030ADV21Q0150 Amendment 0001.pdf

Document Number: 030ADV21Q0150 Page 1 of 4

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

07/02/2021

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

9411CODE

Contracts & Grants Directorate Library of Congress 101 Independence Av SE LA 325 Washington, DC 20540-9411

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

030ADV21Q0150

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/14/2021

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this modification is to: 1. Extend the due date for submissions until July 12th, 2021 at 4pm EST. 2. Provide Answers to Questions asked by contractors.

CLOSING DATE/TIME:

07/12/2021 - 16:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Michael Schuman Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Document Number: 030ADV21Q0150 Page 2 of 4

Table of Contents

Section Description Page Number

C Descriptions/Specifications/Statement of Work C.1 Statement of Work

Document Number: 030ADV21Q0150 Page 3 of 4

Section C - Descriptions/Specifications/Statement of Work

C.1 Statement of Work

C.1 BACKGROUND

The Office of Business Enterprises administers the Library’s retail operation in support of its public outreach efforts. Through the Ret ail operation, books, prints, gifts and souvenirs are sold on a cost recovery basis through various retail channels. These channels incl ude its onsite Shop in the Thomas Jefferson building, online store www.loc.gov/shop and other license agreements. Additionally, the shop supports numerous events within the Library, such as book readings, Madison Counsel and the National Book Festival.

C.2 SCOPE OF WORK

Business Enterprises seeks to establish purchase agreements to support merchandising for its retail operation with books, apparel, a ccessories, gifts, souvenirs and other product categories suitable for a museum store/cultural institution operation. These agreements a re meant to cover both open market and custom designs that reflect the Library’s vast collections, exhibitions and events. Procureme nts will be determined by Business Enterprises in accordance with which items/assortments support the value, trends, quality and del ivery requirements deemed most beneficial to the Library of Congress and its constituents.

Vendors should provide their products to Business Enterprises at market-level wholesale/dealer costs. Agreements will be direct with the manufacturer or authorized distributor(s) of the products. Quoted costs will reflect published wholesale/reseller rates. When avai lable, the vendor will notify Business Enterprises of its volume, close-out, early-purchase and promotional discounts and terms in a ccordance with industry standards for resellers via their normal communication channels (i.e. email, sales representatives). Business E nterprises will purchase products for distribution through its retail channels and in support of Library of Congress sponsored events.

C.3 REQUIREMENTS: This agreement allows:

a. Business Enterprises unlimited access to purchase the vendors’ available product assortment.

b. Business Enterprises ability to purchase at published market costs, which will reflect all available discounts/terms, including discounts for volume, shipping, dating, early purchase, show specials or other wholesale offers.

c. Vendor agrees to utilize Business Enterprises’ designated freight carrier or shipping account (i.e. UPS, FedEx, or USPS). W hen shipping via common carrier, vendor agrees to follow security protocols for delivery to Capitol Hill locations.

d. Vendor agrees to adhere to the Library’s disbursement protocols: https://www.ipp.gov/ & the Government Purchase Card (GP

C).

C.4 DELIVERABLES

C.4.1 Accessories -includes scarves, ties, hats/caps, umbrellas, bags, totes, umbrellas, socks, pouch, coin purse, belts and other person al accessories.

Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples. Specify fabrication and w here made. Specify if able to include (sew) custom label.

C.4.2 Apparel – includes t-shirts, tops/shirts, jackets, sweatshirts, hoodies, kimonos, sweaters, sleepwear, onesies, bibs Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples. Specify fabrication and w here made. Specify if able to include (sew) custom label. Indicate ability to pre-ticket products and associated cost.

C.4.3 Books- (Includes front list, backlists) List all imprints. Briefly indicate experience in coordinating with store staff to facilitate onsite events (ex. pre-signed books for author events, signage, return policy).

C.4.4 Food/Beverage- (Includes candies, nuts, mints, water, cookies) Indicate capabilities in providing custom labeling/packaging. Indicate level of design/development support. Indicate packaging type (i.e. recyclable code, sustainable, BPA free etc.). Specify your product dating and return policy. Specify if food product is imported.

C.4.5 Giftware- (trinket box, vase, platter, platter, bowl, cup/saucer, statue/figurine, ornament, frame, candle, tray) Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples. Specify material type and country of origin. Specify if includes presentation or gift boxed/packaged. Specify if handmade. Indicate if custom back-stamp ava ilable.

C.4.6 Housewares- clocks, coasters, pillows, throw, tea towels, trivets, lamps, placemats, runners, barware, mugs, tumblers, cutting b oard

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Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples. Specify fabrication and w here made. Indicate any custom labeling.

C.4.7 Jewelry – earrings, necklaces, bracelets, watches/timepieces, pins, pendants, rings Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples. Specify if includes pres entation or gift boxed/packaged.

C.4.8 Souvenirs- ink pen, pencil, lanyard, button, patch, neck wallet, bell, spoon, coins, pennant, playing card, magnet, snowglobe/ waterglobe, thimble, tattoo, penny smashing machine, key chain Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples. Indicate if offsite warehous ing is available. Indicate ability to pre-ticket products and associated cost.

C.4.9 Stationery- journals, jotters, bookends, calendars, portfolios, postcards, note cards, boxed writing instruments (fine pens and pencils), bookmarks, book lights Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples. Indicate ability to barcode products and associated cost.

C.4.10 Toys/Games- puzzles, games, plush, baseballs, golf balls, squeeze toy, board game, electronic games Indicate level of design/development support. Indicate standard delivery time (calendar days) for samples.

C.5 C.5.1 Vendor will ship each order by the date specified on the P.O. (purchase order) or receive advance written approval by Business Enterprises for acceptance of an alternate delivery date.

C.5.2 Vendor must be able to fulfill each P.O. within two shipments. Shipments outside of this standard will be refused at vendors c ost unless prior written permission by Business Enterprises has been given.

C.5.3 Vendor must provide business contacts (name, phone, email) for billing, shipping and sales related issues. Contact office should be available Monday through Friday with specified business hours.

C.5.4. Mis-shipments and shipment errors will be redirected to sender at the vendor’s cost.

C.5.5 Business Enterprises standard payment terms are Net 30 from receipt of goods. Note: Vendor should estimate approximately 5 (five) additional days in transit, to accommodate inspection at our offsite facility before delivery to Capitol Hill.

C.5.6 All invoices must be itemized and cite the purchase order and task order number. Pricing will be confirmed at the time the order is placed.

C.6 KEY PERSONNEL REQUIREMENTS

Account contact information (business hours, name, direct phone and email address) should be provided for:

1) sales representative (can respond to pricing, availability, customer service)

2) product development specialist (if applicable)

3) shipping and delivery

4) billing/accounting personnel

There are no other personnel requirements.