03 Package 3 (RFP Reference Documents - Specifications) 4-20-23.pdf

REQUEST FOR PROPOSAL

FRA RFP NO. LBNF-342297-BWQ

for the Construction of the

Long-Baseline Neutrino Facility (LBNF)

Near Site Conventional Facilities (NSCF)

Wetland Permit Construction

Package No. 3 of 4:

RFP REFERENCE DOCUMENTS (SPECIFICATIONS)

Request for Proposal Package 3: RFP Reference Documents (Specifications) FRA RFP No. LBNF-342297 -BWQ Wetland Permit Construction

TABLE OF CONTENTS

Request for Proposal (FRA RFP No. LBNF-342297-BWQ) Package No. 3 of 4

• Technical Specifications

ENCLOSED FOR REFERENCE/BASIS FOR PROPOSAL – DO NOT RETURN

o NSCF Wetland Permit Work 100% Final Design Submission Specifications Booklet

Technical Specifications

ENCLOSED FOR REFERENCE/BASIS FOR PROPOSAL – DO NOT RETURN

GENERAL REQUIREMENTS

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SECTION 010010 – GENERAL REQUIREMENTS

PART 1 GENERAL

1.1 PURPOSE

The Subcontractor is required to plan, control, and deliver the Work according to the project Drawings and Specifications. The project must possess complete, functional systems that conform to the specifications, industry standards, and regulatory requirements and must be assembled safely and in a quality fashion according to industry standards, regulatory requirements, and best practices.

1.2 SUMMARY

The Subcontractor shall include all labor, materials, equipment, transportation, services, occupational exposure monitoring and supervision required to maintain project work sites that meet the ES&H requirements found in Section 01 31 00.

The Subcontractor shall utilize its knowledge and experience to anticipate and include in the cost of the Work any work which may be required or reasonably inferred from the Specifications and Drawings, but are not specifically expressed herein, in order to provide a complete and fully functional facility and/or system.

1.3 REFERENCES

Refer to Section 01 42 20 – References.

1.4 SITE LOCATION

The Subcontractor shall confine all operations (including storage of materials) within the project area.

The project is located on the Fermi National Accelerator Laboratory (Fermilab) Site, adjacent to the city of Batavia, Illinois, within Kane County. Within Fermilab, the project is situated on the north and west side of the Main Injector Ring. Access to the site is via the Kautz Rd construction gate on Rt 56 (Butterfield Rd), along Kautz Rd north to Indian Creek Rd.

1.5 PROJECT INFORMATION

Project Identification: Wetland Permit Work at Fermilab, Project 6-15-15

Architect/Engineer: AECOM Technical Services, Inc., 303 Wacker Drive, Suite 1400, Chicago, IL 60601

FRA Commissioning Authority: Burns & McDonnell Engineering Company, Inc., 200 W. Adams St, Suite 2700, Chicago, IL 60606

Construction Manager as Advisor (CMa).

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1.6 DESCRIPTION OF WORK

The Long-Baseline Neutrino Facilities (LBNF) Deep Underground Neutrino Experiment (DUNE) Project will provide facilities to enable a world-class program in neutrino physics that can measure fundamental physical parameters, explore physics beyond the Standard Model, and better elucidate the nature of matter and anti-matter. Specifically, the LBNF/DUNE-US Project will build a new high-intensity neutrino beam at Fermilab aimed at the LBNF Far Site, SURF, 1,300 km away; the associated DUNE Project will build neutrino detectors at Fermilab and SURF. The experiment will be optimized for precision measurement of neutrino oscillations with the goal of searching for charge parity-violation in the neutrino sector, as well as making other precision oscillation measurements. The Near Site Conventional Facilities (NSCF) provides the new service buildings, underground enclosures, utilities, roads, hardstands, and other conventional facilities features needed for operation of the LBNF Beamline and DUNE Near Detector.

This Subcontract is for the Wetland Permit Work and is comprised of the following elements. The Subcontractor’s scope of work is not limited to the general work outline described below. The Subcontractor shall perform all work required to complete the construction work in accordance with the drawings and specifications. The description and quantities listed below are general in nature and are only intended to describe the range and complexity of this scope of work. The description provided below is not to be used as the basis for establishing a cost proposal. Specific quantities and definitions of the scope of work for providing a proposal shall be based solely on estimates developed by the Offeror from the drawings, specifications, and the information obtained from examining of the project site.

Tree Clearing Tree Clearing includes clearing, grubbing, tree and shrub protection, debris removal, surveying and accessories necessary for Tree Clearing for the areas in accordance with the Contract Documents. Tree Clearing shall wholly occur between November 15 and March 15.

Site Work Site Work includes excavation, grading and stockpiling of wetland materials in all Temporarily and Permanently Impacted Areas as indicated on the Contract Documents, lined channels with outlets, surveying, silt fencing, erosion control blankets, riprap and accessories necessary for a complete installation.

1.7 MATERIALS & EQUIPMENT FURNISHED BY FRA

No material or equipment will be furnished for this project.

1.8 SERVICES FURNISHED BY FRA

Fermilab will furnish the services as described below:

Drinking Water: Fermilab will not provide drinking water for this project.

Toilet Facilities: Fermilab will not provide toilet facilities for this project.

Utility Locates: FRA will provide locations of existing known utilities as defined in Section 01 31 00 Articles 1.12 and 3.1. The Subcontractor shall excavate electrical, fiber optics, and gas utilities, in accordance with Section 01 31 00 Article 1.12, paragraph A, 4.

Subcontractor shall coordinate access to Fermilab existing utility and building services with the FRA Construction Coordinator:

FRA will de-energize and re-energize the existing Domestic Water System (DWS), Industrial Cooling Water (ICW), Low Conductivity Water (LCW), fire protection suppression system, electrical services entering facilities, and fire detection in the building(s). These activities shall be coordinated through the FRA Construction

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Coordinator. The FRA Construction Coordinator shall be notified a minimum 48 hour prior to systems needing to be de-energized.

Subcontractor shall coordinate requests for FRA permits or furnished services with the FRA Construction Coordinator.

The FRA Construction Coordinator coordinates issuance of FRA permits; reference Section 01 31 00 for additional information.

The FRA Construction Coordinator or designee processes requests for and provides disablement of existing systems. Availability and use of existing Fermilab utility services will comply with Section 01 31 00, Article 1.12, Paragraph B.

Electrical Power:

Electric power will be furnished free of charge by FRA for the Subcontractor’s use.

Installation of the Subcontractor’s electrical power distribution shall include ground-fault circuit protection and shall be subject to FRA approval.

Any additional power required but not specified herein shall be furnished and paid for by the Subcontractor.

1.9 ITEMS AFFECTING WORK PLANNING

Safety Representative: Subcontractor Safety Representative is required on the project. Reference Section 01 31 00, Article 1.15 for further information.

Additional Training: Additional training provided by FRA other than the Subcontractor’s orientation as specified in Section 01 31 00, Article 1.17 for further information:

Project Site Specific Radiological Worker Training is required for workers working within 30 feet of the Main Injector standoff zone and Booster Neutrino Beamline

Erosion Control: Subcontractor to refer to Section 31 25 13 – EROSION AND SEDIMENT CONTROL and Section 01 31 00 Article 1.13.

Metal Recycling: Subcontractor to refer to Section 01 74 19 – CONSTRUCTION WASTE

MANAGEMENT AND DISPOSAL.

Subcontractor must obtain decision if metal is or is not acceptable for recycling by ESH&Q Radiation Safety. If found to be not acceptable, FRA Construction Coordinator will arrange for a Fermilab-provided metal recycle dumpster for the Subcontractor to locate the metal in, reference Section 01 31 00, Article 1.18, Paragraph C for additional information: coordinated with SECTION 01 74 19.

Waste Disposal: Subcontractor to refer to Section 01 74 19 – CONSTRUCTION WASTE

MANAGEMENT AND DISPOSAL.

FRA will dispose of existing regulated waste or FRA-generated regulated waste. The Subcontractor is permitted to dispose of any regulated waste that is generated during the performance of this Subcontract. However, Subcontractor is required to notify the FRA Construction Coordinator prior to the commencement of any regulated waste generation and off-site shipments of any waste materials destined for disposal.

No regulated waste is anticipated for this project.

Work Restrictions associated with Accelerator Operations:

Construction work is prohibited within 30 feet of existing accelerator beamlines, including the Main Injector Shielding Zone Area (defined on Contract Drawings as 30’-0”) and the Booster Neutrino Beamline, during periods when the Accelerator is operational.

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All work identified to occur within this zone must be executed during the Accelerator Shutdown Periods listed below.

Summer Shutdown Period, unless otherwise noted: typically July 1st through September 30th. Actual dates may vary and are scheduled each year by FRA Operations.

Long Shutdown Period, tentative dates: January 4, 2027 – December 31,

1.10 ELECTRONIC PROJECT DRAWINGS

FRA may, at the Subcontractor’s request and in accordance with specifications, release electronic project drawings for use in the preparation of shop drawings by the Subcontractor or Sub-tier subcontractors or vendors. By accepting these files, the Subcontractor understands and agrees that each electronic drawing is provided in connection with the above-identified project only. The drawings as incorporated into Subcontract are and will remain the record document for the Project. Use of electronic drawings does not relieve the Subcontractor from verifying or checking the information contained within the electronic drawings. The electronic drawings may not reflect all quantities, surface areas, and volumes, and may not completely describe all Architect/Engineer elements that may have an impact on the actual construction of the Project.

These electronic drawings will be distributed to the Subcontractor utilizing FRA’s current file and media format by an FRA authorized person.

The project design drawings reflect the intent and scope of the project and general routing. The routing of utilities and building/facility services indicated on the design drawings is for providing proposal only. The Subcontractor and/or Sub-subcontractors are expected to make a site visit prior to submitting a proposal; make allowances for all necessary adjustments for the actual system installation; to examine physical conditions which may be material to the performance of its work;

and coordinate the actual routing as necessary to accommodate the existing conditions and obstructions.

1.11 PARKING AND STAGING AREA

The Subcontractor’s parking and staging area shall be coordinated with FRA’s Construction Coordinator.

Parking of the Subcontractor’s and the Sub-tier subcontractors’ vehicles shall be confined to the Subcontractor’s designated construction and parking areas.

The Subcontractor shall provide and maintain temporary barricades, fences, or other means to delineate the construction limits, as required for the protection of FRA employees. Provide signage at all entrances to the construction site with the Subcontractor’s company’s name and contact information. Signage shall include: Danger Construction Area, Do Not Enter. Visitors shall sign-in with the FRA Construction Coordinator and the Subcontractor’s representative and must be made aware of the current hazards and conditions and be escorted either by the Subcontractor or the FRA Construction Coordinator.

No material shall be stored beyond the construction limits unless prior written arrangements have been made through the FRA Construction Coordinator.

1.12 SITE ACCESS AND HAULING

The Subcontractor shall use only established roadways and use such temporary roadways constructed by the Subcontractor when and as may be authorized by FRA. Where materials are transported during the course of the work, vehicles shall not be loaded beyond the loading capacity

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01 00 10 - 5 recommended by the manufacturer of the vehicles or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbings or sidewalks, the Subcontractor shall protect them from damage. The Subcontractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

Construction equipment and deliveries to the site are restricted to the Kautz Road construction entrance. Access to the site via other Fermilab gate entrances are restricted and must be arranged a minimum of 48 hours prior to the use of the access point through the FRA Construction Coordinator.

Fermilab gate hours of operation Kautz Road construction entrance: 6am to 6pm Wilson Street entrance.

Batavia Road entrance.

Pine Street entrance.

Fermilab site access and hauling shall be subject to the following conditions:

Electronic communication devices, such as cell phones, texting devices, laptops, etc. must not be used while driving any motor vehicle on the Fermilab site.

All roads shall remain open to emergency traffic at all times.

All equipment and vehicles shall be confined to operating along defined construction roads and approved access routes.

No overland hauling or off-road travel shall be permitted without prior approval of the FRA Construction Coordinator.

Interruption of normal traffic patterns or temporary road closings necessitated by movement of equipment or delivery of materials or utility installations shall require 72 hours advance notice to the FRA Construction Coordinator and shall require proper barricades, signage, and flag persons to divert normal traffic safely.

Traffic on paved roads shall be restricted to rubber-tired vehicles. Where crawler-mounted equipment is required to cross paved roads or areas, the pavement shall be suitably protected from damage to the satisfaction of the FRA Construction Coordinator.

Dust, debris, mud, and litter on any Fermilab roads caused by the Subcontractor's operations shall be removed by the Subcontractor in a manner as directed by the FRA Construction Coordinator.

Illinois Rules of the Road shall apply to the Subcontractor’s use of all existing roads on the Fermilab site.

The Subcontractor shall include a construction traffic access, routing, and maintenance plan.

1.13 TRANSPORTATION OF EQUIPMENT AND MATERIALS

Transportation of equipment and materials shall be subject to the following conditions:

Transportation of equipment and materials used by the Subcontractor at the job site shall be furnished by the Subcontractor at his/her own expense.

The Subcontractor shall be responsible for minimizing any interference with local traffic, other subcontractors and Fermilab operations.

The Subcontractor shall coordinate the anticipated schedule for major material deliveries and site hauling of excavated materials with the FRA Construction Coordinator.

1.14 TEMPORARY SERVICES AND FACILITIES

Subcontractor to refer to Section 01 50 00 – TEMPORARY FACILITIES AND CONTROLS

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1.15 FERMILAB CLOSURE DATES

The Fermilab site is closed for major holidays and no construction activities shall occur, unless specifically approved by the FRA Construction Coordinator, on these days:

New Year’s Day – January 1st Martin Luther King Jr. Day – 1st Monday after January 15th Memorial Day – Last Monday in May Independence Day – July 4th Labor Day – 1st Monday in September Thanksgiving Day – 4th Thursday in November Day After Thanksgiving – Friday after Thanksgiving Christmas Eve (1/2 Day) – December 24th Christmas Day – December 25th New Year’s Eve (1/2 Day) – December 31st

If any of these holidays occur on a weekend day, a weekday will be used for the holiday.

1.16 MATERIAL SUBSTITUTIONS

Refer to Section 01 25 00 – SUBSTITUTION PROCEDURES. In the event of conflict, the Subcontractor shall comply with the more stringent requirement.

1.17 DOCUMENTATION

For Quality Control documentation refer to Section 01 41 00 – QUALITY REQUIREMENTS, in particular sub-section 1.5.G.

Refer Section 01 78 39 – PROJECT RECORD DOCUMENTS for record document requirements.

Refer to Section 01 77 00 – CLOSEOUT PROCEDURES for Final Acceptance documentation.

1.18 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

When the Subcontractor is unable to determine from the Contract Documents the exact material, process or system to be installed; or when the items of construction are required to occupy the same space (interference); or when an item of work is described differently at two places in the Contract Documents; or when other clarification is required; Subcontractor shall request a clarification through the RFI procedure set forth herein.

Requests for Information (RFIs) shall be submitted through the web-based project management system (WBPMS) with the information found in Attachment A. Each RFI shall be given a discrete, consecutive number. Each page of the RFI and of attachments to the RFI shall bear the RFI number and Project number. Resubmitted RFIs with additional information shall be RFI number with a .01 prefix for the first resubmitted RFI, .02 for the second, and so on.

RFIs from Sub-tier subcontractors shall be submitted through, reviewed by, given a number, and signed by the Subcontractor prior to submittal to FRA. The Subcontractor shall keep a log of the RFIs. RFIs submitted directly by Sub-tier subcontractors will be returned unanswered to the sender and the Subcontractor. Subcontractor shall be responsible for delays resulting from the necessity to resubmit an RFI.

Subcontractor shall carefully study the Subcontract documents to assure that the requested information is not available therein.

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In all cases where RFIs are issued to request clarification of coordination issues (e.g., pipe and duct routing, clearances, specific locations of work shown diagrammatically, apparent interference and similar items), the Subcontractor shall furnish all information required to analyze and/or understand the circumstances causing the RFI in order to prepare a clarification or direction as to how Subcontractor shall proceed.

RFIs shall not be used for the following purposes:

To request approval of submittals.

To request approval of substitutions.

To request changes which entail additional cost or credit.

To request different methods of performing work than those indicated on the drawings and/or specified.

In the event the Subcontractor believes that a clarification by FRA results in additional cost, Subcontractor shall not proceed with the work indicated by the RFI until authorized by FRA Procurement Specialist to proceed by an approved Change Order, or FRA Procurement Specialist denies Subcontractor’s request for a Change Order based on a belief that the work is within the established scope of the Subcontract. Subcontractor may pursue a claim for additional compensation or time to complete under the provisions of the Subcontract governing disputes, but the work, including the work that is the subject of a dispute, shall not be stopped or slowed in any way during the pendency of a dispute.

FRA will return RFIs to the Subcontractor within 15 working days of receipt. RFIs received after 12:00 noon shall be considered received on the next regular workday for the purpose of establishing the start of the response period.

1.19 SPECIFICATION AND DRAWING CONVENTIONS

Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

Imperative mood and streamlined language are generally used in the Specifications. The words “shall”, “shall be,” or “shall comply with” depending on the context, are implied where a colon (:) is used within a sentence or phrase.

Specification requirements are to be performed by Subcontractor unless specifically stated otherwise.

Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Specifications.

Nomenclature:

FRA is a prime contractor to the Department of Energy; therefore, contracts entered into by FRA with industry are subcontracts. The use of the “Contractor” and “Contract” are synonymous with “Subcontractor” and “Subcontract” throughout the Drawings and Specifications for this Work and are used to refer to the General Contractor selected by FRA to perform this Work.

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PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

The Notice to Proceed (NTP) represents the basis of the start of the project duration. The following describes the requirements for the Notice to Proceed:

The NTP is issued by the FRA Procurement Specialist.

The issuance of the NTP establishes the start of work on the Fermilab Site.

A project kickoff meeting may be required prior to the issuance of the NTP.

3.2 PROJECT SCHEDULE

This Project Complete milestone marks the completion of the project including punch list items, clean-up, and acceptance of as-built drawings and if required, submittals.

Refer to Section 01 30 00 – PROJECT MANAGEMENT AND COORDINATION for information pertaining to progress, coordination, and construction meeting requirements.

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION

Refer to Section 01 41 00 – QUALITY REQUIREMENTS for information pertaining to Quality Control.

The Subcontractor is responsible for all activities necessary to manage, control, and document that work complies with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on and off the site by its organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality construction.

3.4 ACCEPTANCE

Refer to Section 01 77 00 – CLOSEOUT PROCEDURES for general information on submittals, inspections, and closeout documents and procedures.

END OF SECTION 01 00 10

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010010 QA/QC 1

ATTACHMENT A

010010 QA/QC 1

REQUEST FOR INFORMATION

Date:

Project Name: RFI No.:

To: Project No.:

Subject: Submitted By:

Spec.. No.: Article/Par.: Drwg. No.: Detail:

Request:

Response:

ALTERNATES

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SECTION 01 23 00 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by Proposers and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if FRA decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Contract Documents.

2. The cost or credit for each alternate is the net addition to or deduction from the

Subcontract Price to incorporate alternates into the Work. No other adjustments are made to the Subcontract Price if an option is exercised.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other work of the Subcontract.

C. Schedule: A schedule of alternates is included at the end of this Section. Specification sections referenced in the schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. <Insert number>: <Insert title of alternate>.

1. Base Bid: <Insert brief description of base-bid requirement> [as indicated on Drawing <Insert title of Drawing>] [and] [as specified in Section <Insert Section number> "<Insert Section title>."]

ALTERNATES

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2. Alternate: <Insert brief description of alternate requirement> [as indicated on Drawing <Insert title of Drawing>] [and] [as specified in Section <Insert Section number> "<Insert Section title>."]

END OF SECTION 01 23 00

SUBSTITUTION PROCEDURES

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SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 33 00: SUBMITTALS

2. Section 01 60 00: PRODUCT REQUIREMENTS

1.2 DEFINITIONS

A. Types of Substitution Requests:

1. Substitutions for Cause: Changes proposed by Subcontractor that are required due to changed

Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Subcontractor that are not required in order to meet other Project requirements but may offer advantage to Subcontractor.

a. Substitutions for Convenience are not permitted.

1.3 ACTION SUBMITTALS

A. Submit three copies of each request for consideration, if a physical submission is applicable. Identify product or fabrication or installation method to be replaced. Include the specification section number and title and drawing numbers and titles. The submittal shall contain the same information pertaining to the original specified product for purposes of comparison.

B. The submittal shall explain fully the differences, if any, between the original specified product and proposed substitute product.

C. Any change to the Drawings or Specifications for related work required for proper installation of the proposed substitute product shall be indicated in the submittal.

D. If the proposed substitute product requires alterations of any kind to other equipment or construction or necessitates any engineering design changes for its proper installation, such alterations and engineering design changes shall be accomplished at no cost to FRA.

E. The substitute submittal must contain a statement detailing the cost and schedule impact of the proposed substitution.

F. FRA has sole discretion to accept or reject the proposed substitution.

G. Substitution Requests shall:

1. Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work or existing Fermilab facility that will be necessary to accommodate proposed substitution.

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c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Architect/Engineers construction contractors.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-

ES.

j. Detailed comparison of Subcontractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall time for performance. If specified product or method of construction cannot be provided within the specified period of performance, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Subcontract Price.

l. Subcontractor's certification that proposed substitution complies with requirements in the

Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Subcontractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. If necessary, FRA may request additional information or documentation.

a. Forms of Acceptance: Change Order or through the submittal process.

b. Use product specified if no decision on use of a proposed substitution is received.

1.4 QUALITY ASSURANCE

A. Investigate and document compatibility of proposed substitution with related products and materials.

Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, and as stipulated above, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Subcontractor's request for substitution will be considered when the following conditions are satisfied. If the following conditions are not satisfied, request shall be returned without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Subcontract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Subcontractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

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f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

C. FRA has the sole discretion to accept or reject the proposed substitution.

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 25 00

CONTRACT MODIFICATION PROCEDURES

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SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Subcontract modifications. The requirements of this Section shall be in addition to and supplement change and/or modification requirements established in the Contract Documents. In the event of any conflict between this Section and any other change and/or modification requirements established in the Contract Documents, the provision granting greater rights or remedies to FRA, or imposing the greater duty, standard, responsibility or obligation on Subcontractor, as determined by FRA, shall govern.

B. Related Requirements:

1. Section 01 25 00: Substitution Procedures.

1.2 MINOR FIELD CHANGES IN THE WORK

A. The FRA representatives that will have field change authority and the limits associated with minor changes will be relayed to the Subcontractor via the FRA Procurement Specialist.

1.3 PROPOSAL REQUESTS

A. FRA-Initiated Proposal Requests: FRA will issue a detailed description of proposed changes in the Work that may require adjustment to the Subcontract price or the time for performance. If necessary, the description will include supplemental or revised Construction Drawings and Construction Specifications.

1. Work Change Proposal Requests: issued by FRA are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in a Work Change Proposal Request or 20 days, when not otherwise specified, after receipt of a Work Change Proposal Request, submit a quotation estimating cost adjustments to the Subcontract Price and the period of performance necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Subcontractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Minimize the impact of the change on the time for performance to the extent possible.

e. Quotation Form: Use form acceptable to FRA.

B. Subcontractor-Initiated Proposals: If latent or changed conditions require modifications to the Subcontract, Subcontractor may initiate a request for equitable adjustment by submitting a request for equitable adjustment to FRA.

1. Include a statement outlining reasons for the change and the effect of the change on the Work.

Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Subcontract price and the period of performance.

CONTRACT MODIFICATION PROCEDURES

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2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Subcontractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Minimize the impact of the change on the time for performance to the extent possible.

6. Comply with requirements in Section 01 25 00 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to FRA.

1.4 CHANGE ORDER PROCEDURES

A. On FRA's approval of a Work Changes Proposal Request or Change Order Request, FRA will issue a Change Order in accordance with the terms of the Subcontract. Any modification in Subcontract time or price will be addressed in accordance with the terms of the Subcontract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 26 00

INVOICING PROCEDURES

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SECTION 01 29 00 - INVOICING PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment. The requirements of this Section shall be in addition to and supplement payment and/or invoicing requirements established in the Contract Documents. In the event of any conflict between this Section and any other payment and/or invoicing requirements established in the Contract Documents, the provision granting greater rights or remedies to FRA, or imposing the greater duty, standard, responsibility or obligation on Subcontractor, as determined by FRA, shall govern.

B. Related Requirements:

1. Section 01 00 10: General Requirements.

2. Section 01 26 00: Contract Modification Procedures

3. Section 01 32 00: Construction Progress Documentation

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Subcontractor allocating portions of the Subcontract Price to various portions of the Work and used as the basis for reviewing Subcontractor's Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordinate preparation of the Schedule of Values with preparation of Subcontractor's Construction Schedule. Cost-loaded critical path method schedule may serve to satisfy requirements for the Schedule of Values.

1. Coordinate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Subcontractor's Construction

Schedule.

2. Submit a preliminary Schedule of Values to FRA with the Preliminary Construction Schedule.

Submit a complete Schedule of Values with the Construction Schedule and update monthly to reflect Subcontract changes.

3. Sub-schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values coordinated with each phase of payment.

4. Sub-schedules for Separate Elements of Work: Where the Subcontractor's Construction Schedule defines separate elements of the Work, provide sub-schedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one-line item for each Definable Feature of Work.

Identification: Include the following Project identification on the Schedule of Values:

1. Project name and location.

a. FRA’s Project number.

b. Subcontractor's name and address.

c. Date of submittal.

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2. Arrange Schedule of Values consistent with format of AIA Document G703.

3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of Sub-tier subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Subcontract price to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Subcontract price in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal Subcontract amounts in excess of five percent of the Subcontract price.

a. Include separate line items under Subcontractor and principal Sub-tier subcontracts for

Project closeout requirements in an amount totaling five percent of the Subcontract Price .

5. Round amounts to nearest whole dollar; total shall equal the Subcontract price.

6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed, to the extent allowed by the FRA General Terms and Conditions for Construction.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the Schedule of Values and Applications for Payment shall be complete.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as General Conditions at Subcontractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Application for Payment when Change Orders or Construction Change Directives result in a change in the Subcontract price.

1.4 SUPPLEMENTAL INSTRUCTIONS FOR APPLICATION FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications.

B. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Subcontractor. FRA will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Subcontractor's Construction Schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under FRA-requested Project acceleration.

5. Subcontractor shall submit a pencil draw on or before the 20th day of the month forecasting the work to be completed before the last working day of the month.

6. Submit Application for Payment on the second day of the month, or if the second day of the month is not a workday, the next workday.

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C. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed if allowed under the FRA General Terms and Conditions for Construction. Differentiate between items stored on-site and items stored off-site.

1. Provide documentation required by FRA General Terms and Conditions for Construction FRA and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, including documentation required by the FRA General Terms and Conditions for Construction, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

D. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien as required by the Subcontract.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final waivers no later than the next application submitted after showing completion.

3. FRA reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to FRA.

E. FRA Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of Sub-tier subcontractors.

2. Schedule of Values.

3. Subcontractor's Preliminary Construction Schedule (prior to approval of the Construction Schedule

4. Construction Schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Sub-tier subcontractor.

5. Products list (preliminary if not final).

6. Submittal schedule (preliminary if not final).

7. List of Subcontractor's staff assignments.

8. List of Subcontractor's principal consultants.

9. Initial progress report.

10. Report of preconstruction conference.

11. Certificates of insurance and insurance policies, if FRA requires policies.

12. Performance and payment bonds.

F. Application for Payment at Substantial Completion: After FRA notifies Subcontractor that the Work is Substantially Complete in accordance with the Subcontract, submit an Application for Payment showing the portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Subcontract price.

2. This application shall reflect Authorization to Use and Possession (AUP) issued previously for FRA occupancy of designated portions of the Work.

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G. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Subcontract price.

4. “Contractor's Sworn Statement" in form acceptable to FRA.

5. "Contractor's Final Mechanics Lien Waiver” in form acceptable to FRA.

6. "Consent of Surety to Final Payment" in form acceptable to FRA.

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of

Substantial Completion or when FRA took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement, if applicable.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION

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SECTION 01 30 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Web Based Project Management System.

4. Project meetings.

B. Subcontractor, and Sub-tier subcontractors, shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific subcontractor.

C. Related Requirements:

1. Section 01 00 10: General Requirements.

2. Section 01 32 00: Construction Progress Documentation.

3. Section 01 41 00: Quality Requirements.

4. Section 01 73 00: Execution.

5. Section 01 77 00: Closeout Procedures.

1.2 DIVISION 01 DELIVERABLES

A. This section and the enclosed schedule are intended to assist the Subcontractor in identifying Division 01 deliverables but is not intended to be an all-inclusive list. The Subcontractor is ultimately responsible for reviewing all Division 01 sections and ensuring that all requested deliverables are identified and submitted on time.

Specification Section

Subsection Deliverable (Refer to specification section for detail)

Submission Date

01 29 00 1.3 Schedule of Values No later than 7-days before initial payment application

01 29 00 1.4 Application for Payment By 2nd working day of each month 01 29 00 1.4 Draft Application for Payment 7-days prior to due date of Application for Payment

01 29 00 1.4 Final Payment Application After completing project closeout requirements

01 30 00 1.2…