03 241859-26-01R-specs.pdf

SPECIFICATIONS

1- BAY ENCLOSURE

Site No: 249016

Building No: 240004

EL PASO (24)

EL PASO (WEST) AREA ENGINEERING AND

MAINTENANCE FACILTY

EL PASO, TEXAS

Project No: 24-1859-24-01

TEXAS DEPARTMENT of TRANSPORTATION 125 E. 11th Street

Austin, Texas 78701

Support Services Division Facilities Planning & Management Section 6230 E Stassney Lane, Austin, TX 78744

Date: June 12, 2026

June 12,2026

EL PASO (WEST) AREA ENGINEERING AND MAINTENANCE FACILTY

El Paso-24, El Paso County Project No:24-185924-01

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TABLE of CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Summary

01 20 00 Price and Payment Procedures

01 25 00 Substitution and Product Options

01 30 00 Administrative Requirements

01 32 16 Construction Progress Schedule 01 33 00 Submittal Procedures

01 60 00 Product Requirements

01 70 00 Execution and Closeout Requirements

DIVISION 02 - EXISTING CONDITIONS

02 41 19.13Selective Building Demolition 02 41 19.15Cutting and Patching

02 82 00 Asbestos Testing and Abatement Not In Contract

DIVISION 04 - MASONRY

04 05 13 Masonry Mortaring

04 22 00 Concrete Masonry Unit

DIVISION 05 - METALS

05 40 00 Cold-Form Metal Framing

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 13 Board Insulation

07 21 16 Blanket Insulation

07 21 29 Sprayed Insulation

06/12/2026

Project No:24-185924-01

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DIVISION 08 - OPENINGS

08 14 16 Flush Wood Doors

08 51 13 Aluminum Windows 08 71 00 Door Hardware

DIVISION 09 - FINISHES

09 21 16 Gypsum Board Assemblies

09 29 00 Glasmat Tile Backerboard

09 90 00 Painting and Coatings

DIVISION 12 - FURNISHINGS

Not in this contract. Note: Furnishings to be supplied by District.

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 00 00 - Basic Mechanical Requirements

23 05 29 - Hangers & Supports for HVAC Piping & Equipment

23 05 53 - Identification for HVAC Piping and Equipment

23 05 93 - Testing Adjusting & Balancing for HVAC

23 07 00 - HVAC Insulation 23 09 93 - Sequence of Controls for HVAC Controls

23 23 00 - Refrigerant Piping

23 31 00 - HVAC Ductwork

23 33 00 - Air Duct Accessories

23 37 00 - Air Outlets & Inlets 23 81 27 - Split-System Air-Conditioners Heatpumps

DIVISION 26 – ELECTRICAL

26 00 00 - Basic Electrical Requirements

26 05 03 - Equipment Wiring Connections

26 05 05 - Selective Demolition for Electrical

26 05 19 - Low-Voltage Electrical Power Conductors and Cables

26 05 26 - Grounding and Bonding for Electrical Systems 26 05 29 - Hangers and Supports for Electrical Systems

26 05 33 - Raceway and Boxes for Electrical Systems

26 05 53 - Identification for Electrical Systems

26 24 16 - Panelboards

26 27 26 - Wiring Devices 26 28 19 - Enclosed Switches

26 51 10 - Interior Lighting - Solid State Luminaires

26 52 00 - Emergency Lighting

Project No:24-185924-01

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DIVISION 27 - COMMUNICATIONS

Not in this contract. Note: Communications to be supplied by District.

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

Not in this contract. Note: Safety and Security to be supplied by District.

END OF SECTION

EL PASO_MNT – 1-Bay Enclosure

El Paso- 24, El Paso County Project No: 24-1859-24-01

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SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

TEXAS DEPARTMENT OF TRANSPORTATION

EL PASO WEST AEM / MNT 1-BAY ENCLOSURE

EL PASO (24) EL PASO COUNTY

4201 HONDO PASS DR, EL PASO, TX 79904

1.2 CONTRACT DESCRIPTION

A. Work of this project includes

1. Demolition of some existing elements adjacent to 2 bays of existing garage

2. Minimal construction of new walls, reconfiguration, new door openings

3. New ceiling system with insulation

4. New mechanical system

5. Limited plumbing

6. New Electrical wiring from existing panel, new lighting fixtures

7. Upgrade in restroom to provide accessibility, 2 small ramps

8. New ceiling system

9. New finishes

B. Perform Work of Contract under Lump Sum Total cost contract with Owner in accordance with Conditions of Contract.

1.3 OWNER SUPPLIED PRODUCTS

A. Owner will provide all project information using AutoCAD for all Construction Project Management activities. Owner will provide BIM360 licenses for the contractor to use during the Construction of the project from NTP through project closeout.

B. Owner will arrange and delivery Owner-furnished items to the job site.

C. If Owner-furnished items are damaged, defective, or missing, Owner will arrange for replacement.

D. Owner will furnish Contractor the earliest possible delivery date for Owner-furnished products. Using Owner-furnished earliest possible delivery dates, Contractor shall designate delivery dates of Owner-furnished items in Contractor's Construction Schedule.

Project No: 24-1859-24-01

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E. Contractor shall review Shop Drawings, Product Data, and Samples and return them to Architect noting discrepancies or anticipated problems in use of product.

F. If Owner-furnished items are damaged as a result of Contractor's operations, Contractor shall repair or replace them at no additional expense to the Owner.

1.4 CONTRACTOR'S USE OF SITE AND PREMISES

A. Access to Site: Contractor will have restricted access to the site. Contractor shall have use of the premises for construction operations and for staging of project materials during the construction period.

B. Owner shall have the right to perform work or to retain other contractors on portions of

Project.

1.5 SPECIFICATION CONVENTIONS

A. These specifications are written in imperative mood and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise. The words

“shall be” are included by inference where a colon (:) is used within sentences or phrases.

Except where specifically intended otherwise, the subject of all imperative statements is the Contractor. For example, 'Provide tile' means 'Contractor shall provide tile.'

1.6 CONTRACTOR

A. Owner’s BIM360 platform will be utilized for Document Management, RFI’s, Submittals, Project Management, field inspections, and punch list. Owner will provide BIM360 licenses for the Contractor to use. Contractor will maintain all project records utilizing the

Owner’s BIM360 platform.

B. Permits and Fees: Apply for, obtain, and pay for permits, if applicable, fees, and utility company back charges required to perform the work. Contractor is responsible for contacting the local service providers (municipality, water, electric, and communications).

Refer to plans for additional information. Contractor shall coordinate all inspections on site with TxDOT Project Manager.

C. Codes: Comply with applicable codes and regulations indicated on coversheet of

Construction Drawings. Submit copies of inspection reports, notices and similar communications to Owner.

D. Dimensions: Verify dimensions indicated on drawings with field dimensions before fabrication or ordering of materials. Do not scale drawings.

E. Existing Conditions: Notify Owner of existing conditions differing from those indicated on the drawings. Do not remove or alter structural components without prior written approval of the Owner, Architect and Engineer of record.

F. Coordination:

1. Coordinate the work of all trades.

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2. Prepare coordination drawings for areas above ceilings where close tolerances are required between building elements and mechanical and electrical work.

3. Verify location of utilities and existing conditions prior to beginning work.

4. Schedule all work on site with TxDOT Project Manager.

G. Installation Requirements, General:

1. Inspect substrates and report unsatisfactory conditions in writing.

2. Do not proceed until unsatisfactory conditions have been corrected.

3. Take field measurements prior to fabrication where practical. Form to required shapes and sizes with true edges, lines and angles. Provide inserts and templates as needed for work of other trades.

4. Install materials in accordance with Manufacturer’s instructions and approved submittals.

5. Install materials in proper relation with adjacent construction and with proper appearance.

6. Restore units damaged during installation. Replace units which cannot be restored at no additional expense to the Owner.

7. Refer to additional installation requirements and tolerances specified under individual specification sections.

H. Definitions:

1. Provide: Furnish and install, complete with all necessary accessories, ready for intended use. Pay for all related costs.

2. Reviewed: Review of items submitted. Not a limitation or release for compliance with the Contract Documents or regulatory requirements. Refer to limitations of 'Reviewed' in General and Supplementary Conditions.

I. Intent: Drawings and specifications are intended to provide the basis for proper completion of the work suitable for the intended use. Anything not expressly set forth but which is reasonable implied or necessary for proper performance of the project shall be included.

Texas Department of Transportation - 2025 Price and Payment Procedures Support Services Division 01 20 00 - 1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SCHEDULE OF VALUES

A. Submit printed PDF file of Schedule of Values using Owner provided form or electronic media.

B. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's

Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets

b. Submittals Schedule

c. Contractor's Construction Schedule

2. Submit draft Schedule of Values for review and approval by Owner/Architect no later than seven (7) days prior to submitting the initial Applications for Payment.

C. Format and Content: Use the Project Specification table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

Identify separately under General Requirements, site mobilization, bonds and insurance, and a breakdown of the General Contractors general conditions.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location

b. TxDOT Project ID Number

c. Contractor's name and address

d. Date of submittal

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Division or Specification Section

b. Description of the Work

c. Change Orders (numbers) that affect value

d. Allowances (numbers) per bid proposal

e. Dollar value broken by Material and Labor

f. - Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum (labor & materials) in enough detail to facilitate evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

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6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Provide separate line items in the Schedule of Values for each Allowance per bid proposal.

8. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

10. Provide any additional information as set forth in the UGC.

1.2 APPLICATIONS FOR PAYMENT

A. Submit electronic copy of each application to Owner/Architect for review, seven (7) days prior to Payment Application Time.

B. Each monthly Application for Payment shall be consistent with previous applications and payments as certified by Architect, TxDOT Project Manager, TxDOT District Representative and paid for by Owner.

1. Initial Application for Payment, Application for Payment at Substantial Completion, and final Application for Payment require additional documentation.

C. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Forms: Use forms provided by TxDOT for Applications for Payment.

E. Application Preparation: Complete every entry on form. Owner/Architect will return incomplete applications without action.

1. Submit Pay Application cover page.

2. Entries shall match data on the Schedule of Values. Use updated schedule of values if revisions were made with prior approval by Owner/Architect.

3. Include amounts of Change Orders approved before last day of construction period covered by application. Note, Change Orders to be added after a fully executed by Owner.

4. Submit Contractor’s Affidavit of Payment of Debts and Claims – Monthly Progress Payment

5. Submit HUB Subcontracting Plan (HSP) PAR Prime Contractor Progress Assessment

Report.

6. Submit HUB Subcontracting Plan (HSP) Progress Compliance Form 2579.

7. Submit Pay App Distribution Sheet

8. Submit Progress Report

9. Submit updated construction schedule and submittal schedule with each Application for

Payment.

F. Transmittal: Submit electronic signed original copies of each Application for Payment to

Owner/Architect by a method ensuring receipt within 24 hours.

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1. Transmit each copy with a Submittal Cover Sheet listing attachments and recording appropriate information about application.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors

2. Schedule of Values

3. Contractor's Construction Schedule

4. Products list

5. Schedule of unit prices

6. Submittals Schedule

7. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial

Completion, submit an Application for Payment for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. Ensure all Closeout Documents have been submitted and approved by Owner.

3. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Updated final statement, accounting for final changes to the Contract Sum

2. Owner provided document, "Contractor's Affidavit of Payment of Debts and Claims –Final Payment"

3. Owner provided document, "Consent of Surety to Final Payment"

4. Evidence that claims have been settled

5. Final liquidated damages settlement statement if applicable.

6. HUB Subcontracting Plan (HSP) Prime Contractor Progress Assessment Report.

7. If required, a close-out Change Order.

8. Provide any additional information as set forth in UGC.

J. Substantiating Data: When Owner/Architect/Engineer requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment:

1. Affidavits attesting to off-site stored products.

2. Construction progress schedules revised and current.

1.3 CHANGE PROCEDURES

A. Submittals: Submit name of individual authorized to receive change documents and be responsible for informing others in Contractor's employ or Subcontractors of changes to the

Work.

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B. The Owner/Architect/Engineer will advise of minor changes in the Work not involving adjustment to Contract Sum/Price or Contract Time by issuing an ASI – Architectural

Supplemental Instructions.

C. Owner-Initiated Proposal Requests: Owner/Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract

Time. If necessary, the description will include supplemental or revised Drawings and

Specifications.

1. Proposal Requests issued by Owner/Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 10 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Submit itemized breakdown of L/M/E costs for all work, separate General Contractor and Subcontractor work, show allotted markups; referenced UGC Article 14.

b. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

c. Indicate applicable delivery charges, equipment rental, and amounts of trade discounts.

d. Include costs of labor and supervision directly attributable to the change.

e. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

D. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the

Contract, Contractor may propose changes by submitting a request for a change to

Owner/Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract

Time.

6. Submit Contractor Proposal Requests.

a. Document each quotation for change in cost or time with sufficient data to allow evaluation of quotation.

1.4 CHANGE ORDER PROCEDURES

A. On approval of a Proposal Request, Owner will issue a Change Order for signatures of Contractor and Architect on Owner’s appropriate form.

1. Execution of Change Orders: Owner shall issue Change Orders for signatures of parties as provided in Conditions of the Contract.

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B. Correlation of Contractor Submittals:

1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Sum/Price.

2. Promptly revise progress schedules to reflect change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

3. Promptly enter changes in Project Record Documents.

1.5 DEFECT ASSESSMENT

A. Replace the Work, or portions of the Work, not conforming to specified requirements.

B. If, in the opinion of the Architect/Engineer, it is not practical to remove and replace the Work, the Architect/Engineer and/or Owner will direct appropriate remedy or adjust payment.

C. The defective Work may remain, but unit sum/price will be adjusted to new sum/price at discretion of Architect/Engineer and/or Owner.

D. Defective Work will be partially repaired to instructions of Architect/Engineer and/or Owner and unit sum/price will be adjusted to new sum/price at discretion of Architect/Engineer and /or Owner.

E. Individual specification sections may modify these options or may identify specific formula or percentage sum/price reduction.

F. Authority of Architect/Engineer and/or Owner to assess defects and identify payment adjustments is final.

G. Non-Payment for Rejected Products: Payment will not be made for rejected products for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from transporting vehicle.

4. Products placed beyond lines and levels of required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected products.

Texas Department of Transportation - 2025 Substitution and Product Options Support Services Division 01 25 00 - 1

SECTION 01 25 00

SUBSTITUTION AND PRODUCT OPTIONS

1.1 PRODUCT LIST:

A. Within 30 days after date of Contract, submit to Owner/Architect an electronic copy of complete list of products and materials which are proposed for installation.

B. Prepare list on basis of each Specification section.

C. For products specified under reference standards, include with listing of each product:

1. Name and address of manufacturer.

2. Trade name.

3. Model or catalog designation.

4. Manufacturer's data, including performance and test data, reference standards.

1.2 CONTRACTOR'S OPTIONS:

A. For products specified only by reference standards, select any product meeting standards, by any manufacturer.

B. For products specified by naming several products or manufacturers, select any product and manufacturer named.

C. For products specified by naming only one product and manufacturer, there is no option, unless a substitution is approved as specified below.

1.3 SUBSTITUTIONS:

A. During Bidding, no substitution requests will be considered.

B. Within 30 days after date of Contract, Owner/Architect will consider formal requests from

Contractor for substitutions of products in place of those specified. No request for substitutions will be considered after this date.

C. Submit an electronic copy of request for substitution. Include in substitution:

1. Data substantiating compliance of proposed substitution with Contract documents.

2. For products:

a. Product identification, including manufacturer’s name and address.

b. Manufacturer’s literature, including product description, performance and test data and reference standards.

c. Samples, if applicable.

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d. Name and address of similar projects on which product was used and date of installation.

3. For construction methods:

a. Detailed written descriptions of proposed method.

b. Complete drawings illustrating methods or revisions.

4. Itemized comparison of proposed substitution with product or method specified.

5. Data relating to changes in construction schedule.

D. In making request for substitution, Contractor represents:

1. Contractor has personally investigated proposed product or method and determined that it is equal or superior in all respects to that specified.

2. Contractor will provide same guarantee for substitution as for product or method specified.

3. Contractor will coordinate installation of accepted substitution into work, making such changes as may be required for work to be complete in all respects.

4. Contractor waives all claims for additional costs related to substitution which subsequently becomes apparent.

E. Substitutions will not be considered if:

1. They are indicated or implied on shop drawings or product data submittals without formal request as submitted in accordance with Article 1.3 of this Section.

2. Acceptance will require substantial revision of Contract Documents.

PART 2 PRODUCTS

2.1 PRODUCT SUBSTITUTIONS

A. Timing: Architect will consider requests for substitution if received within 30 days after the

Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

B. Conditions: Owner/Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner/Architect will return requests without action, except to record noncompliance with these requirements.

1. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

2. Requested substitution does not require extensive revisions to the Contract Documents.

3. Requested substitution is consistent with the Contract Documents and will produce indicated results.

4. Substitution request is fully documented and properly submitted.

5. Requested substitution will not adversely affect Contractor's Construction Schedule.

6. Requested substitution has received necessary approvals of authorities having jurisdiction.

7. Requested substitution is compatible with other portions of the Work.

8. Requested substitution has been coordinated with other portions of the Work.

9. Requested substitution provides specified warranty.

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SUBSTITUTION REQUEST

PROJECT: _______________________________

PROJECT NO.: ______________

TO: TxDOT Construction Project Manager

FROM: CONTRACTOR

CONTRACTOR HEREBY REQUESTS ACCEPTANCE OF THE FOLLOWING PRODUCT OR SYSTEMS

AS A SUBSTITUTION IN ACCORD WITH PROVISIONS OF DIVISION ONE OF THE

SPECIFICATIONS:

1. SPECIFIED PRODUCT OR SYSTEM:

Substitution request for (Generic Description):

Specification Section No.: ________ Article(s) _______ Paragraph (s)

2. SUPPORTING DATA:

Product data for proposed substitution is attached (description of product, reference standards, performance and test data).

Sample is attached Sample will be sent if requested

3. QUALITY COMPARISON:

SPECIFIED PRODUCT SUBSTITUTION

Name brand: _________________________ _________________________

Catalog No. _________________________ _________________________

Manufacturer: _________________________ _________________________

Vendor: _________________________ _________________________

Significant

Variations: _________________________ _________________________

Maintenance Service Available: Yes No

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Spare Part Source: __________________________________________________________

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4. PREVIOUS INSTALLATIONS:

Identification of similar projects on which proposed substitution was used:

Project: Architect:

Address: Owner:

Date Installed:

5. REASON FOR NOT GIVING PRIORITY TO SPECIFIED ITEMS:

6. EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of Work: ______ No Yes (If yes, explain)

Substitution changes Contract Time: No Yes Add/Deduct _____days.

Substitution requires dimensional revision or redesign of structure or M & E Work:

______ No Yes (If yes, attach compete data)

Saving or credit to Owner, if any, for accepting substitution: $_________________.

Extra cost to Owner, if any, for accepting substitution: $ .

7. CONTRACTOR'S STATEMENT OF CONFORMANCE OF PROPOSED SUBSTITUTION TO

CONTRACT REQUIREMENT:

I/we:

have investigated the proposed substitution.

believe that it is equal or superior in all respects to specified product, except as stated above.

will provide the same warranty as specified for specified product.

have included complete cost data and implications of the substitution.

will pay redesign and special inspection costs caused by the use of this product.

will pay additional costs to other contractors caused by the substitution.

will coordinate the incorporation of the proposed substitution in the Work.

will modify other parts of the work as needed, to make all the work complete and functioning.

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Contractor: Date:

By:

Answer all questions and complete all blanks - use "N/A" if not applicable.

ARCHITECT REVIEW AND ACTION

Resubmit substitution request:

Provide more information in following categories.

Sign Contractor's Statement of Conformance.

Substitution accepted.

Substitution is accepted with the following comments.

Substitution not accepted.

Substitution Request received too late.

Architect / Engineer of Record Date

Texas Department of Transportation - 2025 Administrative Requirements Support Services Division 01 30 00 - 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 - GENERAL

1.1 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and Work of various sections of Contract

Documents to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Provide project superintendent and other supervisory personnel required for proper coordinate and performance of the work.

2. Submit List of Subcontractors’ names, phone numbers and trade work.

3. Participate in a pre-construction meeting at a time and place determined by the Owner for the purpose of identifying responsibilities of the Contractor’s, Owner’s and Architect’s personnel and explanation of administrative procedures.

4. Schedule and conduct Contractor Monthly Progress Meetings, distribute meeting

Minutes.

5. Contractor schedule and conduct other meetings as necessary, distribute meeting Minutes.

6. Owner to schedule and conduct other meetings as necessary, Owner will distribute meeting Minutes.

7. Preparation of Contractor's Construction Schedule.

8. Preparation of the Schedule of Values.

9. Installation and removal of temporary facilities and controls.

10. Preparation of the Submittal Review Schedule.

11. Delivery and processing of submittals.

12. Progress meetings.

13. Preinstallation conferences.

14. Inspection activities.

15. Project closeout activities.

16. Startup and adjustment of systems.

17. Project closeout activities, documents.

18. Submit progress schedule, updated monthly.

19. Prepare submittal schedule coordinated with progress schedule.

20. Submit schedule of values, divided to facilitate payments for labor, material and subcontractors, on forms acceptable to the Owner. Schedule of values, when approved, will be used as the basis for the Contractor’s Application for payment.

21. Submit schedule of required tests and inspections.

22. Perform all field engineering, layout, and surveying required for layout of project.

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23. Submit and post a list of emergency telephone numbers and addresses for individuals to be contacted in case of emergency.

24. Record drawings and specifications to be maintained and annotated by contractor as work progresses to record actual construction and be turned over to

Owner/Architect at substantial completion. See Section 01 70 00 for detailed requirements.

25. Submit payment request procedures.

26. Perform quality control during installation.

27. Clean and protect the work.

C. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and outlets with finish elements.

D. Coordinate completion and clean-up of Work of separate sections in preparation for

Substantial Completion and for portions of Work designated for Owner's partial occupancy.

E. After Owner occupies the premises any access to complete remaining Work or correct defective Work must be coordinated with the Owner's representative in order to minimize disruption of Owner's activities.

1.2 PRECONSTRUCTION MEETING

A. The Owner’s Representative will schedule a pre-construction conference and organizational meeting at the Project Site or other convenient location after execution of the Agreement and prior to commencement of construction activities. The Owner’s Representative will conduct the meeting to review responsibilities and personnel assignments.

B. Attendees shall include: The Owner, Architect/Engineer and Subconsultants, the

Contractor and its superintendent, major subcontractors, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

C. The Agenda shall: Discuss items of significance that could affect progress including such topics as:

1. Tentative construction schedule

2. Critical Work sequencing

3. Designation of responsible personnel

4. List of Subcontractors, trade work, names and phone numbers

5. Procedures for processing field decisions, RFIs and Change Orders

6. Procedures for processing Applications for Payment

7. Distribution of Contract Documents

8. Submittal of Shop Drawings, Product Data and Samples

9. Preparation of record documents

10. Use of the premises

11. Office, Work and storage areas

12. Equipment deliveries and priorities

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Facilities Planning & Management Section

13. Safety procedures

14. First Aid

15. Security

16. Housekeeping

17. Working hours

D. The Owner’s Representative will record Minutes and distribute copies within five days after meeting to participants, with copies to contractor and those affected by decisions made.

1. General Contractor will distribute Minutes to subcontractors and others.

1.3 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at monthly intervals or as agreed by Owner/Architect.

1. Coordinate dates of meetings with Owner/Architect.

2. Prepare Contractor’s Application for Payment on TxDOT form.

Owner/Architect shall provide forms required for payment submittal.

B. Make arrangements for meetings, prepare agenda with copies for participants, review at meetings.

C. Attendance Required: Contractor project manager, superintendent, major subcontractors and suppliers, Owner, Architect/Engineer, as appropriate to agenda topics for each meeting.

D. Agenda:

1. Review of Minutes of previous meetings

2. Review Contractor Insurances current

3. Changes to List of Subcontractors

4. Review of submittals schedule and status of submittals

5. Review Work Progress Schedule

6. RFIs, Field observations, problems, and decisions

7. Review of off-site fabrication and delivery schedules

8. Maintenance of progress schedule work completed

9. Identification of problems impeding planned progress

10. Corrective measures to regain projected schedules

11. Effect of proposed changes on progress schedule and coordination

12. Planned progress during succeeding work period

13. Coordination of projected progress

14. Maintenance of quality and work standards

15. Review draft payment application Schedule of Values

16. Other business relating to Work

E. Record Minutes and distribute electronic copies within 3 days after meeting to participants, with copies to Architect/Engineer, Owner, and those affected by decisions made.

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1.4 PRE-INSTALLATION MEETINGS

A. When required in individual specification sections, convene pre-installation meetings at Project site prior to commencing work of specific section.

B. Require attendance of parties directly affecting, or affected by, Work of specific section.

C. Notify Owner and Architect/Engineer 14 days in advance of meeting date.

D. Prepare agenda and preside at meeting:

1. Review conditions of installation, preparation, and installation procedures.

2. Review coordination with related work.

a. Contract documents

b. Options

c. Related Change Orders

d. Purchases

e. Deliveries

f. Shop Drawings, Product Data and Quality Control Samples

g. Possible Conflicts

h. Compatibility Problems

i. Time Schedules

j. Weather Limitations

k. Manufacturer's Recommendations

l. Compatibility of Materials

m. Acceptability of Substrates

n. Temporary Facilities

o. Space and Access Limitations

p. Governing Regulations

q. Safety

r. Inspection and Testing Requirements

s. Recording Requirements

t. Protection

E. Record Minutes and distribute electronic copies within 3 days after meeting to participants, with copies to Architect/Engineer, Owner, and those affected by decisions made.

1. Do not proceed if the conference cannot be successfully concluded.

2. Initiate whatever actions are necessary to resolve impediments to performance of

Work and reconvene the conference at the earliest feasible date.

1.5 COORDINATION MEETINGS

A. Conduct project coordination meetings at regularly scheduled times convenient for all parties involved. Project Coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and specific pre-installation conferences.

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B. Request representation at each meeting by every party currently involved in coordination or planning for the construction activities involved.

C. Record meeting decisions or action and distribute electronic copies to everyone in attendance, invitees, and to others affected by those decisions or actions resulting from each meeting.

Texas Department of Transportation - 2025 Construction Progress Schedule Support Services Division 01 32 16 - 1

Facilities Planning & Management

SECTION 01 32 16

CONSTRUCTION PROGRESS SCHEDULE

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work.

1.2 SUBMITTALS

A. Submittals Schedule: Submit an electronic file in MS Office Project. Arrange the fol-lowing information in a tabular format:

1. Scheduled date for first submittal

2. Specification Section number and title

3. Submittal category (action or informational)

4. Name of subcontractor

5. Description of the Work covered

6. Scheduled date for Architect's final release or approval

B. Contractor's Construction Schedule: Submit an electronic format MS Project or accepta-ble to TxDOT of the initial schedule, with a copy large enough to show complete sched-ule for entire construction period. Submit a copy of the entire Construction Schedule and a copy of separate extracted Milestone and CPM Schedules.

C. CPM Reports: Concurrent with CPM schedule, submit an electronic copy of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remain-ing duration, early start date, early finish date, late start date, late finish date, and total float in calendar days, percent complete, predecessors, and successor.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from the Notice to

Proceed until most recent Application for Payment.

D. Daily Construction Reports: Submit an electronic copy at monthly intervals, when re-quested.

E. Field Condition Reports: Submit an electronic copy at time of discovery of differing con-ditions.

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F. Special Reports: Submit an electronic copy at time of unusual event.

1.3 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of con-struction activities and with scheduling and reporting of separate contractors.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a Schedule of Submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, order-ing, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with List of Subcontracts, the Schedule of Val-ues, and Contractor's Construction Schedule.

2. Submit Submittal Schedule within 14 days of date established for commence-ment of the Work.

3. Update Schedule to reflect current status and changes in a timely manner for sub-mittals.

4. Submit complete Submittal Schedule with Contractor's Construction Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Procedures: Comply with procedures contained in AGC's "Construction Planning &

Scheduling."

B. Time Frame: Extend schedule from date established for the Notice to Proceed to date of

Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Owner/Architect.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as sepa-rate activities in schedule. Procurement cycle activities include, but are not lim-ited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Divi-sion 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than seven (7) days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion and allow time for Architect's and TxDOT Project

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Manager administrative procedures necessary for certification of Substantial

Completion.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, includ-ing, but not limited to, the Notice to Proceed, Substantial Completion, and Final Comple-tion.

First paragraph below establishes progress measured in dollar volume of the Work.

E. Cost Correlation: Provide a cost correlation line, indicating actual costs with markup.

Track dollar value of the Work performed as work completed of dates for preparation of progress payment requests.

1. Refer to Division 1 Section "Payment Procedures" for cost reporting and pay-ment procedures.

2. Retain three subparagraphs below for CPM schedule.

3. Contractor shall assign cost to construction activities on the CPM schedule.

Costs shall not be assigned to submittal activities unless specified otherwise but may, with Owner/Architect's approval, be assigned to fabrication and delivery activities. Costs shall be under required principal subcontracts for testing and commissioning activities, operation and maintenance manuals, punch list activi-ties, Project Record Documents, and demonstration and training (if applicable), in the amount of 5 percent of the Contract Sum.

4. Each activity cost shall reflect an accurate value subject to approval by

Owner/Architect.

5. Total cost assigned to activities shall equal the total Contract Sum.

F. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the proposed change on the overall project schedule.

2.3 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

A. General: Prepare network diagrams using AON (activity-on-node) format.

B. Projects using CPM schedules should begin with a preliminary network diagram of type described below or a preliminary bar-chart schedule.

C. Preliminary Network Diagram: Submit diagram within fourteen (14) days of date estab-lished for the Notice to Proceed. Outline significant construction activities for the first 60 days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

D. CPM Schedule: Prepare Contractor's Construction Schedule using a computerized, time-scaled CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule so it can be accepted for use no later than fourteen (14) days after date established for the No-tice to Proceed.

a. Failure to include any work item required for performance of this Con-tract shall not excuse Contractor from completing all work within

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Facilities Planning & Management applicable completion dates, regardless of Owner/Architect's approval of the schedule.

2. Establish procedures for monitoring and updating CPM schedule and for report-ing progress. Coordinate procedures with progress meeting and payment request dates.

3. Use "one workday" as the unit of time. Include list of nonworking days and holi-days incorporated into the schedule.

E. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work.

Using the preliminary network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated time duration, sequence requirements, and rela-tionship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals

b. Mobilization and demobilization

c. Purchase of materials

d. Delivery

e. Fabrication

f. Installation

g. Testing

2. Critical Path Activities: Identify critical path activities, including those for in-terim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as of-ten as necessary to produce the CPM schedule within the limitations of the Con-tract Time.

4. Format: Mark the critical path. Locate the critical path near center of network;

locate paths with most float near the edges.

a. Subnetworks on separate sheets are permissible for activities clearly off the critical path.

F. Initial Issue of Schedule: Prepare initial network diagram from a list of straight "early start-total float" sort. Identify critical activities. Prepare tabulated reports showing the following:

1. Contractor or subcontractor and the Work or activity

2. Description of activity

3. Principal events of activity

4. Preceding and succeeding activities

5. Early and late start dates

6. Early and late finish dates

7. Activity duration in workdays

8. Total float or slack time

9. Average size of workforce

10. Dollar value of activity (coordinated with the Schedule of Values)

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G. Schedule Updating: Concurrent with making revisions to schedule, prepare tabulated re-ports showing the following:

1. Identification of activities that have changed

2. Changes in early and late start dates

3. Changes in early and late finish dates

4. Changes in activity durations in workdays

5. Changes in the critical path

6. Changes in total float or slack time

7. Changes in the Contract Time

2.4 REPORTS

A. Daily Construction Reports: Maintain a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site and manpower count

2. List of visitors at Project site; (Owner, Architect, Engineer, District, etc.)

3. Approximate count of personnel at Project site

4. Material deliveries

5. High and low temperatures and general weather conditions

6. Request for weather days

7. Accidents

8. Meetings and significant decisions

9. Unusual events (refer to special reports)

10. Stoppages, delays, shortages, and losses

11. Emergency procedures

12. Orders and requests of authorities having jurisdiction

13. Change Orders received and implemented

14. Proposed Construction Change Directives

15. Construction Change Directives received and implemented

16. Services connected and disconnected

17.