030ADV26R0018.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

030ADV26R0018

6. SOLICITATION ISSUE DATE

06-03-2026

Robinson, James 06-30-2026

5:00PM

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through NLSAdmin@loc.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

Robinson, James

030ADV26R0018

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.3 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

B.4. Supplies or Services and Prices

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.2. SCOPE OF WORK

C.3. REQUIREMENTS

C.3.5 Acceptance Testing

C.3.6 Quality Control

C.3.7 Engineering Test Control

C.3.8 Warranty

C.3.9 Kickoff Meeting

C.3.10 Status Meeting

C.3.11 Workflow Overview

C.4. CONTRACT PERFORMANCE

C.5 LIBRARY OWNERSHIP

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

030ADV26R0018

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.237-1 KEY PERSONNEL (AUG 2014)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

I.3 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.4 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.5 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE QUANTITY (FEB 2016)

I.6 52.216-18 ORDERING (AUG 2020)

I.7 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.8 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.9 52.246-2 INSPECTION OF SUPPLIES—FIXED-PRICE (AUG 1996)

I.10 52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)

I.11 52.247-22 CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO FREIGHT OTHER THAN HOUSEHOLD

GOODS (APR 1984)

I.12 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.13 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV26R0018 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2.00 YEAR _______________

Braille Mailing Containers Standard-Size Dimensions: 12(W) x 13(L) x 4(H) See Attachment J3 - Ordering Year Pricing List Contract Period: Base POP Begin: 07-21-2026 POP End: 07-21-2028

0002 2.00 YEAR _______________

Braille Mailing Containers Large-Size Dimension: 12(W)x 19(L)x 4(H) See Attachment J3 - Ordering Year Pricing List Contract Period: Base POP Begin: 07-21-2026 POP End: 07-21-2028

0003 1.00 JOB _______________

Schematics Development Quality Assurance Plan (QAP), Reports & Documentation (Schematic drawings not required from the incumbent contractor provided no design changes are proposed.)

See Attachment J3 - Ordering Year Pricing List Contract Period: Base POP Begin: 07-21-2026 POP End: 07-21-2027

GRAND TOTAL _______________

030ADV26R0018 Section B

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a single award, Indefinite Delivery/Indefinite Quantity (IDIQ) Firm-Fixed-Price contract. Orders will be placed on a Firm-Fixed-Price (FFP) basis. Pricing shall be all-inclusive, including shipping and all applicable overhead costs. Pricing shall be on a per-unit basis, and unit prices shall be fully burdened.

(End of Clause)

B.3 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

The Library does not agree to licensing agreements or any other provisions that attempt to: (1) replace an order as the governing contract; (2) establish new or supplemental payment terms; or, (3) affect the legal relationships of the parties.

Notwithstanding any clauses in this contract or order, or the contractual vehicles against which the order is placed, that establish order of precedence, the rights and obligations provided by this contract or order take precedence over the rights and obligations set forth in any licensing agreements provided to the Library.

The Library’s incorporation of a licensing agreement into this contract or order excludes all terms of the licensing agreement that contravene, modify or conflict with the terms of 36 C.F.R. 701.7 available at: https://www.ecfr.gov/cgi-bin/text-idx?SID=87a865ce2bd109313a951a3d477895d8&mc=true&node=se36.3.701_17&rgn=div8.

(End of Clause)

B.4. Supplies or Services and Prices

1. Contract Minimum / Maximum

Minimum: $25,000.00 Maximum: $600,000.00

The Library of Congress will order the specified minimum amount under this IDIQ contract. Specific requirements will be identified in individual orders issued under this contract. During the life of this contract, the Government may order items in any quantity up to the specified maximum contract value. The cumulative value of all orders issued under this IDIQ contract shall not exceed the maximum amount specified under the IDIQ contract for the life of the contract. The Government is under no obligation to make further orders after the minimum guaranteed amount is fulfilled.

2. Ordering Years This IDIQ contract is established with Ordering Years instead of Option Years and as such, annual exercising of contract options is not required. The Ordering Years for this Contract are as follows:

Ordering Year I: 07/21/2026 - 07/20/2027 Ordering Year II: 07/21/2027 - 07/20/2028

Unit prices for all deliverables shall be established by Ordering Year in Attachment J3 – Ordering Year Pricing Schedule.

Order prices shall correspond with the Ordering Year prices that are active at the start of the period of performance for that order. No mixed-year pricing will be utilized. Unit prices for all units shall be fully burdened. The price for shipping and warranty must be pre-built into the unit prices.

030ADV26R0018 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

BRAILLE MAILING CONTAINERS

IDIQ – FY26 NEW

C.1. BACKGROUND

The National Library Service (NLS) produces books and magazines in braille and audio formats for individuals who are unable to read standard print due to visual or other physical disabilities. Most of these books and magazines are circulated to patrons through the mail. Braille books are primarily distributed in multi-volume format to libraries and utilize braille mailing containers for shipment to individual patrons.

C.2. SCOPE OF WORK

The contractor shall furnish two types of braille mail containers in accordance with the requirements set forth in this contract. The total quantity is estimated to consist of approximately eighty percent (80%) standard-size mail containers and twenty percent (20%) large-size mail containers. The contractor shall apply all required preprinted text and/or imaging to each braille mail container as specified. Prior to full production, the contractor shall produce and submit preproduction control samples in both standard and large sizes for inspection and approval by the Library. The contractor shall perform all necessary inspection and testing of preproduction samples to ensure compliance with contract requirements before proceeding to full production. Upon receipt of written approval from the Library, the contractor shall proceed with the full production of braille mail containers. All production units shall confirm the approved samples and contract specifications.

C.3. REQUIREMENTS

C.3.1 Two (2) Types of Braille Mail Containers: Standard and Large

The contractor shall produce two types of reusable braille mailing containers that conform to the specified requirements as defined in Attachment J1-Braille Volume Mailing Container Requirement document. The images below are for general reference and show the front of the containers. The images shall feature pre-printed text, which will be provided by NLS.

Outer dimensions:

Standard containers: 12(W) x 13(L) x 4 (H)

Large containers: 12(W)x19(L)x4 (H).

7Page 7

Pre-Printed Text Image for All Braille Containers:

(FRONT VIEW) (BACK VIEW)

The contractor shall send the containers schematic drawings in PDF format with all dimensions for NLS approval prior to sample production. This is not required for any incumbent Contractors where the Library already has the schematic drawings provided there is no design change.

All items produced under this contract shall comply with the specifications outlined in Attachment J-1, Braille Mailing Container Requirements.

All items produced under this contract shall be the sole property of the United States Government the Library of Congress.

C.3.2 Preproduction Control Samples

Before full production begins, the contractor shall furnish ten (5) reusable braille mail containers in standard size and ten (5) in large size, for a total of twenty (10) pre-production samples. The contractor shall deliver these units to NLS headquarters address listed below for NLS testing. Preproduction control samples shipped from the factory to the NLS shall be delivered FOB destination, with freight prepaid, to the following location:

ATTN: Beatriz Haspo

Library of Congress

National Library Service for the Blind and Print Disabled (NLS)

Processing and Receiving Unit (LA-G18)

8Page 8

101 Independence Ave., S.E.

(mail stop #4960)

Washington, D.C. 20540- 4960

Prior to mass production, the NLS shall conduct inspection and testing of the preproduction sample units using the following criteria:

C.3.2.1 NLS Testing: The NLS shall test workmanship, which shall include but not limited to, container dimensions, container material, dust protection, markings, handles, and closures, in accordance with the specifications listed in Attachment J1-Braille Volume Mailing Container Requirements. Further, the NLS shall conduct visual inspections verifying the size, shape, and capacity (standard vs. large match specs), check for defects, confirm materials meet required specifications, compression test (stacking weight tolerance), functional testing (open/close lids, locking mechanisms, clasps), accessibility check by validating proper sizing for braille volumes, verifying containers are packaged to prevent damage in transit and so forth.

C.3.2.2 All containers’ units shall be inspected to ensure they are free of frayed edges, corners, and have minimal protuberances.

C.3.2.3 NLS Right to Test: The NLS reserves the right to test, inspect and reject nonconforming supplies. Approval of these braille mail container units, upon review by the NLS’s Contracting Officer Representative (COR) shall constitute authorization for the contractor to begin full production of the total order quantity.

C.2.3.4 Rejection of Samples: If the production control samples are rejected for any reason, the contractor shall have thirty (30) days to correct the deficiencies and submit ten (5) new samples for each size (standard and large) for approval. The contractor shall not commence full production until written approval is received from NLS.

C.3.2.5 Inspection Reports: The contractor's inspection reports shall accompany the samples sent to the NLS headquarters. The inspection report shall be submitted within 48 hours after shipment of the production control samples and shall include a checklist or table identifying each item tested, along with the test status (e.g., approved or failed) for each requirement listed in Attachment J1-Braille Volume Mailing Container Requirements.

C.3.2.6 Sample Inspections: The contractor shall complete its standard inspection of all preproduction sample units for compliance with Attachment J1-Braille Volume Mailing Container Requirements prior to commencing mass production. The contractor shall maintain

9Page 9 complete inspection records and make them available to the Government for review.

Complete inspection records of all examinations and tests shall be maintained and made available to the NLS as specified in this contract. The Library reserves the right to perform any of the inspections, whenever such inspections are deemed necessary to ensure that the supplies and services meet the prescribed requirements.

C.3.2.7 Article Testing: The contractor shall be responsible for all article testing related to the braille mail containers as specified in this contract. The contractor shall submit the article testing reports after testing and these reports shall be accompanied with the preproduction samples units sent to the NLS.

The Library of Congress reserves the right to perform any of the inspections set forth in the Braille Volume Mailing Container Requirements (Attachment J1) where such inspections are deemed necessary to ensure that supplies and services conform to the prescribed requirements.

C.3.2.8. Testing Defects: Within 30 days after the Government receives the testing report, the COR shall notify the contractor, in writing of the conditional approval, approval, or disapproval of the article units. The notice of approval cite the reasons for disapproval and request for additional tests, for which the contractor shall make any necessary changes, modifications, or repairs to the sample articles or selected articles for testing. All costs related to these tests are to be borne by the contractor, including any and all costs for additional tests following a disapproval. The contractor shall be given 30 days to correct or repair any defects and resubmit the items for approval. If a significant defects or faults are identified in any production unit and are attributable to inadequate production control or inspection, the contractor shall implement the necessary corrective action at no additional cost. The contractor shall retain all testing and inspection reports for a period of eighteen (18) months following shipment of the final items.

C.3.3 Full Production

C.3.3 Upon written approval and acceptance by the NLS of the preproduction test articles, the contractor shall deliver the balance of the delivery order. The contractor shall randomly sample units for quality in accordance with the applicable ANSI/ASQ Z-1.4 standard (https://asq.org/quality-resources/z14-z19?srsltid=AfmBOopI42_vNcLwSqp4FxTyZOuc7kJBIVZE4Z1cZkDPL_gwZ6E-nuni) at the Acceptable Quality Level (AQL) standard 0.65 level II and submit the inspection report to the NLS. The inspection report shall include a checklist or table identifying each item tested and the test status (e.g., approved or failed) for each aspect of the container, in accordance with Attachment J1-Braille Volume Mailing Container Requirements.

If defective items are identified by the NLS, the contractor shall replace them at no cost to NLS within the warranty period. The production lot shall be split among three storage facilities: the NLS headquarters, Multi-State Center East

10Page 10

(MSCE), and Multi-State Center West. The quantities to be shipped to each location shall be provided by the NLS prior to final distribution of the lot. Reusable braille mailing containers shall be shipped directly from the contractor’s facility for acceptance and approval by the NLS and shall be sent FOB destination to one of the following addresses listed below.

ATTN: Beatriz Haspo Library of Congress National Library Service for the Blind and Print Disabled Processing and Receiving Unit (LA-G18) 101 Independence Ave., S.E. (mail stop #4960) Washington, D.C. 20540-4960

ATTN: To be provided at award Multi-State Center West 250 N 1950 W, Suite D Salt Lake City Ut 84116-7904 Telephone: 801-715-6783 Email address: To be provided at award

ATTN: To be provided at award Multi-State Center East 4260 Port Union Road Suite 100 Fairfield, OH 45011 Telephone: (513) 771-1127 Email address: To be provided at award

C.3.4 Markings and Packaging

Each reusable braille mailing container shall be marked and packaged in accordance with the requirements of Attachment J1-Braille Volume Mailing Container Requirements. Boxes shall be properly packaged and secured to prevent damage to the materials. Boxes shall be stacked with the heaviest boxes on the bottom, with no boxes overhanging the edges of the shipping pallets. The boxes shall be shrink-wrapped with multiple layers to secure them tightly to the pallet; the shrink wrap shall extend around and through the pallet so that the boxes and pallet can be moved as a single unit during shipping.

Fully packaged pallets containing the boxes of braille mail containers shall not exceed 60 inches (5 feet) in total height to ensure the pallet is not overloaded and that forklift operators can safely handle the shipment with standard clearance. Shipments that are improperly stacked or found to be unsafe unloading conditions upon receipt by the NLS or a Multistate Center shall be returned to the vendor for repacking and re-delivery at the contractor’s expense.

The contractor shall be responsible for any shipping damage resulting from improper packing. The contractor shall incorporate good assembly workmanship practices and quantity control procedures that ensure the shipping boxes containing the braille mailing containers protect the contents from damage during transportation.

11Page 11

C.3.5 Acceptance Testing

The NLS reserves the right to perform on-site inspections at any time during any manufacturing process or test associated with the product described herein. The NLS representative shall have the authority to randomly select samples at any time for testing against the specified requirements. Every new batch produced shall be subject to testing to ensure compliance with all specified requirements.

C.3.6 Quality Control

The Quality Assurance Plan (see Section C.4.2) shall apply to every new batch subjected to testing

C.3.7 Engineering Test Control

The contractor shall utilize a recognized engineering change control process. Approved reusable braille mailing containers that are part of the pre-production articles shall be placed under engineering change control. Any changes to the product, whether prior to, during, or after the production, shall be proposed through an Engineering Change Request (ECR) and submitted to the NLS as soon as change is identified.

The ECR shall include a detailed description of the proposed change, an analysis of the impact of the change, and the testing required to validate the change. All changes identified in the ECR must be approved by the Contracting Officer. Depending on the severity of the change and at the NLS’s discretion, validation may require inspection of prototype samples by the NLS. All costs associated with producing and shipping any additional samples shall be borne by the contractor.

C.3.8 Warranty

The contractor warrants that each reusable braille mailing container shall be free from defects in workmanship and construction for a period of 12 calendar months from acceptance by the NLS. Implied warranties of merchantability and fitness for a particular purpose are as set forth in FAR 52.212-4(o) Warranty, the Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. Reusable braille mailing containers found to be defective within the warranty period shall, at the NLS’s option, be shipped and postage paid for by the NLS to the contractor's facilities within the United States.

The contractor shall repair and/or replace the defective containers and ship them back to the NLS. All warranty repairs and/or replacements shall be completed within 60 calendar days. Containers repaired or

12Page 12 returned under warranty shall include all required packaging, instructions, materials, labels, and related items. All warranty repairs and/or replacements shall be further warranted for an additional one-year period from the date of acceptance by the NLS following repair or replacement.

C.3.9 Kickoff Meeting

The contractor shall attend the kickoff meeting within 7 business days after the award of this contract. A post-award conference (kickoff meeting) will be held between the contractor and the Library, during which expectations, delivery procedures, all other aspects of performance under this contract shall be discussed.

C.3.10 Status Meeting

The Contractor shall be available to meet via teleconference with the contracting officer and/or the contracting officer representative once per week during the first month of the contract. Thereafter, meetings shall be held as often as necessary, as determined by the contracting officer or COR. Upon request, the contractor shall itself available for a status meeting with the Library within 48 hours. The Library also reserves the right to inspect the contractor’s or manufacturer's facilities within 48 hours of notice.

C.3.11 Workflow Overview

All reusable braille mailing containers shall meet the specifications identified in Attachment J1-Braille Mailing Container Requirements. The following section documents the overall workflow process:

1. Prior to mass production, the contractor shall submit container schematic drawings in PDF format, including all dimensions, for NLS approval.

2. Any changes proposed by the contractor during production shall require submission of 5 new samples incorporating the proposed changes and shall be approved by the NLS.

3. Prior to mass production, the contractor shall ship 5 production samples of each size (standard and large) to the NLS for approval. Sample shall be submitted within 45 days from start of period of performance, or sooner.

4. Prior to mass production, the NLS shall test the production lot samples.

5. Written approval of these units by the NLS representative shall constitute authorization to begin

13Page 13 full production of the total order quantity.

6. If production control samples are rejected for any reason, the contractor shall have 30 calendar days to correct the deficiencies and submit 5 new samples for approval. The contractor shall not commence full production until written approval is received from the NLS.

7. Upon approval of the samples, the contractor shall produce the reusable braille mailing containers of each size (standard and large) and deliver them to one of the three designated delivery locations within the 12-months period of performance. Smaller lot of deliveries throughout the 12-month period may be determined by the COR; however, the full production quantity shall be delivered by the end of the period of performance.

8. Reusable braille mailing containers shall be labeled, palletized, and banded or shrink-wrapped for shipment.

9. Boxes shall be properly packaged and secured to prevent damage to the materials. The contractor shall be responsible for any shipping damage resulting from improper packing or delivery to the designated shipping locations.

C.4. CONTRACT PERFORMANCE

C.4.1 Schedule of Events/Deliverables

Requirements Reference

Description of event/deliverable

Due Date

C.3.1 Schematic drawings in PDF Due within thirty (30) calendar days after award.

This is not required for incumbent contractors provided there is no design change.

C.3.2 Production Control Samples Due within forty-five (45) calendar days from start of each order’s period of performance.

C.3.2.4 Rejected Control Samples Shall be corrected and resubmitted for testing within thirty (30) calendar days of notification of the deficiency.

C.3.2.5 Contractor’s Inspection Reports Shall be submitted within forty-eight (48) hours after shipping the production control samples.

C.3.3 Full Production Lots – Shipments to be sent to NLS HQ, Multistate Center East, or Multistate Center West, as determined by the COR

All productions lots shall be fully manufactured, delivered and accepted by the Library within the twelve (12) month period of performance.

Delivery schedules and production lot quantities throughout the period of performance period shall be determined by the Library and the contractor.

14Page 14

C.3.7 Engineering Change Request

(ECR)

Shall be submitted as soon as changes are identified and prior to continuing production.

C.3.8 Twelve (12) Month Warranty Shall go into effect upon final NLS acceptance of the items and shall remain in effect for a period of twelve (12) months.

C.3.9 Kickoff Meeting Due within seven (7) calendar days after award

C.3.10 Status Meeting Due within forty-eight (48) hours after a request from the Library

C.4.2 Quality Assurance Plan (QAP) Draft Version: Due at the time of quote submission.

Final Version: Within thirty (30) calendar days from start of the period of performance.

C.4.2 Quality Assurance Plan

The contractor shall develop and maintain an ISO 9001-certified Quality Assurance Plan (QAP) to ensure the production of goods in accordance with this contract. The contractor shall establish and implement procedures to identify, prevent, and eliminate the recurrence of defective products. The QAP shall be delivered as part of the first production articles.

Following acceptance of the QAP, the contractor shall obtain written acceptance from the contracting officer for any proposed changes to the QAP. The contractor is required to provide written documentation demonstrating that its quality control methods verify all aspects of Attachment J1-Braille Volume Mailing Container Requirements. This documentation shall be submitted to the NLS/BPH Quality Assurance Section and the COR at the start of the order as part of the contractor’s QAP.

The contractor shall also develop a corrective action plan in response to any failures or defects reported by the NLS. The corrective action plan shall document the cause of the failure or defect and the actions taken to correct it and prevent recurrence. The corrective action plan shall be submitted within two weeks of any reported failure or defect. The NLS reserves the right to approve or reject the corrective action plan within 15 business days of receipt.

C.5 LIBRARY OWNERSHIP

All items developed under this contract, including schematics, braille mailing containers, and any other materials created, shall become the sole property of the Library of Congress. All title and ownership rights shall be transferred to the Government.

030ADV26R0018 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV26R0018 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV26R0018 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with paragraph (a) Inspection and Acceptance of FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2023) and 52.246-2, Inspection of Supplies-Fixed- Price (Aug 1996).

E.2 CONTRACTOR RESPONSIBILITY

The contractor is responsible for carrying out its obligations under the contract by- (1) controlling the quality of supplies or services; (2) Tendering to the Government for acceptance only those supplies or services that conform to contract requirements; (3) Ensuring that vendors or suppliers of raw materials, parts, components, subassemblies, etc., have an acceptable quality control system; and (4) Maintaining substantiating evidence, when required by the contract, that the supplies or services conform to contract quality requirements, and furnishing such information to the Government as required.

The contractor shall be responsible for the inspection and testing of all units furnished under this contract. All units shall comply with the requirements set forth in Attachment J1, Braille Volume Mailing Container Requirements Version 0.1.2.

The contractor shall be responsible for all testing associated with in-process manufacturing, inspections, and quality control, including testing stock items procured and incorporated as complete components unless otherwise specified in the contract or purchase order. The contractor may use its own inspection system or other inspection facilities and services, subject to acceptance by the Library. Complete and accurate records of all inspection and tests shall be maintained and made available to the Library as required under this contract. The Library reserves the right to perform any of the inspections specified in Attachment J1, when necessary, to ensure that supplies and services conform to the contract requirements.

E.3 CONTRACTOR’S QUALITY ASSURANCE PLAN

The contractor shall be required to provide and maintain an inspection system Quality Assurance Plan (QAP) for the control of quality that is acceptable to the Government. With respect to the contractor’s Quality Assurance Plan, the contractor shall provide written documentation demonstrating that its quality control system verifies compliance with all requirements specified in Section C and Attachment J1. The contractor shall submit this documentation to the Library’s COR at the beginning of each new order, and/or at any time upon request by the Library.

E.4 LOT INSPECTION

The Government shall rely on the contractor to accomplish all inspection and testing needed to ensure that supplies or services acquired conform to contract quality requirements before they are tendered to the Government. With respect to lot inspections, the contractor shall inspect each unit of the first production lot (Up to 200 units) for compliance with the requirements in Attachment J1.

E.5 INSPECTION SYSTEM

Under the inspection system, the contractor shall maintain an inspection program, including appropriate inspection forms and reports, subject to approval by the Library. Any defects or failures to meet contract requirements shall be reported to the contractor. The contractor shall correct or repair any identified defects within thirty (30) calendar days and resubmit the items for approval. All costs associated with producing and shipping replacement units shall be borne by the contractor. If significant defects or failures are identified in production units and are attributable to inadequate

030ADV26R0018 Section E production control or inspection, the contractor shall implement the necessary corrective actions at no additional cost to the Library.

The contractor is required to keep complete and make available to the Government records of its inspection work. The contractor shall retail all inspection records for a period of eighteen (18) months following shipment of the final production units.

E.6 NLS INSPECTION

If the contracting officer determines that the Government has a need to test the supplies or services in advance of their tender for acceptance, upon the contractor's internal work processes. The contractor shall give the Government the right to make inspections and test while work is in process. The Library reserves the right to perform on-site inspections at any time of any process or test conducted during the manufacturing of the product described herein. The COR shall have the authority to select samples at random, at any time, for testing to verify compliance with specified requirements. The Library further reserves the right to reject any production lot that fails to meet the 0.65% AQL standard.

E.7 PERFORMANCE EVALUATION MEETINGS

The contractor’s project manager shall be required to participate in teleconferences with the Contracting Officer (CO) and Contracting Officer Representative (COR) at least weekly during the first month of the contract, and thereafter as frequently as necessary, as determined by the COR. Additional meetings may be required when a contractor discrepancy report is issued. The Library reserves the right to visit the contractor’s facility to conduct performance evaluations.

030ADV26R0018 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

SECTION F - DELIVERIES OR PERFORMANCE

With respect to deliveries, preproduction samples and production lots shall be distributed among three storage facilities; the Library’s headquarters (HQ), the Multi-State Center East (MSCE), the Multi-State Center West (MSCW). The quantities to be shipped to each location will be provided by the Library prior to final distribution of the lots.

Reuseable braille mailing containers shall be shipped directly from the contractor’s factory to the Library for acceptance and approval. All shipments shall be FOB destination and delivered to one of the addresses listed below, as directed by the Library.

Library of Congress (NLS HQ) ATTN: To be provided at Award National Library Service for the Blind and Print Disabled Processing and Receiving Unit (LA-G18) 101 Independence Ave., S.E. (mail stop #4960) Washington, D.C. 20540-4960 Email: To be provided at Award

Multistate Center West ATTN: To be provided at Award 250 N 1950 W, Suite D Salt Lake City Ut 84116-7904 Telephone: 801-715-6783 Email address: To be provided at Award

Multistate Center East ATTN: To be provided at Award 4260 Port Union Road Suite 100 Fairfield, OH 45011 Telephone: (513) 771-1127 Email address: To be provided at Award

030ADV26R0018 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Robinson, James Address: Contracts & Grants Directorate Library of Congress

LA 325

Washington DC 20540-9411 Phone:

Email: jarobinson@loc.gov

Library Contract Specialist: Kinlay, Brenda Address: Contracts & Grants Directorate Library of Congress

LA 325

Washington DC 20540-9411 Phone: (202) 707-9354 Email: bkinlay@loc.gov

Library Contracting Officer Representative: Provided at time of Award Phone: Provided at time of Award Email: Provided at time of Award

Contractor Contract Administrator: Provided at time of Award Phone: Provided at time of Award Email: Provided at time of Award

G.2 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

The Contractor must prepare and submit invoices electronically to: NLSAdmin@loc.gov with a copy sent to the COR.

The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing.

(End of Clause)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in Section C pursuant to the standards and acceptance criteria defined in this contract.

030ADV26R0018 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

030ADV26R0018 Section H

H.3 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Contractor's Designated Representative

030ADV26R0018 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far

(End of Clause) FAR Number Title Date

52.203-3 GRATUITIES APR 1984

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.233-1 DISPUTES MAY 2014

52.242-13 BANKRUPTCY JUL 1995

52.243-1 CHANGES—FIXED-PRICE AUG 2018

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.