025002 ADDENDUM I RFP Aquarium Design and Ins.pdf

ADDENDUM I

DATE: June 4, 2024

TO: ALL PROSPECTIVE OFFERORS

FROM: Toro Holt

Senior Buyer

RE: Addendum I, RFP # 025002, Aquarium Design and Installation Services Vendors

SPLOST 2020, Project 15

This Addendum forms a part of the Contract Documents and modifies the original RFP. The following edits take precedence over the originally posted RFP documents:

SECTION III – SCOPE OF SERVICES – Sub section F. Basic Required Services, Item No. 1. a:

Change the text, “...support beam...” to “…support column…”

SECTION III – SCOPE OF SERVICES – Sub section F. Basic Required Services:

At the end of the sub section F, add the following as item e.

“e. The scope of work includes exhibit wall renovation to accommodate full viewing of two new aquariums. Framing new wall openings can include a trim up to 3 inches wide and color to match the existing exhibit wall. Vendor shall protect existing exhibit wall surface from damages during renovation.”

SECTION III – SCOPE OF SERVICES – Sub section F. Basic Required Services, Item No. 3. a:

Change the text, “…include platform...” to “…include removing existing platform and replacing with new platform…”

SECTION V – PROPOSAL FORMS – D: Price Proposal

Replace the Price Proposal form provided in the original RFP documents with the new version, “PRICE PROPOSAL - REVISED” included with this addendum.

SECTION IV – SELECTION PROCESS AND EVALUATION CRITERIA – Sub section Evaluation

Criteria e. Price Proposal:

At the end of the price proposal criteria add the text

“If the price exceeds the project budget limit, include a separate section with recommended scope and pricing adjustments to fit within the project budget limit. Vendor to provide additive/deductive alternate pricing for scope revisions, as noted in section V – D: Price Proposal – Revised.”

PRE-PROPOSAL QUESTIONS

The questions and answers below are being provided with this addendum for informational purposes only. They are not, and will not, be considered as part of the Contract Documents.

1. QUESTION: Is structural demolition and framing work around the two aquariums in the scope of the project?

ANSWER: Yes, refer above RFP revision for SECTION III – SCOPE OF SERVICES – Sub section F.

Basic Required Services.

2. QUESTION: Is demolition of wooden platform included in the scope of work for the project?

ANSWER: Yes, refer above RFP revision for SECTION III – SCOPE OF SERVICES – Sub section F.

Basic Required Services, Item No. 3. a.

3. QUESTION: Existing electrical runs on the patch of demolition, is that included in scope of work?

ANSWER: Electrical runs below the tanks have been decommissioned, they need to be cut and removed during the demolition.

4. QUESTION: Who is responsible for installing the aquarium interior theming for the two new aquariums?

ANSWER: Vendor to provide alternate pricing for two new aquarium interior theming. Refer to the

Revised Price Proposal included with this addendum.

5. QUESTION: Are you wanting stamped, engineered drawings, or normal fabrication drawings for approval?

ANSWER: Normal fabrication drawings are sufficient unless requested by the Owner as additional service. Refer to the Revised Price Proposal included with this addendum.

6. QUESTION: If the requested project would exceed the budget, would you like us to submit the quote as-is, submit only what part of the request can be fulfilled within the budget, or decline to bid?

ANSWER: Provide a price proposal to complete the project as outlined in the RFP. If the price exceeds the stipulated project budget limit refer above RFP revision for SECTION IV – SELECTION PROCESS

AND EVALUATION CRITERIA.

All other terms and conditions remain unchanged

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SECTION V – PROPOSAL FORMS

D: PRICE PROPOSAL - REVISED

For the total turn-key price of ___________________________________ _____________________________________________________, in words ($_____________Dollars) we will design, furnish and install all the items outlined in the RFP #025002.

Additive/Deductive alternates to be included in the proposal (use additional pages as needed):

1. If total turn-key price exceeds the stipulated project budget limit, provide recommended Scope and Price adjustments to fit within the project budget limit.

2. Pricing for two new Aquarium Interior theming, as additive alternative.

3. Performance & Payment Bonds, if required by the Owner.

4. Stamped Engineering Drawings, if required by the Owner.

We further agree to the payment milestones as outlined in the table below:

Payment Milestone Item Payment Schedule

Percentage of Total Cost Complete Engineering Package Submitted & Approved by Owner 10% All Local Permits Issued & Materials Delivered 20% System Installed and Operational 60% Permits Closed, as-builts and O&M manuals 5% Final Completion – including warranty documentation 5%

Can the Proposer have the project completed within 90 calendar days after NoticeTo Proceed? (Check the box) ☐ Yes ☐No

If No, then Proposer is to provide the number of calendar days, after Notice to Proceed needed to complete the installation _____Calendar Days

By checking this box, I acknowledge that the price listed above is the total turn-key price for the RFP #025022 SANDY CREEK NATURE CENTER EXHIBIT, SPLOST 2020 PROJECT without project additions.

Authorized Representative/Title (print or type)

Authorized Representative (Signature)

Date

Company Name (printed):

MANDATORY SUBMITTAL