APG_South_Power_Rectifier_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

APG South Power Rectifier

Part 1

General Information

1. GENERAL: This is a non-personal services contract to deliver and provide maintenance on the

Government owned equipment. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requirements as defined in this Performance Work

Statement. The contractor shall provide (1) new GSP4848 rectifier bay E/W new controller.

Add (8) new 220AMP rectifiers to replace and remove the (7) existing 200AMP rectifiers.

Re-cable all existing power distribution bays from the new main GSP 4848 power bay. All power feeds will be tested before cut over to the new GPS 4848 power bay. All power feeds will be tested before cut over to the new power plant. New ground feeds will be added to the new GPS4848 bay and existing main fused power bays and inverters. Remove all power cabling and old rectifier bays as required. Program and conduct all new 7.8 software and alarming tests as required located at Signal Control Aberdeen, BLDG 3660 Gadsen Rd, Aberdeen Proving Ground MD 21005-5001.

1.2 Background: APG South (Edgewood BLDG E5103/DCO) houses the main Voice and

Network equipment for emergency communications. It also is the secondary entrance for the

DoDIN. The current Power System at the DCO is an AT&T Technologies’ Lineage System installed sometime in February 1988. The configuration consists of seven 200AMP rectifiers.

One of the seven 200AMP rectifier has failed and the critical modules have reached End of

Life (EOL) and no replacement are available. The current power load for the DC power system in BLDG E5103 is at 980/1000 AMP (81%) with the remaining six 200AMP rectifiers (load sharing). The current load will not support increase network capacity nor will it support the current Voice and Network infrastructure in the event another 200AMP rectifier should fail. This contract is for the equipment delivery and installation service from the designer and manufacturer of the GSP4848 rectifier bay E/W new controller equipment and accessories listed in 1.1.

1.3 Objectives: Description of this acquisition is a commercial delivery of equipment, removal of existing equipment and installation of new equipment serviced for a period of 12 months.

1.4 Scope: Installation of APG South GSP4848 Rectifier as defined in this PWS.

1.5 Period of Performance: Period of performance shall be including all options is 12 months and shall start NLT 30 calendar days after the contract is awarded.

Base Period - 9/30/2019 to 9/29/2020

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contract shall provide the Contracting Officer

(KO) their Quality Control Plan (QCP) within 30 calendar days after date of award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor shall perform emergency services during standard work days throughout the year. The contractor shall not be expected to perform routine maintenance on US holidays and noted local holidays within their submitted their quote. Concessions are made for religious holidays, at the discretion of the APG South, when it does not interfere with operations.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving

Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

Maintain operating hours from 0800 to 1700 daily. Concessions are made for religious holidays, at the discretion of APG South, when it does not interfere with operations. The contractor shall provide contact information on all the points of contact within the company to interface with the contract representative on issues concerning requirement deliverables. Names, business addresses, work and cell phone numbers and hours of operation are the minimum information requirements. Arrangements for contacting the contractor’s points of contact after normal business hours are also required information for the Contracting Officer

Representative.

1.6.5 Place of Performance: The work to be performed under this contract shall be at the contractor’s facility, and APG South as required.

1.6.6 Type of Contract: The government will award a Firm Fixed Price for installation and maintenance services.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must be able to access Aberdeen Proving Ground (APG) controlled portions of those bases. Request for access shall be submitted as part of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.8 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor personnel are required to adhere to the specific security requirements during movement within the installation. All travel within the installation shall be identified to and approved by the Contracting Officer or

Contracting Officer Representative. The contractor shall comply with all prescribed security requirements in effect during the work period. Failure to comply with security requirements will lead to removal of personnel and/or cancellation of contract as deemed necessary.

1.6.9 Special Qualifications: Not applicable

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the

COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government: contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during regular business hours except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below: The contract manager shall be able to speak, read, and write English equivalent to Defense Language Institute level 1 qualifications.

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors will display provided identification badges IAW base regulations while performing working under this PWS.

1.6.14 Contractor Travel: Not applicable

1.6.15 Other Direct Costs: Not applicable

1.6.16 Data Rights: Not applicable

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.18 PHASE IN /PHASE OUT PERIOD: Not applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Sunday thru Saturday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable.

3.2. Facilities: Not applicable

3.3. Utilities: Not applicable

3.4. Equipment: Not applicable

3.5. Materials: Not applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance: Not applicable

4.3. Materials: The Contractor shall provide all necessary parts and materials necessary to maintain the equipment IAW this PWS.

4.4. Equipment: Not applicable.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide delivery, removal, installation, and maintenance services of equipment listed in this PWS.

5.2. Worked Items: Provide (1) new GPS 4848 rectifier bay e/w new controller. Add (8) new

220amp rectifiers to replace and remove the (7) existing 200amp rectifiers. Re-cable all existing power distribution bays from the new main GPS 4848 power bay. All power feeds will be tested before cut over to the new power plant. New ground feeds will be added to the new GPS4848 bay and existing main fused power bays and inverters. Remove all power cabling and old rectifier bays as required. Program and conduct all new 7.8 software and alarming test as required.

Deliverables Engineering Task:

Engineering will provide (2) mop and specs for this order and update drawings for the power installation.

Deliverables Testing Task:

Contractor will provide d/c power testing on the new power circuits and update the power plant controller/test all alarms with the NOC.

Deliverables Maintenance Task:

A deliverable of this task is emergency service coverage as needed on the equipment listed in Technical Exhibit 1 Performance Requirements Summary with parts, labor, and travel expenses included. The contractor shall maintain a spare parts inventory to facilitate the emergency service requirement. Without a minimal spare parts inventory the some aspects of the emergency service would not be possible. Service performed shall be itemized in a service report presented to the COR within 5 working days of the date of the visit.

5.2.1 Wear and Tear: Contractor shall be responsible for maintenance of the used equipment resulting from normal wear and tear.

5.3. Records: The contractor shall maintain records of transactions with the U.S. Government and, upon request, make such records available to properly designated contract representatives within a reasonable period of time, not to exceed 7 days.

5.4. Safety Items: Safety requirements and all required safety equipment needed to perform duties is 100% mandatory by contractor.

5.5. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the “Department of the

Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contract services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

PART 6

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable

Service/Component’s CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by maintenance schedules IAW the manufacturer’s guidelines as outlined in the owner and user’s manuals for each piece of equipment.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

The contractor will provide commercial delivery of equipment, removal of existing equipment and installation of new equipment serviced for a period of

12 months as outlined in this PWS.

Standard

Performance

Threshold

(This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of

Surveillance

Site Materials Provide IAW manufacturer’s guidelines as outlined in the user/owner’s equipment manual(s) and site layout

100% Compliance Periodic

Inspections

Engineering Provide IAW manufacturer’s guidelines as outlined in the owner’s manual(s) and Power installation drawings

100% Compliance Periodic

Inspections

Installation Provide IAW manufacturer’s guidelines as outlined in the user/owner’s equipment manual(s) and site layout

100% Compliance Periodic

Inspections

Transportation/Rentals Provide IAW planned installation(s) 100% Compliance Periodic

Inspections

Preventative Maintenance Inspection

Report

Conduct maintenance and inspections

IAW manufacturer’s guidelines as outlined in the user installing/ owner’s equipment manual(s)

100% Compliance Periodic

Inspections

Design Plan Report Provide IAW planned installation(s) 100% Compliance Periodic

Inspections

As Built Diagrams Provide IAW planned installation(s) 100% Compliance Periodic

Inspections

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan (QCP) Within 30 days of date of award of the contract; within in 5 days of changes to the QCP

1 digital copy

MS Word

Contracting Officer

Representative