03 Attachment A, DOC Delivery Requirements.pdf
PDF 200 KB Posted
- Attached to
- Soap Products and Accessories ITQ
- Solicitation number
- 440003201
- Issued by
- Indiana County, Pennsylvania
About this file
This is a delivery requirements and special procedures document issued by the Pennsylvania Department of Corrections (DOC) for contractors providing goods and services to correctional facilities. The document establishes that all deliveries must be made during normal business hours, Monday through Friday from 8:00 a.m. to 3:00 p.m. EST, excluding official state holidays, with a maximum five business-day window from order receipt. All contractor personnel accessing DOC facilities must complete comprehensive background investigations and security clearance applications valid for six-month periods, with renewal responsibility falling on the contractor and employee. The DOC reserves the right to deny facility access based on clearance results or policy violations.
Contractors and their personnel must comply fully with all DOC and individual institutional rules, regulations, and procedures, including submission to personal and equipment searches, metal detector screening, and narcotics detection canine inspections. All tools, materials, and supplies must be secured and locked when not in use, and contractor vehicles must remain locked when unattended. The document strictly prohibits the introduction of contraband, assistance with inmate escapes, unauthorized inmate contact, and transfer of any items to or from inmates without express Superintendent authorization. Personnel may only move within assigned work areas and may not appear under the influence of drugs or alcohol or otherwise impaired. The DOC maintains discretionary authority to deny entry to any individual suspected of security breaches or non-compliance with published procedures.
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Other files
| File | Type | Posted |
|---|---|---|
| 01 Statement of Work, Soap Products.docx | DOCX document | |
| 02 Terms and Conditions, Soap Products,.pdf |
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Text version
ATTACHMENT A
DEPARTMENT OF
CORRECTIONS DELIVERY
REQUIREMENTS
DELIVERIES: The DOC requires that deliveries to each Distribution Center be made during normal working hours—Monday through Friday, from 8:00 a.m. to 3:00 p.m. EST—excluding official state holidays. Each year, official state holidays are identified in the Commonwealth’s Directives Management System and published by the Office of Administration, a copy of the official state holidays can be available upon request.
Deliveries scheduled on state holidays are to be rescheduled with each Distribution Center. The requested deliveries should be made within a maximum five (5) business days of order receipt date.
SPECIAL DOC DELIVERY REQUIREMENTS: All employees of the awarded Offeror are subject to complete background investigations at the discretion of the Commonwealth. The awarded Offeror’s employees must complete the security clearance application process and all required training. Since individual security clearances are valid for a maximum of six (6) months or less, it is the responsibility of the awarded Offeror/employee to renew their request for another six (6) month clearance.
The DOC reserves the right to deny any employee of the awarded Offeror access to its Institutions, information or to their clients as a result of confidential information obtained during the course of the security clearance process or for violation of DOC policy.
1. The awarded Offeror will be responsible for ensuring that all personnel, equipment, tools, keys and supplies/materials comply with any and all rules, regulations and procedures of the DOC and the individual Institutions. Questions should be addressed to the Security Office at each Institution. The individual Institution’s rules, regulations and procedures governing the entry and conduct of staff working inside the Institution will be made available and explained at the point of entry.
a) All awarded Offerors’ personnel entering a Correctional Institution will be subject to a search of their person and personal items. Such searches may be frisk searches, searches by metal detectors or searches by narcotics detection canines.
b) All equipment, tools, supplies and materials will be subject to search or inventory at any time. Tools and materials must be carefully controlled at all times and locked when not in use.
c) The cab and trailer of an awarded Offeror/employee’s delivery truck must be locked when not in use.
d) Any attempts to introduce contraband, to assist in escape, or to have unauthorized contact with inmates of an Institution are prohibited and will be prosecuted under Pennsylvania law. The Contractor’s personnel are prohibited from bringing into or taking out of the Institution any items unless specifically approved. Any interaction between a awarded Offeror’s employee and an inmate, which would assist the inmate to escape is a felony and will be prosecuted.
e) Awarded Offeror’s personnel may not deliver, receive or otherwise transfer any item (no matter how innocuous) to or from an inmate without express permission of the Superintendent or designee.
f) Awarded Offeror’s personnel or representatives are limited to movement to, from and within their assigned work area.
No contact is allowed with inmates unless expressly approved.
g) No person who appears to be under the influence of drugs or alcohol or who is otherwise impaired will be allowed entry into a Correctional Institution.
The DOC reserves the right to deny entry to anyone who is suspected of a breach of security or for failure to follow published rules, regulations or procedures.
https://www.oa.pa.gov/Policies/ac/Documents/19-09.pdf
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