03. FTQW 251101, A-E Design SOW, dtd 18 Jan 24.pdf

STATEMENT OF WORK

TABLE OF CONTENTS

Section 1: Specific Requirements Design

1.01 General

1.02 Background

1.03 Scope of Design Project

1.04 Hazardous Materials

1.05 Tasks

1.06 Schedule

Section 2: General A-E Design Service Requirements

2.01 General Scope

2.02 Type of Work

2.03 Administration

2.04 General Design Criteria and References

2.05 Government Documentation

2.06 Warranty

2.07 Concept Limitations

2.08 Government Furnished Materials

Section 3: A-E Design Services

3.01 Scope of Work

3.02 Design Services

3.03 Design Documents

3.04 Design Review

3.05 Documents Submitted

3.06 Contractor’s Furnished Product

3.07 Constructability Review

3.08 Design Discrepancies

Section 4: Attachments

SECTION 1

SPECIFIC REQUIREMENTS DESIGN FOR

FTQW 251101; REPAIR FIRE DETECTIONS SYSTEM AND FINISHES (1146)

1.01. GENERAL: The Architect-Engineer (A-E) shall perform the services as described in the subsequent Sections of this Statement of Work (SOW) and as described below. If there are conflicts between other sections of the SOW and this Section, the provisions of this Section shall have precedence.

1.02. BACKGROUND: The Lighting Vault (B1146) at Eielson AFB, AK requires significant improvements in key areas to enhance safety and compliance. The facility was constructed in 1953 and controls the airfield’s lighting. The facility currently does not have a fire detection system and requires one in compliance with UFC 3-600-1, NFPA 72, NFPA 101, and Installation Facility Standards (IFS). Additionally, the building requires repairs, and separation between the regulator vault, generator room, and work room. The regulator vault must be separate from the other two areas with a three-hour rated barrier.

The project acknowledges the extreme Arctic conditions at Eielson AFB, AK, necessitating careful consideration and planning for various challenges. With temperatures reaching extremely low levels, the building envelope must be designed to withstand these harsh conditions. Special attention should be given to prevent snow accumulation and exterior finishes must be resistant to ice formation, minimizing safety risks and addressing freezing and thawing cycles.

There is no evidence that a hazmat survey has ever been performed for this facility. A comprehensive HAZMAT survey shall be executed to identify and manage any potential environmental risks.

1.03. SCOPE OF DESIGN PROJECT:

A. General: The work included in the scope of A-E Title I Services (Design Phase Services) for this design project encompasses design of a fire detection system; assessment of the building envelope; design of a three-hour rated barrier; collecting/reviewing project data and records;

developing design concepts and cost estimates; attendance and participation in review meetings;

and making revisions requested by the Government. The contractor is expected to produce a complete design based on specified requirements and comments received during the 95% design review meeting.

This information will be utilized to prepare comprehensive drawings, schedules, specifications, and cost estimates for all facets of work and disciplines/trades involved in the construction project.

The primary objective is to develop a biddable set of construction documents tailored to address the unique challenges presented by the extreme Arctic conditions at Eielson AFB, AK. The comprehensive documentation will guide the successful execution of the following key design tasks:

B. Specific Project Goals:

1. Design of Fire Detection System: Ensure the design meets the requirements set forth in UFC 3-600-1, NFPA 72, NFPA 101, and Installation Facility Standards

(IFS).

2. Assessment of Building Envelope: Conduct a thorough assessment of the building envelope’s basic performance requirements in accordance with (IAW) the Building Envelope Design Guide and Installation Facility Standards (IFS) [Source on wbdg.org]. Incorporate the findings of the assessment into the completed design, addressing any deficiencies or areas for improvement are identified during the assessment, the A-E shall address these issues in the design to ensure compliance with required performance standards.

3. Design of Three-Hour Rated Barrier: Design a three-hour rated barrier between the regulator vault, generator room, and work room, ensuring the separation of the regulator vault from the other two areas.

4. Comprehensive Hazmat Survey: A thorough hazardous materials survey should be completed throughout the entire facility according to specification 01 57 19. These samples and results shall be incorporated into the final design and the hazardous materials abatement plan to be developed by the A-E. The final draft of this plan shall be included as an appendix to 01 57 19.

C. The work required under this contract includes analysis and design services necessary to design a construction project to accomplish the goals described above.

D. The final design product shall include the following items: Complete specifications and drawings necessary for the Government to advertise and award a construction contract for the work. The A-E’s design shall include provisions for the abatement and disposal of any hazardous materials that would be disturbed as a consequence of performing the work of this project.

E. The A-E is expected to include drawings and photographs with the body of each submittal as necessary to adequately describe the work involved. Drawings associated with each submittal shall be of a sufficient size so that details and notes are easily readable. Drawings 11"x17" or smaller may be bound with the report.

1.04. HAZARDOUS MATERIALS: The following guidance shall be used for dealing with hazardous materials:

The A-E shall address the presence of hazardous materials in the design project, perform testing for hazardous materials (asbestos, LBP, and PCBs), and prepare project documents for their remediation in accordance with (IAW) with UFGSs. Technical provisions shall be developed such that all requirements for handling, worker protection, and environmental protection at the work site are referenced to OSHA, EPA, and ADEC regulations.

A. When construction requires special demolition procedures to protect personnel from exposure to excessive levels of hazardous materials, these requirements shall be specified and coordinated with the Eielson AFB project engineer and the Eielson AFB Environmental Element of the Installation Management Flight. These procedures shall not be less stringent than Federal OSHA and EPA requirements. Mitigation of hazards to workers shall be included in this design project.

B. The following items are a minimum of what shall be included in the project documents when dealing with hazardous material remediation. Project drawings shall denote the location of hazardous materials and provide sufficiently detailed information for their remediation, to include accurate quantities. Project drawings shall also note the location of approved, permitted, on-base disposal areas, if available, for use during project construction. The most direct haul route, minimizing the exposure risk for personnel, between the project site and disposal area shall also be shown on the drawings. Construction contractor notification and permitting requirements shall be specified.

C. The goal of this project is not to abate all hazardous materials in the plant or the project area.

However, the design shall include provisions for avoidance or abatement of any hazardous materials found in the hazmat survey conducted by the A-E firm.

1.05 TASKS: The design shall be divided into two (2) tasks. The Government shall neither approve payment for a task nor issue Notice to Proceed for the subsequent task until all work under the task is complete and the A-E has provided all the listed Contract Deliverable Items applicable to the task.

Review conferences shall be scheduled by the CO and be held at Eielson AFB. The A-E firm shall attend with all necessary engineer disciplines. Reviewers will submit written comments on the design. Comments will be provided to the A-E for response prior to the meeting. The A-E may make a presentation at each meeting if necessary for the design or review process. The A-E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the CO for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the CO within three (3) working days following each meeting.

All contract deliverable items required for each task shall be submitted to the CO at the same time, except for the draft review conference minutes. Approval from the CO shall be obtained prior to the submission of contract deliverable items separately.

TASK 1: Task 1 includes producing the required 95% design documents; submitting the required documents;

and presenting these documents at the 95% Review Conference.

A. Draft Final (95%) Cost Estimate: The 95% design cost estimates provided by the A-E shall have zero (0) contingency.

B. Final Review Conference: The final review conference shall be held following receipt of the 95% design submittal.

C. Contract Deliverable Items: The following items are deliverable as part of Task 1:

1. An electronic copy via DoD Safe of the required 95% design documents to include drawings, specifications, cost estimates, design analysis, completed draft Submittal Register, including all comments and responses.

2. The government review period will not begin until ALL deliverable items have been received.

TASK 2: Produce final (100%) design documents as defined in Section 4 of this SOW.

A. Final (100%) Documents: The A-E shall incorporate into the 100% project documents the revisions requested at the 95% review meeting. NTP will not be issued until all 95% review comments have been closed out. The final documents shall be delivered to the CO within fourteen (14) calendar days after the final review conference. Each plan sheet shall bear the seal of a Registered Professional Engineer or Architect as applicable. A-E shall provide a completed Submittal Register.

B. Contract Deliverable Items: The following items are deliverable as part of Task 2:

1. An electronic copy of the draft 95% design review conference minutes.

2. An electronic copy via DoD Safe of the complete project specifications, final Submittal Register, project drawings (and one (1) paper copy), final design analysis, and the final construction cost estimate.

3. The submission will not be considered complete until ALL required electronic and paper copies have been delivered.

NOTE: The final drawings shall be (11” x 17”). All pages shall be numbered consecutively.

Provide all plot style files, font files and cross references utilized with the drawing files.

All cross references shall be bound to the appropriate drawing files.

1.06 SCHEDULE

1. 95% Design Due – 90 calendar days after receipt of Notice to Proceed to 95%.

2. 95% Review Period – 21 calendar days after submittal of the 95% Design documents.

3. 100% Document Preparation - 14 calendar days after receipt of Notice to Proceed to 100%.

END OF SECTION

SECTION 2

GENERAL A-E DESIGN SERVICE REQUIREMENTS FOR

2.01 GENERAL SCOPE: The A-E shall perform professional architectural and engineering services such as planning and design, provide labor and materials to accomplish the work specified in this contract. The A- E shall be responsible for all travel and lodging arrangements and expenses involved in the performance of work under this contract. The A-E shall furnish the Air Force with complete and usable products to include design analyses, project drawings, specifications, equipment layouts, cost estimates, submittal registers, pricing schedule amendments (resulting from design omissions), construction contract modifications (resulting from design omissions), and other documents required under this contract to provide complete engineering services for Eielson AFB, Alaska.

A. Refer to Section 1 of this SOW for a detailed description of this specific project.

2.02 TYPE OF WORK: Work on the project may involve any or all disciplines including Fire Protection

Engineer; architectural; drafting; hazardous materials testing, abatement, and remediation; cost estimating;

and word processing.

2.03 ADMINISTRATION: The Eielson AFB CO is responsible for the administration of the contract. No change shall be made in the provisions of this contract without written authorization from the CO. The Base Civil Engineer (BCE) monitors the work and services furnished and evaluates the performance of the A-E as the CO’s Technical Representative (COTR). The COTR is not a CO and has no authority to Contractually bind the Government or modify the contract.

2.04 GENERAL DESIGN CRITERIA AND REFERENCES: The project entails designing functional concepts suitable for the sub-arctic environment in interior Alaska. The design must adhere to various industry standards, including, but not limited to those of the National Fire Protection Agency (NFPA), United Facilities Criteria (UFC), Air Force Manuals (AFMAN), Air Force Instruction (AFI), and Unified Facilities Guide Specifications (UFGS), and many others. Additionally, it must comply with Air Force-specific criteria, such as AFM 88-3 C2 and EM 385-1-1, as well as Occupational Safety and Health Administration (OHSA) and Americans with Disabilities Act (ADA) standards. Various Air Force Engineering Technical Letters (AFETLs) and Eielson AFB design guides are also relevant to the project, in addition to other pertinent industry standards, State Department of Environmental Conservation, EPA requirement, and federal, DoD, and AF regulations and policies.

All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The A-E may acquire them from the Defense Printing Service Detachment Office, Standardization Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094, or other Federal agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The A-E may review any Air Force Manual or publication available at the Base Civil Engineering offices. The Eielson AFB design guides are attached as appendices to this statement of work.

2.05 GOVERNMENT DOCUMENTATION: The Government will provide digital copies of all drawings that might be relevant from Eielson AFB digital drawing vault. The A-E firm may request additional information via the CO for access to the drawing vault. The A-E should not expect Government personnel to perform a drawing search. "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the A-E’s responsibility to verify any information or data that is given to them by the Government.

2.06 WARRANTY: The A-E shall bring any questions concerning the design to the attention of the Government during the design phase. The A-E shall verify that the final documents have been field checked to eliminate http://www.afcec.af.mil/library/index.asp

SECTION 2

GENERAL A-E DESIGN SERVICE REQUIREMENTS FOR

conflicts and interferences. The A-E shall provide interpretation of construction documents to clarify any ambiguities and shall correct any errors or omissions in the design package.

A. DISCREPANCIES: The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all design, drawing, specification, and other services furnished by the A- E under the resulting contract. The A-E shall, without additional compensation, correct or revise any errors or deficiencies in design, drawings, specifications, and other services in an agreeable timeframe with the CO and Contractor to avoid construction delays.

B. INTERPRETATION: During the construction solicitation and the construction periods of the project, the A-E shall be available, at no additional cost to the government, to interpret or clarify plans and specifications, should questions arise.

2.07 CONCEPT LIMITATIONS: General information and criteria provided to the A-E shall not prevent the A-

E from suggesting or using improved methods and designs with functional or cost-saving advantages.

2.08 GOVERNMENT FURNISHED MATERIALS: The government shall furnish the A-E with the following:

A. A description of the specific requirements for the design of this project. See Section 1 of this

SOW.

B. An estimated construction cost range.

C. Access to existing drawings of the facility as needed to perform design.

D. Eielson AFB specific Division I specifications (to be tailored by the A-E for specific project requirements).

SECTION 3

A-E DESIGN SERVICES FOR

3.01 SCOPE OF WORK: The A-E shall perform all services required to prepare and furnish complete construction documents, with addenda as required, for the accomplishment of this contract.

3.02 DESIGN SERVICES: Design services shall include all aspects of design required to provide a complete and accurate set of project documents to be used for obtaining contract construction services. This includes the following:

A. Familiarization with the scope of the project, general conditions governing the performance of the work, and the conditions under which the project will be constructed.

B. Coordination with Base Civil Engineering and the using agencies to develop functional relationships and detailed requirements.

C. Production of the required design documents.

3.03 DESIGN DOCUMENTS: The contract drawings to be furnished shall be well prepared and complete IAW the best professional practice to show clearly and concisely the type and extent of work to be performed. The drawings shall clearly distinguish new and existing work. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Each drawing shall have a graphic scale. The A-E shall use a standard sheet format and fonts conforming with Eielson AFB Drafting Standards. Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

A. DESIGN ANALYSIS: The A-E shall prepare a complete and accurate design analysis to support the project design. Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression. The analysis shall, at a minimum, include: a brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utilities location and access, photos as necessary or required, electrical-load calculations, computer modeling, etc. A constructability report shall be incorporated into the 95% design analyses (see para. 4.07). An updated design analysis shall be submitted at each review stage to describe and justify each decision made at that stage. The final design analysis shall present a clear and logical picture of the final design and shall be edited to exclude reference to changes made during the design process.

B. PRICE SCHEDULE: The A-E shall provide a detailed proposed pricing schedule in the format specified by the CO.

C. DRAWINGS: The A-E shall provide a detailed schedule of drawings in the format specified by the government. The A-E shall prepare and furnish drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be performed. Full-scale drawing size for Eielson AFB is ANSI D (22” X 34”). Separate drawings

FTQW 251101; REPAIR FIRE DETECTIONS SYSTEM AND FINISHES (1146)

shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, electrical, etc. work to be accomplished. Detail drawings shall refer to the sheets and drawings to which they apply. Similarly, where details are called out, the callout shall identify the detail tag and the sheet where the detail is located. The project drawings shall be delivered as native Autodesk CAD/BIM files and PDF format. Actual number of required copies of drawings to be submitted is described in Section 1 of this SOW.

D. SPECIFICATION TECHNICAL PROVISIONS: The A-E shall prepare detailed specifications for each category of work for each building trade to meet government standards for a competitive solicitation. Included shall be a list of all Government-Furnished Equipment (GFE).

Specifications shall be written utilizing industry and government standards. Specifications shall conform to the Unified Facilities Guide Specifications (UFGS) system with UFGS-format section number and page numbers centered at each page bottom. The header of each page shall include the project title and project number on the left-hand side. The specification Table of Contents shall indicate which UFGS sections are included. Brand name references in specifications are prohibited unless approved by the CO or mandated by the Government.

However, basis of design information shall be incorporated in the drawings. Specifications shall be tailored to the project and be clear; concise; free of typographical, grammatical, and spelling errors; etc. The project specifications shall be delivered in both SpecsIntact and PDF formats.

The Submittal Register shall be delivered in Excel and PDF formats. Actual number of required copies is described in Section 1 of this SOW.

E. COST ESTIMATE: The A-E shall prepare a detailed construction cost estimate. Estimates shall be broken down into line items by individual task and grouped into major construction categories such as architectural, hazardous material abatement, civil, structural, mechanical, fire protection, electrical, contractor mobilization(s), general contractor requirements, etc., showing labor (man-hours), material costs and equipment costs. Cost estimate shall be marked “CONTROLLED UNCLASSIFIED INFORMATION” and prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimate shall also reflect accurate costs associated with the particular requirements of constructing on Eielson AFB. The cost estimate shall be prepared assuming construction will start in the summer following the scheduled design completion date, unless specified otherwise in Section 1. If the construction cost estimate will exceed the amount programmed in the task order, the A-E shall notify the CO as soon as that determination is made.

If applicable, the cost estimate shall be broken down into “minor construction” and/or “repair and maintenance”. The cost estimate shall be submitted in the following formats: A PDF of the cost estimate report, a native file in either PACES or MII, and an Excel file. The design analysis shall be in PDF format. Actual number of copies is specified in Section 1 of this SOW.

3.04 DESIGN REVIEW: Design review shall be held at the 95% design stage. After the review, the A-E shall not proceed to the next design stage until given Notice to Proceed (NTP) in writing to do so by the CO.

each review period will adhere to the times outlined in section 1.06 of this SOW. Reviewers will submit written comments on the design that will be provided to the A-E for response. Additional comments and questions may be introduced during the review meeting(s).

A. DESIGN REVIEW MEETING ATTENDANCE: The A-E shall attend design review meetings at Eielson AFB or remotely, take attendance and minutes, and answer review comments. The review meetings shall be scheduled through the CO. The review meetings will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and by the A-E’s project manager and necessary staff. Reviewers will submit written comments on the design that will be provided to the A-E for response. In

FTQW 251101; REPAIR FIRE DETECTIONS SYSTEM AND FINISHES (1146)

addition to the written comments, verbal comments may be provided at the review meeting(s).

B. 95% REVIEW: The 95% design package, which should be the A-E’s final design package, shall be submitted to the CO for final government review and acceptance. Included shall be the final design analysis, drawings, drawing schedule, specifications, calculations, material selection types, pricing schedule, submittal register, cost estimate, construction schedule, and constructability review. The A-E shall have performed and completed internal Quality Assurance reviews of the design, and thoroughly proofread the specifications.

C. 100% PACKAGE: The 100% package shall be the 95% package with those changes necessitated by the accepted comments received at the 95% design review. Included shall be the 100% drawings, drawing schedule, submittal register, synopsis of work, specifications, design analysis (including calculations, recommended material selections, and constructability report), pricing schedule, cost estimate, and the approved 95% design review meeting minutes to include the 95% comments and responses.

3.05 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames (subject to negotiation) for their development and review are described in Section 1 of this SOW. All the architectural and engineering design, design analysis, specifications, and drawings shall be developed to a uniform level of completion for each review submittal. All review plans and specifications shall be boldly marked on each page “FOR ENGINEERING REVIEW ONLY, % REVIEW, NOT FOR CONSTRUCTION”. The cover sheet of each document shall be boldly marked with the date submitted.

Document packages shall include:

A. MINUTES AND REVIEW COMMENTS: The A-E shall submit minutes and the annotated review comments to the CO for written approval, within three (3) working days following each review meeting. Approved minutes and annotated comments shall be submitted as part of the subsequent design submittal.

B. REVIEW DOCUMENTS: The A-E shall submit the required number of design packages for review to the CO at each review stage. See Section 1, para. 1.05 for specific requirements.

C. 100% SUBMITTAL: The A-E shall submit the required number of the 100% design documents to the CO as described in of Section 1 of this SOW. The submittals must meet the requirements outlined in Section 1, Sections 3, para. 3.03 and 3.04 of this SOW. Files shall be delivered and labeled clearly with typed project information to include the date and shall be accompanied by a typed index. Each drawing file shall be made to stand-alone by binding all X-REFs. Use only standard AutoCAD font files. Change all menus to standard AutoCAD prior to delivery. Include all *.ctb (plot configuration) files. If *.ctb files are not used, include list of pen weights.

3.06 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide complete project designs to the government as specified elsewhere in this SOW. The A-E shall provide any product literature and technical data required to support the design. Designs shall be of the highest professional quality and shall be certified by a registered architect, civil engineer, structural engineer, mechanical engineer, fire protection engineer, electrical engineer, or land surveyor, as appropriate. Each final plan sheet shall bear the seal of a Registered Professional Engineer or Architect.

3.07 CONSTRUCTABILITY REVIEW: A review of the design for constructability shall be made by the A-E prior to the submittal of the 95% documents. The A-E shall make a site visit during the 95% design phase to determine whether the plans accurately and completely represent existing conditions and to verify that the

FTQW 251101; REPAIR FIRE DETECTIONS SYSTEM AND FINISHES (1146)

construction can proceed as designed. The constructability review report shall be incorporated into the 95% design analysis.

3.08 DESIGN DISCREPANCIES: The A-E shall be responsible to clarify any drawings or specifications determined to be unclear to a contractor during the solicitation or construction process. If contract document changes are required due to A-E error or oversight, the A-E shall also be responsible for correcting any discrepancies that become apparent during the solicitation or construction process. The A-E shall promptly, and at no additional cost to the Government, furnish all necessary labor, drawings, specifications, cost estimates, etc., to the CO to enable modification of the construction contract. The A-E shall have the recommended modifications reviewed and certified by a registered architect or engineer in the appropriate discipline.

SECTION 4

ATTACHMENTS FOR

Attachments:

1. Facility Drawings, various dates

2. Facility Photos, various dates

END OF STATEMENT