032 RFQ attachment - Requirements final.docx

STATEMENT OF NEED

Brand Name Only Dynamic Image Analyzer (DIA) for particle size and shape analysis and available trade-in of existing Camsizer XT

Requesting Lab: Engineering Laboratory, Intelligent Systems Division, Production Systems Group (735.15).

I. BACKGROUND INFORMATION

The Production Systems Group (PSG) at the National Institute of Standards and Technology (NIST) supports the mission of the Engineering Laboratory and the Intelligent Systems Division at NIST by conducting research and development in the areas of measurement methods, models, instrumentation, sensors, and data. The work of PSG improves scientific understanding and control of manufacturing processes, equipment, and workplace properties.

The PSG uses a Dynamic Image Analysis (DIA) instrument to determine particle size and shape analysis of metal powders used for Additive Manufacturing. PSG currently owns and operates a DIA instrument called Camsizer XT, currently in operation on the NIST Gaithersburg, MD campus. It is nearing its end of life in terms of software updates and upgrades.

Purpose/Objective: The purpose of this acquisition is to obtain an upgrade to the current Camsizer-XT, manufactured by Microtrac, to the latest version of the Camsizer-X2, meeting the technical specifications described below. This is a Brand Name only requirement for the Microtrac brand Camsizer. Additionally, NIST’s current Camsizer XT is available for trade-in. The current Camsizer XT is model number CAMSIZER XT/150.0001 with tag number N107313 and A228355.

Specifically, the required upgrade to the Camsizer-X2 must be compatible with the existing results produced from the software and hardware from the current Camsizer XT. The Contractor must do the required upgrade on-site (Gaithersburg campus, 233/A120). The new chassis of the DIA instrument will be used. A new PC and the latest software will be used. The powder delivery system of the existing Camsizer XT is unique and does not need replacement. Installation and the demo of the DIA instrument on-site are required. The Contractor shall give training for operating and maintaining the instrument.

II. Description of Required Products The Contractor shall provide a quantity of one (1) Camsizer X2 System meeting the following minimum specifications below as an upgrade to the existing Camsizer XT system. NIST’s existing CamSizer XT is also available for trade-in. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: CamSizer X2 Quantity: 1 A. Technical Specifications

a. Size:

· The instrument dimensions should not be more than 3 feet × 3.5 feet × 3 feet, due to current laboratory space constraints and the size displaced by the existing Camsizer XT.

b. General

· A dual camera system with at least 2 simultaneously operating cameras with different magnifications is required.

· Conform with international standards of Dynamic Image Analysis (ISO 13322-2).

· Resolution of at least 0.8 µm per camera pixel (for the HR camera) is required.

· Size analysis of particles with a minimum of 8 mm (with the camera with large FOV).

· Size analysis in the particle size range of 0.8µm to 8mm according to ISO 13322-2 range.

c. Hardware (Optics)

· Frequency of particle imaging: more than 310 frames per second at 4.2 Mpixel per image, data processing in real-time.

· Two simultaneously operated high-resolution cameras with at least 4.2M pixel each (dual camera principle).

· Illumination of the analysis areas with two pulsed, non-coherent LED light sources. Lifetime of the LED light sources shall be a minimum of 25.

· Intel i7 Quad core computer with SSD hard disk for the data analyses

· Simple, reliable, and fast calibration process not to exceed 5 minutes total.

· Manufacturer’s warranty to include calibration interval of one year, user training on calibration steps or standard preventive maintenance.

d. Hardware (General)

· Camsizer basis (no module), 110V, 15A, 16Hz

e. Software

· Software with automatic data acquisition, image analyses, and data processing with a user-friendly interface

· Size and shape analysis with up to 50 different parameters for each detected particle, such as smallest diameter, maximum length, curved length, aspect ratio, roundness, angularity, transparency, etc.

· Warnings if particle size or shape is out of spec (product specifications)

· Complete documentation (digital and hard copy)

· Software updates.

Line Item 0002:

Description: Installation, Demonstration and Training Quantity: 1 The contractor shall provide the required installation, demonstration and training services as described in this Requirements document

III. DELIVERY TERMS

Delivery and installation shall be F.O.B Destination and shall occur within six (6) weeks from date of award. Installation and demonstration of specifications shall occur on the same day as delivery. The Contractor shall notify the NIST Contracting Officer’s Representative (COR) at least 48 hours before delivery shall occur or to the maximum length practicable.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

NIST

100 Bureau Drive Building 233, Room A120 Gaithersburg, MD 20899-0001

IV. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests shall be demonstrated by examining results of particle size and shape analysis using reference powder sample that will be supplied by the manufacturer and with using a metal powder that NIST shall provide.

A visual inspection of the equipment will be performed by the NIST Contracting Officer’s Representative (COR) to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 10 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated in. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense. Inspection of the Camsizer X2 upgrade will include testing the normal motion and operational functionality of the unit. The Camsizer X2 upgrade will be tested for conformance to the requirements described herein and all OEM specifications. If the Camsizer X2 upgrade fully meets all specifications, the instrument will be accepted.

V. TRAINING

The contractor shall conduct an in-person training session for 3-4 users at NIST. The training shall provide a thorough demonstration of all system/solution functions, maintenance, data administration, and basic troubleshooting. The training shall be completed at NIST during normal work days (excluding Federal Holidays) on Monday – Friday during the operating hours (10 AM to 5 PM, Eastern Time) within ten (10) days after installation and demonstration of specifications described in the Delivery Terms. The training date and time shall be mutually agreed upon with the Contractor and the COR.

VI. WARRANTY

The contractor shall warrant the entire system in accordance with the Original Equipment Manufacturers’ (OEM) standard commercial item warranty, to include a minimum of 1 year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include parts, and labor.

VII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

CLIN 0001: 100% after receipt, inspection and acceptance of the fully delivered product/system by the COR.

CLIN 0002: 100% after delivery and successful completion of the installation, demonstration and training to be approved by the COR.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

VIII. OTHER INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, (8:30 am to 5:00 pm) Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.