0330 2nd St ADA Ramps 2025 IFB.pdf

949 E. 2nd Avenue Durango, CO 81301

INVITATION FOR BIDS

PROJECT MANUAL

including

CONTRACT DOCUMENTS, PLANS

and

SPECIFICATIONS

for the

2nd Street and Escalante Drive A.D.A. Ramps

Project # 0330

CITY OF DURANGO, COLORADO

April 11, 2025

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City of Durango, Colorado

ADVERTISEMENT FOR BID

2nd Street and Escalante Drive A.D.A. Ramps

Separate sealed bids for the 2nd Street and Escalante Drive A.D.A. Ramps project will be received by the City of Durango until 3:00 PM (Local Time) on May 20, 2025. The City of Durango invites interested, qualified persons or firms capable of providing the required service to submit bids for the construction of A.D.A. ramps on both 2nd Street and Escalante Drive.

There will be a non-mandatory pre-bid conference at 1:00 p.m. (Local Time - MST) on Thursday, May 8, 2025, at the Project Site located at the intersection of E 5th Ave and E 2nd St, Durango, CO 81301, to familiarize bidders with the project.

Bids must be submitted via Rocky Mountain E-Purchasing www.bidnetdirect.com/colorado. It is the sole responsibility of the bidder to see that the proposal is received before the submission deadline. Late proposals will not be considered.

Bid documents and/or supporting information may be downloaded, at no charge, from the following web site:

www.bidnetdirect.com/colorado Click on “Vendor Registration” or “Vendor Login”, as applicable. Or at the City of Durango’s website: www.DurangoGov.org. No addendums or plans will be available on the City’s website.

The City of Durango reserves the right to reject any and all bids, to waive any informalities and minor irregularities in bids, and to accept the bid deemed, in the opinion of the City, to be in the best interest of the City of Durango.

This project is being bid in accordance with the City of Durango Purchasing Policy.

Published: April 30 & May 2, 2025 http://www.bidnetdirect.com/colorado http://www.durangogov.org/

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TABLE OF CONTENTS

I. Invitation for Bids

II. Instructions to Bidders

• Bidding Timetable

III. Scope of Services

• Measurement & Payment with Project Specific Provisions

IV. Technical Specifications

V. Insurance

VI. Bidder Qualifications

VII. Bid Submission

• Bid Form

• List of Subcontractors

• Statement of Residency

Sample Documents

• Notice of Award

• Acceptance of Notice of Award

• Standard Form of Agreement Between City and Contractor for Construction Services

• Notice to Proceed and Acceptance of Notice to Proceed

• Change Order Form

Attachments

• General Conditions

• Project Plans

• Bid Schedule

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I. INVITATION FOR BIDS

The City of Durango Colorado, by and through its Purchasing Administrator, invites interested, qualified bidders, capable of providing the required services, to submit bids for the 2nd Street and Escalante Drive A.D.A. Ramps project in accordance with the terms, conditions, and specifications contained in these documents.

The purpose of this project is to construct or reconstruct fifteen ADA-compliant ramps at four locations with cast-iron truncated domes to include CDOT Type I, Type II, and other ramps, sidewalks, and curb and gutter at various locations in the City of Durango. The contractor shall furnish all labor, materials, equipment, and other items necessary to complete the work in accordance with the contract documents.

Bidders wishing to participate should ensure they have all addenda prior to submission of bid. Failure to acknowledge receipt of any addenda applicable to this project could result in the rejection of your bid.

This request for proposals and any subsequent addenda will be posted to the Rocky Mountain E-Purchasing System website (www.bidnetdirect.com/colorado) then click on Vendor Login or Vendor Registration if you have not already registered. Firms are encouraged to register with RMEPS for all City bid opportunities.

There will be a non-mandatory pre-bid conference at 1:00 p.m. (Local Time - MST) on Thursday, May 8, 2025, at the Project Site located at the intersection of E 5th Ave and E 2nd St, Durango, CO 81301, to familiarize bidders with the project.

Questions: Each bidder, before submitting their bid, shall become fully informed as to the extent and character of work required. All questions must be submitted via Rocky Mountain E-Purchasing System website (www.bidnetdirect.com/colorado).

Question Deadline: May 13, 2025, Time: 3:00 p.m. (Local Time) (Questions received after the deadline may not be accepted.)

Final Addendum: May 16, 2025, Time: 3:00 p.m. (Local Time) Submittal Instructions: Submittal requirements are outlined in the Bid Submission Section of the Bid Documents.

Deliver Bid via: Rocky Mountain E Purchasing (www.bidnetdirect.com/colorado) using the form furnished.

Bid Due Date and Time: May 20, 2025, Time: 3:00 p.m. (Local Time) It is the sole responsibility of the respondent to see that the bid is received before the submission deadline. Late bids will not be considered.

All bids submitted shall be binding upon the respondent if accepted by the City within sixty (60) calendar days of the submission date. Negligence upon the part of the respondent in preparing the bid confers no right of withdrawal after the time fixed for the submission of bid. This project is being bid in accordance with the City of Durango Purchasing Policy.

II. INSTRUCTIONS TO BIDDERS

The Bid Documents and any Addenda issued contain the provisions required for the construction of the Project.

Information otherwise obtained from an officer, agent or employee of the Contracting Agency, or any other person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the contract.

Bidders must satisfy themselves as to the accuracy of the estimated quantities in the Bid Schedule by examination of the site and review of the project documents including Addenda. After Bids have been submitted, the Bidder http://www.bidnetdirect.com/colorado

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All Bids must be made on the required Bid sheet and Bid Schedule. All blank spaces for Bid prices must be filled in, and the Bid sheet must be fully completed and executed when submitted. Only one copy of the Bid sheet is required. Any improperly completed bids will not be accepted.

The Contracting Agency may waive any informalities or minor defects or reject any and all Bids. Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. Any Bid received after the time and date specified shall not be considered and will be rejected. No Bidder may withdraw a Bid within 60 days after the actual date of the opening thereof. Should there be reasons why the Contract cannot be awarded within the specified period, the time may be extended my mutual agreement between the Contracting Agency and the Bidder.

The following information regarding Bonding requirements is applicable failure to comply as stated will result in a withdrawal of contract:

Each Bid must be accompanied by an executed Bid Bond from your firms Surety naming the Contracting Agency / Owner in the amount of five percent (5%) of the total amount of the submitted Bid. Bid Bonds will only be accepted and No U.S. Cash or Cashier Checks will be accepted in lieu of a fully executed surety-issued bid bond.

A Performance Bond and a Labor and Material Payment Bond, each in the amount of 100 percent (100%) of the Contract Price (Base Bid plus Force Account Items), with a corporate surety approved by the Contracting Agency, will be required for the faithful performance of the Contract.

Attorneys-in-fact who sign Bid Bonds or Labor and Material Payment Bonds and Performance Bonds must file with each Bond a certified and effective dated copy of their Power of Attorney.

Each Bid must include the provided List of Subcontractors to be assisting in the project.

The party to whom the Contract is awarded will be required to execute the Agreement and obtain the Performance Bond and Labor and Material Payment Bond within fifteen (15) calendar days from the date when Notice of Award is delivered to the Bidder. The Notice of Award shall be accompanied by the necessary Agreement and Bond forms. In case the Bidder fails to execute the Agreement, the Contracting Agency reserves the right to exercise its option to consider the Bidder in default, in which case, the Bid Bond accompanying the Proposal shall become the property of the Contracting Agency.

Within fifteen (15) calendar days of receipt of acceptable Performance Bond, Labor and Material Payment Bond, proof of insurance, W9, any other required documents, and an Agreement signed by the party to whom the Agreement was awarded, the Contracting Agency shall sign the agreement and return to such party an executed duplicate of the Agreement. Should the Contract Agency not execute the Agreement within such period, the Bidder may, by Written Notice, withdraw said signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the Contracting Agency.

The Contracting Agency shall issue the Notice to Proceed within ten (10) calendar days of the execution of the Agreement. Should there be reasons why the Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between the Contracting Agency and Contractor. If the Notice to Proceed has not been issued within the ten (10) calendar day period or within the period mutually agreed upon, the Contractor may terminate the Agreement without further liability on the party of either party.

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Each Bidder shall demonstrate their experience in trades related to the work. At the time of the Bid, the Bidder shall provide to the Contracting Agency a list of at least three (3) successfully completed projects of a similar nature. Include the size and a description of each of the three projects. Include in each list the date, dollar amount of the project, and name of the responsible person for whom the work was done with your submitted bid.

The Contracting Agency reserves the right to reject any or all Bids and to waive informalities when such action is deemed to be in the best interest of the Contracting Agency. A conditional or qualified Bid may be cause for rejection.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Projects, shall apply to the Contract throughout.

Each Bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the Contract Documents. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation in respect to his Bid. For the purposes of this Invitation for Bids, the City of Durango shall be designated “City” and successful Contractor shall be “Contractor.”

The City reserves the right to negotiate any and all elements of any proposal.

Successful bidder must provide all equipment and personnel necessary to perform the required services. This IFB includes a project description, scope of work, submission requirements, selection process and criteria, insurance requirements, and Sample Standard Form of Agreement between City and Contractor for Contractor Services Agreement. Sample Agreement is for reference only and is non-negotiable.

Any bid that fails to conform to the essential requirements of the Invitation for Bids will be rejected.

a. Any bid that does not conform to the applicable specifications shall be rejected unless the invitation authorizes the submission of alternate bids and the items or services offered as alternates meet the requirements specified in the IFB.

b. Bid shall be rejected when the bidder imposes conditions that would modify requirements of the invitation or limit the bidder's liability to the Owner, since to allow the bidder to impose such conditions would be prejudicial to other bidders. For example, bids shall be rejected in which the bidder:

1. Protects against future changes in conditions, such as increased costs, of total possible costs to the Owner cannot be determined.

2. Fails to state a price and indicates that price shall be “price in effect at time of delivery”.

3. Takes exceptions to the IFB terms and conditions.

4. Inserts the bidder’s terms and conditions.

Prospective firms are encouraged to carefully read this IFB in its entirety.

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BIDDING TIMETABLE

Projects 1st Publication April 30, 2025.

Projects 2nd Publication May 2, 2025.

Non-Mandatory Pre-Bid Conference 1:00 p.m., May 8, 2025 (Local Time)

Location of Pre-Bid Project site, located nearby:

E 5th Ave & E 2nd St Durango, CO 81301

Contractor Questions Due May 13, 2025, 3:00 p.m. (Local Time)

Final Addendum Issued by Purchasing May 16, 2025, 3:00 p.m. (Local Time)

Bid Opening May 20, 2025, 3:00 p.m. (Local Time)

Notice of Award May 22, 2025.

Notice to Proceed June 1, 2025.

Project Commences June 8, 2025.

Number of Calendar Days 60 Calendar Days

Project Completion August 7, 2025.

III. SCOPE OF SERVICES

A. SCOPE OF WORK:

Generally, the work under this contract includes reconstructing approximately 15 ADA-compliant curb ramps at 4 locations with cast-iron truncated domes to include CDOT Type I, Type II, and other ramps, sidewalks, and curb and gutter at various locations in the City of Durango. (See attached plans)

The contractor shall obtain and provide all permits, QC testing, construction materials and supplies, equipment, and personnel necessary to perform the required services. The contractor is to review and ‘stamp’ compliance of all permanent material submittals before submission to the City for review and approval.

Testing to include subgrade and base course compaction, concrete entrained air content, slump, and compressive strength per City of Durango standard specifications; results are to be provided to the City’s Project Manager.

All work shall be completed under the supervision and inspection of the City Project Manager or assigned agent. Any deviation from the project or standard specifications shall be approved, in writing, in advance.

Any deviation from the project or standard specifications without prior authorization shall result in the immediate suspension of work, removal of the non-compliant work at the Contractor’s cost, and possible termination of the contract.

B. PROJECT SCHEDULE: The scheduled work period is tentatively set as June 8, 2025, through August 7, 2025, unless otherwise agreed upon by both the City of Durango and the contractor. Work shall be accomplished as soon as practical.

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C. PROTECTION OF EXISTING PROPERTY. The Contractor shall protect all existing structures and property from damage.

D. MEASUREMENT & PAYMENT.

202-1 REMOVAL OF CURB AND GUTTER - LF: All costs associated with the removal and disposal of existing concrete

202-2 REMOVAL OF CONCRETE CURB RAMP – SY: All costs associated with the demolition, removal, and disposal of the existing concrete curb ramps

202-3 REMOVAL OF SIDEWALK – SY: All costs associated with the removal of the existing concrete sidewalk

202-4 REMOVAL OF ASPHALT MAT (INCL. SAWCUT) – SY: All costs associated with the removal of the existing asphalt pavement adjacent to the new construction limits. The contractor is to anticipate the removal of existing asphalt pavement to a width suitable for aggregate base course and asphalt paving compacting equipment, but in no case to a width of anything less than 1’ outside of the new concrete form line.

208-1 PROCUREMENT AND ADMINISTRATION OF SWMP – LS: All costs associated with the SWMP planning and implementation. An erosion control plan per CDPHE requirements, indicating types and locations of devices to be used, and contact information for who is responsible for installation and maintenance of devices, shall be submitted to the City Project Manager for review and approval before the start of construction. The area of disturbance for this project is under 1 acre. Therefore, neither a City of Durango Stormwater Quality Permit nor a CDPHE Stormwater Permit is required for this project.

208-2 CONCRETE WASHOUT STRUCTURE – EA: Required by the SWMP. All costs associated with the construction and maintenance of a legal washout structure (either temporary, permanent, or portable).

210 RESET SIGN PANEL – EA: All costs associated with the removal of the existing yield sign, post, and base, and relocating the existing sign with a new 1 ¾” steel perforated square tubing post and V-Lock base as required to meet current City standard specifications. The existing sign panel is to be reused if it is not damaged during removal.

403 HOT MIX ASPHALT (PATCHING) – SY: All costs associated with the installation of hot mix asphalt; shaping, reconditioning, and compacting of new class 6 aggregate base course.

*Asphalt must be a CDOT spec grading SX utilizing PG 58-28 asphalt oil. The contractor will be required to provide an approved mix design before construction begins. Asphalt compaction shall meet the following conditions: In-place density shall be 92 to 96 percent of the theoretical maximum density. All material sampling and testing shall meet the requirements of the City of Durango specifications. Sampling and testing are to be paid for by the contractor with testing results submitted to the City Project Manager.

The City’s Project Manager reserves the right to reduce or eliminate all aggregate base course and asphalt material sampling and testing.

608-1 CONCRETE SIDEWALK (4 INCH THICK) (INCL. BASE COURSE, COMPLETE-IN-PLACE) -

SY: All costs associated with the installation of the City of Durango 4” sidewalk. Includes subgrade preparation and base course as required, complete in place.

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608-2 CONCRETE CURB RAMP (TYPE 1) (INCL. BASE COURSE, COMPLETE-IN-PLACE) – SY:

All costs associated with the construction of Type I curb ramps with cast iron detectable warning plates.

Includes subgrade preparation and base course as required, complete in place.

608-3 CONCRETE CURB RAMP (TYPE 2) (INCL. BASE COURSE, COMPLETE-IN-PLACE) – SY:

All costs associated with the construction of Type II curb ramps with cast iron detectable warning plates.

Includes subgrade preparation and base course as required, complete in place.

608-4 DETECTABLE WARNING PLATES (5’x 2’) – EA: All costs associated with the purchase and installation of Deeter Model 4984, ADA-compliant cast iron detectable warning plates.

609 CURB AND GUTTER (COD) (INCL. BASE COURSE, COMPLETE-IN-PLACE) – LF: All costs associated with the construction of the City of Durango 18” wide gutter pan with attached 6” curb head.

Includes subgrade preparation and base course as required, complete in place.

614 STEEL SIGNPOST – EA: Material costs to provide a new 1 ¾” steel perforated square tubing post and V-Lock base as required to meet current City standard specifications.

626 MOBILIZATION – LS: All costs associated with mobilizing equipment and manpower to complete the work as specified.

630 TRAFFIC CONTROL & MANAGEMENT – LS: All costs associated with the creation, installation, and maintenance of a City of Durango-approved Method of Handling Traffic (MHT) for the duration of the project.

The City reserves the right to eliminate any or all portions of work in their entirety. Work to be completed with this project shall be as described in the Project Drawings with Specifications, attachments, and in the other documents referenced and included in this package.

E. STANDARD REQUIREMENTS:

The selected Contractor shall be required to maintain accurate records of project progress and of any meetings and make appropriate distributions of these records if requested. Project construction progress meetings can be held at a frequency and in a manner of the Contractor’s preference. The selected Contractor shall also attend any on-call meeting that may be required by the City from time to time in connection with the construction, provided that the selected Contractor has at least 24 hours’ notice of such meeting.

It is the responsibility of the Contractor to immediately inform the City of any discrepancies between the work and the design plans. Additional work performed outside of the plans or specifications will not be paid for without prior approval from the City of Durango.

The schedule will need to be updated, at minimum, weekly during construction and a current schedule will need to be submitted with any pay request.

Prior to submitting a bid and again prior to starting construction, Bidders/Contractors should review the Project Special Provisions and General Conditions for further and more detailed information related to the project and the contract.

The Bid Schedule is included as an attachment to this invitation and must be completed and returned with the other bid documents. The Bid Schedule is in an Excel Spreadsheet format and Bidders are encouraged to fill out and return the schedule digitally (it can be saved as either an .xls or .pdf file type). Bidders may also

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IV. TECHNICAL SPECIFICATIONS

A. GENERAL DESCRIPTION: This work will generally consist of the removal and replacement of existing ADA ramps, or construction of new ADA ramps, at various locations throughout the City of Durango. All ramps shall be constructed per the project plan set and meet all applicable standards for the Colorado Department of Transportation (CDOT), Americans with Disabilities Act (ADA), and Public Right of Way Accessibility Guidelines (PROWAG).

B. COMPACTION: The Aggregate base course shall be spread in thin lifts of no greater than six (6”) and shall be compacted to achieve a uniform unyielding base. In-place density of 95% of a Modified Proctor shall be obtained, with a moisture content within +- 1.5% of the optimum moisture content. Quality Control compaction tests shall be performed within 24 hours of concrete placement.

C. CONCRETE TESTING: A minimum of one sample per day of concrete placement shall be tested to verify entrained air content, slump, temperature, and unit weight. A set of four cylinders shall also be cast per day of placement for compressive strength testing after a curing time of 7 and 28 days.

D. SUBMITTALS: Mix Designs, Test Reports, Certificates of Compliance, or any other supporting documents for materials proposed and/or used in the project shall be submitted by the contractor to the Project Manager;

material shall not be used prior it is approval from the City of Durango.

E. WEATHER: Concrete shall not be placed on a saturated base course where unstable conditions exist, or with standing water. Work shall be suspended during rain, or if any water has ponded within concrete form areas.

F. EXCESS MATERIALS: All excess material generated from the removal of concrete, asphalt, or subgrade shall be removed by the contractor at no expense to the City.

G. AGGREGATE BASE COURSE: All Base material used on the project shall meet CDOT specifications for Class 6 aggregate base course.

V. INSURANCE

THE CITY OF DURANGO, CONTRACTOR LIABILITY INSURANCE COVERAGES

A. The Successful Contractor shall not commence work under this Agreement until it has obtained all insurance required by the contract documents and such insurance has been approved by the City. The Contractor shall not allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained and approved. For the duration of this Agreement, the Contractor must maintain the insurance coverage required in this section.

B. The Successful Contractor shall procure and maintain, at its own cost, the following policy or policies of insurance. The Contractor shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to the contract documents by reason of its failure to procure or maintain insurance or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types.

C. Successful Contractor shall procure and maintain and shall cause each Subcontractor of the Contractor to procure and maintain (or shall insure the activity of Contractor’s Subcontractors in Contractor’s own policy with respect to), the minimum insurance coverages listed below. Such coverages shall be procured and

2nd St & Escalante Dr ADA Ramps Page 11 of 33 rev 4/11/2025 maintained with forms and insurers acceptable to the City. All coverages shall be continuously maintained from the date of commencement of the Work. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

1. Worker’s Compensation insurance to cover obligations imposed by the Workers’ Compensation Act of

Colorado and any other applicable laws for any employee engaged in the performance of Work under this contract, and Employers’ Liability insurance with minimum limits of One Million Dollars ($1,000,000) each accident, One Million Dollars ($1,000,000) disease – policy limit, and One Million Dollars ($1,000,000) disease – each employee.

2. Comprehensive General Liability insurance with minimum single limits of One Million Dollars

($1,000,000) each occurrence and Two Million Dollars ($2,000,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall include coverage for explosion, collapse, and underground hazards. The policy shall contain a severability of interest’s provision.

3. Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than Five Hundred Thousand Dollars ($500,000) each occurrence and One Million Dollars ($1,000,000) aggregate with respect to each of Contractor’s owned, hired and/or non-owned vehicles assigned to or used in performance of the services. The policy shall contain a severability of interest’s provision.

D. The policies required above, except for the Workers’ Compensation insurance and Employer’s Liability insurance, shall be endorsed to include the City, and its officers and employees, as additional insured. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or its employees, shall be excess and not contributory insurance to that provided by Contractor. The additional insured endorsement for the Comprehensive General Liability insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above.

E. Certificates of insurance shall be completed by the Contractor’s insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and copies of such certificates shall be forwarded to the City prior to start of Work. Each certificate shall identify the Project and shall provide that the coverages afforded under the policies shall not be cancelled, terminated or materially changed until at least 30 days prior written notice has been given to the City. If the words “endeavor to” appear in the portion of the certificate addressing cancellation, those words shall be stricken from the certificate by the agent(s) completing the certificate. The City reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

F. Failure on the part of the Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate the contract, or at its discretion may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by the Contractor to the City upon demand, or the City may offset the cost of the premiums against any monies due to Contractor from the Owner.

Prior to start of work, Certificates of Insurance shall be furnished to the Financial Services Department as evidence of the existence of such insurance. To the Financial Services Department, City of Durango 949 E. 2nd Avenue, Durango, CO 81301. bob.grogan@durangoco.gov or alicen.everett@durangoco.gov

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VI. BIDDER QUALIFICATIONS

In evaluating each bidder, consideration shall be made utilizing the following criteria. Deficiency in any of the areas listed below may be adequate cause for bid rejection.

A. The ability, capacity and skill of the bidder to perform the contract or provide the service required. The quality of performance of previous contracts or services, either with the City or with other customers.

Bidder shall provide a separate representative list of the firm’s current and previous contracts, with a contract person and telephone number, related to the services requested.

B. The total cost of the service to the City of Durango

VII. BID SUBMISSION

One (1) electronic copy of each proposal shall be submitted and organized in the format indicated below. Electronic copies shall be submitted as a single .pdf file, labeled with the name of the firm. Proposals shall not exceed 20 pages in length. Page limit shall include all required submittals. Each side of each page containing text or images counts as one page. The minimum font size is 12. The City desires submittals that are clear, concise, and specific to the needs and conditions of this project.

1. All bids are to be submitted on the attached Bid sheet and Bid Schedule via: www.bidnetdirect.com/colorado.

They must be received by May 20, 2025, 3:00 P.M. (Local Time) prior to bid opening date and time. Late bids will not be accepted.

2. Each contractor shall complete and include the following attached forms with each bid:

• List of Subcontractors

• Statement of Residency Form

3. Each Bidder shall demonstrate their experience in trades related to the work. At the time of the Bid, the Bidder shall provide to the Contracting Agency a list of at least three (3) successfully completed projects of a similar nature.

4. Each Bid must be accompanied by an executed Bid Bond from your firm's Surety naming the Contracting Agency / Owner in the amount of five percent (5%) of the total amount of the submitted Bid. Bid Bonds will only be accepted, and No U.S. Cash or Cashier's Checks will be accepted in lieu of a fully executed surety issued bid bond.

5. Provide a brief company history or work record demonstrating the firm’s ability and experience to perform work complying with the scope of services and specifications in Special Provisions. Include a list of equipment to be used in performing the services required. Include at least three references with contact name, project performed, and telephone number. Attach a copy of any license or certification that is essential to your trade or craft.

All bids must be in compliance with all aspects of this bid package. Any exceptions to the specifications must be attached hereto and may be cause for bid rejection.

The successful Contractor must have or obtain a City Business License prior to the start of the project. The successful Contractor must also complete a W-9 form (Taxpayer Identification No.). The City of Durango is exempt from all local, state and federal taxes.

The City of Durango reserves the right to reject any and all bids and to waive informalities and minor irregularities in bids received and to accept any portion of the bid or all items proposed if deemed in the best interest of the City of Durango.

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BID

Proposal of (hereinafter called "Bidder"), organized and existing under the laws of the State of , doing business as * to the City of Durango (hereinafter called "Contracting Agency").

In compliance with your Advertisement for Bids, Bidder hereby proposes to perform all work for 2nd Street and Escalante Drive A.D.A. Ramps in strict accordance with the Bid Documents, within the time set forth therein, and at the prices stated below.

By submission of this Bid, the Bidder certifies, and in the case of joint Bid, each party thereto certifies as to their own organization, that this Bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this Bid with any other Bidder or with any competitor.

Bidder hereby agrees to commence work under this contract on or before a date to be specified in the Notice to Proceed and to fully complete the Project by August 7, 2025, or within 60 Calendar Days after the Notice to Proceed.

Bidder further agrees to pay as liquidated damages, and not as a penalty, of $1500 per day for each consecutive working day thereafter as provided in the General Conditions.

The date of beginning and the time for completion of the work are essential conditions of the Contract Documents and the work embraced shall be commenced on the date specified in the Notice to Proceed.

Bidder acknowledges receipt of the following Addendum:

ADDENDUM NUMBER DATE ACKNOWLEDGEMENT

Addendum No. 1 Addendum No. 2 Addendum No. 3 Addendum No. 4 Addendum No. 5

* Insert "a Corporation", "a Partnership", "an Individual", as applicable.

Bidder agrees to perform all work described and contained in the bid documents for the unit prices or lump sums as shown on the Bid Schedule for the Project. Bidder acknowledges that quantities are estimated and are only for the purpose of comparing bids.

Bidder acknowledges that payment will be based on the lump sum price, or the actual quantities furnished, installed, or constructed as provided for in the bid documents and approved by the City of Durango.

If applicable, bidder acknowledges that the cost of a 100% Performance and Payment Bond is included in the foregoing Bid and agrees to furnish said Bond in the amount of the Bid items plus all force account items specified by an asterisk in the Forced Account Project Special Provisions, with a Surety Company satisfactory to the Owner at the time of execution of the Agreement or a suitable Letter of Intent.

Signature: ________________________________________________________

Print Name & Title: ________________________________________________

Email: __________________________________________________________

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Company: _______________________________________________________

Address: ________________________________________________________

Telephone: ______________________________________________________

FAX: ___________________________________________________________

City of Durango Business License No. _____________________

(SEAL) - if bid is by a Corporation

ATTEST:

Name: ______________________________________

(Please type)

Title: _______________________________________

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LIST OF SUBCONTRACTORS

Contractor _____________________________________________________________

1 Subcontractor Specialty Telephone

Address Percentage of Contract

E-mail

2 Subcontractor Specialty Telephone

Address Percentage of Contract

E-mail

3 Subcontractor Specialty Telephone

Address Percentage of Contract

E-mail

4 Subcontractor Specialty Telephone

Address Percentage of Contract

E-mail

5 Subcontractor Specialty Telephone

Address Percentage of Contract

E-mail

6 Subcontractor Specialty Telephone

Address Percentage of Contract

E-mail

7 Subcontractor Specialty Telephone

Address Percentage of Contract

E-mail

Attach additional pages if needed

2nd St & Escalante Dr ADA Ramps Page 16 of 33 rev 4/11/2025

STATEMENT OF RESIDENCY – CITY OF DURANGO

PROJECT - 2nd Street and Escalante Drive A.D.A. Ramps

As a condition precedent to the award to me, or us, of a contract by the City of Durango for the products or services related to the above-listed project, I, ______________________________, as the individual owner, partner, manager, officer, or person delegated to sign this form, do hereby certify that the firm named below is a:

(Check one only) Local Bidder (La Plata County) Regional Bidder (Region 9 of Colorado) Non-resident Bidder Local Bidder* means:

A local bidder is defined as a person, partnership, corporation, limited liability company or joint venture which is authorized to transact business in Colorado, and which maintains a business office within La Plata County.

Regional Bidder** means:

A person, partnership, corporation or joint venture which is authorized to transact business in Colorado, which maintains a business office within Region 9 of Colorado.

Non-resident Bidder: Location (City/State) ____________________________________

I, ______________________________, declare under penalty of perjury that the statements made in this document are true and complete to the best of my knowledge.

(Insert name of corporation, limited Firm Name:

liability company, partnership or sole proprietorship)

(Insert trade name or name under doing business as ____________ ____________ which corporation, company, partnership or proprietorship is doing business, if different from legal name of entity or proprietor) By:

Signature

Title

Date

* Local bidders shall receive a 5% preference over all bidders or $100,000, whichever is less. In no event shall the local bidder preference exceed the amount of $100,000.

** Regional Bidders will receive a 3% preference over Non-Resident Bidders or $40,000, whichever is less. In no event shall the regional bidder preference exceed the amount of $40,000.

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Sample Documents

• Notice of Award

• Acceptance of Notice of Award

• Standard Form of Agreement Between City and Contractor for Construction Services

• Notice to Proceed and Acceptance of Notice to Proceed

• Change Order

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NOTICE OF AWARD

City of Durango, Colorado

Date________

CONTRACTOR’S NAME

Re: 2nd Street and Escalante Drive A.D.A. Ramps

Dear CONTRACTOR:

You are hereby notified that the City of Durango has accepted your bid for the above-referenced project in the amount of $ .Within fifteen (15) calendar days, you are required to provide the following items to the Financial Services Department, via Email Bob.Grogan@durangogov.org or mail 949 East 2nd Avenue, Durango

CO 81301:

a. Executed Agreement/Contract (2 originals);

b. Certificate of Insurance NAMING THE CITY OF DURANGO AS ADDITIONAL

INSURED and which contains a Notice of Cancellation clause which is absolute and does not contain language such as “endeavor to” notify or “failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.” If standard certificate is used with such language crossed out, representative shall initial, and date said deletions.

c. Payment and Performance bonds, if required by Request for Proposal/Invitation to Bid;

d. Proof of Workers’ Compensation coverage;

e. Executed Acceptance of Notice of Award (Page 2 of this Notice of Award); and

f. Completed W-9.

g. City of Durango Business License

If you fail to return the above-described items within fifteen (15) calendar days from the date of this Notice, the City of Durango will be entitled to consider all your rights arising out of the acceptance of your bid as abandoned and as a forfeiture of your Bid Bond. The City of Durango will be entitled to such other rights as may be granted by law.

Sincerely, Bob Grogan, Jr.

Purchasing Manager

Enclosures: Agreement/Contract, W-9 Form mailto:Bob.Grogan@durangogov.org

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ACCEPTANCE OF NOTICE OF AWARD

Receipt of the Notice of Award is hereby acknowledged on this ____ day of __________, 2025.

By __________________________________________________________________

Signature __________________________________________________________________

Title __________________________________________________________________

Company __________________________________________________________________

Please execute and return this form with the contracts, bonds, Certificates of Insurance, required licenses, and completed W-9 in one envelope to:

City of Durango

Financial Services Department 949 East 2nd Avenue Durango CO 81303

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949 E 2nd AVENUE

DURANGO CO 81301

STANDARD FORM OF AGREEMENT

BETWEEN

CITY AND CONTRACTOR

FOR

CONSTRUCTION SERVICES

AGREEMENT

Made as of the _______ day of _______________________ in the year 2025

BETWEEN the City: City of Durango 949 E 2nd Avenue Durango CO 81301

And the Contractor:

For the following Project: 2nd Street and Escalante Drive A.D.A. Ramps

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PART 1

CONTRACT DOCUMENTS

1.1 The Contract Documents consist of the following:

(a) This Agreement;

(b) The Invitation for Bids, and all addenda and attachments;

(c) The Contractor’s Bid;

(d) Information for Bidders, if applicable;

(e) City of Durango General Conditions and Standard Specifications, if applicable;

(f) Special Provisions;

(g) Other documents, plans, or drawings listed in the Invitation for Bids;

(h) Notice of Award;

(i) Acceptance of Notice of Award;

(j) Notice to Proceed;

(k) Statement of Residency;

(l) Change Orders, and

(m) Modifications issued after execution of the Agreement

1.2 All of the above-listed Contract Documents are incorporated by reference as though set forth in full herein, whether or not attached hereto, and shall form an integral part of this Agreement. If there is any conflict between this Agreement and the other Contract Documents, the specifications, terms and conditions indicated in the Invitation for Bids, Request for Proposals, or Request for Professional Services shall control.

1.3 The Contract Documents represent the entire and integrated agreement between the parties hereto and supersede any and all prior negotiations, representations or agreements, either written or oral. Except as provided herein, this Contract may not be modified or amended except by written agreement signed by the parties.

1.4 The Agreement is this executed Standard Form of Agreement between City and Contractor.

PART 2

CONTRACT SUM

2.1 The City shall pay the Contractor, in current funds, for the Contractor’s performance of the

Contract in the total lump sum amount of $____________, subject to additions and deductions as provided in the Contract Documents.

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2.2 Based upon Invoices submitted by the Contractor, the City shall make payments to the Contractor for actual work performed. Invoices shall indicate a description of the work performed and percentage completion, as specified in the Contract Documents. All payments shall be paid no later than thirty (30) days from the receipt of invoice.

2.3 Payment terms will be set at Thirty (30) days from project manager acceptance of monthly pay application.

2.4 Retainage. The City shall retain 2.5% of the total contract value until such time as acceptance of the work occurs and the final payment becomes due. The retention shall be withheld at a rate of 5% from payments for work completed until 2.5% of the total contract value has been retained.

Thereafter no further retainage will be due or withheld from payments for completed work. This retainage schedule is in lieu of CDOT Standards Specifications (2023) Section 109.06. If applicable, the Contractor shall make payments to its subcontractors in accordance with C.R.S.

Section 24-91-103.

2.5 The appropriated funds for this project are equal to or exceed the amount of the contract stated in

Paragraph 4. Pursuant to C.R.S. § 24-91-103.6(2), any change order or change directive requiring additional compensable work to be performed which work causes the aggregate amount available under the contract to exceed the amount appropriated for the original contract shall be agreed to in writing, signed by both parties and shall assure that the City has made lawful appropriations to cover the costs of the additional work. Any change order or directive made by the City requiring additional compensable work to be performed shall be performed at the hourly rates and/or unit pricing set forth in the contractor’s bid and shall be reimbursed at the contractor's costs on a monthly basis for all additional directed work performed until a change order is finalized. However, in no instance shall the periodic reimbursement be required before the contractor has submitted an estimate of cost to the City for the additional compensable work to be performed.

PART 3

SCOPE OF SERVICES

3.1 The Contractor shall execute the entire Scope of Services described in the Bid Documents dated

__________, any Addenda issued, and the Contractor’s Bid, submitted __________, except to the extent specifically indicated in the Contract Documents to be the responsibility of others.

PART 4

CITY’S RESPONSIBILITIES

4.1 The City shall provide full information regarding requirements for Work to be performed.

4.2 The City shall designate, when necessary, a representative authorized to act in the City’s behalf with respect to the Project or Project Documents.

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4.3 The City shall furnish required information as expeditiously as necessary for the orderly progress of the Work, and the Contractor shall be entitled to rely upon the accuracy and completeness thereof.

PART 5

DATE OF COMMENCEMENT

5.1 The date of commencement is the date of this Agreement, as first written above, unless a different date is stated below, or provision is made for the date to be fixed in a notice to proceed issued by the City.

PART 6

CONTRACTOR’S PROJECT SCHEDULE

6.1 The Contractor shall provide a Critical Path Method (CPM) schedule (“Project Schedule”) covering the duration of the Work, beginning with the receipt of the signed Agreement and concluding with Substantial Completion. The follow requirements must be met:

(a) The Project Schedule shall include design, engineering, agency review, permitting process, construction, and anticipated weather days.

(b) The Project Schedule shall contain a sufficient number of activities to allow effective monitoring of the progress of the Work. Each activity shall contain only the Work of a single trade or subcontractor.

(c) Each activity shall be less than ten (10) working days in duration. Procurement and material delivery, surveying, and shop drawing approvals may exceed ten (10) working days in duration. Activities exceeding the (10) working days in duration shall be separated into two or more individual activities by area, type of work, etc. to allow for effective monitoring of the Work.

(d) Each activity shall be cost loaded. The sum of all cost loaded activities shall be equal to the Contract Price. Any costs associated with drawings or submittals shall be included in the cost loading of the Work.

(e) The Project Schedule must include activities that indicate work by others that may affect the Contractor’s Work.

6.2 Adverse Weather Conditions. Extensions of time based upon weather conditions shall be granted only if the Contractor clearly demonstrates that such conditions were severe, could not have been reasonably anticipated, and that such conditions adversely affect the Contractor’s Work and thus required additional time to complete the Work.

6.2.1 An adverse weather day must prevent Work for 50 percent or more of the Contractor’s workday, delay Work critical to the timely completion of the Project and be documented by the Contractor and provided to the City within two calendar days. The City will use the written notification in determining the number of calendar days for which Work was delayed during each month.

6.2.2 The Project Schedule must reflect anticipated adverse weather delays on all weather-dependent activities. While extensions of time can be granted for adverse weather as

2nd St & Escalante Dr ADA Ramps Page 24 of 33 rev 4/11/2025 described above, no monetary compensation shall be made by the City for any costs to the Contractor arising out of such delays.

6.3 Contractor shall update Project Schedule on a monthly basis and review with the City on a weekly basis at the weekly progress meeting. Each revision shall indicate actual progress to date, changes resulting from change orders, and planned changes, as necessary to complete the Work in accordance with the Contract Documents.

6.4 All costs associated with the development and maintenance of the Project Schedule shall be borne by the Contractor.

PART 7

TIME FOR COMPLETION AND LIQUIDATED DAMAGES

7.1 The date of beginning and the time for completion of the work are essential conditions of the Contract

Documents and the work embraced shall be commenced on the date specified in the Notice to Proceed.

7.2 The Contractor will proceed with the work at such a rate or progress to insure full completion within the Contract time. It is expressly understood and agreed, by and between the Contractor and the Contracting Agency, that the contract time for the completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work.

7.3 Should the Contractor fail to complete the work within the Contract time, or…