.2. Perform an intrusive material inspection of the major components of the CO2 scrubbers.

3.3.3. Perform a thorough visual inspection of the electrical control panel interior components of both CO2 scrubbers.

3.3.4. Perform visual inspection of the CO2 scrubber configurations to determine necessary upgrades that may be required during subsequent shipboard repair.

3.3.5. Provide a complete set of consumables to be used in reassembly of the CO2 scrubbers after completion of the inspections. Consumables required include any disturbed gaskets or seals.

3.3.6. Provide a report of Pre-Arrival test findings in writing within 30 days after inspection is completed to the following recipients:

a. SUBMEPP

b. PHNSY&IMF Project Team: Project Superintendent (PS), Project Engineering and Planning Manager (PEPM), Non-Nuclear Project Engineer (NN-PE) and Business Agent (BA).

c. PHNSY&IMF Engineering and Planning Department Code 260.1

d. Contracting Officer’s Representative (COR)

3.3.7. The contractor's effort for this task is to perform the intrusive inspections identified above, perform visual inspections of the electrical control panel interior, perform visual inspections of each CO2 scrubber to determine potential necessary upgrades and provide and replace all consumables identified above.

3.4 Reports: The final product for this effort will be a concise written report identifying the condition of the CO2 scrubbers inspected along with recommendations for future repair.

3.5 Parts: The contractor shall provide the actual hardware identified above as consumables, i.e., seals and gaskets needed to replace the ones disturbed during the inspection.

3.6 Meetings: The Contractor shall attend the following meetings during the period of performance:

a. Daily Project Scheduling Meeting

b. In-brief meetings as requested by government.

3.7 Travel: Travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and current DoD Joint Travel Regulations (JTR).

4.0 SERVICE DELIVERY SUMMARY

TABLE B

100% delivery and compliance.

100% delivery and compliance.

100% delivery and compliance.

5.0 QUALITY ASSURANCE

5.1 Per Government Request, the Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy shall be provided to the Technical Point-of-Contact (TPOC) prior to contract award. (If Applicable)

5.2 The QCP shall outline the Contractor’s plan, what will be reviewed and actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action. Of interest to the Government are the following – proper training, required certifications of workers, appropriate quality oversight during the performance of the Contractor’s requirements, including in-process monitoring during all shift work and processes followed to resolve any quality control issues. (If Applicable)

5.3 Periodic Progress Meetings: The Contractor agrees to attend progress meetings during the contracted period of performance. Contracting Officers Representative (COR), and other Government personnel, as appropriate, will meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

6.0 GOVERNMENT FURNISHED UTILITIES AND SERVICE

6.1 The Government will not provide any equipment or supplies to the Contractor.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

7.1 The Contractor shall be an Original Equipment Manufacturer (OEM) or authorized OEM repair facility capable of providing technical engineering and troubleshooting services. Certificates shall be provided upon request by the Contracting Officer.

7.2 The Contractor and its representatives shall be trained in and comply with all Federal, State, Territorial and local environmental laws and regulations. In the event that the work is found non-compliant to all stated environmental laws and regulations, the contractor shall indemnify the U.S. government from any liability.

7.3 Contractor is required to comply with Public Law 105-270, Section 5 (2)(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature.”

7.4 The Contractor shall have experience with Department of Defense (DoD) directives, regulations, policies and procedures.

8.0 PERSONNEL

8.1 The following training matrix is required of all supplied Contractor personnel:

(If required by project)

8.2 U.S. Citizenship is required for facility access. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination.

9.0 SECURITY REQUIREMENTS

9.1 Contractors shall comply with all OPSEC (Operational Security) and Security requirements.

9.2 Contractor will coordinate with Facilitating Government Organizations Security Office in completion of visit request documents. Contractors will be required to submit request to DISS and obtain approval for Naval Vessel access.

9.3 Confidentiality: This project, all materials provided to the Contractor by the Government, test results, conclusions and recommendations obtained thereof for the Contractor shall be considered Government property. The information shall not be disclosed, copied, modified, used (except to fulfill contract requirements) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government express consent.

9.4 Photography is strictly prohibited. Data phones, phones with a camera feature and cameras of any type are not allowed.

10.0 CONTRACTOR RESPONSIBILITIES

10.1 The Contractor shall furnish sufficient qualified personnel to perform all work specified within this contract.

10.2 Place of Performance: On the SSN 789; Pier side at New London Groton, Connecticut.

10.3 Each contractor employee shall clearly identify themselves as contractor employees by means of company shirt, pin, or other visible company identification means in a manner that is visible at all times.

10.4 The Contractor performing services shall be required to comply with all rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

10.5 All Contractor travel shall be conducted as outlined in section 3.0.

10.6 Ensure that the on-site technical representative is in compliance with the following safety guidelines:

a. Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in an eye hazardous area.

b. Hardhats, safety glasses and safety shoes shall be worn at all times from the outer crane rail and/or entry into the fenced area and while on board ship.

c. Shall ensure its employees understand the fire safety requirements and actions to be taken when fire or an emergency occurs during work onboard the ship. Contractor shall ensure that all personnel are briefed on the Shipyard Fire Safety Plan and muster locations.

d. Eating, smoking or drinking is prohibited except for designated areas identified by the ship.

10.7 Ensure that all portable electrical equipment has been verified electrically safe prior to use shipboard.

10.8 Radiological controls:

a. NO work will be accomplished in the Reactor Compartment or radiation areas.

b. NO work will be accomplished in the engine room by Contractors.

10.9 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contract employees and not DOD employees.

10.10 Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist, (except when safety or health reasons prevent such placement) as to who their employer is. Identification badges shall be worn at all times when performing work, including while attending Government meetings and conferences that may take place outside the facility.

10.11 The Contractor performing services shall be required to comply with all rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas as required. Government Representative will make arrangement to provide escort service if required.

11.0 HOURS OF OPERATION

11.1 Working Hours: Regular working hours shall consist of an 8-hour period, between 6:30 AM - 3:00 PM, 2nd shift 0230 PM-11:00 PM, or 3rd shift 10:30 PM-0700 AM Monday through Friday, excluding Federal holidays.

11.1.1. Federal Holidays:

11.1.2. If the federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

11.2 The contractor must perform the work under this contract during the shift determine best to facilitate government need. Any work schedule outside the regular hours must be approved by the Contract Officer (KO)/ Contract Officer Representative (COR) prior to commencement.

11.3 Weekend work may be required but must be approved by the KO/COR prior to commencement.

12.0 CONTRACT MANAGEMENT

12.1 The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors, if applicable. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

12.2 The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between Technical Points of Contact (TPOCs), the COR, and the contractor's corporate offices.