04-2Q5804 Building Work_ JPCP_ Roadway Exc _ Security Metal Fence.pdf

Bids open Thursday, December 17, 2026

Dated November 9, 2026 OSD

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

NOTICE TO BIDDERS

AND

SPECIAL PROVISIONS

FOR BUILDING CONSTRUCTION IN SONOMA COUNTY IN AND NEAR SANTA

ROSA AT 224 LINCOLN STREET AND 3251 BRICKWAY BOULEVARD

In District 04 On Route L5762

Under

Bid book dated November 9, 2026 Standard Specifications dated 2025

Project plans approved August 20, 2026 Standard Plans dated 2025

Identified by

Contract No. 04-2Q5804

04-Son-L5762

Project ID 0419000027

SPECIAL NOTICES

See sections 2 and 3 for contractors' registration requirements.

The Department advises bidders that potential claim records must be submitted by the contractor using the Department's Internet potential claim system.

See section 2 for submittal requirements for DVBE quotes and Non–Small Business

Subcontractor Preference.

For work plan for local material from (1) a noncommercial source or (2) a source not regulated under California jurisdiction, see section 6-1.03B(2).

See section 7-1.02K(3) for the requirements for electronic submittal of certified payroll records using LCPtracker Pro.

The flagging and temporary traffic control requirements have been revised. See sections 7-

1.03, 7-1.04, and 12.

See sections 2-1.11 and 2-1.33B for in-use off-road diesel-fueled vehicle requirements regarding Certificate of Reported Compliance submittals.

See section 14-11.14 for changes to the management of treated wood waste.

See sections 1-1.06, 1-1.07B, 2-1.23, 2-1.24, 2-1.33B(3), 5-1.13D, and 5-1.13F for “Small

Business Enterprise Participation Goal Requirement” and “Small Business and Non-Small Business Subcontractor Preferences.”

See section 6-1.08 for the requirements for environmental product declarations for hot mix asphalt and concrete materials and products.

The Bidder must submit its bid with a minimum price for plant establishment work. See section

2-1.09.

Contract No. 04-2Q5804 i

TABLE OF CONTENTS

NOTICE TO BIDDERS

BID ITEM LIST

SPECIAL PROVISIONS

ORGANIZATION

DIVISION I GENERAL PROVISIONS

1 GENERAL

2 BIDDING

3 CONTRACT AWARD AND EXECUTION

5 CONTROL OF WORK

6 CONTROL OF MATERIALS

7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC

8 PROSECUTION AND PROGRESS

9 PAYMENT

DIVISION II GENERAL CONSTRUCTION

10 GENERAL

12 TEMPORARY TRAFFIC CONTROL

13 WATER POLLUTION CONTROL

14 ENVIRONMENTAL STEWARDSHIP

15 EXISTING FACILITIES

DIVISION III EARTHWORK AND LANDSCAPE

17 GENERAL

19 EARTHWORK

20 LANDSCAPE

21 EROSION CONTROL

DIVISION V SURFACINGS AND PAVEMENTS

39 ASPHALT CONCRETE

62 STORMWATER TREATMENT

DIVISION VIII MISCELLANEOUS CONSTRUCTION

73 CONCRETE CURBS AND SIDEWALKS

80 FENCES

DIVISION XI MATERIALS

96 GEOSYNTHETICS

DIVISION XII BUILDING CONSTRUCTION

99 BUILDING CONSTRUCTION

ii

STANDARD PLANS LIST

The standard plan sheets applicable to this Contract include those listed below. The applicable revised standard plans (RSPs) listed below are included in the project plans.

RSP A3A Abbreviations (Sheet 1 of 3)

RSP A3B Abbreviations (Sheet 2 of 3)

RSP A3C Abbreviations (Sheet 3 of 3)

A10A Legend - Lines and Symbols (Sheet 1 of 5)

A10B Legend - Lines and Symbols (Sheet 2 of 5)

A10C Legend - Lines and Symbols (Sheet 3 of 5)

A10D Legend - Lines and Symbols (Sheet 4 of 5)

A10E Legend - Lines and Symbols (Sheet 5 of 5)

A62A Excavation and Backfill - Miscellaneous Details

A62D Excavation and Backfill - Concrete Pipe Culverts

A62DA Excavation and Backfill - Concrete Pipe Culverts - Indirect Design Method

A62F Excavation and Backfill - Metal and Plastic Culverts

A73B Markers

A87A Curbs and Driveways

RSP A88A Curb Ramp Details

A90A Accessible Parking Off-Street

A90B Accessible Parking On-Street

P1 Jointed Plain Concrete Pavement - New Construction

P10 Concrete Pavement - Dowel Bar Details

P15 Concrete Pavement - Tie Bar Details

P18 Concrete Pavement - Lane Schematics and Isolation Joint Detail

D71 Drainage Inlet Markers

D72B CIP Drainage Inlets - Types G1, G2, G3, G4, G5 and G6

D72C CIP Drainage Inlets - Types G1, G2, G3, G4, G5 and G6

D72F CIP Drainage Inlet Notes

D72G CIP Drainage Inlet Tables

D73B Precast Drainage Inlets - Types G1, G2, G3, G4, G5 and G6

D73C Precast Drainage Inlets - Types G1, G2, G3, G4, G5 and G6

D73F Precast Drainage Inlet Notes

D73G Precast Drainage Inlet Tables

D74 Drainage Inlet Details iii

D75A Steel Pipe Inlets

D75C Pipe Inlets - Ladder and Trash Rack Details

D77A Grate Details No. 1

D77B Grate Details No. 2

D93C Pipe Riser with Debris Rack Cage

D97A Corrugated Metal Pipe Coupling Details No. 1 - Annular Coupling Band, Bar and Strap, and Angle Connections

D97C Corrugated Metal Pipe Coupling Details No. 3 - Helical and Universal Couplers

D97D Corrugated Metal Pipe Coupling Details No. 4 - Hugger Coupling Bands

D97E Corrugated Metal Pipe Coupling Details No. 5 - Standard Joint

H1 Landscape and Erosion Control Symbols

H2 Landscape Details

H3 Landscape Details

H4 Landscape Details (Sprinkler Assembly)

H6 Landscape Details

H7 Landscape Details

RSP H8 Landscape Details

H9 Landscape Details

H10 Irrigation Controller Enclosure Cabinet

H51 Erosion Control Details - Fiber Roll and Compost Sock

T1A Temporary Crash Cushion - Sand Filled (Unidirectional)

T1A1 Temporary Crash Cushion - Sand Filled (Unidirectional)

T1B Temporary Crash Cushion - Sand Filled (Bidirectional)

T2 Temporary Crash Cushion - Sand Filled (Shoulder Installations)

T3C Temporary Barrier System (Cross Bolt)

T3D Temporary Barrier System (Cross Bolt)

T3E Temporary Barrier System (Cross Bolt)

T3F Temporary Barrier System (Cal F-23)

T3F2 Temporary Barrier System (Cal F-23)

T3G Temporary Barrier System (Staking or Anchoring)

T3G2 Temporary Barrier System (Staking or Anchoring)

T53 Temporary Water Pollution Control Details (Temporary Cover)

T56 Temporary Water Pollution Control Details (Temporary Fiber Roll)

T58 Temporary Water Pollution Control Details (Temporary Construction Entrance)

T59 Temporary Water Pollution Control Details (Temporary Concrete Washout Facility) iv

T60 Temporary Water Pollution Control Details (Temporary Reinforced Silt Fence)

T61 Temporary Water Pollution Control Details (Temporary Drainage Inlet Protection)

T62 Temporary Water Pollution Control Details (Temporary Drainage Inlet Protection)

T63 Temporary Water Pollution Control Details (Temporary Drainage Inlet Protection)

T64 Temporary Water Pollution Control Details (Temporary Drainage Inlet Protection)

T65 Temporary Water Pollution Control Details (Temporary High-Visibility Fence)

B7-11 Utility Details

RS1 Roadside Signs - Typical Installation Details No. 1

RS2 Roadside Signs - Wood Post - Typical Installation Details No. 2

RS4 Roadside Signs - Typical Installation Details No. 4

ES-1A Electrical Systems (Legend)

ES-1B Electrical Systems (Legend)

ES-1C Electrical Systems (Legend)

ES-6A Electrical Systems (Lighting Standard, Types 15 and 21)

ES-6F Electrical Systems (Lighting Standard, Slip Base Plate)

ES-8B Electrical Systems (Traffic Pull Box)

CANCELED STANDARD PLANS LIST

The 2025 standard plan sheets listed below are canceled and not applicable to this contract.

Plan No.

Date

Canceled Plan No.

Date Canceled

Plan No.

Date

Canceled

P8 04-20-26

NOTICE TO BIDDERS

Bids open Thursday, December 17, 2026

Dated November 9, 2026

General work description: Building work, JPCP, roadway Exc & security metal fence.

The Department will receive electronically sealed bids for the following work: BUILDING

CONSTRUCTION IN SONOMA COUNTY IN AND NEAR SANTA ROSA AT 224 LINCOLN STREET AND

3251 BRICKWAY BOULEVARD.

District-County-Route-Post Mile: 04-Son-L5762

Contract No. 04-2Q5804

The Contractor must have either a Class A license or Class B license or a combination of Class C licenses which constitutes a majority of the work.

The Department establishes no DVBE Contract goal but encourages bidders to obtain DVBE participation.

The SBE Contract goal is 5 percent.

Bids must be on a unit price basis.

Complete the work, excluding plant establishment work, within 370 working days.

Complete the work, including plant establishment work, within 620 working days.

Complete the plant establishment work within 250 working days.

The estimated cost of the project is $30,000,000.

The Department will receive bids until 2:00 p.m. on the bid open date via Bid Express website. Bids received after this time will not be accepted. For more information refer to the Electronic Bidding Guide at the Office Engineer's website.

The Department will open and publicly read the bids through webcast/teleconference services immediately after the specified closing time.

For bid results go to:

https://ppmoe.dot.ca.gov/cc

Select Electronic Bidding under the Bidding tab.

District office addresses are provided in the Standard Specifications.

Present bidders' inquiries to the Department and view the Department's responses at:

https://ppmoe.dot.ca.gov/cc?id=cc_bidinquiries

Questions about alleged patent ambiguity of the plans, specifications, or estimate must be asked before bid opening. After bid opening, the Department does not consider these questions as bid protests.

Submit your bid with bidder's security equal to at least 10 percent of the bid.

Under Govt Code § 14835 et seq. and 2 CA Code of Regs § 1896 et seq., the Department gives preference to certified small businesses and non–small businesses who commit to 25 percent certified small business participation.

Under Pub Cont Code § 6107, the Department gives preference to a "California company," as defined, for bid comparison purposes over a nonresident contractor from any state that gives or requires a preference to be given to contractors from that state on its public entity construction contracts.

Prevailing wages are required on this Contract. The Director of the California Department of Industrial Relations determines the general prevailing wage rates. Obtain the wage rates at the DIR website, http://www.dir.ca.gov, or from the Department's Labor Compliance Office of the district in which the work is located.

The Department has made available Notices of Suspension and Proposed Debarment from the Federal Highway Administration. For a copy of the notices, go to https://www.dir.ca.gov/dlse/debar.html.

Additional information is provided in the Excluded Parties List System at https://sam.gov/content/home.

Caltrans and the Construction Industry are committed to making partnering the way we do business. For more information, go to https://dot.ca.gov/programs/construction/partnering.

Department of Transportation

BID ITEM LIST

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0001 070030 LEAD COMPLIANCE PLAN LS LUMP SUM

0002 080060 LEVEL 2 CRITICAL PATH METHOD SCHEDULE LS LUMP SUM

0003 090100 TIME-RELATED OVERHEAD (WDAY) WDAY 370

0004 090205 DISPUTE RESOLUTION BOARD ON-SITE

MEETING

EA 8

0005 090210 HOURLY OFF-SITE DISPUTE-RESOLUTION-

BOARD-RELATED TASKS

HR 160

0006 120090 CONSTRUCTION AREA SIGNS LS LUMP SUM

0007 120100 TRAFFIC CONTROL SYSTEM LS LUMP SUM

0008 130100 JOB SITE MANAGEMENT LS LUMP SUM

0009 130301 STORMWATER POLLUTION PREVENTION PLAN LS LUMP SUM

0010 130312 PRE-STORM EVENT INSPECTION REPORT EA 96

0011 130323 DURING-AND POST-STORM EVENT INSPECTION

REPORT

DAY 41

0012 130331 STORMWATER ANNUAL REPORT EA 2

0013 130570 TEMPORARY COVER SQYD 1,580

0014 130620 TEMPORARY DRAINAGE INLET PROTECTION EA 9

0015 130640 TEMPORARY FIBER ROLL LF 1,770

0016 130670 TEMPORARY REINFORCED SILT FENCE LF 1,510

0017 130710 TEMPORARY CONSTRUCTION ENTRANCE EA 2

0018 130730 STREET SWEEPING LS LUMP SUM

0019 130900 TEMPORARY CONCRETE WASHOUT LS LUMP SUM

0020 140003 ASBESTOS COMPLIANCE PLAN LS LUMP SUM

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0021 014001 ASBESTOS REMOVAL WORK PLAN LS LUMP SUM

0022 160110 TEMPORARY HIGH-VISIBILITY FENCE LF 560

0023 170103 CLEARING AND GRUBBING (LS) LS LUMP SUM

0024 190101 ROADWAY EXCAVATION CY 6,820

0025 190151 CHANNEL EXCAVATION CY 780

0026 200002 ROADSIDE CLEARING LS LUMP SUM

0027 200122 WEED GERMINATION SQYD 240

0028 200123 CULTIVATION SQYD 240

0029 018905 TRENCH GRATE EA 1

0030 202006 SOIL AMENDMENT CY 20

0031 202037 ORGANIC FERTILIZER LB 16

0032 204035 PLANT (GROUP A) EA 57

0033 204036 PLANT (GROUP B) EA 11

0034 204099 PLANT ESTABLISHMENT WORK LS LUMP SUM

0035 205033 GRAVEL MULCH SQFT 5,420

0036 015679 REMOVABLE BOLLARD EA 4

0037 015073 BIKE RACK EA 4

0038 206560 CONTROL AND NEUTRAL CONDUCTORS LS LUMP SUM

0039 206562 1" REMOTE CONTROL VALVE EA 4

0040 206631 1" WYE STRAINER ASSEMBLY EA 1

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0041 206908 12 STATION IRRIGATION CONTROLLER

(PEDESTAL MOUNTED)

EA 1

0042 208003 (F) - 1" GALVANIZED STEEL PIPE (SUPPLY LINE) LF 28

0043 208301 IRRIGATION CONTROLLER ENCLOSURE

CABINET

EA 1

0044 208423 1" BACKFLOW PREVENTER ASSEMBLY EA 1

0045 037631 FLOW SENSOR CABLE LS LUMP SUM

0046 208442 FLOW SENSOR EA 1

0047 208448 RISER SPRINKLER ASSEMBLY EA 68

0048 208594 (F) - 3/4" PLASTIC PIPE (SCHEDULE 40) (SUPPLY

LINE)

LF 560

0049 208595 (F) - 1" PLASTIC PIPE (SCHEDULE 40) (SUPPLY

LINE)

LF 34

0050 208690 (F) - PVC PIPE CONDUIT (SLEEVE) LF 27

0051 208819 8" WELDED STEEL PIPE CONDUIT LF 65

0052 210010 MOVE-IN/MOVE-OUT (EROSION CONTROL) EA 2

0053 210255 FIBER REINFORCED MATRIX (SQFT) SQFT 6,660

0054 210300 HYDROMULCH SQFT 4,350

0055 210430 HYDROSEED SQFT 11,100

0056 210610 COMPOST (CY) CY 42

0057 260203 CLASS 2 AGGREGATE BASE (CY) CY 400

0058 280000 LEAN CONCRETE BASE CY 750

0059 360200 BASE BOND BREAKER SQYD 6,250

0060 390100 PRIME COAT TON 1.1

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0061 390132 HOT MIX ASPHALT (TYPE A) TON 300

0062 397005 TACK COAT TON 0.2

0063 401050 JOINTED PLAIN CONCRETE PAVEMENT CY 1,780

0064 510094 (F) - STRUCTURAL CONCRETE, DRAINAGE

INLET

CY 25

0065 510502 (F) - MINOR CONCRETE (MINOR STRUCTURE) CY 22

0066 520101 (F) - BAR REINFORCING STEEL LB 510

0067 015621 BIORETENTION (LS) LS LUMP SUM

0068 641101 12" PLASTIC PIPE LF 17

0069 641107 18" PLASTIC PIPE LF 720

0070 665012 12" CORRUGATED STEEL PIPE (.079" THICK) LF 3

0071 665047 48" CORRUGATED STEEL PIPE (.109" THICK) LF 6

0072 680903 6" NON-PERFORATED PLASTIC PIPE

UNDERDRAIN

LF 49

0073 710132 REMOVE CULVERT (LF) LF 3

0074 731510 MINOR CONCRETE (CURB, GUTTER, SIDEWALK

AND DRIVEWAY)

CY 150

0075 750001 (F) - MISCELLANEOUS IRON AND STEEL LB 2,650

0076 780500 PARKING BUMPER (PRECAST CONCRETE) EA 27

0077 018881 8' SECURITY METAL FENCE LF 1,300

0078 015910 8' VEHICLE SECURITY GATE EA 2

0079 018880 8' PEDESTRIAN SECURITY GATE EA 2

0080 803050 REMOVE CHAIN LINK FENCE LF 720

Item No.

Item Code Item Description Unit of Measure Estimated Quantity

0081 820113 TREATMENT BEST MANAGEMENT PRACTICE

MARKER

EA 1

0082 820780 FURNISH SINGLE SHEET ALUMINUM SIGN

(0.063"-FRAMED)

SQFT 25

0083 820840 ROADSIDE SIGN - ONE POST EA 1

0084 820850 ROADSIDE SIGN - TWO POST EA 1

0085 037669 4" THERMOPLASTIC TRAFFIC STRIPE LF 2,300

0086 840515 THERMOPLASTIC PAVEMENT MARKING SQFT 140

0087 840555 12" THERMOPLASTIC TRAFFIC STRIPE LF 25

0088 870136 ELECTRIC SERVICE FOR IRRIGATION LS LUMP SUM

0089 994650 BUILDING WORK LS LUMP SUM

0090 995100 WATER METER CHARGES LS LUMP SUM

0091 995200 IRRIGATION WATER SERVICE CHARGES LS LUMP SUM

0092 999990 MOBILIZATION LS LUMP SUM

SPECIAL PROVISIONS

ORGANIZATION

Special provisions are under headings that correspond with the main-section headings of the Standard Specifications. A main-section heading is a heading shown in the table of contents of the Standard Specifications.

Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications.

Any paragraph added or deleted by a revision clause does not change the paragraph numbering of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.

DIVISION I GENERAL PROVISIONS

1 GENERAL

Add to section 1-1.01:

Bid Items and Applicable Sections

Item code

Item description Applicable section

090205 DISPUTE RESOLUTION BOARD ON-SITE MEETING 5

090210 HOURLY OFF-SITE DISPUTE-RESOLUTION-BOARD-RELATED

TASKS

014001 ASBESTOS REMOVAL WORK PLAN 14

015679 REMOVABLE BOLLARD 20

015073 BIKE RACK 20

037631 FLOW SENSOR CABLE 20

018905 TRENCH GRATE 20

015621 BIORETENTION (LS) 62

015910 8' VEHICLE SECURITY GATE 80

018881 8' SECURITY METAL FENCE 80

018880 8' PEDESTRIAN SECURITY GATE 80

037669 4" THERMOPLASTIC TRAFFIC STRIPE 84

Add to the table in the 1st paragraph of section 1-1.06:

SBE Small Business Enterprise

Add to section 1-1.07B:

small business enterprise: Small business or small business for the purpose of public works, as certified by the Department of General Services, Office of Small Business and DVBE Services, and as defined in Govt Code § 14835 et seq. and 2 CA Code of Regs § 1896 et seq.

2 BIDDING

Add between the 1st and 2nd paragraphs of section 2-1.06B:

The Department makes the following supplemental project information available:

Supplemental Project Information

Means Description Included in the Information Handout 1. Building Permit No. 25-N-2753-CP-PI (Covered

Materials Storage), dated January 26, 2026

2. Building Permit No. 25-N-2754-CP-PI (Covered

Wash Rack), dated January 26, 2026

3. Building Permit No. 25-N-2755-CP-PI (Equipment

Vehicle Canopy), dated January 26, 2026

4. Building Permit No. 25-N-2756-CP-PI (Fuel Island), dated January 26, 2026

5. Building Permit No. 25-N-2757-CP-PI (Oil and Lube

Storage), dated January 26, 2026

6. Building Permit No. 25-N-2758-CP-PI (Relocated

Storage Container A), dated January 26, 2026

7. Building Permit No. 25-S-2759-CP-PI (Relocated

Storage Container B), dated January 26, 2026

8. Building Permit No. 24-N-5131-CP-PI (Maintenance

Building), dated January 27, 2026

9. Building Permit No. 25-N-2749-O-PI (Demo Office-

Garage), dated July 10, 2026

10. Building Permit No. 25-N-5244-O-PI (Demo Trailer

A), dated July 10, 2026

11. Building Permit No. 25-N-5245-O-PI (Demo Trailer

C), dated July 10, 2026

12. Hazardous Waste Preliminary Site Investigation

Task Order number 04-207760-WB Contract Number 43A0012, dated May 11, 2000

13. Hazardous Building Materials Survey Report, dated October 16, 2025

14. Foundation Report for Santa Rosa Maintenance Station, dated May 19, 2025

15. Design and Construction Standards for Sanitation Facilities, dated November 10, 2020

16. Form DOT OCR-0003 (REV 04-2024) Final Report- Utilization of Small Business Enterprises

Replace section 2-1.23 with:

2-1.23 SMALL BUSINESS ENTERPRISE PARTICIPATION GOAL REQUIREMENT

2-1.23A General

Section 2-1.23 applies if an SBE participation goal requirement is shown on the Notice to Bidders.

The SBE participation goal requirement is in addition to any DVBE goal shown on the Notice to Bidders and the DVBE requirements in section 2-1.22.

Make work available to SBEs and select work parts consistent with the available SBEs, including subcontractors, suppliers, service providers, and truckers.

Meet the SBE participation goal requirement shown on the Notice to Bidders. A bid that demonstrates an SBE participation commitment less than the SBE participation goal requirement is nonresponsive.

Each listed SBE must be certified as a small business or small business for the purpose of public works by 5:00 p.m. on the bid opening date. The complete application and any required substantiating documentation must be received by the Department of General Services by 5:00 p.m. on the bid opening date.

The Department of General Services determines whether an SBE was certified on the bid opening date.

The Department of Transportation confirms an SBE’s certification status.

2-1.23B SBE Submittals

Submit SBE information under section 2-1.33.

For the SBE participation goal requirement, submit the following:

1. Completed Small Business Enterprise – Commitment form. Failure to submit the completed form by 4 p.m. on the 4th business day after bid opening may result in a nonresponsive bid.

2. Copy of the quote for each SBE shown on the Small Business Enterprise – Commitment form that describes the type and dollar amount of work shown on the form. Quotes are not required for work that will be completed by SBE prime bidders. Failure to submit a copy of the quote for each SBE listed on the Commitment form by 4 p.m. on the 4th business day after bid opening may result in disallowance of the SBE’s participation.

3. Completed Small Business Enterprise – Confirmation form from each SBE listed on the Commitment form. The form for each SBE is required to establish that the SBE will be participating in the Contract for the type and dollar amount of work shown on the form. Failure to submit completed Confirmation forms for each SBE listed on the Commitment form by 4 p.m. on the 4th business day after bid opening may result in disallowance of the SBE’s participation.

4. If an SBE is participating as a joint venture partner, submit a copy of the joint venture agreement.

The Department may contact you and SBEs to clarify quotes and supporting documentation.

If you elect, at time of bid, to pursue the optional small business or non-small business preference, see section 2-1.24 for the requirements arising from your request for the preference. SBE participation listed to meet the SBE participation goal requirement should not be listed for the preference.

Replace section 2-1.24 with:

2-1.24 SMALL BUSINESS AND NON–SMALL BUSINESS SUBCONTRACTOR PREFERENCES

2-1.24A General

Section 2-1.24 applies to a non-federal-aid contract.

The Department applies small business preferences and non–small business preferences under Govt Code § 14835 et seq. and 2 CA Code of Regs § 1896 et seq.

Any contractor, subcontractor, supplier, or service provider who qualifies as a small business or small business for the purpose of public works is encouraged to apply for certification as an SBE by submitting its application to the Department of General Services, Office of Small Business and DVBE Services.

The Department of General Services determines whether an SBE was certified on the bid opening date.

The Department of Transportation confirms an SBE’s certification status before applying the small business or non-small business preference.

Contract award is based on the total bid, not the reduced bid.

Pursuant to Govt Code § 14838, SBE participation listed on the Small Business Enterprise – Commitment form used to meet the SBE participation goal requirement should not be listed on the Certified Small Business Listing for the Non-Small Business Preference form. Listing the same SBE participation on both the Small Business Enterprise – Commitment form and on the Certified Small Business Listing for the Non-Small Business Preference form may result in disallowance of the SBE’s participation toward the small business or non-small business preference.

2-1.24B Small Business Preference

The Department allows a bidder certified as an SBE by the Department of General Services, Office of Small Business and DVBE Services, a preference if:

1. Bidder submitted a completed Request for Small Business Preference or Non–Small Business Preference form with its bid

2. Low bidder did not request the preference or is not certified as a small business

The Bidder's signature on the Request for Small Business Preference or Non–Small Business Preference form certifies that the Bidder is certified as an SBE at the date and time of bid or has submitted a complete application to the Department of General Services. The complete application and any required substantiating documentation must be received by the Department of General Services by 5:00 p.m. on the bid opening date.

The small business preference is a reduction for bid comparison in the total bid submitted by the small business contractor by the lesser of the following amounts:

1. 5 percent of the verified total bid of the low bidder

2. $50,000

If the Department determines that a certified small business bidder is the low bidder after the application of the small business preference, the Department does not consider a request for non–small business preference.

2-1.24C Non–Small Business Subcontractor Preference

At time of bid, the Department allows a bidder not certified as an SBE by the Department of General Services, Office of Small Business and DVBE Services, the option of requesting the non-small business subcontractor preference. If a bidder elects to pursue that option at the time of bid, the bidder is required to meet the corresponding commitment.

For the non-small business subcontractor preference, submit the following:

1. Completed Request for Small Business Preference or Non–Small Business Preference form with your bid

2. Completed Certified Small Business Listing for the Non–Small Business Preference form which shows you are subcontracting at least 25 percent to certified SBEs

Each listed SBE must be certified as a small business or small business for the purpose of public works by 5:00 p.m. on the bid opening date. The complete application and any required substantiating documentation must be received by the Department of General Services by 5:00 p.m. on the bid opening date.

Failure to submit a completed Certified Small Business Listing for the Non–Small Business Preference form by 4 p.m. on the 4th business day after bid opening will result in a nonresponsive bid.

The non–small business subcontractor preference is a reduction for bid comparison in the total bid submitted by the non–small business contractor requesting the preference by the lesser of the following amounts:

1. 5 percent of the verified total bid of the low bidder

2. $50,000

Replace the table in the 1st paragraph of section 2-1.33B(3)(b)(ii) with:

Bid Form Submittal Schedule for a Non-Federal-Aid Contract with a DVBE Goal Form Submittal deadline

Bid to the Department of Transportation Time of bid except for the public works contractor registration number for a joint-venture contract

For a joint-venture contract, copy of the Bid to the Department of Transportation as submitted at the time of bid with the public works contractor registration number

10 days after bid opening

Subcontractor List Time of bid In-Use Off-Road Diesel-Fueled Vehicle List 10 days after bid opening Small Business/DVBE/DBE Certification Status Time of bid Opt Out of Payment Adjustments for Price Index Fluctuationsa

Time of bid

Certified DVBE Summary No later than 4 p.m. on the 4th business day after bid opening

California Company Preference Time of bid

Small Business Enterprise – Commitment No later than 4 p.m. on the 4th business day after bid opening

Small Business Enterprise – Confirmation No later than 4 p.m. on the 4th business day after bid opening

Request for Small Business Preference or Non– Small Business Preferencea

Time of bid

Certified Small Business Listing for the Non– Small Business Preferencea

No later than 4 p.m. on the 4th business day after bid opening aSubmit only if you choose the option or preference.

Replace the table in the 1st paragraph of section 2-1.33B(3)(c)(ii) with:

Bid Form Submittal Schedule for a Non-Federal-Aid Contract without a DVBE Goal Form Submittal deadline

Bid to the Department of Transportation Time of bid except for the public works contractor registration number for a joint-venture contract

For a joint-venture contract, copy of the Bid to the Department of Transportation as submitted at the time of bid with the public works contractor registration number

10 days after bid opening

Subcontractor List Time of bid In-Use Off-Road Diesel-Fueled Vehicle List 10 days after bid opening Small Business/DVBE/DBE Certification Status Time of bid Opt Out of Payment Adjustments for Price Index Fluctuationsa

Time of bid

California Company Preference Time of bid

Certified DVBE Summaryb No later than 4 p.m. on the 4th business day after bid opening

Small Business Enterprise – Commitment No later than 4 p.m. on the 4th business day after bid opening

Small Business Enterprise – Confirmation No later than 4 p.m. on the 4th business day after bid opening

Request for Small Business Preference or Non– Small Business Preferencea

Time of bid

Certified Small Business Listing for the Non– Small Business Preferencea

No later than 4 p.m. on the 4th business day after bid opening aSubmit only if you choose the option or preference.

bSubmit only if you obtain DVBE participation or you are the apparent low bidder, 2nd low bidder, or 3rd low bidder and you choose to receive the specified incentive.

3 CONTRACT AWARD AND EXECUTION

Replace the 2nd paragraph of section 3-1.04 with:

If the Department awards the contract, the award is made to the lowest responsible bidder within 60 days after bid opening.

5 CONTROL OF WORK

Replace the 2nd and 3rd paragraphs of section 5-1.09A with:

Professionally facilitated project partnering is required.

Replace section 5-1.13D with:

5-1.13D Non-Small Business Preference

5-1.13D(1) General

Section 5-1.13D applies to a non-federal-aid contract when you have obtained a non-small business subcontractor preference under section 2-1.24.

Use each SBE as shown on the Certified Small Business Listing for the Non-Small Business Preference form unless you receive authorization for a substitution under section 5-1.13D(3).

Maintain records of subcontracts and agreements made with each SBE. Include in the records:

1. SBE subcontract or agreement

2. Name and business address of each business

3. Proof of each payment made to an SBE

Upon reasonable notice and during normal business hours, permit access to the SBE premises for the purpose of:

1. Interviewing employees.

2. Inspecting and copying books, records, accounts, and other material that may be relevant to a matter under investigation.

Upon work completion, complete a Final Report – Utilization of Small Business Enterprise form and submit within 10 days of Contract acceptance. The Department withholds the greater of 10 percent of the SBE work amount or $10,000 until the form is submitted. The Department releases the withhold upon submission of the completed form. If additional payments are made to an SBE after submittal of the completed form, submit an updated form to reflect such payments.

5-1.13D(2) Commercially Useful Function

SBEs must perform a commercially useful function under 2 CA Code Regs § 1896.15 when performing tasks listed on the Certified Small Business Listing for the Non-Small Business Preference form and as a Department authorized substitute SBE. The SBE’s value of work will only count toward the non-small business preference if the SBE performs a commercially useful function under 2 CA Code Regs § 1896.15.

Provide written notification to the Engineer at least 15 days in advance of each SBE’s initial performance of work on the Contract. Include the SBE’s name, contract work to be performed, and the location, date, and time of where the SBE’s work will take place.

Monitor each SBE’s performance of a commercially useful function throughout their duration of work on the Contract. Maintain supporting documentation of commercially useful function related records. Provide copies of the following to the Department within 5 business days of a specific SBE request:

1. Subcontract or agreement with the SBE

2. Purchase orders

3. Bills of lading

4. Invoices

5. Proof of payment

You and your SBEs must submit any commercially useful function related records and documents within 5 business days of Department request such as:

1. Proof of ownership or lease and rental agreements for equipment

2. Tax records

3. Employee rosters

4. Certified payroll records

5. Inventory rosters

Notify the Engineer immediately if you believe an SBE may not be performing a commercially useful function.

Failure to submit requested records and documents, or failure of an SBE to perform a commercially useful function, will be a violation of these specifications. Such violations will result in referral to the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

5-1.13D(3) Substitutions

Substitution of an SBE may be requested for the reasons listed in Pub Cont Code § 4107. The Department will consider your SBE substitution request under 2 CA Code Regs § 1896.10. The substitute must be another SBE.

The requirement that an SBE be certified by the bid opening date does not apply to SBE substitutions after contract award.

Include in your substitution request:

1. Copy of the written notice issued to the SBE with proof of delivery

2. Copy of the SBE response to the notice

3. Your explanation of the reason for the substitution request

4. Names and certification numbers of the listed SBE and the proposed substitute SBE

5. Description of the work to be performed including dollar amount or percentage of overall contract the proposed substitute SBE will perform

6. If an SBE substitution cannot occur, written justification and the steps that were taken to try to acquire a new SBE and how that non-small business preference portion of the Contract will be fulfilled

Upon receipt of the substitution request, the listed SBE will be notified by the Department of the substitution request. The listed SBE will have 5 business days to respond. Where the listed SBE objects to the substitution, the Department will schedule a hearing.

If the Department authorizes your SBE substitution request, it will do so in writing.

Work performed by a firm other than the listed SBE or authorized substitute will be a violation of these specifications. Such violations will result in notification of the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

Replace section 5-1.13E with:

5-1.13E Prompt Payment

Section 5-1.13E applies to all contracts.

Pay your subcontractors within 7 days of receipt of each progress payment under Pub Cont Code §§ 10262 and 10262.5. Pay duly authorized motor carriers of property in dump trucks for transportation charges under Bus & Prof Code § 7108.6. Pay other entities, such as material suppliers, within 30 days of receipt of each progress payment.

Each month, after the 15th and prior to 20th, submit the following payment information through the Department’s prompt payment monitoring system at https://caltrans.dbesystem.com:

1. Subcontractor’s or entity’s business name

2. Description of work performed

2.1. Bid item numbers or change order numbers

2.2. Written narrative of work performed

3. Value of work performed

4. Amount paid to subcontractor or entity

5. Withhold amount, if applicable

6. Explanation of withhold reasoning, if applicable

Your subcontractors and other entities may validate payments received using the prompt payment monitoring system.

If a subcontractor’s or other entity’s work is in dispute, provide a written withhold notification to the subcontractor or entity and the Engineer no later than 7 days after receipt of the corresponding progress payment that includes the following:

1. Value of the disputed work

2. Amount of the withhold being taken

3. Bid item numbers or change order numbers associated with the disputed work

4. Explanation of the deficiencies of the disputed work and how the corresponding value was calculated

5. Corrective actions to be taken for release of withheld amount

The Department may request additional documentation from you to evaluate whether you applied the withhold in good faith. Submit requested documents within 10 days of receipt of request.

The Department may withhold the same amount of your withhold from a future progress pay estimate if the Department determines any of the following has occurred:

1. Withhold was not applied in good faith

2. Requested additional withhold documentation records were not provided

3. Payment information was not submitted through the prompt payment monitoring system

4. Required withhold notification was not provided

The Department may also apply a 2 percent penalty on the withhold amount for every month payment is not made.

Replace section 5-1.13F with:

5-1.13F Small Business Enterprise Participation Goal Requirement

5-1.13F(1) General

Section 5-1.13F applies to a non-federal-aid contract if an SBE participation goal requirement is shown on the Notice to Bidders.

Use each SBE as shown on the Small Business Enterprise – Commitment form unless you receive authorization for a substitution under section 5-1.13F(3).

Maintain records of subcontracts and agreements made with each SBE. Include in the records:

1. SBE subcontract or agreement

2. Name and business address of each business

3. Proof of each payment made to an SBE

Upon reasonable notice and during normal business hours, permit access to the SBE premises for the purpose of:

1. Interviewing employees.

2. Inspecting and copying books, records, accounts, and other material that may be relevant to a matter under investigation.

Upon work completion, complete a Final Report – Utilization of Small Business Enterprise form and submit within 10 days of Contract acceptance. The Department withholds the greater of 10 percent of the SBE work amount or $10,000 until the form is submitted. The Department releases the withhold upon submission of the completed form. If additional payments are made to an SBE after submittal of the completed form, submit an updated form to reflect such payments.

5-1.13F(2) Commercially Useful Function

SBEs must perform a commercially useful function under 2 CA Code Regs § 1896.15 when performing tasks listed on the Small Business Enterprise – Commitment form and as a Department authorized substitute SBE. The SBE’s value of work will only count toward the SBE participation goal requirement if the SBE performs a commercially useful function under 2 CA Code Regs § 1896.15.

Provide written notification to the Engineer at least 15 days in advance of each SBE’s initial performance of work on the Contract. Include the SBE’s name, contract work to be performed, and the location, date, and time of where the SBE’s work will take place.

Monitor each SBE’s performance of a commercially useful function throughout their duration of work on the Contract. Maintain supporting documentation of commercially useful function related records. Provide copies of the following to the Department within 5 business days of a specific SBE request:

1. Subcontract or agreement with the SBE

2. Purchase orders

3. Bills of lading

4. Invoices

5. Proof of payment

You and your SBEs must submit any commercially useful function related records and documents within 5 business days of Department request such as:

1. Proof of ownership or lease and rental agreements for equipment

2. Tax records

3. Employee rosters

4. Certified payroll records

5. Inventory rosters

Notify the Engineer immediately if you believe an SBE may not be performing a commercially useful function.

Failure to submit requested records and documents, or failure of an SBE to perform a commercially useful function, will be a violation of these specifications. Such violations will result in referral to the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

5-1.13F(3) Substitutions

Substitution of an SBE may be requested for the reasons listed in Pub Cont Code § 4107. The Department will consider your SBE substitution request under 2 CA Code Regs § 1896.10. The substitute must be another SBE.

The requirement that an SBE be certified by the bid opening date does not apply to SBE substitutions after contract award.

Include in your substitution request:

1. Copy of the written notice issued to the SBE with proof of delivery

2. Copy of the SBE response to the notice

3. Your explanation of the reason for the substitution request

4. Names and certification numbers of the listed SBE and the proposed substitute SBE

5. Description of the work to be performed including dollar amount or percentage of overall contract the proposed substitute SBE will perform

6. If an SBE substitution cannot occur, written justification and the steps that were taken to try to acquire a new SBE and how that SBE participation goal requirement portion of the Contract will be fulfilled

Upon receipt of the substitution request, the listed SBE will be notified by the Department of the substitution request. The listed SBE will have 5 business days to respond. Where the listed SBE objects to the substitution, the Department will schedule a hearing.

If the Department authorizes your SBE substitution request, it will do so in writing.

Work performed by a firm other than the listed SBE or authorized substitute will be a violation of these specifications. Such violations will result in notification of the Department of General Services, and you may be subject to sanctions under Govt Code § 14842 et seq.

Replace section 5-1.15 with:

5-1.15 SAFETY REPRESENTATIVE

5-1.15A General

Designate an on-site safety representative to superintend project safety for the duration of this Contract.

The safety representative may perform other non-safety related work if safety responsibilities are fulfilled.

The safety representative must be available after work hours as needed. The safety representative is not required to be on-site during plant establishment period, erosion control establishment period, or temporary suspensions when no other Contract work is being performed.

Develop a written site-specific safety program (SSSP) that incorporates known hazards associated with the project.

5-1.15B Submittals

Submit a resume of the safety representative before starting work on the project, including education, completed safety training, and safety experience in heavy construction, heavy industrial, or oil and energy industry.

Submit a copy of the safety representative's certificate for the Cal/OSHA 30-hour – Cal/OSHA Standards for the Construction Industry or OSHA 510 - OSHA Standards for the Construction Industry training course as an informational submittal. The certificate must include:

1. Name of the entity providing certification

2. Name of the individual receiving certification

3. Date when the certification was provided

4. Expiration date, if applicable

Submit a copy of the SSSP as an informational submittal:

1. At least 15 days before starting work

2. At least 48 hours before starting work whenever a revision is made to the SSSP

5-1.15C Certifications

The safety representative must have completed training and received a certificate of completion for the Cal/OSHA 30-hour - Cal/OSHA Standards for the Construction Industry or OSHA 510 – OSHA Standards for the Construction Industry training course.

The safety representative must have one of the following certifications:

1. Certified Safety Professional from the Board of Certified Safety Professionals

2. Construction Health and Safety Technician from the Board of Certified Safety Professionals

3. Occupational Hygiene and Safety Technician from the Board of Certified Safety Professionals

4. Safety Trained Supervisor from the Board of Certified Safety Professionals

5. Safety Trained Supervisor Construction from the Board of Certified Safety Professionals

6. Associate Safety Professional from the Board of Certified Safety Professionals

7. Master Safety Professional from the National Association of Safety Professionals

8. Certified Safety Director from the National Association of Safety Professionals

5-1.15D Qualifications

The safety representative must be a competent and qualified person, as defined by Cal/OSHA, and must provide safety oversight on the project. The safety representative must have:

1. At least 3 years of safety experience in heavy construction, heavy industrial, or oil and energy industry

2. Knowledge in the area of safety procedure for all types of work being performed on this project

3. Knowledge of Department specifications and plans, Cal/OSHA policy and procedures, and 8 CA

Code of Regs safety requirements

The safety representative must have completed safety training and maintain valid certifications for:

1. First aid

2. Cardiopulmonary resuscitation

5-1.15E Duties and Responsibilities

The safety representative must be available by:

1. Cellular telephone

2. Two-way radio

3. Mobile internet access

The safety representative must:

1. Develop the SSSP

2. Conduct the on-site new project orientation for each worker assigned to the project

3. Review the construction work plans for each subcontractor before starting work

4. Conduct or attend pre-planning sessions for high hazard work such as excavations, demolition, confined space entry, falsework, crane hoisting, high-risk utilities such as high-pressure pipelines with fuel or natural gas, and tunneling or boring

5. Conduct weekly job site safety meetings

6. Review work schedules, including subcontractors' work schedules, to ensure adequacy of job hazard analyses and address all safety concerns and issues

7. Ensure safety data sheets are available on-site for all materials and have a hazard communication program for informing workers of material hazards

8. Verify compliance with hazardous waste requirements under section 14-11, including spill prevention and control measures

9. Conduct daily safety inspections of the job site for hazards and compliance with safety requirements in the specifications and 8 CA Code of Regs

10. Report all incidents to the Engineer immediately, including the investigation of any close calls

When monitoring the job site, including work zones with certified flaggers or traffic control technicians, take immediate corrective action and notify the Engineer if an imminent danger is identified.

If the Engineer determines the safety representative is not meeting the intended duties and responsibilities, you must replace the safety representative within 30 days of written notice from the Engineer. If you need to replace the safety representative, notify the Engineer and provide replacement safety representative resume and required certifications at least 15 days before the replacement.

You may submit a secondary safety representative to act on behalf of the designated safety representative during extended shifts, continuous operations, or short-term absences that will not exceed 14 days in duration. The secondary safety representative must meet the same required qualifications and certifications as the designated safety representative.

Add to the end of section 5-1.20C:

This project does not include work on the railroad property, but a railroad is shown on the general plan sheet within the project limits. Do not trespass on the railroad property as shown.

Replace section 5-1.20E with:

5-1.20E Water Meter Charges

Section 5-1.20E applies if a bid item for water meter charges is shown on the Bid Item List.

The local water authority is City Town of Windsor Public Works.

The local water authority will install the water meters.

The charges are as shown in the following table:

Water Meter Charges

Meter size Quantity Charge per meter

1” 1 $9,268

The charges by the local water authority include:

1. Furnishing and installing each water meter less than 2 inches.

Make arrangements and pay the charges for installation of the water meters.

If the charge is changed at the time of installation, the Department adjusts the lump sum price based on the difference between the specified charges and the changed charges.

5-1.20E Water Meter Charges

The local water authority is City Town of Windsor Public Works.

The local water authority will install the water meters.

Replace section 5-1.20F with:

5-1.20F Irrigation Water Service Charges

Contact the local water authority to arrange a start date for water service and pay for the service until Contract acceptance.

The local water authority is Town of Windsor Public Works.

The charge for water service from the water authority is $9.25 per 1,000 gallons plus the charges shown in the following table:

Meter size Charge ($) 1” $23.26 monthly

Submit a copy of each monthly water bill.

Notify the Engineer upon paying your final bill.

If the local water authority's charges are changed, the Department adjusts the lump sum price based on the difference between the specified charges and the changed charges.

Replace section 5-1.24 with:

5-1.24 CONSTRUCTION SURVEYS

5-1.24A General

The Department places stakes and marks under the chapter, "Construction Surveys," of the Department's Surveys Manual.

Submit construction staking request for Department-furnished stakes and ensure:

1. Area is cleared and prepared for stakes

2. Request For Construction Staking form is complete with project and contact information, reference alignment, offset and priorities listed, and completion dates

After submittal, the Department starts staking within 2 business days.

The Department will complete the requested staking. The Contractor must plan for the time required by Department surveyors to complete the staking.

Preserve stakes and marks placed by the Department. If the stakes or marks are destroyed the Department replaces them at their earliest convenience and deducts the cost.

5-1.24B Department Construction Surveys for Automated Machine Guidance

The Department will provide a project control referenced to the State Plane Coordinate System compatible with the project datum. These physical points must be used by all positioning system users on the site.

The Department may provide grid coordinates for control points, at acceptable locations provided by the Contractor, where the Contractor can install the Contractor’s global navigation satellite system reference station receiver.

For slope stakes and rough grade stakes, the Department sets 6 survey control points or 2 per mile, whichever is greater.

The Department sets slope stakes and rough grade stakes at:

1. Conform stations

2. Beginning and end of each alignment

3. Midpoint or every 200 feet, whichever results in a greater number of stakes, on a curve of less than

1,500 feet

4. Every 500 feet on tangents and curves of 1,500 feet or more

For final grade, the Department sets stakes under the section, "Final Grade Stakes," of the Department's Surveys Manual, or at your request the Department sets survey control points under the sections, "Automated Machine Guidance (AMG)" and "Supplemental Project Control," of the chapter, "Construction Surveys," of the Department's Surveys Manual at:

1. Conform stations

2. Beginning and end of each alignment

3. Midpoint or every 100 feet, whichever results in the greater number of stakes, on a curve with a radius of 1,200 feet or less

4. Midpoint or every 200 feet, whichever results in the greater number of stakes, on a curve with a radius of more than 1,200 feet

5. Every 200 feet on a tangent

At your request and under the chapter, "Construction Surveys," of the Department's Surveys Manual, the Department provides (1) staking for intersections, clearing, fencing, drainage, curbs, structures, abutment fill, walls, and miscellaneous areas and…