03 Specs SS.pdf

Requirements / Specification Document

TITLE: Mobile Lidar Scanning Systems, Upgrade, Maintenance, and Support

Requesting Laboratory / Division / Group:

Communications Technology Laboratory Public Safety Communications Research Division

General Statement of Need:

The Public Safety Communications Research (PSCR) program conducts research, development, testing, and evaluation to foster nationwide interoperability and advanced communications and operations technology for the nation’s public safety community. PSCR currently has an active research program studying various aspects of location-based services. To continue its research related to indoor mapping, localization and tracking, and navigation, PSCR needs to upgrade its existing Heron 3D Mapping System originally acquired in 2018 (SN GH18A17234; contract award SB134118SU0146) and needs to extend maintenance and support services on the system acquired in 2022 (SN GH20E01282;

contract award 1333ND20PNB670159).

Items and Ancillary Services:

Item 1: MS TWIN Color (new) Quantity: 1 Specifications: 1.1 • Portable 3D mapping system.

• Detachable controller driven by a wireless PDA via wi-fi.

• Double lidar sensor capable of real-time 3D geometry acquisitions.

• 4 lenses RGB panoramic camera capable of 8K single shots and video acquisitions.

• Capable of scanning: Indoors/outdoors, complex and multi-floor buildings, geospatial and Digital Twin projects.

• Software packages for full data processing.

• Extra battery so that system is capable of scanning for at least 2hrs

• including one year of maintenance, support, software upgrades, and warranty to include new MS TWIN color and

SN GH20E01282.

Item 2: Option Years 1-4 for extending maintenance, support, software upgrades, and warranty to include new MS TWIN color and SN

GH20E01282.

Quantity: NA Specifications: 2.1 Option Years 1-4 to extend maintenance, support, software upgrades, and warranty for SN GH20E01282 and new MS TWIN color

Item 3: System Exchange Credit Quantity: 1 Specifications: 3.1 Provide credit towards new MS Twin Color in exchange for returning Heron 3D Mapping System SN GH18A17234

Service Requirements / Item Specifications:

[Provide input for each section]

Section Requirements/Specifications Planning Considerations ☒ N/A

☐ List any visits required to allow potential vendors to see site specific constraints.

[Explain Requirements.]

☐ US citizen required on-site (foreign nationals require pre-registration 30 days prior to visit.)

☐ Vendor Representative On-Site more than three (3) days.

☐ Other Considerations:

[List other considerations to ensure an accurate quote.]

Shipping & Delivery ☐ N/A

Shipping Address:

☒ See Other Requirements below

NIST-Boulder 325 Broadway Boulder, CO 80305

☐ [Alternate Shipping Address] Shipping Criteria:

☐ Partial Delivery Acceptable

☐ [Enter Shipping and Delivery information by item.]

☐ Direct Delivery to Building Required [Explain Need for Requirement] ☐ Building has Loading Dock Containerization Preference: [Enter Container Type]

☐ Other Requirements:

Delivery Date Criteria:

☒ Delivery of Goods, Installation, and Training shall be competed no later than: 10 Weeks After Receipt of Order (ARO) ☐ Delivery No Earlier Than: Click or tap to enter a date.

☐ Other: [List other shipping, delivery or special requirements.] [List Other Shipping, Delivery or Special Requirements.]

Electronic Media ☐ N/A

[Enter Electronic Media Requirements by Item.]

☒ Software

☒ Electronic Manuals

☒ License Key

☐ Other:

[List Any Other Electronic Media Requirements]

☒ Email address for Software Delivery:

joseph.grasso@nist.gov

Installation ☒ N/A

[Enter Installation Requirements by Item]

☐ Vendor Technician on Site

☐ Rigging

☐ Uncrating / Unpackaging

☐ Removal of Packaging Material

☐ Equipment Set Up

☐ Start-Up Services

☐ Turnkey Installation

☐ Other:

NOTE:

When installation is required, TPOC shall be the coordination point.

Facility / Utility Considerations ☒ N/A

[List Site Specific Utility Considerations by Item] ☐ OFPM Work Order Numbers

[List Work Order Numbers]

☐ Power Available Voltage: [Enter voltage] (V) Maximum Current: [Enter max current draw] (A) Phase: [Choose Phase] Frequency: [Typically 60Hz] (Hz) NEMA Plug Type: [Enter Plug Type] (i.e.: NEMA L5-20P) Environment: [Choose Environment] Other Power Considerations:

[List Any Other Power Considerations.]

☐ Utility Connections:

[List Relevant Available Utilities, Pressure(s) and Flowrate(s).]

☐ Other Considerations:

[List Other Considerations to Ensure an Accurate Quote.]

Warranty ☐ N/A

Extended Warranty Required

What is included?

☒ Labor ☒ Parts ☒ Travel ☒ Cost and Liability for Returns ☒ Other

Additional years of maintenance, support, software upgrades, and warranty shall be included as option periods.

☒ Warranty Length: 1-Years Training ☐ N/A

[Training Requirements (Who, When, What, Where)] ☐ On-Site in Boulder, CO.

☒ Remote via video conference Is Travel Required: [Choose Answer]

☐ Off-Site Location: [Enter Location(s)]

☐ Number of Trainees: [Enter Number of Trainees] Scope of Training

☐ Operations ☐ Maintenance ☐ Troubleshooting ☐ Safety ☐ Other [Enter Other Scope Requirements]

☐ Training materials to be provided:

[Describe Requirements]

☒ Other Instruction for existing Heron operator, and additional instruction for new Heron operators (up to 1/year).

Training will be requested by the TPOC as required for effective operation of the 3D mapping system. The vendor may also suggest training.

NOTE: When training is required, TPOC shall be coordinator.

Inspection and Acceptance ☐ N/A

[Inspection Requirements Per Item (Who, When, What, Where)] ☒ On-Site

[Inspection Requirements Per Item] ☒ Government Acceptance Expected to Not to Exceed 7 Business Days

☐ Government Acceptance Expected to Exceed 7 Business Days [Duration]

☐ Inspection and Acceptance Plan:

[Explanation]

☐ Other:

[Enter Other Requirements] Maintenance ☐ N/A

Calibration Plan Service Plan Length: up to 5-Years via Option Periods What is Included?

☒ Labor ☒ Spare Parts ☒ Consumables ☐ Travel ☒ Cost and Liability for Returns ☒ Software Updates ☒ Manuals l

☐ Other

☒ Requirements:

1 year Option Periods to include maintenance, support, software upgrades, and warranty. Option Period shall include coverage for SN GH20E01282 and the new MS TWIN (2 systems total).

☐ 1 Option Period

☐ 2 Option Periods

☐ 3 Option Periods

☒ 4 Option Periods (Maximum) Government Furnished Material / Equipment ☐ N/A

[List Any Government Furnished Material / Equipment Per Item] ☐ Samples for Testing

☒ Government Equipment which will leave Government Site (TPOC must coordinate with Division Property Custodian) Description: Heron AC-1 Color Serial Number: GH18A17234 NIST Property Number: 947940 – Lidar backpack

947938 – Getac control computer

☐ Other:

[Enter Other Details]

Travel ☒ N/A

[Describe any Travel Requirements Per Item] ☐ Explain:

[Enter Justification / Requirement]

☐ Other:

[Enter Other Requirements]

NOTE TO VENDOR: To the maximum extent possible, include travel requirement estimates as part of pertinent sections above (Installation, Maintenance, Repair, etc.). Otherwise, Travel will be a separate line item, reimbursable per the Federal Travel Regulation.