04.1 SourcesSought.pdf

DEPARTMENT OF ENERGY

Western Area Power Administration

Desert Southwest Customer Service Region P.O. Box 6457

Phoenix, AZ 85005-6457

April 2, 2020

To Whom It May Concern, A. Department of Energy, Western Area Power Administration (WAPA), Desert Southwest Region (DSW) issues this

Sources Sought as a means of conducting market research to identify firms having an interest in and the resources to support this requirement for Tower Inspection Services, in accordance with the attached Draft Performance Work Statement (PWS).

B. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a solicitation and shall not be considered as a commitment by the Government. Submission of any information in response to this market survey is strictly voluntary and not an offer; the government assumes no financial responsibility for any costs incurred. The Government is not under any obligation to award a contract as a result of this announcement.

C. A firm-fixed price IDIQ (indefinite delivery indefinite quantity) contract award (with possible incentive fee) for a base year plus four option years is contemplated. It is the Government’s preference to award to one contractor for Tower Inspection Services to support all WAPA regions; however multiple awards may be made. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541350 Building Inspection Services.

D. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, Web site address, point of contact, email address, telephone number, DUNS number, size, and type of ownership for the organization, including socio economic status; 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements; and 3) Lead time after award necessary to begin work.

E. The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate finance, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; and risk mitigation; and 4) provide services under a performance based service acquisition contract.

F. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by APRIL 14, 2020 at 5:00 pm Eastern standard time. All responses under this Sources Sought Notice must be emailed to jveitz@wapa.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Attachment(s):

1. 04.2 WAPA DRAFT PWS.docx

2. 04.3 WAPA COMM TOWER INSPECTION REPORT.pdf

3. 04.4 WAPA TOWER LOCATIONS BY REGION.xlsx mailto:jveitz@wapa.gov

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT (PWS)

MICROWAVE TOWER INSPECTION

1. INTRODUCTION

The Western Area Power Administration (WAPA) requires comprehensive inspection and maintenance services on guyed and self-supported microwave towers at various locations throughout its territory. The work will be performed for each of the following regions: Desert Southwest Region (DSW), Rocky Mountain Region (RMR), Sierra Nevada Region (SNR), and Upper Great Plains Region (UGP).

1.1. Background

WAPA, part of the U.S. Department of Energy (DOE), is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 15 states. WAPA also services the Colorado River Storage Project Management Center (CRSP-MC) in Salt Lake City, Utah. The CRSP-MC provides transmission services to facilities in Arizona, New Mexico, Colorado, Utah, and Wyoming.

1.1.1. Desert Southwest Region (DSW)

DSW serves preference customers in Arizona, California and Nevada. DSW’s mission includes maintenance and operation of the high-voltage transmission system including nearly 40 substations and 3,100 miles of high-voltage power transmission lines that deliver power from power plants to its wholesale customers.

1.1.2. Rocky Mountain Region (RMR)

RMR serves preference customers in Colorado, Wyoming, Nebraska and Kansas. RMR’s mission includes maintenance and operation of the high-voltage transmission system including 80 substations and over 5,400 miles of high-voltage power transmission lines that deliver power from CRSP-MC and over 19 power plants to its wholesale customers.

1.1.3. Sierra Nevada Region (SNR)

SNR serves preference customers in California. SNR’s mission includes maintenance and operation of the high-voltage transmission system including nearly 18 substations and over 884 miles of high-voltage power transmission lines that deliver power from 11 power plants to its wholesale customers.

1.1.4. Upper Great Plains Region (UGP)

UGP serves preference customers in Montana, North Dakota, South Dakota, Minnesota, Iowa and Nebraska. UGP’s mission includes maintenance and operation of the high-voltage transmission system including 100 substations and over 7,800 miles of high-voltage power transmission lines that deliver power from 8 power plants to its wholesale customers.

2. DESCRIPTION OF SERVICES

The contractor shall provide all personnel, transportation, equipment, tools, materials, supervision, and other items and services necessary to perform inspection and maintenance services on each microwave tower as identified in Attachment:

WAPA TOWER LOCATIONS BY REGION.xlsx. The contractor shall provide maintenance support to include servicing, troubleshooting, technical services, repairing parts installation, and equipment and systems restoration services to provide continuous and reliable operation of the Microwave Communication Tower Infrastructure. The contractor shall perform all services in accordance with in accordance with all applicable federal, state and local laws and regulations, the Federal Communication Commission (FCC), and original Equipment Manufacturers (OEM) specifications.

2.1. Schedule and Place of Performance

2.1.1. Pre Performance Meeting

The Contracting Officer Representative (COR) and Contracting Officer (CO) will schedule a meeting with the contractor within 15 days following contract award to discuss the requirements of the contract and other administrative matters.

2.1.2. Inspection Schedule

The contractor shall submit a PMI Schedule, to the COR and CO, within 15 calendar days after contract award for the year (12 months) for approval acceptance and within 15 calendar days of exercised options. Any changes to the PMI Schedule throughout the Period of Performance will require coordination with the COR and acceptance by the CO.

2.1.3. Place of Performance

The work is located at various communication sites throughout WAPA, some of which are inside energized high voltage electrical substations. States in which the sites are located include the following: Arizona, California, Colorado, Iowa, Kansas, Minnesota, Montana, Nebraska, New Mexico, Nevada, North Dakota, South Dakota, Utah, and Wyoming.

2.2. Hours of Work

Normal work hours for Maintenance personnel are from 7:00 a.m. to 4:30 p.m. daily, Monday through Thursday, with exception of US Federal Holidays, for DSW, RMR, and UGP; and 7:00 a.m. to 4:30 p.m. daily, Tuesday through Friday for SNR.

WAPA designated personnel from each Region will escort contractor at each site of inspection, so the normal work hours shall be taken into consideration in developing the inspection schedule. Differing from this schedule may be authorized on a case-by-case basis with the COR’s or CO’s prior approval. The contractor will be notified by the COR or CO seven (7) calendar days in advance if work is to be conducted outside of the normal work hours. Should the contractor find they need to work outside the normal work hours once they have started performing their scheduled PMI, they will contact the COR or CO immediately so arrangements can be made. Additionally, if the contractor knows they will need to work outside normal work hours prior to arriving to CAFB a request must be submitted to the COR or CO a minimum of seven (7) calendar days prior to the requested day.

2.2.1. Federal Holidays

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veterans Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

3. SCOPE OF WORK

Inspection and Routine Maintenance. Contractor shall provide all labor, equipment, material and supervision to perform complete inspections and routine maintenance in accordance with this PWS, to include but not be limited to inspections of: the guy wires, tower base, foundation and anchors, tower structure and plumbness, antennas and transmission lines, electrical, lightning protection systems and grounding.

3.1. Guy Wires

3.1.1. Inspect and note broken strands, wear/abrasion, and/or rust.

3.1.2. Inspect and note condition of thimbles, turnbuckles, cotter keys and clamps.

3.1.3. Inspect and note bolted clamps for tightness.

3.1.4. Inspect and note condition of turnbuckles.

3.1.5. Measure and tension guys using a direct dynamometer method.

3.1.6. Repair damage to galvanized coating on guy wires and bolted connectors.

3.1.7. Inspect guy wire fencing and report defects.

3.1.8. Inspect guy anchors for vegetation overgrowth.

3.1.9. Excavate to a depth of 1 foot below the surface, inspect, and note anchor rods not embedded in concrete for corrosion.

3.1.10. Inspect anchor fencing for damaged fabric, missing hardware, bent or broken posts, rusting or missing locks or security issues and provide a quote for repair, if applicable.

3.2. Tower Base -Foundations and Anchors

3.2.1. Inspect and note condition of concrete bases and anchor concrete for settling, cracking, chipping or spilling.

3.2.2. Inspect and note anchor for erosion and creeping.

3.2.3. Inspect ground connections for corrosion.

3.2.4. Inspect weep holes in monopole base plate for proper drainage.

3.2.5. Inspect base section for bends, cracks, broken welds, and rusting.

3.2.6. Visually inspect and note condition of anchor head welds.

3.2.7. Inspect and note anchor rod head for cracks, splits, bends, twist, or rust.

3.2.8. Inspect connections for loose or missing bolts, washers, nuts, or lock-nuts.

3.2.9. Inspect galvanized finish on anchors and bolted connectors for peeling, flaking and other damage. Repair if damaged.

3.2.10. Inspect waveguide ice bridge for loose or missing hardware, rust and other damage.

3.2.11. Inspect grout under base plate

3.3. Tower Structure/Plumbness

3.3.1. Visually inspect all tower hardware. Replace missing hardware, broken clips, and tighten loose hardware, (except antenna or reflector adjustments hardware and feed line hardware), and check for air leaks. Hardware associated with antenna reflectors and feed lines found loose shall be documented in the inspection report.

3.3.2. Hand-inspect 100% of bolted connections with a wrench, tighten and re-torque those found loose (note number of connections found loose), and re-torque a minimum of 10% of the bolts on the tower.

3.3.3. Inspect and clean all weep holes in pipe legs and bracing for proper drainage.

3.3.4. Inspect for cracked, bent, twisted, or missing members and areas that show signs of fatigue.

3.3.5. Inspect and note condition of tower main members and guy plates.

3.3.6. Inspect and note condition of climbing ladder, step bolts, and safety climb. Must be OSHA compliant. Indicate climbing device type.

3.3.7. Inspect all legs and bracing for bends, cracks, or faulty welds.

3.3.8. Inspect and note condition of work platforms and hatches.

3.3.9. Inspect butt flanges for gaps, if applicable.

3.3.10. Check tower for loose or missing hardware.

3.3.11. Inspect and note galvanized finish or paint for damage or fading. Repair damage to galvanized coating on tower structure members.

3.3.12. Measure and record plumb and twist.

3.3.13. If provided by WAPA, mark up site tower drawing to reflect actual conditions, using the following colored markings: Red

= additions; Green = deletions; Blue = notations.

3.4. Antennas and Transmission Lines

3.4.1. Inspect and note visible damage or distortion.

3.4.2. Inspect and note hardware conditions – do not adjust or tighten hardware that affects antenna adjustment (reference

3.4.8 below).

3.4.3. Inspect radomes for loose or missing hardware, cracks, or tears and note any visible damage.

3.4.4. Measure and note the resistance of radome heater.

3.4.5. Inspect and note waveguide supports, ice/transmission-line bridge, retainers, and grounds. Also inspect exterior waveguide(s) and coaxial cable(s) for any damage such as dents, kinks, and inspect the condition of flex sections.

3.4.6. Inspect reflectors and note visible damage, loose hardware, bent members, and tower attachment. Do not adjust reflector.

3.4.7. Inspect condition of ice shields if mounted.

3.4.8. NOTE: Contractor shall not tighten nuts, bolts and fasteners on RFS antennas; and shall only document condition in the inspection report. Contractor shall tighten nuts, bolts and fasteners for all other antennas

3.5. Electrical, Lightning Protection, and Grounding

3.5.1. Inspect and note condition of electrical conduit, pull boxes, vents and drains, and mechanical connections of conduit system to tower.

3.5.2. Inspect tower lights and note loose or missing mounting bolts, loose sockets, and inspect for proper operation of tower lights.

3.5.3. Inspect lightning protection systems on towers and note condition of rods or brush, ground wires, and connection to ground cable at the base of the tower. Not all towers have lightning protection installed.

3.5.4. Inspect and note condition of all ground wires and ground connections above ground.

3.5.5. Perform testing using the fall-of potential method in section 8.2.2.4 of IEEE 81-2012 to provide an accurate measurement of the tower impedance to ground. Provide detailed documentation of the test setup for each tower. Note some towers may be located inside a power substation with its associated ground mat, so a variation in procedures may be required at these locations.

3.6. Tower Photographs and Inventory Form

Contractor shall at a minimum, take the photographs listed below for each tower. Photographs shall be in full color, a minimum of 5 megapixels each, and contain GPS Coordinates. Photographs (JPEG file format) and completed inspection report (PDF file format) provided in Exhibit 2, for each tower, shall be furnished by the contractor within 30 business days of inspection on Computer Disc (CD). The disc shall be mailed to the applicable point of contact at the address listed in Exhibit 3.

3.6.1. Minimum of three photos at various angles and at a distance from the tower such that the entire tower is in a single shot.

3.6.2. One photo taken directly up each side of the tower, showing the majority of the antennas on that side of the tower.

3.6.3. One photo taken directly up the center of the tower.

3.6.4. Photo(s) of waveguide port(s) including associated ground bar/system taken from both inside and outside the building.

3.6.5. One photo of the waveguide ladder from each side of the ladder.

3.6.6. One photo of foundation on tower or each leg.

3.6.7. Photos of visible tower and waveguide grounding.

3.6.8. Photo of each antenna and photo of antenna name plate.

3.6.9. Photos of tower lighting (if applicable).

3.6.10. One photo of tower light controller (if applicable).

3.6.11. Photo of tower nameplate if found.

3.6.12. Photos of any problems found.

3.6.13. Photos of each guy point on the tower (if applicable).

3.6.14. Photos of each guy anchor (if applicable).

3.6.15. Photo of ground grid test setup.

3.7. Non-Routine Miscellaneous Maintenance.

If maintenance other than routine maintenance listed in paragraphs 2.1 through 2.8 above is required, contractor shall provide a written estimate to the Contracting Officer and applicable point of contact listed on Exhibit 3 for review and approval prior to performing such maintenance. The estimate shall include the labor rate(s) with estimated hours to perform the maintenance and any required materials. No maintenance work shall be performed until approved by the Contracting Officer.

3.8. Inspection Reports.

An electronic fillable inspection report (PDF file format) is provided in Exhibit 2. This inspection report shall be used at each site for all inspections. The required inspection report (PDF file format, no photographs) shall be e-mailed to the applicable point of contact for each tower, at the e-mail address indicated in Exhibit 3 within 10 days of inspection. Contractor shall also furnish completed inspection report (PDF file format) with photos (JPEG file format), for each tower, within 30 business days of inspection on Computer Disc (CD). The disc shall be mailed to the applicable point of contact at the address listed in Exhibit 3.

4. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance Requirements Summary (PRS). The purpose of the PRS is to communicate the Government’s quality expectations that relate directly to essential mission needs, and the process to evaluate the contractor’s performance. The Performance Standard describes the minimally acceptable level of service for each requirement. The PRS provides information on contract requirements, the expected level of contractor’s performance, PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective PWS Section Government Performance Standard

1. Provide tower inspections within the timeframes set forth in the approved plan. Deviations from the plan are minimal except for those that may be changed due to inclement weather and other circumstances outside normal control.

2.1.2

No more than 5% of the scheduled inspections are changed for reasons other than weather or other unanticipated events.

2. Complete inspections are performed on each tower as required by the PWS. 3

Exhibits 1-2

95% of all elements of the inspection and routine maintenance is completed as required by the PWS.

3. Inspection documentation is complete and submitted to the applicable individuals within the timeframes required by the PWS.

Exhibits 1-2

99% of the inspection reports, photographs and inventory forms are complete and submitted to the applicable individuals by the required timeframe.

In the case of unacceptable performance and/or documentation, the contractor may be required to re-accomplish the tasks which were deemed unacceptable.

4. Work is performed in a safe manner without accidents or near misses.

5.3.1 5.12

100% of the tower inspections are completed without accidents in accordance with the Contractor’s safety and health program and the safety requirements of the PWS.

5. GENERAL INFORMATION

5.1. Government Personnel

5.1.1. The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

5.1.2. The Contracting Officer’s Representative (COR) is responsible for giving the contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

5.2. Contractor Personnel

5.2.1. The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

5.2.2. Contractor personnel shall present a neat appearance, wear distinctive clothing bearing the name of the company, and be easily recognized as contractor employees. Employees must be clearly able to read, write, speak and understand English. The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract.

5.2.3. No unauthorized personnel are permitted on the premises.

5.2.4. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the contractor.

5.2.5. Point of Contact. Contractor shall provide point of contact that will be responsible for performance of the work. The name of the contract manager and an alternate(s) shall be designated in writing to the CO, no later than 15 calendar days after contract award.

5.3. Submittals

5.3.1. Safety and Health Program. Contractor shall submit an electronic copy of its Safety and Health Program to the CO and COR no later than 10 calendar days after contract award. Inspection services shall not begin until approval of the Safety and Health Program. Approval of the Safety and Health Program, including amendments and supplements thereto, is for the purpose of determining compliance with this Work Statement only, and shall not relieve the contractor of the responsibility for the safety and health of persons and property. Safety and Health Program shall include, but is not limited to:

5.3.1.1 Designation of the on-site superintendent to carry out the safety and health program. Include superintendent’s resume of qualifications and experience in the type of work to be performed and all safety and hazard recognition training.

5.3.1.2 Statement of company safety and health policy encompassing compliance with applicable Federal, State and local safety standards and the safety and health requirements of these specifications.

5.3.1.3 Provision for RF Exposure Policy and Employee Training.

5.3.1.4 Provision for first aid and medical care of injured employees as required by OSHA 1926.50, “Medical Services and First

Aid.”

5.3.1.5 Provision for instruction of employees in the recognition and avoidance of unsafe conditions using methods such as new employee orientation and daily “tool box” meetings.

5.3.1.6 Procedures that will be implemented to protect employees against high wind conditions and lightning storms.

5.3.1.7 Fire protection procedures and facilities, including requirements in OSHA 1926, Subpart F, “Fire Protection and

Prevention.”

5.3.1.8 Health and sanitation facilities, including requirements in OSHA 1926.51, “Sanitation.”

5.3.1.9 Procedures for specific sequences of work to ensure adequate analysis of hazards and provision of protective measures (e.g., working adjacent to energized electrical equipment, minimum approach distances for non-electrical workers, etc.).

5.3.1.10 Provisions for the use and furnishing of personal protective equipment as required by OSHA.

5.3.1.11 A copy of the Company’s “Fall Protection” program, as well as a complete listing of Certified Company Climbers and training method for certification.

5.3.1.12 Procedures for protecting the public.

5.3.1.13 Company policy and procedures for enforcing safety and health regulations.

5.3.1.14 Copy of the current certificate of compliance with industrial compensation insurance statutes.

5.3.1.15 A comprehensive inspection program for inspecting tools, equipment, and facilities.

5.3.1.16 Industrial hygiene program that provides occupational health and environmental controls as required by OSHA 1926, Subpart D, “Occupational Health and Environmental Controls.”

5.3.2. Contractor shall submit an electronic copy of its current National Association of Tower Erectors (NATE) Safety, Training, Accountability and Reliability (STAR) Initiative Member certificate at the time of quotation submittal.

5.3.3. List of Employees. Contractor shall furnish a list of all employee names/personnel performing work on this contract to the CO and COR no later than 10 calendar days after contract award. The list shall include the contractor’s confirmation that all proposed employees are U.S. citizens. Any Foreign Nationals proposed to work at WAPA sites, must submit their information to the Contracting Officer, at least 30 days prior to starting work. All Foreign Nationals must be approved by the Government, prior to starting work. No unidentified or unauthorized personnel shall be allowed or permitted on the work site.

5.4. Quality Control and Quality Assurance

5.4.1. The contractor is responsible for quality control and shall utilize its own internal quality control processes in the performance of this contract. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the Government’s performance standards outlined in the Performance Requirements Summary (PRS) section of this PWS.

5.4.2. Government Performance Standards. See PWS Section 4 Performance Requirements Summary (PRS). The PRS is a listing of significant performance objectives with associated performance standards that will be monitored and inspected by Government personnel. Each performance objective represents a critical function as identified by the Government at the time of contract award. The performance standard represents the minimum acceptable level of contractor performance.

The performance objectives and standards represent only the critical components of this Contract, and do not excuse the contractor from performance of other responsibilities identified in the PWS. All services described in this PWS are subject to inspection/surveillance by the Government.

5.4.3. Government Surveillance of Contractor Performance. In order to supplement the contractor’s QCP, WAPA Inspectors, Foreman, Regional Points of Contact, and/or the Contracting Officer will monitor the contractor’s performance to verify compliance with essential performance requirements.

5.4.4. Contract Discrepancy Report (CDR). A CDR (PWS Exhibit 1) will be initiated by the CO or COR if, at any time during the performance, the results of WAPA’s surveillance show the number of observations of unacceptable performance during the period exceeds the threshold specified in the PRS, and the CO/COR determines that the unacceptable performance was not caused by the Government. Instructions for completing the CDR will be provided to the awarded contractor by the COR. In the case of unacceptable performance, the contractor may be required to re-accomplish the tasks that were deemed unacceptable at no additional cost to the Government.

5.5. Compliance with Regulations

In performing the work required by this Contract, the contractor shall comply with all applicable Federal, State and local laws and regulations.

5.6. Licenses and Permits

The contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

5.7. Drones or Unmanned Aerial Systems (UAS)

5.7.1. Unmanned Aerial Systems (UAS), Unmanned Aerial Vehicle (UAV), “Aircraft”, or “Drone” is understood as an “Aircraft” operating within the United States National Airspace System (NAS).

5.7.2. The contractor may determine Drones may be an effective tool to contribute in the performance of work under this contract. All operations require an approved aviation program, as outlined in DOE Order O440.2C C-1, Aviation Management and Safety, whether an operation is Civil or Public, operated in regular or restricted airspace, be in place PRIOR to the start of flight operations.

5.7.3. DOE O 440.2C Attachment 1 6-15-2011 Page 1 (and Page 2) CONTRACTOR REQUIREMENTS DOCUMENT DOE O 440.2C, AVIATION MANAGEMENT AND SAFETY.

1. This Contractor Requirements Document (CRD) must be incorporated into any Department of Energy (DOE) contract for management, operation, or maintenance of DOE Government aircraft. Regardless of the performer of the work, the contractor is responsible for complying with the requirements of this CRD. The contractor is responsible for flowing down the requirements of this CRD to subcontractors at any tier to the extent necessary to ensure the contractor’s compliance with the requirements.

2. Contractors that hire, manage, oversee or use Commercial Aviation Services (CAS) in support of programmatic needs must develop and follow a written program that includes and implements the requirements set forth in the associated field element’s Aviation Implementation Documents (AID), and has been reviewed and accepted by the local Federal Aviation Manager or Aviation Safety Officer (ASO). Contractors must ensure that any changes to the field element’s AID that impacts the contractor’s written program are reflected in a revised program. When necessary, contractors shall submit a revised written aviation program to the DOE field element’s AM or ASO for acceptance within 60 days of receipt of a revised DOE AID.

3. In addition to the above, the contractor’s program must establish contracts or other acceptable procurement documents that require the CAS provider or subcontractors that provide CAS to comply with the civil standards of Federal Aviation Administration (FAA)Title 14 CFR, Chapter I, Department of Transportation (DOT) 49 CFR Chapter I, Subchapter C, and Department of Homeland Security 49 CFR Chapter XII, conducted while in service to DOE/NNSA or its contractor, and any other laws and regulations that pertain to the type of operation conducted.

5.8. Materials, Equipment and Storage

5.8.1. The contractor shall determine and furnish all equipment required for the performance of the work under this contract.

All equipment shall comply with applicable OSHA guidelines, and shall be in good operating condition. The contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations.

5.8.2. The contractor shall provide off-site storage space for its materials and equipment. Materials and equipment shall not be stored on WAPA property.

5.8.3. Contractor shall provide and maintain all vehicles necessary to perform the requirements of this contract (high profile 4x4 vehicles are recommended for access to most tower sites). Contractor vehicles shall have the company name prominently displayed on both sides of the vehicles. Vehicles shall be clean and always have a neat, professional appearance. All vehicles shall be in operable condition. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract. The contractor will be responsible for providing all heavy equipment (e.g., bucket trucks, lifts) for inspections, maintenance, and repair of microwave towers. Only qualified operators shall be permitted to operate the vehicles or equipment required by the PWS. Vehicle/Equipment operators shall possess a valid driver’s license.

5.8.3.1 As identified in Attachment: WAPA TOWER LOCATIONS BY REGION.xlsx, limitations on site access are estimates; final scheduling shall occur with the COR (in coordination with the local communication/maintenance personnel) prior to attempting to visit a site. DSW Region: 4x4 high profile vehicle is recommended to access communication sites in this region. RMR Region: WCMO (Western Colorado Maintenance Office) requires high profile vehicles to their sites. SNR and UGP Regions: require high profile vehicles to most of their sites.

5.8.3.2 Helicopter transportation is provided by WAPA, at no cost to the contractor, for designated towers only, or situational due to access conditions. DSW: Newman Peak only accessible by helicopter, WAPA will provide helicopter transportation, takeoff, and landing location at Pichaco Pumping Plant.

5.8.4. The contractor shall furnish all supply incidental and consumable parts required for the performance of work under this contract.

5.8.4.1 Supplied Incidental and Consumable Parts

The contractor shall, at no additional cost to the government, supply incidental and consumable parts such as nuts, bolts, connectors, etc. as needed. The contractor shall bear the cost of needed incidental and consumable small parts, up to $10.00 each part, as required.

5.8.4.2 Non-Supplied Incidental and Consumable Parts

Any needed replacement parts with a material cost, including any applicable sales tax and/or shipping, in excess of $10.00, shall be identified in writing to the COR and CO for approval along with three (3) competitive quotes with an estimated delivery for each part. All maintenance work shall have a 30-calendar day material, parts and Workmanship, warranty, unless a manufacturer’s parts warranty is greater than 30 days, then the greater warranty shall prevail. Parts in excess of $10.00 shall be invoiced under CLIN X0X6 along with supporting supplier invoice documents. If additional towers are identified for inspection, or non-routine maintenance is identified and required to be performed, an additional task order will be issued.

5.9. Interference with Business

5.9.1. The Government may undertake or award other contracts for additional, unrelated work in the vicinity, and the contractor shall fully cooperate with such other contractors and Government employees as may be directed by the COR.

The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

5.9.2. The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

5.10. Government Furnished Property, Equipment, Materials and Utilities

5.10.1. The Government will not furnish any property, equipment or materials for use under this contract.

5.10.2. Electrical power is available for contractor use at most sites; however, if contractor requires electrical power at sites without it, contractor shall furnish and provide their own generator.

5.11. Security of Facilities

5.11.1. Security of Government facilities is a shared responsibility of all employees, both Federal and contractor.

5.11.2. If access to a facility is controlled by a door or gate, contractor personnel shall not prop open doors, and when entering or leaving the complex shall ensure that doors and gates are secure. Contract staff shall notify the COR if they are unable to secure a door or gate.

5.11.3. The Government may require immediate removal of the employee from the contract and the job site for conduct issues deemed by the Government to be serious (for example, violent behavior or comments, theft, misuse of Government equipment, unsafe work practices, fraudulent activity, etc.).

5.11.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicles or privately-owned vehicle while on WAPA property.

5.12. Safety and Reporting Requirements

5.12.1. The contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public. The contractor shall comply with the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1904, 29 CFR 1910 and 29 CFR 1925. Contractor shall keep a copy of these OSHA standards at the jobsite. Certain standards have been referenced for emphasis. All OSHA standards shall apply, whether referenced or not.

If there is a conflict between the requirements of this PWS and applicable Federal, State, or local safety, health, or industrial regulations or code, the more stringent requirements shall prevail.

5.12.2. Failure to implement, monitor, and enforce the safety and health program submitted to and approved by Government as well as the requirements of this PWS may result in the Contracting Officer’s direct removal of the job superintendent or may result in the suspension of all or part of the work. Government’s failure to order discontinuance of the contractor’s operations shall not relieve the contractor of responsibility for the safety and health of personnel and property.

5.12.3. Contractor shall be responsible for determining the integrity of the structure and use all reasonable means to ensure the safety of workers before climbing begins. It will be the contractor’s responsibility to assess the safety of the structure prior to and while the inspection is undertaken. A Government representative will be on-site to observe safety procedures and is authorized to stop work if safe practices are not being used. The failure of the COR to spot an unsafe condition shall not incur liability to the United States Government.

5.12.4. The contractor shall maintain an accurate record of, and report work-related fatalities, injuries and illnesses in accordance with the requirements of 29 CFR 1904.

5.12.5. Contractor shall immediately report, verbally and in writing, to the CO and COR, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract. Written reports are required within 48 hours in the form and manner prescribed by 29 CFR 1904.

5.12.6. Contractor shall report worksite equipment and motor vehicle accidents, regardless of extent of injury or cost, to the CO and COR.

5.12.7. Contractor shall report property damage or loss in excess of $1,000 resulting from any accident to the CO and COR.

Damage to Government or public property, regardless of cost, shall be reported to the CO and COR.

5.12.8. When requested by the Government, Contractor shall participate in any investigation of accidents or incidents.

5.12.9. The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment and where required, have the necessary exams, certification, skills and knowledge necessary to safely perform their assigned duties.

5.12.10. Contractor shall ensure each employee receives initial work site safety orientation and continued safety and health training addressing the hazards associated with the work and the measures necessary to control or eliminate hazards.

Employees shall be physically qualified to perform their assigned duties. Employees shall not work while their ability or alertness is impaired because of fatigue, illness, medications, drugs or alcohol, or any other reason that may expose them or others to injury. The Government has a zero tolerance policy on drugs and alcohol.

5.12.11. The contractor shall be responsible for identifying and providing its employees the personal protective equipment (PPE) as necessary in accordance with established OSHA and other applicable Federal, State and local regulations.

5.12.12. Equipment utilized under this contract shall be designed, manufactured, maintained, and operated as required by OSHA 29 CFR 1926 and 1910 requirements. All of the manufacturer’s safety restrictions, warning, and advisements shall be adhered to.

5.12.13. Lifting devices utilized under this contract shall be designed and manufactured or fabricated for their intended use and shall conform to applicable ANSI standards and OSHA 29 CFR 1910 requirements. Annual inspection records in accordance with ANSI B30 and ANSI A92.2-79, as applicable, shall be available for COR inspection if requested.

5.13. Environmental Requirements

5.13.1. The contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, and current WAPA policies and procedures.

5.13.2. The contractor shall dispose of or recycle hazardous, universal, and non-hazardous waste material that may be used in the course of this contract in accordance with all applicable Federal, State and local laws, regulations and ordinances and current policies and procedures identified by Government. Wastes shall be reduced by recycling, reusing, or reprocessing to the maximum extent practicable.

5.13.3. Hazardous, Universal, and Non-Hazardous Wastes. The contractor shall manage any hazardous, universal, and non-hazardous wastes in accordance with all applicable State, Federal and Local regulations, and existing policies and procedures identified by Government.

5.13.4. Contractor’s Liability for Regulated Material Incidents. The contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and pesticides) attributable to its employees’ actions or the actions of its subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

6. PWS EXHIBITS

The exhibits listed below are attached to and incorporated into this PWS.

Exhibit 1: Contract Discrepancy Report (CDR) Exhibit 2: WAPA Communications Tower Inspection Report Form Exhibit 3: Point of Contacts Submittal Addresses

PWS EXHIBIT 1

Contract Discrepancy Report Contract No. 1. Report No. for this Discrepancy:

Contractor’s Name: 2. From: (Name of Contracting Officer representative)

Dates

3. Prepared: 4. Returned by

Contractor:

5. Action Complete:

6. Discrepancy or Problem: (Describe in detail; include reference to PWS directive; attach continuation sheet, if necessary):

Signature of CO:

7. To: (Contracting Officer) 8. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence (Attach Continuation Sheet if Necessary)

10. Signature of Contractor Representative: Date:

11. Government Evaluation:

12. Government Actions:

13 Close Out Name Title Signature Date

(13a) Contractor Notified

(13b) COR

(13c) CO

PWS EXHIBIT 2

WAPA Communications Tower Inspection Report Form

WAPA

CommTowerInspecR

PWS EXHIBIT 3

OFFICE E-MAIL NOTES

ROCKY MOUNTAIN REGION (RMR) POINTS OF CONTACT

Technical Support Telecommunications Lead Engineer Kevin Hogg, J5520 5555 E. Crossroads Blvd.

Loveland, CO 80538 khogg@wapa.gov

Electronic Reports and CD for all RMR Towers (WNMO, ECMO and

WCMO).

Eastern Colorado Maintenance Office EEC Foreman

TBD, J5283

5555 E. Crossroads Blvd.

Loveland, CO 80538

TBD

contact khogg@wapa.gov

Electronic Report and CD for RMR ECMO Towers Only

Wyoming Nebraska Maintenance Office

Steven Louria, J5186 5600 W. Poison Spider Road Casper, WY 82604 louria@wapa.gov for RMR WNMO

WAPA Colorado Maintenance Office

Steve Rowe, J5380 1800 South Rio Grande Avenue Montrose, CO 81404-4800 rowe@wapa.gov for RMR WCMO

DESERT SOUTHWEST REGION (DSW) POINTS OF CONTACT

DSW Maintenance Office P&C Foreman III Robert Reynolds, G5300 615 S. 43rd Ave.

Phoenix, AZ 85009 reynolds@wapa.gov

For all DSW Towers.

DSW Maintenance Office P&C Foreman II Richard Smith, G5300 rsmith@wapa.gov

DSW Coolidge Maint. Office

Jon Bryan, G5300 bryan@wapa.gov

For all DSW Coolidge Towers Only.

mailto:khogg@wapa.gov mailto:jkellogg@wapa.gov mailto:louria@wapa.gov mailto:rowe@wapa.gov mailto:guinane@wapa.gov mailto:rsmith@wapa.gov mailto:bryan@wapa.gov

DSW Gila, Parker Maint. Office

Roy Freeman, G5300 rfreeman@wapa.gov

For all DSW Gila and Parker Towers Only.

DSW Glen Canyon & Phoenix Maint. Office

Domenic Barone, G5300 barone@wapa.gov

For all DSW Glen Canyon and Phoenix Towers Only.

DSW Mead & Parker Maint. Office

TBD, G5300

2051 S. Buchanan Blvd Boulder City, NV 89005

TBD

contact reynolds@wapa.gov

For all DSW Mead and Parker Towers Only.

UPPER GREAT PLAINS REGION (UGP) POINTS OF CONTACT

UGP Maintenance Engineering Regional Telecommunications Engineer

COR ???

200 4TH ST SW RM 410

Huron, SD 57350-2474

Electronic Reports and CD for all UGP Towers (NDMO, SDMO and

MMO)

North Dakota Maintenance Office Supervisory Maintenance Specialist Bradley Seely, B5230 PO Box 1173 Bismarck, ND 58502 seely@wapa.gov for NDMO

South Dakota Maintenance Office Electronics Engineer Jack Winter, B5330

200 4TH ST SW RM 410

Huron, SD 57350-2474 winter@wapa.gov for SDMO

Montana Maintenance Office Supervisory Maintenance Specialist Shane Hoyer, B5130 PO Box 145 Fort Peck, MT 59223 shoyer@wapa.gov for MMO

CONTRACTING OFFICER - ALL REPORTS

WAPA Area Power Administration Contract Specialist Contracting Officer 615 S. 43rd Ave. Phoenix, AZ 85009 jveitz@wapa.gov sturner@wapa.gov

Electronic Report only for all RMR, DSWR, Towers mailto:rfreeman@wapa.gov mailto:barone@wapa.gov mailto:TBDcontactreynolds@wapa.gov mailto:TBDcontactreynolds@wapa.gov mailto:TBDcontactreynolds@wapa.gov mailto:shoyer@wapa.gov mailto:jveitz@wapa.gov mailto:sturner@wapa.gov

Insert Site Photo

Tower Inspection Report

Site Name State

Project Number

Date of Inspection

Tower Height

Tower Model

Tower Manufacturer

Inspected By

City of Inspection

County of Inspection

Highest Appurtenance (Lightning rod, antenna, etc.)

Lattitude and Longitude

A. H.

C.

I.

D

J.

E.

K.

Tower Base -Foundations and Anchors

Inspect and note condition of concrete bases and anchor concrete for settling, cracking, chipping or

Inspect connections for loose or missing bolts, washers, nuts or lock-nuts.

Inspect galvanized finish for peeling, flaking and other damage. Repair if damaged.

Inspect waveguide ice bridge for loose or missing hardware, rust, and other damage.

Inspect grout under base plate.

Guy Wires

Comments Comments

B. Inspect and note anchor for erosion and creeping.

Inspect ground connections for corrosion.

Inspect weep holes in monopole base plate for proper drainage.

Inspect base section for bends, cracks, broken welds, and rusting.

H. Inspect guy anchors for vegitation overgrowth.

Excavate to a depth of 1 foot below the surface, inspect, and note anchor rods not embedded in concrete for corrosion

F. Visually inspect and note condition of anchor head welds.

G. Inspect and note anchor rod head for cracks, splits, bends, twist, or rust.

J. Inspect anchor fencing for damaged fabric, missing hardware, bent or broken posts, rusting or missing locks or security issues and provide a quote for repair, if applicable.

Comments

Repair damage to galvanized coating on guy wires and bolted connectors.

Inspect and note broken strands, wear/ abrasion, and/or rust.

Inspect and note condition of thimbles, turnbuckles, cotter keys and clamps.

Inspect and note bolted clamps for tightness.

Inspect and note condition of turnbuckles.

Measure and Tension guys using a direct dynamometer method.

F.

D.

B.

A.

G. Inspect guy wire fencing and report defects

A. G.

H.

x x

1 2

2 3 3 4

Tower Plumbness

ROD / PIPE TOWER Leg Circumference:

ROD / PIPE TOWER Leg Diameter:

Leg Spacing-Center to center at base:

ANGLE TOWER Leg Size:

Tower Structure

Inspect all legs and bracing for bends, cracks, or faulty welds.

Inspect butt flanges for gaps, if applicable.

Leg 1

Inches

Inches

Leg 2

Leg 3

Leg 4

Leg 1

Leg 2

Leg 3

Plumbness Plumbness

Temperature

Time

Wind Velocity

Wind Direction

° F

CComommmententss CComommmententss

Feet Inches

Indicate Magnetic North Indicate Magnetic North

ToFrom

Visually inspect all tower hardware. Replace missing hardware, broken clips, and tighten loose hardware (except antenna or reflector adjustments hardware and feed line hardware), and check for air leaks.

Hardware associated with antenna reflectors and feed lines found loose shall be documented in the inspection report.

Hand-inspect 100% of the bolted connections with a wrench, tighten and re-torque those found loose (note number of connections found loose), and re-torque a minimum of 10% of the bolts on the tower.

Inspect and clean all weep holes in pipe legs and bracing for proper drainage.

Inspect for cracked, bent, twisted, or missing members and areas that show signs of fatigue.

Inspect and note condition of tower main members and guy plates.

Inspect climbing ladder, step bolts, and safety climb. (Must be OSHA compliant.)

Climbing device type:

Inspect and note condition of work platforms and hatches.

Check tower for loose or missing hardware.

Inspect and note galvanized finish or paint for damage or fading. Repair damage to galvanized coating on tower structure members.

Tower Data: Bottom Section rsmith

Inserted Text

G.

H.

A. E.

Antennas and Transmission Lines

Inspect and note visible damage or distortion.

Inspect and note hardware conditions – do not adjust or tighten hardware that affects antenna adjustment. SEE NOTE

Inspect radomes for loose or missing hardware, cracks, or tears and not visible damage.

Measure and note the resistance of radome heater.

Inspect and note waveguide/coaxial cable supports, ice/transmission-line bridge, retainers, and grounds. Also inspect waveguide/coaxial cables for any damage such as dents, kinks, and inspect the condition of flex sections.

Inspect reflectors and note visible damage, loose hardware, bent members, and tower attachment. Do not adjust reflector.

Inspect condition of Ice bridges

NOTE: Contractor shall not tighten nuts, bolts and fasteners on RFS antennas; and shall only document condition in the inspection report.

Contractor shall tighten nuts, bolts and fasteners for all antennas.

Level 5 at volts

Inspect all fixtures for loose or missing hardware, cracks, bullet holes, or debris.

Level 3 at volts

Level 4 at volts

Verify operation of beacon / flashes per minute:

Level 1 at volts

Level 2 at volts

Inspect for loose/ damaged wiring.

Verify operation of existing bulbs.

Inspect all conduit and junction boxes for loose or missing hardware, missing covers, and rust.Verify operation of Photocell.

Lighting system voltage measured at the socket:

Lighting System

Inspect all fixtures…