031725 100_ Bid Specs.pdf

INODIC GRANT # GA - 0013787

MONITOR ENRICHMENT CENTER

RECREATION IMPROVEMENTS

FOR

BEN HILL COUNTY COMMISSION

600 SOUTH MONITOR DRIVE

FITZGERALD, GEORGIA

SPECIFICATION MANUAL

March 17, 2025

Technical Specifications Prepared by Ellis, Ricket and Associates, Architects

23010 TABLE OF CONTENTS TOC - 1

Ellis, Ricket and Associates – Architects and Planners © 2024

BIDDING DOCUMENTS

00 1113 Advertisement for Bids 00 1113-1 only 00 2113 Instructions to Bidders 00 2113-1 thru 00 2113-6 00 4100 Bid Form 00 4100-1 thru 00 4100-3

GENERAL CONDITIONS

00 7000 General Conditions 00 7000-1 thru 00 7000-6 00 7300 Supplementary Conditions 00 7300-1 thru 00 7300-2

DIVISION 1 – GENERAL REQUIREMENTS

01 2300 Alternates 01 2300-1 thru 01 2300-2 01 2900 Payment Procedures 01 2900-1 thru 01 2900-3 01 3300 Submittal Procedures 01 3300-1 thru 01 3300-2 01 4000 Quality Requirements 01 4000-1 thru 01 4000-5 01 5000 Temporary Facilities and Controls 01 5000-1 thru 01 5000-2 01 6000 Product Requirements 01 6000-1 thru 01 6000-4 01 7300 Execution 01 7300-1 thru 01 7300-6 01 7400 Final Cleaning 01 7400-1 thru 01 7400-2 01 7700 Closeout Procedures 01 7700-1 thru 01 7700-4 01 7823 Operation and Maintenance Data 01 7823-1 thru 01 7823-5

DIVISION 2 - SITE WORK

DIVISION 3 – CONCRETE

03 3000 Cast In Place Concrete 03 3000-1 thru 03 3000-20 03 3543 Polished and Dyed Concrete Finishing 03 3543-1 thru 03 3543-8

DIVISION 4 – MASONRY

04 8100 Masonry 04 8100-1 thru 04 8100-9

DIVISION 5 – METALS

DIVISION 6 – WOOD AND PLASTICS

06 1000 Rough Carpentry 06 1000-1 thru 06 1000-7 06 4023 Interior Architectural Woodwork 06 4023-1 thru 06-4023-5

DIVISION 7 – MOISTURE AND THERMAL PROTECTION

07 2130 Pre-Engineered Building Insulation 07 2130-1 thru 07-2130-4 07 8413 Penetration Firestopping 07 8413-1 thru 07 8413-3 07 9200 Joint Sealers 07 9200-1 thru 07 9200-6

DIVISION 8 – DOORS AND WINDOWS

08 1113 Hollow Metal Doors and Frames 08 1113-1 thru 08 1113-7 08 7100 Finish Hardware 08 7100-1 thru 08 7100-8

23010 TABLE OF CONTENTS TOC - 2

DIVISION 9 – FINISHES

09 9113 Exterior Painting 09 9113-1 thru 09 9113-4 09 9123 Interior Painting 09 9123-1 thru 09 9123-5 09 9300 Concrete Staining 09 9300-1 thru 09 9300-2

DIVISION 10 – SPECIALTIES

10 4413 Fire Extinguisher Cabinets 10 4413-1 thru 10 4413-4 10 4416 Fire Extinguishers 10 4416-1 thru 10 4416-2 10 7300 Protective Covers 10 7300-1 thru 10 7300-4

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

DIVISION 13 – SPECIAL CONSTRUCTION

13 3419 Metal Building Systems 13 3419-1 thru 13 3419-9 10 7300 Protective Covers 10 7300-1 thru 10 7300-4

DIVISION 14 – CONVEYING SYSTEM

DIVISION 21 – FIRE SUPPRESSION

DIVISION 22 – PLUMBING

22 0510 General Plumbing Requirements 22 0510-1 thru 22 0510-10 22 0519 Meters and Gauges 22 0519-1 thru 22 0519-3 22 0553 Identification for Plumbing Piping and Equipment 22 0553-1 thru 22 0553-3 22 0719 Plumbing Piping Insulation 22 0719-1 thru 22 0719-6 22 1005 Plumbing Piping 20 1005-1 thru 22 1005-10 22 1006 Plumbing Piping Specialties 22 1006-1 thru 22 1006-8 22 3000 Plumbing Equipment 22 3000-1 thru 22 3000-4 22 4010 Plumbing Fixtures 22 4010-1 thru 22 4010-14

DIVISION 23 – HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 0510 General Mechanical Requirements 23 0510-1 thru 23 0510-7 23 0548 Vibration and Seismic Controls for 23 0548-1 thru 23 0548-3 HVAC Piping and Equipment 23 0553 Identification for HVAC Piping and Equipment 23 0553-1 only 23 0593 Testing, Adjusting and Balancing for HVAC 23 0593-1 thru 23 0593-10 23 0713 Duct Insulation 23 0713-1 thru 23 0713-4 23 0719 HVAC Piping Insulation 23 0719-1 thru 23 0719-3 23 0913 Instrumentation and Control Devices for HVAC 23 0913-1 thru 23 0913-6 23 0994 HVAC Sequence of Operations 23 0994-1 thru 23 0994-2 23 2300 Refrigerant Piping 23 2300-1 thru 23 2300-5 23 3100 HVAC Ducts and Casings 23 3100-1 thru 23 3100-9 23 3300 Air Duct Accessories 23 3300-1 thru 23 3300-3 23 3423 HVAC Power Ventilators 23 3423-1 thru 23 3423-4 23 3700 Air Outlets and Inlets 23 3700-1 thru 23 3700-4 23 4000 HVAC Air Cleaning Devices 23 4000-1 thru 23 4000-2 23 8127 Small Split-System Heating and 23 8127-1 thru 23 8127-6 Cooling (less than 5 Tons)

23010 TABLE OF CONTENTS TOC - 3

DIVISION 26 – ELECTRICAL

26 0510 General Electrical Requirements 26 0510-1 thru 26 0510-19 26 0519 Low Voltage Electrical Power Conductors 26 0519-1 thru 26 0519-8 And Cables 26 0529 Hangers and Supports for Electrical Systems 26 0529-1 thru 26 0529-3 26 0533.13 Conduit for Electrical Systems 26 0533.13-1 thru 26 0533.13-9 26 0533.16 Boxes for Electrical Systems 26 0533.16-1 thru 26 0533.16-7 26 0553 Identification for Electrical Systems 26 0553-1 thru 26 0553-4 26 0583 Wiring Connections 26 0583-1 thru 26 0583-3 26 2416 Panelboards 26 2416-1 thru 26 2416-9 26 2417 Surge Protective Devices (SPDS) 26 2417-1 thru 26 2417-8 26 2726 Wiring Devices 26 2726-1 thru 26 2726-9 26 2813 Fuses 26 2813-1 thru 26 2813-2 26 2816.16 Enclosed Switches 26 2816.16-1 thru 28 2816.16-3 26 5100 Interior Lighting 26 5100-1 thru 26 5100-11 26 5200 Sensor Lighting Controls 26 5200-1 thru 26 5200-7 26 5600 Exterior Lighting 26 5600-1 thru 26 5600-4

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 3100 Fire Alarm Systems 28 3100-1 thru 28 3100-14

DIVISION 31 – EARTH WORK

31 0000 Earthwork 31 0000-1 thru 31 0000-5 31 2500 Erosion and Sedimentation Control 31 2500-1 thru 31 2500-5 31 3116 Termite Control 31 3116-1 thru 31 3116-2

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1216 Asphalt Paving 32 1216-1 thru 32 1216-4 32 1600 Curbs, Gutters, and Concrete Paving 32 1600-1 thru 32 1600-4 32 9000 Landscaping 32 9000-1 thru 32 9000-12

DIVISION 33 – UTILITIES

33 0000 Site Utilities 33 0000-1 thru 33 0000-2 33 1000 Water Distribution 33 1000-1 thru 33 1000-21 33 3000 Sanitary Sewers 33 3000-1 thru 33 3000-8 33 4000 Storm Drainage 33 4000-1 thru 33 4000-7

END OF TABLE OF CONTENTS

23010 ADVERTISEMENT FOR BID 00 1113 - 1

Sealed proposals from Contractors will be received by the Owner before and until 2:00 P.M., April 22, 2025, in the Conference Room, of the Ben Hill County Office Building, 402-A East Pine Street, Fitzgerald, GA 31750, for the construction of

INODIC GRANT #GA-0013787

MONITOR ENRICHMENT CENTER RECREATION IMPROVEMENTS

for

BEN HILL COUNTY COMMISSION

FITZGERALD, GEORGIA

BEN HILL COUNTY, GEORGIA

Bidding documents may be examined, by appointment, at the office of Ellis, Ricket & Associates, Architects, located at 105 South Patterson Street, Valdosta, GA 31601. Bidders may obtain Bidding Documents from the Ben Hill County website (https://www.benhillcounty-ga.gov/) or the Georgia Procurement Registry.

In order to be considered, Bids must be accompanied by a Bid Bond payable to the Owner in an amount not less than 5% of the Base Bid. Bid Bond shall become payable to the Owner, only if the bidder to whom award is made should fail to execute contract with the Owner and furnish bonds in accordance with the terms of contractor’s proposal within ten (10) days after notification of Award.

No bid may be withdrawn for a period of forty five (45) days after date of bid opening. A Performance and Payment Bond will be required by awarded contractor in an amount equal to 100% of the contract price before Notice to Proceed is issued.

There will be a pre-bid conference held on March 26, 2025 at 10:00 a.m. in the Conference Room of the Ben Hill County Office Building, located at 402-A East Pine Street, Fitzgerald, Georgia, 31750.

Contractors will have a chance to visit the project immediately after the conference. Attendance at this conference is MANDATORY for any Contractor intending to submit a bid on this project. Bids received from contractors not attending the pre-bid conference will NOT be accepted. The Owner reserves the right to reject any or all bids, to waive technicalities and informalities, to retain discretion in adoption of alternates and to re-advertise.

Any Contract or Contracts awarded under this Advertisement for Bids are expected to be funded by grants by the American Rescue Plan Act. This project (INODIC #GA-0013787) will be partially funded with Federal funds from the American Rescue Plan Act of 2021 and therefore is subject to the Federal laws and regulations associated with that program. All Bidders must comply with 41 CFR 60-4, in regards to affirmative action, to ensure equal opportunity employment, and will apply the timetables and goals set forth in 41 CFR 60-4, as applicable to the area of the project. The funding for this project also requires compliance with Davis-Bacon Wage Rates.

Ben Hill County is committed to Affirmatively Further Fair Housing. This project is covered under the requirements of Section 3 of the HUD Act of 1968. This contract opportunity is a Section 3 Covered Contract. Section 3 Business Concerns are encouraged to apply. Ben Hill County is committed to providing all persons with equal access to its services, programs, activities, education, and employment regardless of race, color, national origin, religion, sex, familial status, disability, or age.

Ellis, Ricket and Associates, Architects, 105 South Patterson Street, Valdosta, Georgia 31601, (229) 242-3556.

https://www.benhillcounty-ga.gov/

23010 INSTRUCTIONS TO BIDDERS 00 2113 - 1

FORM OF INSTRUCTIONS TO BIDDERS

1.01 See AIA Document A201 (2017 Edition), General Conditions following this document.

1.02 The instructions in this document amend or supplement the Instructions to Bidders and other provisions of the Bidding and Contract Documents.

1.03 DOCUMENT INCLUDES

A. Invitation

1. Bid Submission

2. Work Identified in the Contract Documents

B. Bid Documents and Contract Documents

1. Contract Documents Identification

2. Availability

3. Examination

4. Inquiries/Addenda

5. Product/Assembly/System Substitutions

C. Site Assessment

1. Pre-bid Conference

D. Qualifications

1. Qualifications

E. Bid Submission

1. Bid Depository

2. Submission Procedure

F. Bid Enclosures/Requirements

1. Security Deposit

2. Performance Assurance

3. Insurance

4. Bid Form Requirements

5. Bid Form Signature

6. Selection and Award of Alternatives

G. Offer Acceptance/Rejection

1. Duration of Offer

2. Acceptance of Offer

1.04 RELATED DOCUMENTS

A. Document 00 4100 - Bid Form.

PART A - INVITATION

2.01 BID SUBMISSION

A. Bids signed and under seal, executed, and dated will be received by the Owner, Ben Hill County

Board of Commissioners, in the Conference Room of the Ben Hill County Office Building, located at 402-A East Pine Street, Fitzgerald, Georgia 31750 on or before 2:00 PM at the time legally prevailing in Fitzgerald, Georgia on April 22, 2025 for the " INODIC GRANT # GA- 0013787, Monitor Enrichment Center Recreation Improvements”.

B. Offers submitted after the above time shall be returned to the bidder unopened.

C. Offers will be opened publicly immediately after the time for receipt of bids.

D. Amendments to the submitted offer will be permitted if received in writing prior to bid closing and

23010 INSTRUCTIONS TO BIDDERS 00 2113 - 2

if endorsed by the same party or parties who signed and sealed the offer.

2.02 INTENT

A. The intent of this bid request is to obtain an offer to perform work for a Stipulated Sum contract, in accordance with the Contract Documents, to complete the project named: INODIC GRANT # GA-0013787, Monitor Enrichment Center Recreation Improvements.

2.03 WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

A. Work of this proposed Contract comprises building construction and site development, including general construction, structural, mechanical, electrical, and civil engineer work.

2.04 CONTRACT TIME

A. Identify Contract Time in the Bid Form. The completion date in the Agreement shall be the Contract Time added to the commencement date. The commencement date shall be identified by an official Notice to Proceed letter. Time is of the essence and the Owner may consider the completion date provided by the bidder when reviewing the submitted bids.

B. Clarification of Notice to Proceed and Phases of the Work:

1. The Notice to Proceed (NTP) date will be provided in accordance with the Agreement following execution of the Agreement Between the Owner and Contractor (The Contract).

PART B - BID DOCUMENTS AND CONTRACT DOCUMENTS

3.01 DEFINITIONS

A. Bid Documents: Contract Documents supplemented with Invitation to Bid, Instructions to Bidders, Bid Form Supplements to Bid Forms and Appendices identified.

B. Contract Documents: Defined in AIA A201 Article 1 including issued Addenda and Change Directives.

C. Bid, Offer, or Bidding: Act of submitting an offer under seal.

D. Bid Amount: Monetary sum identified by the Bidder in the Bid Form.

3.02 CONTRACT DOCUMENTS IDENTIFICATION

A. The Contract Documents are identified as Project Number 23010, as prepared by Ellis, Ricket and Associates, Architects, and with contents as identified in the Table of Contents.

3.03 AVAILABILITY

A. Bid Documents may be examined, by appointment, at the office of Ellis, Ricket and Associates, Architects, 105 South Patterson Street, Valdosta, Georgia 31601.

B. Bidders may obtain complete PDF sets of Bidding Documents from Ellis, Ricket and Associates, Architects, 105 South Patterson Street, Valdosta, Georgia 31601, from Ben Hill County website (https://www.benhillcounty-ga.gov/), or by the Georgia Procurement Registry.

C. Bid Documents are made available only for the purpose of obtaining offers for this project. Their use does not grant a license for other purposes.

D. Construction Documents are made available by the Architect for bidding purposes prior to use of the Documents for construction and execution of the Work by the Contractor, Sub-contractors, Sub-subcontractors and material or equipment suppliers. Use and reproduction of the Construction Documents for the construction or Work is outlined in the General Conditions, AIA Document A201-2017, Article 1.

E. Construction Documents prepared for this project may not be reproduced in whole or in part for the purpose of bid preparation without the express authorization of the Architect. If the Construction Documents prepared for this project are made available through reproduction or https://www.benhillcounty-ga.gov/

23010 INSTRUCTIONS TO BIDDERS 00 2113 - 3

sharing of partial sets of documents for bidding purposes by the document holders then the Owner and Architect shall not be held liable for omission of materials, equipment or Work because of erroneous bid quotes prepared using partial sets of Documents. Bidders using partial sets of Documents for the preparation of bids shall be required to provide all materials, equipment and Work required by the complete sets of Construction Documents.

3.04 EXAMINATION

A. Bid Documents may be viewed at the office of Architect.

B. Upon receipt of Bid Documents verify that documents are complete. Notify Architect should the documents be incomplete.

C. Immediately notify Architect upon finding discrepancies or omissions in the Bid Documents.

3.05 INQUIRIES/ADDENDA

A. Direct questions to Ellis, Ricket & Associates: Steve Hart, telephone - 229 242-3556.

B. Addenda may be issued during the bidding period. All Addenda become part of the Contract Documents. Include resultant costs in the Bid Amount.

C. Verbal answers are not binding on any party.

D. Clarifications requested by bidders must be in writing not less than 3 days (72 hours) before date set for receipt of bids. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

3.06 PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS

A. When a request to substitute a product is made, Architect may approve the substitution and will issue an Addendum to known bidders. All requests for substitution must be submitted no less than 10 days prior to bid date. No substitutions will be reviewed 10 days or less before bid date.

B. In submission of substitutions to products specified, bidders shall include in their bid all changes required in the Work and changes to Contract Time and Contract Sum to accommodate such substitutions. A later claim by the bidder for an addition to the Contract Time or Contract Sum because of changes in work necessitated by use of substitutions shall not be considered.

C. The submission shall provide sufficient information to determine acceptability of such products.

D. Provide complete information on required revisions to other work to accommodate each proposed substitution.

E. Provide products as specified unless substitutions are submitted in this manner and accepted.

F. See Section 01 6000 - Product Requirements for additional requirements.

PART C - SITE ASSESSMENT

4.01 SITE EXAMINATION

A. Examine the project site before submitting a bid.

B. In submitting a bid for the Project, the bidder acknowledges that it has visited the Project Site and has taken into consideration all observed conditions that might affect its work.

4.02 MANDATORY PREBID CONFERENCE

A. A mandatory pre-bid conference is scheduled for 10:00 AM, March 26, 2025 in the Conference Room of the Ben Hill County Office Building, located at 402-A East Pine Street, Fitzgerald, GA 31750.

23010 INSTRUCTIONS TO BIDDERS 00 2113 - 4

B. All general contract bidders are required to attend. Subcontractors and suppliers are invited to attend.

C. Representatives of the Architect will be in attendance.

D. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid Document recipients.

PART D - QUALIFICATIONS

5.01 EVIDENCE OF QUALIFICATIONS

A. To demonstrate qualification for performing the Work of this Contract, Architect may request bidders to submit written evidence of financial position, previous experience, and current commitments, license to perform work in the State and Georgia.

5.02 SUBCONTRACTORS/SUPPLIERS/OTHERS

A. Owner reserves the right to reject a proposed subcontractor for reasonable cause.

B. Refer to AIA A201-2017 Article 5 of General Conditions.

PART E - BID SUBMISSION

6.01 SUBMISSION PROCEDURE

A. Sealed proposals from qualified Contractors will be received by the Owner, Ben Hill County Board of Commissioners, in the Conference Room of the Ben Hill County Office Building, located at 402-A East Pine Street, Fitzgerald, Georgia 31750 until 2:00 PM at the time legally prevailing in Fitzgerald, Georgia on April 22, 2025 for the " INODIC GRANT # GA-0013787, Monitor Enrichment Center Recreation Improvements”. At the time and place noted above, the proposals will be publicly opened and read.

B. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

C. Submit two copies of the executed offer on the Bid Forms provided, signed and sealed with the required security in a closed opaque envelope, clearly identified with bidder's name, project name and Owner's name on the outside.

D. An abstract summary of submitted bids will be made available to all bidders following bid opening.

6.02 BID INELIGIBILITY

A. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, will at the discretion of the Owner, be declared unacceptable.

B. Bid Forms, Appendices, and enclosures which are improperly prepared will, at the discretion of Owner, be declared unacceptable.

C. Failure to provide security deposit, bonding or insurance requirements will, at the discretion of Owner, be declared unacceptable.

PART F - BID ENCLOSURES/REQUIREMENTS

7.01 SECURITY DEPOSIT

A. In order to be considered bids must be accompanied by a bid bond, payable to the Owner in an amount not less than 5% of the Base Bid. This bid security shall become payable to the Owner

23010 INSTRUCTIONS TO BIDDERS 00 2113 - 5

only if the bidder to whom award is made should fail to execute contract with the Owner and furnish bonds in accordance with the terms of his proposal within ten (l0) days after notification of award. No bid may be withdrawn for a period of forty five (45) days after date of opening. The contract, if awarded, will be on a lump sum basis. Facsimiles of Bid Bond and Bid Form will not be accepted.

B. Endorse the Bid Bond in the name of the Owner as obligee, signed and sealed by the principal and surety.

C. The security deposit will be returned after delivery to the Owner of the required Performance and Payment Bond(s) by the accepted bidder.

D. Include the cost of bid security in the Bid Amount.

E. If no contract is awarded, all security deposits will be returned.

7.02 PERFORMANCE ASSURANCE

A. Accepted Bidder: Provide a Performance and Payment bond as described in Document 00 7000 - General Conditions. The Contractor will deliver to the Owner a Performance Bond and Payment Bond in the amounts equal to 100% of the total contract price. Bonds will be executed by the Contractor, as principal, and a corporate surety authorized to do business in the State of Georgia. See Specifications for format of bonds.

7.03 INSURANCE

A. Provide an executed "Undertaking of Insurance" on a standard form provided by the insurance company stating their intention to provide insurance to the bidder in accordance with the insurance requirements of the Contract Documents.

7.04 BID FORM REQUIREMENTS

A. Complete all requested information in the Bid Form and Appendices.

B. Bidders are required to state the number of days required to achieve Substantial Completion of the Work. Consideration will be given to the stated time of completion when reviewing Bids submitted.

7.05 FEES FOR CHANGES IN THE WORK

A. Include the fees for overhead and profit on own Work and Work by subcontractors, identified in Document 00 7000 - General Conditions.

B. Include in the Bid Form, the overhead and profit fees on own Work and Work by subcontractors, applicable for Changes in the Work, whether additions to or deductions from the Work on which the Bid Amount is based.

7.06 BID FORM SIGNATURE

A. The Bid Form shall be signed by the bidder, as follows:

1. Sole Proprietorship: Signature of sole proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor" under the signature. Affix seal.

2. Partnership: Signature of all partners in the presence of a witness who will also sign.

Insert the word "Partner" under each signature. Affix seal to each signature.

3. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures.

Insert the officer's capacity in which the signing officer acts, under each signature. Affix the corporate seal. If the bid is signed by officials other than the president and secretary of the company, or the president/secretary/treasurer of the company, a copy of the by-law resolution of their board of directors authorizing them to do so, must also be submitted with the Bid Form in the bid envelope.

23010 INSTRUCTIONS TO BIDDERS 00 2113 - 6

PART G - OFFER ACCEPTANCE / REJECTION

8.01 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

8.02 ACCEPTANCE OF OFFER

A. The Owner reserves the right to reject any or all bids, to waive technicalities and informalities, to retain discretion in adoption of alternates and to re-advertise.

B. After acceptance by Owner, Architect on behalf of Owner, will issue to the successful bidder, a written Bid Acceptance.

END OF INSTRUCTIONS TO BIDDERS

23010 BID FORM 00 4100 - 1

THE PROJECT AND THE PARTIES

2.01 TO:

A. Owner:

1. Ben Hill Board of Commissioners

2. 402A East Pine Street

3. Fitzgerald, GA 31750

2.02 FOR:

A. INODIC GRANT #GA-0013787

Monitor Enrichment Center Recreation Improvements

2.03 DATE: _______________________________.

2.04 SUBMITTED BY:

A. Bidder's Full Name .

1. Address .

2. City, State, Zip .

2.05 ALLOWANCES:

A. Include the following individual allowance into the cost of the Base Bid:

1. N/A

2.06 OFFER

A. Having examined the Place of The Work and all matters referred to in the Instructions to Bidders and the Contract Documents prepared by Ellis, Ricket and Associates for the above-mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of:

1. Base Bid:

_________________________________________________________dollars

($______________________), in lawful money of the United States of America.

B. We have included the required security deposit as required by the Instruction to Bidders.

C. All applicable federal taxes are included and State of Georgia taxes are included in the Bid Sum.

2.07 ALTERNATES:

A. The following Alternate prices are hereby established and subject to Owner approval, and may be incorporated into the Contract Price at the time of the award. Said Alternate Prices shall remain firm and in effect for 60 days after Notice to Proceed is issued. The Owner reserves the right to exercise/accept any combination of independent Alternates and adjust the contract price accordingly.

23010 BID FORM 00 4100 - 2

1. Deductive Alternate No. 1:

Delete 8”x8”x16” split-face cmu wall (north wall) in its entirety, including vermiculite insulation, and replace with “PBR” profile metal wall panel.

Delete the sum of _______________________________________________________

2. Deductive Alternate No. 2:

Delete 5/8” T1-11 wood panels and all wood trim in their entirety on north and south exterior walls of Multi-Purpose Room 100.

3. Deductive Alternate No. 3:

Delete all millwork/counters in Serving 109.

4. Deductive Alternate No. 4:

Delete all interior metal doors and frames, and replace with pre-hung wood doors.

2.08 ACCEPTANCE

A. This offer shall be open to acceptance and is irrevocable for forty five (45) days from the bid closing date.

B. If this bid is accepted by Owner within the time period stated above, we will:

1. Execute the Agreement within seven days of receipt of Notice of Award.

2. Furnish the required bonds within seven days of receipt of Notice of Award.

3. Commence work within seven days after written Notice to Proceed of this bid.

C. If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to Owner by reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed.

D. In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

23010 BID FORM 00 4100 - 3

2.09 CONTRACT TIME

A. If this Bid is accepted, we will:

1. Complete the Work ___________ Calendar Days from Notice to Proceed.

2.10 ADDENDA

A. The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Price.

1. Addendum # _______ Dated _____________________.

2. Addendum # _______ Dated _____________________.

3. Addendum # _______ Dated _____________________.

4. Addendum # _______ Dated _____________________.

2.10 BID FORM SIGNATURE(S)

A. The Corporate Seal of

B. ____________________________________________

C. (Bidder - print the full name of your firm)

D. was hereunto affixed in the presence of:

E. ____________________________________________

F. (Authorized signing officer, Title)

G. (Seal)

H. ____________________________________________

END OF BID FORM

23010 GENERAL CONDITIONS 00 7000 - 1

FORM OF GENERAL CONDITIONS

1.01 AIA Document A201, General Conditions of the Contract for Construction, 2017 Edition, is the General Conditions between the Owner and Contractor. A copy of AIA Document A201 may be viewed or obtained at the Architect's office.

1.02 SUPPLEMENTARY CONDITIONS

1.03 These Supplementary Conditions amend and supplement AIA Document A201, General Conditions of the Contract for Construction, 2017 Edition. All provisions which are not so amended or supplemented remain in full force and effect.

1.04 The terms used in these Supplementary Conditions which are defined in the General Conditions have the meanings assigned to them in the General Conditions.

1.05 MODIFICATIONS TO GENERAL CONDITIONS - AIA DOCUMENT A201

1.06 ARTICLE 1.2 - CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS

A. Add the following:

1. "1.2.4 The following principles shall govern the settlement of disputes which may arise over discrepancies in the contract documents: (a) as between figures given on drawings and the scaled measurements, the figures shall govern; (b) as between large-scale drawings and small-scale drawings, the larger scale shall govern; (c) as between drawings and specifications, the requirements of the specifications shall govern; (d) as between the Form of Agreement and the specifications, the Form of Agreement shall govern. Discrepancies noted shall be reported to the Architect."

1.07 ARTICLE 3.4. LABOR AND MATERIALS

A. Add the following:

1. “3.4.2 Add the following sentence: “Substitution Requests" prior to bidding are defined in sub-paragraphs 3.4.4 thru 3.4.10.”

2. “3.4.4 When reference is made in the Contract Documents to trade names, brand names, or to the names of manufacturers, such references are made solely to indicate that products of that description may be furnished and are not intended to restrict competitive bidding. If it is desired to use products of trade or brand names or of manufacturer’s names which are different from those mentioned in the Contract Documents, application for the approval of the use of such products must reach the hands of the Architect at least five

(5) days prior to the date set for the opening of bids. Applications shall be made on a Request for Substitutions Form including all changes required to the Contract Documents."

3. “3.4.5 The latter provision is a restriction which applies only to the party making a submittal. Therefore, the aforesaid restriction does not inhibit the Architect from adding trade names, brand names or names of manufacturers by Addendum.”

4. “3.4.6 The burden of proving acceptability of a proposed product for use in place of a product or products designated by trade name or names, brand name or names, or by the name or names of manufacturers in the Contract Documents rests on the party submitting the request for approval. The written application for approval of a proposed product must be accompanied by technical data which the party requesting approval desires to submit in support of his application. The Architect will give consideration to reports from reputable independent testing laboratories verified experience records showing the reputation of the proposed product with previous users, evidence of reputation of the manufacturer for prompt delivery, evidence of reputation of the manufacturer for efficiency in servicing its products, or any other written information that is helpful to the Architect.”

5. “3.4.7 The application to the Architect for approval of a proposed product must be accompanied by a schedule setting forth in which respects the materials or equipment submitted for consideration differ from the materials or equipment designated in the Contract Documents. The degree of proof required for approval of a proposed product as acceptable for use in place of a named product or named products is that amount of proof

23010 GENERAL CONDITIONS 00 7000 - 2

necessary to convince a reasonable person beyond all doubt.”

6. “3.4.8 To be approved, a proposed product must also meet or exceed all express requirements of the Contract Documents. If the submittal is approved by the Architect an Addendum will be issued to all prospective bidders. Issuance of an Addendum is a representation to all bidders that the Architect in the exercise of his professional discretion established that the product submitted for approval is acceptable and meets or exceeds all express requirements. In the event a submittal shall have been rejected by the Architect and there shall have been a request for a conference as provided in this article pursuant to which conference the said submittal shall have been found to comply with the requirements of this article, a separate Addendum covering the said submittal will be issued prior to the opening of bids. In order for the Architect to prepare an Addendum intelligently, an application for approval of a product must be accompanied by a copy of the published recommendations of the manufacturer for the installation of the product together with a complete schedule of changes in the Contract Documents, if any, which must be made in other Work in order to permit the use and installation of the proposed product in accordance with the recommendations of the manufacturer of the product.”

7. “3.4.9 Unless requests for approvals of other products have been received and approvals have been published by Addendum in accordance with the above procedure the successful bidder may furnish no products of any trade names, brand names, or manufacturers’ names except those designated on the Contract Documents.”

8. “3.4.10 Any party who alleges that rejection of a submittal is the result of bias, prejudice, caprice, or error on the part of the Architect may request a conference with a representative of the Owner, provided: That the request for said conference, submitted in writing, shall have reached the Owner at least five days prior to the date set for the opening of bids, time being of the essence.”

1.08 ARTICLE 3.12 - SHOP DRAWINGS, PRODUCT DATA AND SAMPLES

A. "Add requirements of Section 01 3300 Submittals".

1.09 ARTICLE 3.15 - CLEANING UP

A. "Add requirements of Section 01 7400 Final Cleaning."

1.10 ARTICLE 5 - SUBCONTRACTORS

A. Add the following:

1. "5.1.3 It is the duty of the Contractor to engage Subcontractors who are reputable, skilled, competent in their trades and thoroughly familiar with applicable codes. The failure of a Subcontractor to perform shall not be asserted by the Contractor as an excuse or defense for any reason from or noncompliance with the requirements of the Contract; the Contractor shall not be entitled to an extension of time because of failure of a Subcontractor to perform unless said failure was a result of some cause for which the Contractor shall have requested and received an extension of time under the terms of Article 8 of the General Conditions.”

1.11 ARTICLE 7 - CHANGES IN THE WORK

A. Add the following:

1. “ 7.2.2 The Contractor hereby expressly agrees that the Contractor shall have no right to a claim for damages, extended overhead, or extension of time due to cumulative effect of Change Orders because of changes made by the Owner. All such changes shall be performed under the conditions of the original Contract except that any claim for extension of time caused thereby shall be adjusted at the time of signing of the Change Order."

1.12 ARTICLE 7.3 CONSTRUCTION CHANGE DIRECTIVES

A. Delete paragraphs 7.3.3, 7.3.3.1, 7.3.3.2, 7.3.3.3, and 7.3.3.4, and substitute the following:

1. "7.3.3 The cost to the Owner resulting from a change in the Work shall be determined in one or more of the following ways:

23010 GENERAL CONDITIONS 00 7000 - 3

2. 7.3.3.1. By mutual acceptance of a lump sum: The Contractor shall furnish to the Architect, for consideration by the Owner, a proposal in writing, within ten working days of receipt of the Architect's letter of instruction, containing a detailed breakdown of the material and labor to be furnished in connection with such extra Work, together with a detailed estimate of the cost of such material and labor to the Contractor. The proposal shall also contain the lump sum fee for which the Contractor will undertake to perform the extra Work. All backup material and breakdown submitted by the Contractor shall be typewritten, and all items shall be explicitly described. Upon request by the Architect, all backup and material shall be supported by letters from manufacturers, suppliers, fabricators, producers, etc.

3. 7.3.3.2. By Unit Prices stated in the Contract Documents or subsequently agreed upon:

Such Unit Prices shall be deemed to cover completed Work in place and shall include all labor, materials, equipment, supervision, taxes, insurance, overhead, fee, and etc. The Contractor shall, within ten working days from the date of receipt of letter of instruction, furnish to the Architect for his approval a comprehensive detailed breakdown of all materials and labor with Unit Prices arranged in a form as approved by the Architect. The quantities against which said Unit Prices are to apply shall be measured by actual quantities, irrespective of trade customs to the contrary, and it is understood that Unit Prices stated in the Contract are so based. Any dispute or question concerning quantities shall be determined by the Architect.

4. 7.3.3.3.As provided in subparagraph 7.3.7.”

B. Delete paragraphs 7.3.7, and substitute the following:

1. "7.3.7 If Owner and Contractor cannot agree on the lump sum proposals or Unit Prices, costs of changes will be based on the actual cost of labor and material to the Contractor, plus overhead and profit, but shall not exceed the lowest sum for which the Contractor offered to perform the extra Work in negotiating for a lump sum agreement under 7.3.3.1 above. Overhead and Profit shall be as follows:

a. The Contractor's overhead and profit shall not exceed 15% of his net additional allowable expenditures, if any, for changes, when Work is performed with his own forces.

b. If the Work is to be performed by a Subcontractor, the actual cost of labor and materials to the Contractor shall be measured by the actual cost of labor and materials to the Subcontractor, plus 15% to cover the Subcontractor's overhead and profit, and the Contractor shall be entitled to an additional 5% of the Subcontractor's total sum to cover the Contractor's overhead and profit.

2. 7.3.7.1 In the event that the Contractor fails to submit a proposal as provided in 7.3.3.1 above, or a breakdown as provided in 7.3.3.2 above, whichever is applicable, within the time period provided therein, then it shall be understood and agreed that the Work to be performed is not deemed by the Contractor to entitle him to extra compensation, and the Contractor shall perform said Work without any extra compensation or time extension.

3. 7.3.7.2 In the event that the Change Directive by the Owner constitutes a reduction in the Work for which the Owner is entitled to a deduction from the Contract Sum, the value of such deduction to be credited to the Owner shall be determined as follows:

a. By Unit Prices named in the Contract, if applicable.

b. By agreement between the Owner and the Contractor for a lump sum.

4. 7.3.7.3 If Owner and Contractor cannot agree by the determination of the Architect who, in making such a determination, shall estimate the cost of labor and materials saved to the Contractor, plus a reasonable sum to be deducted as an allowance covering overhead and profit.

5. 7.3.7.4 The actual cost of labor and material shall include items of labor or materials, the use of heavy construction equipment, all such items of cost as public liability and worker's compensation insurance, social security and old age and unemployment insurance, and (in cases where there is an extension of time) pro rata expenditures of time of foremen employed in the direct superintendence of productive labor in execution of changes. No wages of a foreman shall be allowable for a change carried on concurrently with Contract Work unless the claim includes a demand for extension of time caused by the change.

23010 GENERAL CONDITIONS 00 7000 - 4

6. 7.3.7.5 All expenditures not specifically included in the paragraphs above shall be considered as Contractor's overhead, including, but not limited to, insurance other than that mentioned above, and premiums, supervision, travels (meals, transportation, and lodging) superintendence (except pro rata time of foremen mentioned above), timekeepers, clerks, watchmen, hand tools, small tools, incidental job burdens, engineering, drafting, and all office expense.”

1.13 ARTICLE 8 - TIME

A. Delete paragraph 8.1.2 and substitute the following:

1. "8.1.2 The date of commencement of the Work is the date established in a Notice to

Proceed. The Notice to Proceed will be issued by the Architect after the Contract requirements have been met by the Contractor for submission of bonds and insurance certificates. No physical Work shall be done on the site until the Notice to Proceed has been issued."

1.14 ARTICLE 9.10 - FINAL COMPLETION AND FINAL PAYMENT

A. Add the following:

1. “9.10.6 Before acceptance of Work, the Contractor will be required to furnish Statutory

Affidavits in duplicate in exact form as shown below following this section (Subcontractors likewise submit this affidavit in duplicate). See below.

STATUTORY AFFIDAVIT

23010 GENERAL CONDITIONS 00 7000 - 5

STATE OF COUNTYOF_____________________________

FROM: _______________________________________________________________________

(Contractor)

TO: _______________________________________________________________________

(Owner)

RE: Contract entered into the day of 20 , between the above mentioned parties for the construction of a at ___________________________

KNOW ALL MEN BY THESE PRESENTS:

1. The undersigned hereby certifies that all work required under the above contract has been performed in accordance with the terms thereof, that all material men, subcontractors, mechanics, and laborers have been paid and satisfied in full and that there are no outstanding claims of any character arising out of the performance of the contract which have not been paid and satisfied in full.

2. The undersigned further certifies that to the best of his knowledge and belief there are no unsatisfied claims for damages resulting from injury or death to any employees, subcontractors, or the public at large arising out of the performance of the contract, or any suits or claims for any other damage of any kind, nature, or description which might constitute a lien upon the property of the Owner.

3. The undersigned makes this affidavit as provided by law and for the purpose of receiving final payment in full settlement of all claims arising under or by virtue of the contract, and acceptance of such payment is acknowledged as a release of the Owner from any and all claims arising under or by virtue of the contract.

IN WITNESS THEREOF, the undersigned has signed and sealed this instrument this day of_____, 20

Personally appeared before the undersigned, _____________________________________________ and who after being duly sworn, depose(s) and say(s)that the facts stated in the above affidavit are true.

(Notary Public)

This day of , 20

My commission expires .

1.15 ARTICLE 11.1 – INSURANCE AND BONDS

23010 GENERAL CONDITIONS 00 7000 - 6

A. Add the following:

1. "11.1.5 The following specific insurance shall be carried by the Contractor:

a. Workmen's Compensation Coverage meeting the requirements of the State in which the work is performed.

b. Comprehensive General Liability (including automobiles) minimum limits of not less than $1,000,000 combined single limits."

2. “11.1.6 Performance Bond and Labor and Material Payment Bond each shall be provided by the Contractor for the full amount (100%) of the Contract and shall be delivered to the Architect after the Contract is fully executed and prior to commencement of the Work.

Telefax delivery of Bonds is not acceptable. Notice to Proceed will not be issued until the above Bonds have been received." Provide Performance Bond and Material Payment Bond on AIA document A312.

1.16 ARTICLE 11.2 – Owner’s Insurance

A. Change the following:

1. Change Article title to “Contractor’s Insurance”

B. Delete the following:

1. Delete Paragraphs “11.2.1, 11.2.2, and 11.2.3.”

C. Insert the following:

1. “11.2.1 The Contractor shall purchase and maintain insurance of the types and limits of liability, containing the endorsements, and subject to the terms and conditions, as described in the Agreement or elsewhere in the Contract Documents. The Contractor shall purchase and maintain the required insurance from an insurance company or insurance companies lawfully authorized to issue insurance in the jurisdiction where the Project is located.

2. “11.2.2 "The Contractor shall purchase and maintain Property Insurance upon the entire

Work at the site to the full insurable value thereof. This insurance shall be the "All Risk" form. Such insurance shall be in a company or companies against which the Owner has no reasonable objection."

3. “11.2.3 “If property insurance is written with stipulated amounts deductible under the terms of this policy, the Contractor shall pay the difference attributable to deductions in any payments made by the insurance carrier on claims paid by this insurance."

4. "11.3.4 The Contractor shall file the original and one certified copy of all policies with the

Owner and the Architect before exposure to loss may occur. If the Owner is damaged by the failure of the Contractor to maintain such insurance the Contractor shall bear all reasonable costs properly attributable thereto."

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

23010 SUPPLEMENTARY CONDITIONS 00 7300 - 1

1.01 KEY SUBCONTRACTORS

A. The key Subcontractors are required to be listed on the General Contractor Subcontractor Listing at the time of submission of List of Subcontractors. The General Contractor will not be allowed to make any substitutions subsequent to submittal of the List of Subcontractors without the express written consent of the Owner. If the work will not be sub-contracted, the General contractor should be listed on this form and a Qualification Affidavit included where stipulated for the General Contractor's credential for the work covered.

B. If so indicated, the General Contractor must submit the attached Subcontractor Qualification

Affidavit form for each key subcontractor so designated. This Affidavit must be submitted by the General Contractor at the time of submission of the List of Subcontractors. The affidavit form must be filled out by the General contractor, signed by an Officer of the company, and notarized. Submission of this Affidavit is a contract requirement and, by its demand, the Owner does not waive nor prejudice his right of demand for post bid certifications or affidavits as required elsewhere in the contract specifications.

1.02 LIQUIDATED DAMAGES:

A. Liquidated damages: There are no liquidated damages assigned to this project.

1.03 GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT REQUIREMENTS.

A. The Contractor hereby certifies its compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13- 10-90 et seq. Contractor certifies that Contractor has registered at https://www.vis-dhs.com/EmployerRegistration to verify information of all newly hired employees in order to comply with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act. Contractor further certifies that it shall execute any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et seq. Contractor warrants that it has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

B. Contractor warrants that Contractor has included or will include a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

1.04 EQUAL EMPLOYMENT OPPORTUNITY:

A. The contractor hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause:

1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

a. Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;

23010 SUPPLEMENTARY CONDITIONS 00 7300 - 2

layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is…