032-22 - Addendum No. 1.pdf

Department of Purchasing and Supply Services Operations Office Louis Wilson, Sr. Facilities Administration Building (FAB) 13300 Old Marlboro Pike, Room 20 | Upper Marlboro, MD 20772

Keith Stewart Director, Purchasing and Supply

RFP ADDENDUM No. 1

Issued By:

PRINCE GEORGE’S COUNTY

PUBLIC SCHOOLS

OFFICE OF

PURCHASING AND SUPPLY

13300 OLD MARLBORO PIKE

ROOM 20

UPPER MARLBORO,

MARYLAND 20772-9983

Date of this Addendum:

May 25, 2022

No. of Pages: 3

(excluding attachment)

Proposal Submissions:

June 2, 2022

(2:00PM)

RFP No.: 032-22 Date RFP Issued:

May 12, 2022

TITLE: Bid Water Sampling Project

TO: ALL PROSPECTIVE PROPOSERS AND OTHER RECEPIENTS OF BID

SOLICITATION DOCUMENTS (CONTRACT DRAWINGS & SPECIFICATIONS;

QUESTIONS/ANSWERS)

This Addendum is hereby made a part of the Contract Document, which will be the basis of the Contract. This Addendum is issued to modify and/or correct the original Contract Documents issued on May 12, 2022.

Prospective Offerors are requested to attach this Addendum to your Contract Documents.

Receipt of this Addendum must be acknowledged on the Proposal. Failure to do so may subject the proposer disqualification.

QUESTIONS/RESPONSES

# QUESTIONS RESPONSES

How many number of samples are anticipated for SY22/23? Is the existing data for device location and description in excel format?

Anticipate 15,000 samples. Yes, there is an excel sheet of locations a data.

The solicitations indicates that you have a contract with Mircobac laboratories, is this correct?

Yes, PGCPS has a contract with Microbac.

The solicitation states that this is a fixed price contract, but it appears to be time and materials without specific quantities. Please confirm.

This project is time and materials, The solicitation states that a bid bond of 5% and a performance is required. This being a consulting scope please confirm that the bonds are applicable and required?

Bid Bond is not required for this project.

Please confirm that (1) original and (1) hardcopy must be deliver to the purchasing

One (1) original, one (1) hardcopy and one (1) USB copy of the proposal must be deliver to office as well as electronic submission to eMMA. How would PGCPS like the excel document delivered for the hardcopies if required?

the Purchasing Office. In addition, the proposal must be submitted electronically via eMMa. One (1) original, one (1) hardcopy and one (1) USB copy of the Bid Form is required for submission.

6 Are any of the devices barcoded? No, there are no devices barcoded.

5 day TAT for analytical with large quantities is a hard task for the lab. Are lab delays the responsibility of the contractor?

No, lab delays are not the responsibility of the contractor.

Is the contractor responsible for turning off devices if over 5ppb?

No, the contractor is not responsible for turning off devices if over 5ppb.

9 Will a bid bond be required for this proposal? No, a bid bond is not required for this project.

Should the MBE 3325 forms be attached along with the bid?

Yes. Submit the MBE 3325 forms with your firm’s bid submission.

Regarding Attachment A (Bid Cost Form), how exactly must be submit it separately from the bid? Must we use a separate excel sheet to accompany the main bid?

Attachment A should be submitted with your firm’s bid submission. The Bid Cost Form should be submitted separately.

Was there a previous contract for water sampling and whats the contract number?

No

If there was a contract, who is the incumbent contractor?

N/A

IFB mentions that PGCPS has a contract with Microbac for Analysis. Do we need to get a quote from them and fill in the "price per H2O sample" in pricing sheet? Or is that for other costs like purchasing empty bottles and courier services fees etc.?

Please provide both pricings

What is the total PGCPS is expecting to spend for this project?

N/A

Database system mentioned in Part IV Section 2.0 A 7:

5a. Do you have Barcode stickers currently placed on devices? If the barcodes are present on devices are those connected to a database? If so, can we get those data to implement the system?

5b. The pricing sheet doesn't have any place for the Database development procedures. To which line item should we add those costs to?

No barcodes present. Yes, add those costs as a separate line item.

Can we hand deliver the proposal?

Yes, One (1) original, one (1) hardcopy and one (1) USB copy of the proposal can be hand delivered to the Purchasing Office

Will we be informed when the hard bid documents are received by email or call if we send the bid via mail?

You are welcome to email to confirm if you proposal has been received by the Purchasing Office.

Please confirm that proposal submission via eMMA is the acceptable submission method for PGCPS?

In additon to the eMMa submission, One (1) original, one (1) hardcopy and one (1) USB copy of the proposal can be hand delivered to the Purchasing Office

Can PGCPS please provide the name of the incumbent contractor and value of the contract?

No incumbent contractor

The bid sheet requests the cost of analysis per sample to be provided. However the scope of work (IFB Page 14-15) states that the contracted laboratory for sample analysis is Microbac Laboratories Inc. Please clarify the type costs to be included in the pricing sheet?

Pricing from Microbac and pricing from the lab that you prefer.

IFB page 14, (7)states that vendor must provide a lead in water (LIW) database system. Can you please clarify if the hosting has to be done by the vendor?

Hosting to be done by vendor.

Does PGCPS anticipate making the data available to the public and if so what specific information will be made available to the public?

Yes, building name, location, results

IFB page 10, (24) D, has a word number discrepancy. ”The request must be submitted in writing at least sixty (90) days prior to the renewal term and shall be accompanied by supporting documentation.”

Please clarify whether it is 60 or 90.

The request must be submitted in writing at least ninety (90) days.

Is it mandatory to maintain 45days' notice of cancellation in order to proceed/be eligible, or is a 30-day notice acceptable?

At least forty-five (45) days as stated in the solicitation.

Also, should the lab costs run solely through the Contractor, as the bid form suggests?

Response to the Bid Form as outlined.

END OF ADDENDUM NO. 1