04 BID-D RFB Turf Products for 2026 DB302 As Posted.pdf

TOWN OF COLONIE

The Parks and Recreation Department

RFB Turf Products for 2026 DB302 11601-11638

ALL BIDDERS TAKE NOTE!

All bids being delivered in person to the Office of Purchasing at Memorial Town Hall must be delivered to the north entrance.

A doorbell has been provided to gain entry.

Notice Regarding Bid Submission:

Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be enclosed in an opaque, sealed envelope. The opaque envelope shall be marked on the outside with the project title and name and address of the bidder. The submission shall consist of the completed pages of this document marked “TO BE SUBMITTED,” and any other required documents. The submission shall also include, if required in the Notice to Bidders, the bid security. If the bid is sent through the mail or other delivery system, the sealed envelope containing the bid shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof AND the outer envelope shall be marked on the outside with the project title and name and address of the bidder.

Submission Deadline: 9/24/2025 11:00 AM

Office of Purchasing General Services Department

Town of Colonie Memorial Town Hall

534 New Loudon Road Latham, NY 12110

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RFB Turf Products for 2026 DB302 11601-11638

Contents

BID INFORMATION AND INSTRUCTIONS

Project Identification, Submission Deadline, and Project Duration and Bonding Defined Terms Intent of Solicitation Solicitation Distribution Qualification of Bidder Examination of Bidding Documents and Site Visit Addenda and Interpretations Contract Time Discussed Bid Form Discussed Copies of Solicitation Documents Bid Response Sheet Discussed Marking of Submission Disqualification Modification and Withdrawal of Bids Bids to Remain Open Award and Rejection of Bid/Contract Assignment Non-Appropriation Clause Indemnification Town Insurance Purchase Order Requirement Delivery Dates Payment Standard Title VI/Non-Discrimination Disadvantaged Business Utilization Sales Taxes Laws and Regulations Non-Collusive Bidding and Iranian Energy Sector Divestment Certificates Discussed Escalation of Cost Extension of Bids

SUBMISSION DOCUMENTS

Bid Form Non-Collusive Bidding Certification Iranian Energy Sector Divestment Vendor Responsibility Questionnaire Acknowledgement Of Bidder

SPECIFICATIONS

FUNGICIDES

FERTILIZERS

GREENS/TEE GRADE FERTILIZERS

HERBICIDES

INSECTICIDES

SEED

WETTING AGENTS

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FOLIAR/MISC PRODUCTS

LANDSCAPE PRODUCTS

GENERAL INFORMATION

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BID INFORMATION AND INSTRUCTIONS

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TOWN OF COLONIE

The Parks and Recreation Department

BID INFORMATION AND INSTRUCTIONS

Project Identification, Submission Deadline, and Project Duration and Bonding

Project Title: RFB Turf Products for 2026 DB302 11601-11638

Project Common Name: Turf Products for 2026

Department Issuing: REC

Submission Deadline: 09/24/2025 at 11.00 AM (local time)

Award Basis: Amount Bid

Initial Contract End : 11/26/2026

Renewal Options: none

Bid Bond or Certified Check: not required

Performance and Labor and Materials Bond: not required

Payment Bond: not required

Defined Terms

As used in this bid, the below-listed terms have the ascribed meaning:

Term Definition

Amount Bid:

the amount that the Town intends to utilize to compare the pricing on the various Bids received for the purpose of making an award for the solicitation, or awards for the various parts and/or categories of the solicitation.

Bidder: any individual or legal entity that submits a Bid.

Business Day:

any day that the Town’s Purchasing Department is open to conduct business during normal business hours.

Contract:

the agreement the Successful Bidder enters with the Town once the Town awards and relies on the Bid.

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Bid:

an offer to furnish materials, supplies, services, and/or equipment in accordance with the terms of this document.

Bid Response Sheet:

the form on which the Bidder submits its offer, see Bid Response Sheet Instructions below.

Owner: The Town of Colonie, Albany County, New York

REC:

the Town of Colonie’s The Parks and Recreation Department.

RFB: this request for bid document.

Specifications:

the detailed description of requirements, materials, supplies, services, and/or equipment found in the Specifications section of this RFB.

Successful Bidder:

the lowest, qualified, responsive, and responsible bidder to whom the Town (based on Town's evaluation as hereinafter provided) makes an award.

Town: the Town of Colonie, Albany County, New York State.

Intent of Solicitation

With this RFB, the Town is requesting bids from qualified, responsive, and responsible bidders to provide turf products to be used by the Town at its golf course and at other locations within the Town.

Solicitation Distribution

The Town officially distributes is solicitation documents from its Office of Purchasing and through the Empire State Purchasing Group's Regional Bid Notification System.

Copies of solicitation documents obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from either the Purchasing Department or the Empire State Purchasing Group's Regional Bid Notification System are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from a source other than the Town’s Office of Purchasing or the Empire State Regional Bid Notification System, it is recommended that you obtain an official copy.

Qualification of Bidder

The Town may make such investigations, as it deems advisable to determine the ability of the Bidder to supply the goods bid and/or perform the work. The Bidder shall furnish to the Town, within five days of the Town’s request, all requested information, and data.

The Town reserves the right to reject any Bid, if the evidence submitted by, or investigation of, the Bidder fails to satisfy the Town that the Bidder is properly qualified to supply the goods and/or carry out the obligations contemplated in this RFB.

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Examination of Bidding Documents and Site Visit

Before submitting its Bid, each Bidder: (a) must examine the bidding documents thoroughly, (b) should visit the delivery/work site(s), if it desires, and (c) should familiarize itself with federal, state, and local laws, ordinances, rules, and regulations that may affect the work contemplated herein.

Before submitting its Bid, each Bidder should, at its own expense, make such additional investigations and tests as the Bidder may deem necessary.

Upon the request of a potential Bidder, the Town, in its discretion, will provide access to the site(s) to conduct such investigations and tests as the Bidder requests. Details regarding such access, when appropriate, are discussed in the Specifications.

The lands upon which the work is to be performed, rights-of-way for access thereto, and other lands designated for use by the Bidder in performing the work are identified in the Specifications.

The submission of a Bid will constitute an incontrovertible representation by the Bidder that it has complied with every requirement discussed above and that the RFB is sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

Addenda and Interpretations

All questions about the meaning or intent of this RFB shall be submitted to the Town in writing via email to purchasing@colonie.org. To be given consideration, such email(s) must be received at least five business days prior to the date fixed for the opening of Bids. When appropriate, the Town will issue a reply by addendum to this RFB. Each such addendum will be distributed via either U.S.

Mail or by e-mail to known prospective Bidders (at the respective addresses furnished for such purposes) not later than two days prior to the date fixed for the opening of bids. If the Town has made this RFB available for download from the Empire State Purchasing Group Internet web site (http://www.bidnetdirect.com/new-york), addenda shall also be made available for download on such web site. Failure of any Bidder to receive such addenda shall not relieve such Bidder from any obligation under its Bid as submitted. All addenda so issued shall become part of the RFB documents.

Only questions answered by a formal written addendum will be binding on the Town. Oral and other interpretations or clarifications will be without legal effect.

Contract Time Discussed

It is intended that the initial term of the contract between the Town and the Successful Bidder will commence on or about November 26, 2025 and terminate on November 26, 2026.

Bid Form Discussed

The to-be-completed-and-submitted Bid Form follows; additional copies may be obtained from Town.

The Bid Form must be completed in ink, by typewriter or similar.

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A Bid submitted by a corporation must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the secretary or an assistant secretary must affix the corporate seal. The corporate address and state of incorporation shall be shown below the signature.

A Bid submitted by partnership must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

A Bid submitted by a limited liability company must be executed in the company’s name and signed by a member, whose title must appear under the signature and the official address of the company must be shown below the signature.

All names must be typed or printed below the signature.

The Bid should contain an acknowledgment of receipt of all addenda (the numbers of which shall be filled in on the Bid Form).

The Bid should contain the mailing and email address to which communications to the Bidder are to be directed.

Copies of Solicitation Documents

A complete set of the solicitation documents may be obtained or examined at the Office of Purchasing, Colonie Memorial Town Hall, 534 New Loudon Road, Latham, NY 12110. A complete bid documents may also be available for download from the Empire State Purchasing Group’s web site at http://www.bidnetdirect.com/new-york.

A complete set of the solicitation documents shall be used in preparing a submission and shall be submitted as a Bid. The Town does not assume any responsibility for errors or misinterpretations resulting from the use of an incomplete set of solicitation documents.

The Town in making copies of solicitation documents available on the above terms, does so only for the purpose of obtaining Bids for the work; the Town does not confer a license or grant to anyone to apply the solicitation documents for any other use.

Bid Response Sheet Discussed

The to-be-completed-and-submitted Bid Response Sheet is posted herewith.

Additional copies of the Bid Response Sheet may be obtained from the Town.

Two versions of the Bid Response Sheet have been posted: a version formatted in Microsoft Excel and a PDF version. While the Bidder may begin with either format when it prepares its submission, the Town strongly recommends that Bidders utilize Microsoft Excel software to prepare the Bid Response Sheet. No matter which format the Bidder utilizes, the Bidder must submit a completed, paper version of the Bid Response Sheet.

On the submitted Bid Response Sheet, the Amount Bid must be stated in words and in numerals. In case of a conflict between the two, words will take precedence.

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Marking of Submission

Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be enclosed in an opaque, sealed envelope. The opaque envelope shall be marked on the outside with the project title and name and address of the bidder. The submission shall consist of the completed pages of this document marked “TO BE SUBMITTED,” and any other required documents. The submission shall also include, if required in the Notice to Bidders, the bid security. If the bid is sent through the mail or other delivery system, the sealed envelope containing the bid shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof AND the outer envelope shall be marked on the outside with the project title and name and address of the bidder.

Disqualification

The Town reserves the right to refuse to issue a set of bid documents to a prospective Bidder should such Bidder:

Fail to comply with any pre-qualification regulations of the Town, if such regulations are cited or otherwise referenced as a requirement for bidding;

Have failed to pay, or satisfactorily settle, all bills due for labor and/or materials on a previous contract with the Town;

Have defaulted under a previous contract with the Town;

Have made slow, incomplete, or otherwise unsatisfactory deliveries of supplies or services to the Town under a previous contract with the Town; and/or.

Have performed unsatisfactory work on a previous project with the Town.

Modification and Withdrawal of Bids

A Bid may be modified or withdrawn by an appropriate document duly executed (in the manner that a bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of bids.

If, within twenty-four hours after the Bid is opened, any Bidder files a duly signed written notice with the Town and promptly thereafter demonstrates to the reasonable satisfaction of the Town that there was a material and substantial mistake of the type described in N.Y. Gen. Mun. Law $103 [11], that Bidder may withdraw its Bid and its bid security, if any, will be returned.

Bids to Remain Open

All Bids shall remain open for 45 days after the bid opening date, but the Town may, in its discretion, release any Bid and return any bid security prior to that date.

Award and Rejection of Bid/Contract

The Town reserves the right: to reject any and all Bids, to waive any and all informalities, to negotiate contract terms with the Successful Bidder, and to disregard all nonconforming, non-responsive, or conditional bids. Discrepancies between an indicated sum of any set of figures and the correct sum thereof will

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In the case of bids to be awarded based on the Grand Total Amount Bid, the Town reserves the right to eliminate one or more items from the calculation of the Grand Total Amount Bid when one or more Bidders have indicated that the manufacturer of the item is no longer producing it or that the item is otherwise unavailable, and after investigation, the Town concludes that this is likely the case.

In the case of bids for item groups, the Town reserves the right to make its award based on individual items within the group as opposed to the submitted grand total amount bid for the item group. Similarly, in the case of bids for item groups, the Town reserves the right to delete one or more items from the calculation of the item group’s total, award those items individually, and award the remaining items in the item group based on the Grand Total Amount Bid for the Item Group calculated without regard to the deleted items.

A Bid may be rejected if the Town considers it to be irregular. Bids shall be considered irregular for the following reasons:

o If the Bid is on a form other than that issued by the Town, or, if text of the Bid Form and/or bid response sheet as issued is altered, or, if any part of the Bid Form and/or bid response sheet is detached.

o If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind which make the Bid incomplete, indefinite, or otherwise ambiguous.

o If the Bid is not accompanied by the specified bid security, if required.

In evaluating Bids, the Town shall consider the qualifications of the Bidders, whether the Bids comply with the prescribed requirements, and include alternates and unit prices, if requested in the Bid document. It is the Town's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid Response Sheet, nonetheless the Town reserves the right to accept them in any order or combination.

The Town may consider operating costs, maintenance considerations, performance data, and guarantees on materials and equipment.

The Town may conduct such investigations as it deems necessary to assist in the evaluation of a Bid and to determine the responsibility of the Bidder, i.e., to determine the Bidder’s accountability, reliability, skill, sufficiency of capital resources or liquid assets, judgment, and integrity. Such investigation may include investigation of the responsibility (financial and otherwise), qualifications, and abilities of a Bidder, a Bidder’s proposed subcontractors and other persons and entities. The Town may do so to evaluate the Bidder’s responsibility and ability to complete the work, and/or provide the goods or services, described in this RFB and the Contract to the Town's satisfaction within the prescribed time.

The Town, when determining the responsibility of the Bidder, may consider financial information relative to the Bidder, past performance of the Bidder, information relative to the Bidder’s experience, reliability, business operation capacity and competence; the Bidder’s past or present criminal involvement or corrupt conduct including whether there are pending criminal investigations of or

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Bids received from Bidders who have previously failed to complete contracts within the time required, or who have previously performed work in an unsatisfactory manner, may be rejected.

A Bid may be rejected if the Bidder cannot demonstrate to the Town’s satisfaction that it has the necessary financial resources, permit(s), license(s), labor force, skill, ability, plant, and equipment to supply the goods and/or to commence the work at the time prescribed and thereafter to prosecute and complete the work at the pace or within the time specified.

A Bid may be rejected if the Bidder is already obligated to perform other work which would delay the commencement, prosecution, or completion of the work detailed in this RFB.

In an instance where two or more Bidders (who the Town determines to be responsive and responsible) submit Bids that are identical in price, are otherwise indistinguishable as far as the best interest of the Town is concerned, are the low bid amount, and otherwise meet all the requirements and criteria set forth in this document, the Purchasing and General Service Director (or his or her designee) shall break the tie by conducting a drawing to determine the bid awardee (i.e., the Successful Bidder). If the drawing is to break a tie between two Bidders, then a coin toss may be held. If the drawing is to break a tie among more than two Bidders, then the selection may be determined by drawing a Bidder’s name out of a hat.

If a contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by the Town indicates to the Town that the award will be in the best interests of the Town.

If a contract is to be awarded, the Town will give the Successful Bidder a Notice of Award within 90 days after the day of the bid opening.

If required insurance and security is required, within seven days after the date of notice to the Successful Bidder, the Successful Bidder shall provide the insurance and security in a form acceptable to the Town.

Assignment

There shall be no assignment of this bid and any resulting agreement per N.Y. Gen.

Mun. Law §109 without prior written consent of the Town. If any Successful Bidder, to whom any contract is let, granted, or awarded, shall, without the previous written consent of the Town, assign, transfer, convey, sublet, or otherwise dispose of such contract, or its right, title or interest therein, or its power to execute such contract, to any other person or corporation, the Town may revoke and annul such contract. If the Town does so revoke and annul, it shall be relieved and discharged from any and all liability and obligations growing out of such contract to such Successful Bidder, and to the person or corporation to which such contract shall have been assigned, transferred, conveyed, sublet or otherwise disposed of, and such Successful Bidder, and the

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Successful Bidder’s assignees, transferees or sublessees shall forfeit and lose all moneys, theretofore earned under such contract, except so must as may be required to pay its employees.

Non-Appropriation Clause

Notwithstanding anything contained in this RFB to the contrary, the Town shall not be deemed in default under the Bid/Contract in the event that insufficient funds are appropriated and/or budgeted for, or are otherwise available, to implement the Bid. The Town will immediately notify the Successful Bidder of such occurrence and the Bid shall terminate on the last day of the fiscal period for which appropriations were received as to the portions of expenditures herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available.

Indemnification

The Successful Bidder hereby agrees to defend, indemnify and hold-harmless the Town from all suits, claims, and proceedings arising out of activities carried on by the Successful Bidder in connection with the agreement herein, to the extent of the Successful Bidder’s responsibility for such claims, damages, and losses, except for those claims, suits, or proceedings arising solely out of the negligence of the Town.

Town Insurance

Bidders must accept that the Town is self-insured for general liability.

Purchase Order Requirement

Purchases of goods and/or materials for the Town are authorized only if a signed purchase order is issued in advance of the transaction, showing that the ordering department has sufficient funds available to pay for the purchase. Time is of the essence regarding matters discussed in this solicitation. An issued purchase order may specify an expiration date on or before which goods or materials must be provided.

Following such expiration date, any award pursuant to this solicitation made to the vendor to whom the purchase order is addressed shall then become null and void with respect to unprovided goods and/or materials. Vendors providing goods or materials without a signed purchase order do so at their own risk. The Town shall not be liable for payment of any goods and/or materials provided under this Bid unless a valid purchase order has been issued to the vendor.

Delivery Dates

For all Bids and purchase orders with a specified delivery date and/or delivery time included, time is of the essence for such deliveries.

Payment

Prior to payment, the items furnished and/or work performed will be inspected by the Town to determine their conformity to specifications. No payment shall be made for items not meeting specifications. Payment shall be made upon the submission of a completed invoice. Except for a drop shipment from the manufacturer or similar for

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Standard Title VI/Non-Discrimination

The Town, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §2000d et seq.) and the interpretive regulations, hereby notifies all Bidders that it will affirmatively ensure that disadvantaged business enterprises will be afforded full and fair opportunity to submit a Bid in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Disadvantaged Business Utilization

It is a requirement of this RFB that Minority Business Enterprises (“MBE”), Woman Owned Business Enterprises (“WBE”) and Service-Disabled Veteran-Owned Business (“SDVOB”) be afforded the maximum opportunity to participate. The Town is committed to MBE, WBE, and SDVOB being considered in awarding of this Contract.

Furthermore, it is desired that contractors and subcontractors utilize minority and woman labor to the greatest extent feasible. This solicitation has M/WBE and SDVOB participation requirements of 0% and 0%, respectively.

Sales Taxes

The Town is an exempt organization and is therefore exempt from payment of sales and compensating use taxes of the State of New York, and of cities, counties, and other subdivisions of the State, on all goods purchased

Laws and Regulations

All applicable New York State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout, they will be deemed to be included in the Contract the same as though herein written out in full.

Non-Collusive Bidding and Iranian Energy Sector Divestment Certificates Discussed

All Bidders bidding under the provisions of the specification are subject to provisions of N.Y. Gen. Mun. Law §103. A signed non-collusive certification and Iranian Energy

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Sector Divestment Certification are required to be submitted with each Bid in the form specified with the RFB.

Escalation of Cost

This is a fixed unit price contract, and the Bidder will not be entitled to extra reimbursement due to escalation of its costs due to inflation.

Extension of Bids

It is the intent of this RFB that all political subdivisions, and districts located in the State of New York, be entitled to make purchases of materials, equipment supplies, and/or services from the resulting award.

No officer, board or agency of a county, town, village, or school district shall make any purchase through the Town bid when bids have been received for such purchase by such officer, board, or agency, unless such purchase may be made upon the same terms, conditions, and specifications at a lower price through the Town bid.

All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made.

All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the Successful Bidder.

Upon request, participating entities must furnish the successful Bidder with the proper tax exemption certificates or documentation of tax-exempt status. (Purchase orders should have this information and be retained for documenting the tax-exempt sale.)

The sole responsibility regarding performance of the Bid, or any obligation, covenant, condition, or term thereunder by the Successful Bidder and the participating entities will be borne and is expressly assumed by the successful Bidder and the participating entities and not by the Town. In the event of a failure or breach in performance of any such bid by a participating entity or the successful Bidder, the Town specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this Town bid.

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TO BE SUBMITTED

SUBMISSION DOCUMENTS

Bid Form

Project ID: RFB Turf Products for 2026 DB302 11601-11638

Submit Bid to: Office of Purchasing General Services Department Town of Colonie 534 New Loudon Road Latham, NY 12110

Agreement to Contract: The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter a Contract with the Town substantially in the form included in the attached sample contract documents to complete all work as specified or indicated in the Contract Form for the Contract Price and within the Contract Time.

Acceptance of Instructions to Bidders: Bidder accepts all the terms and conditions of the NTB and Bid Information and Instructions, including without limitation those dealing with the disposition of bid security, if any. At the Town’s discretion, this Bid must remain open for up to 45 days after the opening date. Bidder will sign the Contract and submit the defined contract security, if required, and other documents required by the Contract within fifteen days after the date of Town’s Notice of Award.

Acceptance of Addenda: by submitting this bid, Bidder represents that:

Bidder has examined copies of this RFB and of the following addenda (if addenda have been issued, note each addendum’s number and issue date):

Addendum Number Issue Date

Bidder has full knowledge of the site(s) to where deliveries are to be made and/or where the work is to be performed, the legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and the conditions

Page 12 Turf Products for 2026 Opening: 09/24/25 11:00 AM Bid Form affecting its cost, progress, or performance, and has made such independent investigations as Bidder deems prudent;

This Bid is genuine and not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or induced any person, firm, or a corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the Town.

Commitment to Complete Work/Supply Goods: Bidder will provide the services, complete the work, and/or supply the goods contemplated by this RFB for the price(s) specified in the Bid Response Sheet.

Work Commencement: Bidder agrees to provide the services and/or to commence the work within the time frames indicated in the Contract.

Pages To Be Completed and Submitted: the following documents are attached to and made a condition of this bid:

these Bid Form pages, the separately posted Bid Response Sheet, the Non-Collusive Bidding Certification, the Iranian Energy Sector Divestment Certification, the Vendor Responsibility Questionnaire, and the Acknowledgment by Bidder.

Communications to Bidder: communications from the Town to the Bidder concerning this solicitation shall be addressed to:

Contact Name: ____________________________________________________

Contact Address: ____________________________________________________

Phone: ________________________________

Email: ________________________________

Bid Response Sheet Instructions: Bidders must utilize the separately uploaded Bid Response Sheet. While Bidders may utilize either the Excel-formatted version of the Bid Response Sheet or the PDF-formatted version, the Town strongly encourages Bidders to use Microsoft Excel software to complete the Excel-formatted version of the Bid Response Sheet. The Excel-formatted version is entitled: A. Bid Response Sheet –

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Excel Formatted. The PDF-formatted version is entitled: B. Bid Response Sheet – PDF Formatted.

A Bid submitted on other than the Town’s supplied Bid Response Sheet will be rejected as void. Similarly, a Bid submitted without an Amount Bid for a particular item will be rejected as void with respect to the item at issue.

The Town intends to make separate awards for each item. The quantities listed in the Bid Response Sheet are estimates of the Town’s likely annual purchases, the Town reserves the right to purchase more or fewer items.

To complete the Bid Response Sheet:

1. For each item, enter in the cells shaded light blue:

(a) your bid price for your selling unit in column E,

(b) the selling unit for that bid price in column F (e.g., case, bag, bail, etc.), and

(c) in column G, the number of column D Town’s Purchasing Units in your column F selling unit (e.g., gal./case, lb./bag, etc.)

2. Please refer to the examples in the first two rows of the Bid Response Sheet for guidance as to how to complete the fields in columns E, F, and G.

3. If you are working with the spreadsheet while using Microsoft’s Excel software:

(a) Once you complete columns E, F, and G, the related row’s Calculated Unit Price (column H) and Town’s Estimated Aggregate Purchase Cost (column I) should automatically calculate.

3. If you are working with the PDF version of the spreadsheet:

(a) Within each row, calculate and enter (in the light orange cells) each row’s column H value by dividing the row’s column E value by the row’s column G value.

(b) Within each row, calculate and enter (in the light orange cells) each row’s column I value by multiplying the row’s column C value by its column H value.

4. Sign and date the Bid Response Sheet, sign, and date all other to-be-submitted pages, where appropriate.

If you have any questions about how to complete the Bid Response Sheet, please call the Office of Purchasing at 518-783-2726.

You must submit a paper version of the entire Bid Response Sheet as part of your bid.

Additional Submittal Requirements: additional submittal requirements are listed in the Specifications section below. These requirements may address matters such as:

required drawings and specifications that must be included with submitted bids, the number of days the Successful Bidder will have to fulfill Town purchase orders, notice requirements for deliveries, days and time periods during which work must be performed and/or deliveries must be made, and details regarding to where deliveries must be made and/or work performed.

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Non-Collusive Bidding Certification

By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

(3) No attempt has been made or will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

I hereby affirm under the penalties of perjury that the foregoing statement is true.

Bidding Entity’s Name

Signature

Print/Type. Signer’s Name

Date Title

Page 15 Turf Products for 2026 Opening: 09/24/25 11:00 AM Iranian Energy Sector Divestment

Iranian Energy Sector Divestment

Certification Pursuant to Section 103-g Of the New York State General Municipal Law

A. By submission of this bid, each bidder/proposer and each person signing on behalf of any bidder/proposer certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the New York State Finance Law.

B. A bid shall not be considered for award, nor shall any award be made where the condition set forth in Paragraph A above has not been complied with; provided, however, that in any case where the bidder/proposer cannot make the foregoing certification set forth in Paragraph A above, the bidder/proposer shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Where Paragraph A above cannot be complied with, the Purchasing Unit to the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, may award a bid, on a case-by-case business under the following circumstances:

1. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized, and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

2. The political subdivision makes a determination that the goods or services are necessary for the political subdivision to perform its functions and that, absent such an exemption, the political subdivision would be unable to obtain the goods or services for which the contract is offered. Such determination shall be made in writing and shall be a public document.

Bidding Entity’s Name

Signature

Print/Type Signer’s Name

Date Title

Page 16 Turf Products for 2026 Opening: 09/24/25 11:00 AM Vendor Responsibility Questionnaire

Vendor Responsibility Questionnaire

A bidding entity should complete this Vendor Responsibility Questionnaire and submit it with its initial bid or quote. The Town’s General Services Department will keep the bidding entity’s completed questionnaire on file. The bidding entity should amend and/or supplement its questionnaire responses as necessary in reflect any change in circumstance.

1. VENDOR IS:

PRIME CONTRACTOR SUBCONTRACTOR OTHER: ____________________

2. VENDOR’S LEGAL BUSINESS NAME

3. IDENTIFICATION NUMBERS

a) FEIN #

b) DUNS #

4. D/B/A – Doing Business As (if applicable) & COUNTY FIELD:

5. WEBSITE ADDRESS (if applicable)

6. ADDRESS OF PRIMARY PLACE OF BUSINESS/EXECUTIVE OFFICE

7. TELEPHONE

NUMBER

8. FAX NUMBER

9. ADDRESS OF PRIMARY PLACE OF BUSINESS/EXECCUTIVE OFFICE

IN NEW YORK STATE, if different from above

10. TELEPHONE

NUMBER

11. FAX NUMBER

12. AUTHORIZED CONTACT FOR THIE QUESTIONNAIRE

Name

Title

Telephone Number

Fax Number e-mail

13. LIST ALL OF THE VENDOR’S PRINCIPAL OWNERS.

a) NAME

TITLE

b) NAME

c) NAME

d) NAME

A DETAILED EXPLANATION IS REQUIRED FOR EACH QUESTION ANSWERED WITH A “YES” AND MUST BE PROVIDED AS AN ATTACHMENT TO THE COMPLETED QUESTIONNAIRE. YOU MUST PROVIDE ADEQUATE DETAILS OR DOCUMENTS TO AID THE TOWN IN MAKING A DETERMINATION OF VENDOR RESPONSIBILITY. PLEASE NUMBER EACH RESPONSE TO

MATCH THE QUESTION NUMBER.

DOES THE VENDOR USE, OR HAS IT USED IN THE PAST FIVE YEARS, ANY OTHER BUSINESS

NAME, FEIN, or D/B/A OTHER THAN THOSE LISTED IN ITEMS 2-4 ABOVE? List all other business name(s), Federal Employer Identification Number(s) or any D/B/A names and the dates that these names or numbers were/are in use. On a separate sheet, explain the relationship to the vendor.

Yes No

15.

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ARE THERE ANY INDIVIDUALS NOW SERVING IN A MANAGERIAL OR CONSULTING CAPACITY

TO THE VENDOR, INCLUDING PRICIPAL OWNERS AND OFFICERS, WHO NOW SERVE, OR

DURING THE PAST 12 MONTHS HAVE SERVED, AS:

a) An elected or appointed public official or officer?

If yes, on a separate sheet, list each individual’s name, business title, the name of the organization and position elected or appointed to, and dates of service.

b) An officer of any political party organization in the Town of Colonie, whether paid or unpaid?

If yes, on a separate sheet, list each individual’s name, business title or consulting capacity and the official political position held with applicable service dates.

16.

WITHIN THE PAST FIVE YEARS, HAS THE VENDOR, ANY INDIVIDUALS SERVING IN

MANAGERIAL OR CONSULTING CAPACITY, PRINCIPAL OWNERS, OFFICERS, MAJOR

STOCKHOLDER(S) (10% OR MORE OF THE VOTING SHARES FOR PUBLICLY TRADED

COMPANIES, 25% OR MORE OF THE SHARES FOR ALL OTHER COMPANIES), AFFLITIATE1 OR

ANY PERSON INVOLVED IN THE BIDDING OR CONTRACTING PROCESS:

a)

1. been suspended, debarred, or terminated by a local, state, or federal authority in connection with a contract or contracting process;

2. been disqualified for cause as a bidder on any permit, license, concession franchise or lease;

3. entered into an agreement to a voluntary exclusion from bidding/contracting;

4. had a bid rejected on a Town of Colonie contract for failure to comply with the MacBride Fair Employment Principles;

5. been subject to an administrative proceeding or civil action seeking specific performance or restitution in connection with any local, state, or federal government contract;

6. been denied an award of a local, state, or federal government contract, had a contract suspended or had a contract terminated for non-responsibility; or

7. had a local, state, or federal government contract suspended or terminated for cause prior to the completion of the term of the contract.

b) been indicted, convicted, received a judgment against them or a grant of immunity for any business-related conduct constituting a crime under local, state, or federal law including but not limited to, fraud extortion, bribery, racketeering, price-fixing, bid collusion or any crime related to truthfulness and/or business conduct?

c) been issued a citation, notice, violation order, or are pending an administrative hearing or proceeding or determination of violations of: federal, state, or local health laws, rules, or regulations.

17.

IN THE PAST THREE YEARS, HAS THE VENDOR OR ITS AFFILIATES HAD ANY CLAIMS,

JUDGMENTS, INJUNCTIONS, LIENS, FINES OR PENALTIES SECURED BY ANY

GOVERNMENTAL AGENCY?

Indicate if this is applicable to the submitting vendor or affiliate. State whether the situation(s) was a claim, judgment, injunction, lien or other with an explanation. Provide the name(s) and address(es) of the agency, the amount of the original obligation and outstanding balance. If any of these items are open, unsatisfied, indicate the status of each item as “open” or “unsatisfied”.

18.

DURING THE PAST THREE YEARS, HAS THE VENDOR FAILED TO:

a) file returns or pay any applicable federal, state or city taxes?

1 “Affiliate” meaning: (a) any entity in which the vendor owns more than 50% of the voting stock; (b) any individual, entity or group of principal owners or officers who own more than 50% of the voting stock of the vendor; or (c) any entity whose voting stock is more than 50% owned by the same individual, entity or group described in clause (b). In addition, if a vendor owns less than 50% of the voting stock of another entity, but directs or has the right to direct such entity’s daily operations, that entity will be an “affiliate” for purposes of this questionnaire.

Page 18 Turf Products for 2026 Opening: 09/24/25 11:00 AM

Identify the taxing jurisdiction, type of tax, liability year(s), and tax liability amount the vendor failed to file/pay and the current status of the liability.

b) file returns or pay New York State unemployment insurance?

Indicate the years the vendor failed to file/pay the insurance and the current status of the liability.

19.

HAVE ANY BANKRUPTCY PROCEEDINGS BEEN INITIATED BY OR AGAINST THE VENDOR OR

ITS AFFILIATES WITHIN THE PAST SEVEN YEARS (WHETHER OR NOT CLOSED) OR IS ANY

BANKRUPTCY PROCEEDING PENDING BY OR AGAINST THE VENDOR OR ITS AFFILIATES

REGARDLESS OR THE DATE OF FILING?

If yes, on a separate sheet, indicate if this is applicable to the submitting vendor or affiliate. If it is an affiliate, include the affiliate’s name and FEIN. Provide the court name, address, and docket number.

Indicate if the proceedings have been initiated, remain pending or have been closed. If closed, provide the date closed.

20.

IS THE VENDOR CURRENTLY INSOLVENT, OR DOES VENDOR CURRENTLY HAVE REASON

TO BELIEVE THAT AN INVOLUNTARY BANKRUPTCY PROCEEDING MAY BE BROUGHT

AGAINST IT? If yes, provide financial information to support the vendor’s current position, for example, current ratios, debt ratio, accounts payable aging analysis, cash flow statement, and any documents that will provide the Town with an understanding of the vendor’s situation.

21.

IN THE PAST FIVE YEARS, HAS THE VENDOR OR ANY AFFILIATES DEFAULTED OR BEEN

TERMINATED ON, OR HAD ITS SURETY CALLED UPON TO COMPLETE, ANY CONTRACT

(PUBLIC OR PRIVATE) AWARDED;

If yes, indicate on a separate sheet, if this is applicable to the submitting vendor or affiliate. Detail the situation(s) that gave rise to the negative action, any corrective action taken by the vendor and the name of the contracting agency.

22. HAS THE VENDOR OR ANY AFFILIATES RECEIVED TWO FINAL DETERMINATIONS WITHIN

ANY CONSECUTIVE SIX-YEAR PERIOD, THE SECOND FINAL DETERMINATION OCCURING

WITHIN THE PAST FIVE YEARS, THAT YOUR FIRM WILLFULLY FAILED TO PAY THE

PREVAILING RATE OF WAGES OR TO PROVIDE SUPPLEMENTS IN ACCORDANCE WITH

ARTICLE 8 OF THE LABOR LAW.

If yes, on a separate sheet, indicate if this is applicable to the submitting vendor or affiliate. If it is an affiliate, include the affiliate’s name and FEIN. For either, provide details.

Page 19 Turf Products for 2026 Opening: 09/24/25 11:00 AM

VENDOR RESPONSIBILITY QUESTIONNAIRE

CERTIFICATION

State of: ) ) ss:

County of: )

CERTIFICATION:

The undersigned: recognizes that this questionnaire is submitted for the express purpose of assisting the Town in making a determination regarding an award of contract or approval of a subcontract; acknowledges that the town may in its discretion, by means which it may choose, verify the truth and accuracy of all statements made herein; acknowledges that intentional submission of false or misleading information may constitute a felony under Penal Law Section 210.40 or a misdemeanor under Penal Law Section 210.35 or Section 210.45, and may also be punishable by a fine and/or imprisonment of up to five years under 18 U.S.C. Section 1001 and may result in contract termination; and states that the information submitted in this questionnaire and any attached pages is true, accurate and complete.

The undersigned certifies that he/she:

Has not altered the content of the questions in the questionnaire in any manner;

Has read and understands all the items contained in the questionnaire and any pages attached by the submitting vendor;

Has supplied full and complete responses to each item therein to the best of his/her knowledge, information, and belief;

Is knowledgeable about the submitting vendor’s business and operations;

Understands that the Town will rely on the information supplied in the questionnaire when entering a contract with the vendor;

Is under duty to notify the Town’s General Services Department of any material changes to the vendor’s responses.

Bidding Entity’s Name ________________________________

By: _______________________________ Date: _______________ (Officer’s Signature)

(Print/Type Signer’s Name and Office)

Sworn before me this _____ day of _____________, 20___;

Notary Public

Page 20 Turf Products for 2026 Opening: 09/24/25 11:00 AM Acknowledgement Of Bidder

Acknowledgement Of Bidder

If individual or individuals:

State of __________________ County of _________________

On this ______ day of _________________, 20 __, before me personally appeared ________________________________ to me known and known to me to be the same person(s) described in and who executed the within instrument, and he (or they severally) acknowledged to me that he (or they) executed the same.

Notary Public, State of __________________ Qualified in ___________________________ My Commission Expires _________________

If a corporation:

State of __________________ County of _________________

On this ______ day of _________________, 20 __, before me personally appeared ________________________________ to me known, who, being by me sworn, did say that he resides at (give address) _________________________________________________________________; that he is the (give title) _________________________ of the (name of corporation) _____________________________________________, the corporation described in and which executed the above instrument; that he knows the seal of the corporation, that the seal affixed to the instrument is such corporate seal; that it was so affixed by order of the board of directors of the corporation, and that he signed his name thereto by like order.

Notary Public, State of __________________ Qualified in ___________________________ My Commission Expires _________________

Page 21 Turf Products for 2026 Opening: 09/24/25 11:00 AM

SPECIFICATIONS

It is the intent of these specifications to describe the following Turf Products used by the Town of Colonie for the year 2025. The OR EQUAL clause shall apply to all specifications.

FUNGICIDES

ITEM #11601 26/36 FUNGICIDE

Active Ingredient: 19.65% Iprodione, 19.65% Thiophanate-methyl Estimated Qty.: 4 Cases Packaged: 2 x 2.5 GL/Case

ITEM #11602 SYSTEMIC FUNGICIDE

Active Ingredient: 2.3% Thiophanate-Methyl Granular Estimated Quantity:…