030ADV26R0024.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV26R0024 02-12-2026

Leonard, David (202) 707-1536 03-13-2026 1:00pm EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

Leonard, David

030ADV26R0024

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

G.2 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.3 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.2 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.5 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

I.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.4 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

030ADV26R0024

I.5 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.6 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.7 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.8 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 52.237-1 SITE VISIT (APR 1984)

L.3 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.4 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV26R0024 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

The Library does not agree to licensing agreements or any other provisions that attempt to: (1) replace an order as the governing contract; (2) establish new or supplemental payment terms; or, (3) affect the legal relationships of the parties.

Notwithstanding any clauses in this contract or order, or the contractual vehicles against which the order is placed, that establish order of precedence, the rights and obligations provided by this contract or order take precedence over the rights and obligations set forth in any licensing agreements provided to the Library.

The Library’s incorporation of a licensing agreement into this contract or order excludes all terms of the licensing agreement that contravene, modify or conflict with the terms of 36 C.F.R. 701.7 available at: https://www.ecfr.gov/cgi-bin/text-idx?SID=87a865ce2bd109313a951a3d477895d8&mc=true&node=se36.3.701_17&rgn=div8.

(End of Clause)

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a no-cost contract.

(End of Clause)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Vending machine and micro-market services in accordance with section C at all Library of Congress locations identified in section F.

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2031

GRAND TOTAL _______________

030ADV26R0024 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. Background

The Library of Congress serves as the research arm of Congress and is the National Library of the United States.

Facility Services (FACS), a program directorate of the Integrated Support Services (ISS) Service Unit, is responsible for the proper care and maintenance of all Library facilities. It is the intent of the Library of Congress to provide various healthy food options, beverages, and snacks using food and beverage vending and micro-market services at no cost to the government.

2. Scope

The contractor shall provide unmanned, turn-key food and beverage vending/micro-market services to supply foods, snacks, and beverages to the staff and patrons of the Library of Congress facilities in accordance with the Randolph Shepard Act (20 U.S.C. 107). Locations covered under this contract include the Capitol Hill Campus in Washington, D.C., Ft. Meade, MD, Cabin Branch, MD and the Packard Campus for Audio-Visual Conservation (PCAVC) located in Culpeper Virginia. See contract section F for specific location information.

3. Requirements

The contractor shall provide all labor, equipment, supplies, food, beverages and material to provide the Library of Congress with a variety of fresh and healthy food, snack, and beverage choices. The contractor shall provide, maintain, clean, and replace vending machines and/or micro-market supplies through the life of the contract. The contractor will be responsible for all repairs, maintenance and service to the machines and fixtures.

The contractor shall be responsible for the movement and installation of all vending machines delivered to the site.

The Contractor shall also be responsible for any damage to the facility during the movement of machines in and out of the facility or during their installation. All moves shall be coordinated with the COR.

Success shall be measured by the diverse offerings, availability of desired foods and beverages, rotation of selections, and the perceived value to the patrons of these vending services. The Contractor shall provide the following:

The Contractor shall provide the following:

3.1. Cash free kiosk Point of Sale (POS) system. Cash free kiosk payment shall have username/pass- word, key-chain card, credit card, and/or account payment options in lieu of cash payment options.

3.2. Vending Machines that are accessible to hearing and sight impaired individuals as defined by possessing control devices that will allow for braille interpretation and audible communication. All buttons, prices, product descriptions, refund notices, and the FDA's vending machine labeling requirements for disclosing food calories must be provided in braille or recited aloud to support a community of blind patrons.

Vendor shall update audible communication devices as they become available to the industry.

3.3. Posted refund procedures approved by the Contracting Officer's Representative (COR) at each machine or kiosk.

3.4. A positive corporate identity to the vending patrons frequenting the facilities. The use of instruments of corporate identity shall be subject to the approval of the Library.

3.5. Contact names and telephone numbers for Contractor personnel supporting the vending machines and inventory levels to the COR(s). The Contractor shall update this list as required.

3.6. Cleaning, repair, and maintenance services to the food and beverage vending equipment and fixtures as required. Replacement of damaged or non-functional equipment within 5 business days. Cleaning of coffee station(s) shall occur with every site visit.

3.7. Cold beverage machines that conform to Department of Energy's (DOE) energy conservation standards for refrigerated beverage vending machines and 10 CFR 431.296.

3.8. Vending machines that are labeled in accordance with the Food and Drug Administration's Vending Machines Labeling Requirements for disclosing food calories.

3.9. A minimum 60% selections designated as healthy food options on the packaging. Examples: Heart smart, low fat, low sodium, sugar free, gluten free, or low carb, etc.

3.10. Freshly prepared food, examples: Fruit, sandwiches, salads, boiled eggs, yogurt and soups, etc.

3.11. Provide condiments for individual use.

3.12. Microwavable foods, examples: macaroni and cheese, microwavable dinners, microwavable chili, microwavable pasta, microwavable soups, etc.

3.13. Non refrigerated snacks. Examples: Chips, cookies, candy, gum, mints, pop your own popcorn, dried fruit, nuts, healthy snack bars, natural jerky, granola, etc.

3.14. Cold name brand beverages to include soft drinks, milk, water, sparkling water, and juices.

3.15. Hot beverages to include coffee, tea, and hot chocolate and accompanying supplies and condiments, such as sweeteners, creamers, cups, lids, stirrers, etc. Coffee machine(s) shall be provided and maintained by contractor.

3.16. Adequate restocking and rotation policies, such as automated inventory, so that no single product is completely out of stock for more than 2 business days and no product has reached its expiration or "best used by" date.

3.17. Contractor shall follow the First-in/First-out (FIFO) food rotation method.

3.18. All pricing (vending/unstaffed market) included in the Contractor’s proposal shall not increase during the first year of the contract.

All items for sale in all venues shall have prices that are clearly marked and visible either on a menu located near the product or a label directly on the packaging of the product.

The Contractor may submit price increase requests, if necessary, on an annual basis. The Library will accept price increase requests a maximum of once a year. The procedure for processing these requests is as follows:

3.18.1. Requests shall be submitted in writing to the CO with sufficient documentation to adequately define the conditions necessitating a change. The Contractor shall provide a document itemizing, at a minimum;

existing price for staff and public, proposed new price for staff and public, difference, comparable prices at three (3) comparable Capitol Hill venues or other venues near the Virginia and Maryland locations of performance.

3.18.2. If warranted, the CO shall arrange a meeting with the Contractor within fifteen working days following receipt of the proposed price/portion adjustments to allow the Contractor the opportunity to verbally present the conditions necessitating the proposed adjustments.

3.18.3. Within thirty working days from the meeting date, the proposal will either be reviewed and returned to the Contractor with comments for action, denied or deemed acceptable.

3.18.4. Mutually agreed-to pricing will be approved then revised prices at all locations will be advertised by the Contractor giving customers a minimum 30 days notification after CO/COR approval. The Contractor will be responsible for the creation, fabrication and installation of all updated pricing materials.

3.19. Environmental stewardship and sustainability implementing the following programs at a minimum:

3.19.1. Utilizing packaging that will yield the least amount of waste.

3.19.2. Use of environmentally friendly cleaning products when cleaning vending machines and micro market area.

3.19.3. Elimination of use of Styrofoam products.

3.19.4. Installation of energy efficient equipment, as defined by industry standards.

3.20. The Contractor shall immediately notify the COR and/or CO of any accidents/injuries arising during the performance of this contract involving bodily injury to workers, building occupants, visitors, or other persons. The Contractor shall follow up in writing for documentation. The Contractor shall complete an accident/injury report for all occurrences.

4. Government Furnished Property/Space/Place of Performance

The Government will provide only the following infrastructure:

4.1. Thomas Jefferson Building - 10 First St SE, Washington, DC 20540

LJ C65

Hours: 24 hours a day, 7 Days a Week 1,200 Square Feet with 13 120v Outlets

4.2. John Adams Building - 120 2nd St SE, Washington, DC 20002

LA 15

Hours: 24 hours a day, 7 Days a Week 165 Square Feet with 5 120v Outlets and water availability

4.3. James Madison Building - 101 Independence Ave SE, Washington, DC 20540 LM 440 (Red Core) Hours: 24 hours a day, 7 Days a Week 360 Square Feet with 5 120v Outlets and water availability

LM 216 (Yellow Core) Hours: 24 hours a day, 7 Days a Week 360 Square Feet with 5 120v Outlets and water availability

LM G60 (Blue Core) Hours: 24 hours a day, 7 Days a Week 200 Square Feet with 6 120v Outlets and water availability

4.4. Special Facilities Center - 601 E Capitol St SE, Washington, DC 20003 1 vending area – 24/7 (100 square feet, two 120v outlets)

4.5. Library of Congress Annex Warehouse – 1505 Cabin Branch Dr., Prince George’s County, MD 20785 CBW 1503 – 212 Square Feet with 4 120v Outlets CBW 1505 – 280 Square Feet with 4 120v Outlets CBW 1519 – 370 Square Feet with 4 120v Outlets

4.6. Library of Congress High Density Storage Facility – 100 Montgomery Meigs Road., Ft. Meade, MD 20755 CMD Break Area – 631 Square Feet with 4 120v Outlets and Water Service Common Break Area – 624 Square Feet with 4 120v Outlets and Water Service

4.7. National Audio-Visual Conservation Center, Packard Campus – 19053 Mt. Pony Rd., Culpepper, VA 22701

Rm 2201

Hours: 24 hours a day, 7 days a Week

350 Square Feet with 4 120v Outlets and water availability

5. Deliverable Schedule

Event Due Date/Frequency Delivery, Movement and Installation of vending machines To be determined by COR Phase-In/Phase Out Plan With proposal Delivery of Restocked Items As needed, must coordinate with COR Quality Control Report template Within 15 days of award Cleaning and Maintenance Schedule With proposal Vending Product List: A comprehensive list of the food type avail-able throughout the season(s)

Semi-Annual

Machine Cleaning and Maintenance Monthly/As-Required Permits (if necessary) Within 15 days of award Employee List (name, badge #, position, & area of assignment) Within 15 days of award Monthly profit and loss (P&L) statement 15th of each month Electronic record of daily transactions, corresponding sales and number of transactions, separated by venue, itemized by hour

15th of each month

Accident / injury reports for any person for any occurrence As needed

6. Phase In/Phase Out

6.1. The contractor shall abide by their provided phase in/phase out plan included in proposal. The plan shall identify ways to minimize decreases in productivity once the current vending machines are removed from facilities. Plan should detail timelines for having new vending machines/services in place on the contract start date.

6.2. Current vendors phase-out will occur on 09/30/2026. Anticipated phase- in of new contractor will be prior to the date of the incumbent contract expiration.

7. Quality Control

7.1. The Contractor shall develop, implement and adhere to its Quality Control (QC) plan. The Contractor shall ensure that documentation of the QC plan be kept on-site, and all records shall be made available for review by the COR as requested. The Contractor shall ensure that the quality control plan includes a process for the documentation and resolution of customer complaints, and a procedure to ensure that outdated products are removed from vending machines. Incidents (i.e. customer complaints, returns, refunds, etc.) shall be processed and communicated to the COR monthly.

7.2. Notification to facility patrons shall be the responsibility of Contractor. In the case of a facility wide electrical outage where temperatures of refrigerated perishable items reach dangerous ranges, the Contractor shall have safeguards in place to notify the COR and/or patrons prior to perishable food purchase.

030ADV26R0024 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number,

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 Deliveries The contractor is responsible for making supplied food products available 24 hours a day, 7 days a week.

Delivery of products shall be between the hours of 8:00am to 3:00pm Mondays through Fridays, except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

D.4 Safety - Trucks making deliveries to the Library of Congress must meet the following maximum requirements: 13 feet high, 9 feet wide, and 20 feet long. Contractor vehicles exceeding that limitation shall not be permitted access to the Packard facility loading dock area.

D.5 Security - The contractor must adhere to all Library of Congress physical security protocols and offsite screening procedures. All deliverables are subject to physical and/or x-ray inspection. These requirements may change during the contract, and it is the responsibility of the contractor to stay in compliance with current regulations.

D.6 Contractor’s and contractor’s subcontractor’s delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel behind the Packard facility. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library security procedures currently in effect. The security procedures vary periodically.

030ADV26R0024 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1. In the event of electrical outage or equipment malfunction, the contractor’s equipment shall employ safeties to prevent consumers from purchasing products that were not maintained in appropriate conditions. Any product purchased by a patron that has spoiled is subject to full refund by the Contractor.

E.2. Random inspection by the COR of refrigerated food, snacks, and beverages to quantify First-in/First-out (FIFO) food method is observed by the Contractor.

E.3. Variety of selection offered by the Contractor will be observed by the COR on a week-by-week basis. Acceptable performance shall be based on the diverse offerings, availability of desired foods and beverages, rotation of selections, and the perceived value to the patrons of these vending services.

E.4. Inventory Periodic Automatic Replenishment (PAR) levels will be randomly inspected by the COR. The contractor will be notified of issues with PAR levels via email from the COR. All PAR level issues shall be resolved within 48 hours of email notification.

030ADV26R0024 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance:

Thomas Jefferson Building - 10 First St SE, Washington, DC 20540

LJ C65

Hours: 24 hours a day, 7 Days a Week 1,200 Square Feet with 13 120v Outlets

John Adams Building - 120 2nd St SE, Washington, DC 20002

LA 15

Hours: 24 hours a day, 7 Days a Week 165 Square Feet with 5 120v Outlets and water availability

James Madison Building - 101 Independence Ave SE, Washington, DC 20540

LM 440 (Red Core) Hours: 24 hours a day, 7 Days a Week 360 Square Feet with 5 120v Outlets and water availability

LM 216 (Yellow Core) Hours: 24 hours a day, 7 Days a Week 360 Square Feet with 5 120v Outlets and water availability

LM G60 (Blue Core) Hours: 24 hours a day, 7 Days a Week 200 Square Feet with 6 120v Outlets and water availability

Special Facilities Center - 601 E Capitol St SE, Washington, DC 20003

1 vending area – 24/7 (100 square feet, two 120v outlets)

Library of Congress Annex Warehouse – 1505 Cabin Branch Dr., Prince George’s County, MD 20785

CBW 1503 – 212 Square Feet with 4 120v Outlets CBW 1505 – 280 Square Feet with 4 120v Outlets CBW 1519 – 370 Square Feet with 4 120v Outlets

030ADV26R0024 Section F

Library of Congress High Density Storage Facility – 100 Montgomery Meigs Road., Ft. Meade, MD 20755

CMD Break Area – 631 Square Feet with 4 120v Outlets and Water Service Common Break Area – 624 Square Feet with 4 120v Outlets and Water Service

National Audio-Visual Conservation Center, Packard Campus – 19053 Mt. Pony Rd., Culpepper, VA 22701

Rm 2201

Hours: 24 hours a day, 7 days a Week

350 Square Feet with 4 120v Outlets and water availability

The overall period of performance shall be as stated in section B. All LOC buildings are closed to the public on Sundays, Thanksgiving Day, Christmas and New Year holidays. All reading rooms and the Madison and Adams buildings are closed on Federal Holidays.

Within the first 15 calendar days after contract award, the Contractor will be required to meet with the Contracting Officer and COR for the startup review.

The contractor is responsible for making supplied food products available 24 hours a day, 7 days a week. Delivery of products shall be between the hours of 8:00am to 3:00pm Mondays through Fridays, except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Dates and times of service to vending machine(s) will be scheduled by the COR(s). A minimum of two (2) deliveries per week shall be performed by the contractor.

(End of Clause)

030ADV26R0024 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

G.2 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: David Leonard

Phone:

Email: dleonard@loc.gov

Library Contracting Officer Representative: TBD

Phone: TBD

030ADV26R0024 Section G

Email: TBD

Contractor Contract Administrator: TBD

Phone: TBD

Email: TBD

(End of Clause)

G.3 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

030ADV26R0024 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

(End of Clause)

H.2 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United

States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.5 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

030ADV26R0024 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

(End of Clause)

In addition to the clauses listed below, this contract incorporates by reference:

- The Randolph Sheppard Act of 1936, as amended.

FAR Number Title Date

52.202-1 DEFINITIONS JUN 2020

52.203-3 GRATUITIES APR 1984

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.233-1 DISPUTES ALTERNATE I (DEC 1991) MAY 2014

52.236-13 ACCIDENT PREVENTION ALTERNATE I (APR 1984) NOV 1991

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION

APR 1984

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.242-13 BANKRUPTCY JUL 1995

52.243-1 CHANGES—FIXED PRICE ALTERNATE I (APR 1984) AUG 2018

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-9 USE AND CHARGES APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

__ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117- 328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

X (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note).

X (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved]

__ (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and (3)).

__ (21)

(i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jan 2025) of 52.219-9.

__ (22)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns…