03c_Statement of Work SFIM.pdf

PR #: 61300PR260000414

STATEMENT OF WORK

LAST UPDATED: 08/26/2026 PAGE 1/5

STATEMENT OF WORK (SOW)

FOR

EVALUATION, REPAIR, AND CALIBRATION OF ACTUATOR AND TRIM FIELD TEST SET

(SFIM TESTER)

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) Aviation Technical Training Center (ATTC), located at 1664 Weeksville rd. Bldg. 4 Elizabeth City NC 27909-5003 requires OEM (Original Equipment Manufacturer) diagnostic evaluation, repair, overhaul, and calibration services for one (1) Government-owned SFIM Tester (Actuator and Trim Field Test Set). This specialized test equipment is critical to maintaining training operations and supporting aviation safety metrics.

Due to the high precision and proprietary nature of the test set, the services must be performed by authorized OEM technicians to ensure full system functionality and compliance with strict aviation standards.

1.2 SCOPE

The scope of this effort is strictly limited to the diagnostic evaluation, repair, overhaul, and calibration of one (1) Government-owned Actuator and Trim Field Test Set (P/N: 418-65037- 004, S/N: 1014). The contractor must provide all management, labor, tools, test equipment, facilities, replacement parts, and materials necessary to restore Actuator and Trim Field Test Set (P/N: 418-65037-004, S/N: 1014) to a fully operational status. This contract does not cover the procurement of a new unit.

1.3 OBJECTIVE

The objective of this contract is to restore the specified Government-owned Actuator and Trim Field Test Set to a fully functional, calibrated, and certified condition conforming to original manufacturer specifications, with a turnaround time not to exceed sixty (60) calendar days after the contractor receives the equipment.

2.0 SPECIFIC REQUIREMENTS/TASKS

The contractor must perform all evaluation, repair, and calibration services utilizing certified technical personnel, OEM repair standards, and genuine original manufacturer components.

2.1 TASK ONE. Upon receipt of one (1) Actuator and Trim Field Test Set (P/N: 418- 65037-004, S/N: 1014) at the contractor's Grand Prairie, Texas facility, the Contractor must perform visual inspections, electrical safety checks, and diagnostic testing to isolate failures and assess overall structural and electrical integrity.

2.1.1 The contractor must determine if the Actuator and Trim Field Test Set (P/N: 418- 65037-004, S/N: 1014) meets all OEM performance specifications without requiring repair. If the diagnostics indicate no faults are present, the Contractor must document this as a "No Fault Found" (NFF) event, proceed with calibration, and prepare the unit for return.

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2.1.2 If faults are identified, the contractor must categorize the required repair effort into one of the following two service tiers:

Minor Repair: Basic troubleshooting, adjustment, minor component replacement (such as fuses, connectors, seals, or external hardware), and standard calibration.

Major Repair: Complex troubleshooting, structural/circuit repair, rewiring, replacement of major sub-assemblies (such as PCBs, sensors, or primary electrical/mechanical modules), and overhaul.

2.2 TASK TWO. Repair and Overhaul Services

The Contractor must perform the necessary repairs as determined by the evaluation under Task One:

2.2.1 The contractor must execute minor or major repair procedures to resolve all isolated system faults and restore the test set to a fully operational condition.

2.2.2 The contractor must incorporate only new, genuine OEM parts and components supplied by Safran Electronics & Defense Avionics. Rebuilt, used, or non-OEM aftermarket components are strictly prohibited.

2.3 TASK THREE. Calibration and Performance Verification

Following repair (or an NFF determination), the Contractor must calibrate and test Actuator and Trim Field Test Set (P/N: 418-65037-004, S/N: 1014):

2.3.1 The contractor must perform a comprehensive calibration of the Actuator and Trim Field Test Set.

2.3.2 The contractor must ensure that all calibration services are directly traceable to the National Institute of Standards and Technology (NIST).

2.3.3 The contractor must conduct a complete functional diagnostic profile to verify all measurement thresholds, electrical parameters, and signal interfaces conform to original OEM technical specifications.

3.0 CONTRACTOR PERSONNEL

The contractor must provide qualified, factory-trained technical personnel to perform all diagnostic, repair, and calibration requirements specified in this SOW.

3.1 QUALIFIED PERSONNEL

The contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The contractor shall maintain the technical support necessary to complete calibration and repair services within the required turnaround time and contract schedule.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those

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of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

The following positions are designated as Key for this requirement:

Project Manager / Technical Lead: Responsible for the management of the repair workflow, serving as the primary technical point of contact, and ensuring compliance with the 60-day turnaround time.

3.4 PROJECT MANAGER

The contractor must provide a Project Manager who must be responsible for all contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the Government’s Technical Representative. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal.

The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the contractor on all matters relating to work performed under this contract. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 90 calendar days from the date of award.

4.1 PLACE OF PERFORMANCE

The primary place of performance will be the contractor’s facilities.

4.2 HOURS OF OPERATION

The contractor must perform all work during standard commercial operating hours, ensuring alignment with the required 60-day turnaround time. However, there may be occasions when contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.3 TRAVEL

Contractor travel must not be required for this requirement.

4.4 PROGRESS REPORTS

The Project Manager must provide bi-weekly progress updates to the Contracting Officer (KO) and Government’s Technical Representative (GTR) via electronic mail. This report must include a summary of all contractor work performed, diagnostic status, parts lead times (if applicable), and estimated completion and shipment dates.

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4.5 PROGRESS MEETINGS

The Project Manager must be available to meet with the Government’s Technical Representative upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. The meetings must take place via teleconference. The Contracting Officer must be invited to these meetings.

4.6 GENERAL REPORT REQUIREMENTS

The contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard workstations (Microsoft Office Applications).

4.7 INTELLECTUAL PROPERTY

All OEM technical data, proprietary diagnostic software, and documentation remain the property of the OEM.

4.8 PROTECTION OF INFORMATION

Contractor access to information protected under the Privacy Act is required under this SOW.

Contractor employees must safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

4.9 SECTION 508 COMPLIANCE

Section 508 accessibility standards do not apply to this hardware repair and calibration service.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following property to the Contractor for work required under this contract:

Actuator and Trim Field Test Set (P/N: 418-65037-004, S/N: 1014)

5.1 The Contractor must return all Government-furnished resources at the end of the performance period and shall not release associated information, data, or documents to outside parties without the Contracting Officer's prior, explicit consent.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government’s Technical Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Government’s Technical Representative will send an e-mail to the contractor notifying it that the deliverable has been accepted.

7.1 The Government’s Technical Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the contractor’s accepted proposal. In the event of a rejected deliverable, the contractor will be notified in writing by the Government’s Technical Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

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5.2 The Government’s Technical Representative will have 10 business days to review deliverables and make comments. The contractor must have 30 business days to make corrections and redeliver.

5.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved contract. The contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The contractor must work with personnel reviewing the deliverables to ensure that the established schedule is maintained.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the Government’s Technical Representative (GTR) prior to proceeding to next deliverable or event in this SOW.

ITEM

SOW

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 4.4 Progress Reports Bi-Weekly

GTR, Contracting Officer

2 4.5 Progress Meetings Upon Request

GTR, Contracting Officer