(021) PUR_7778_Notice of Intent to Award.pdf

PUR 7778 (Revised 07/2022) Page 1 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

NOTICE OF INTENDED DECISION

TO ENTER INTO A SINGLE SOURCE CONTRACT

(PUR 7778)

This Notice of Intended Decision to Enter into a Single Source Contract is posted in accordance with Rule 60A-1.045, Florida Administrative Code, and section 287.057(3), Florida Statutes.

AGENCY: Florida Department of State

TITLE: Collaborative Summer Library Program for Summer Reading Materials

Short description of the commodity or service desired: CSLP for Summer Reading Materials

CONTACT

Name: David Shufflebotham

Address: 500 S. Bronough Street, R.A, Gray Building, Suite 428, Tallahassee, FL 32399-0250

Telephone: (850) 245-6457

Email: purchasing@dos.myflorida.com

Internal tracking number, if any: DOS-SS-23/24-021

DMS Single Source number, if applicable: SS-05865

Date posted: 7/25/2023 Time posted: 5:00 PM

Commodity or Contractual Service (commodity or United Nation Standard Products and

Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

60102300 - Reading Books and Resources.

The Division of Library Information Services is requesting to purchase a statewide subscription to the Collaborative Summer Library Program to supply public libraries with comprehensive materials to the 2022-2023 summer library program.

The Collaborative Summer Library Program [CSLP] is a grassroots national consortium of librarians working together to provide high quality summer library program mateials for children at the lowest cost possible for their public libraries.

By combining resources and working with CSLP, member libraries will realize significant savings. Moreover, member libraries have access to the same artwork and publicity, in addition to an extensive manual of programming and marketing ideas.

The commodities include but are not limited to the following items that have the unified annual summer theme developed by nationally known artists:

1. Posters 5. Book List Reading Records 9. Reading Certificates

2. Bookmarks 6. Reading Record Folders 10.Newspapers

3. Vinyl Barriers 7. Timed Reading Records 11. Bags

4. Stand-up Displays 8. Sticker for the Reading Records

PUR 7778 (Revised 07/2022) Page 2 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Requestor (division, bureau, office, individual, as appropriate):

DLIS Division of Library Infromation Services

Performance and/or Design Requirements (intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, as appropriate):

Chapter 257.04 (2), Florida Statutes requires that the Division of Library Informaation Services

"gives aid and assistance, financial, advisory or otherwise, to all schools, state institutional, academic, free and public libraries, and to all communities in the state which may propose to establish libraries, as to the best means of establishing and administering libraries, selecting and cataloging books and other facets of library management."

The following table sets forth the per unit price quotes for certain products offered by the

Vendor.

Product Quanity Demco Price CSLP Price

Bookmarks 200 $9.99 $4.99

Canvas Bag 1 $15.99 $5.29

Book List Reading Records 25 $6.99 $2.55

Reading Certificates 25 $6.99 $1.69

Posters 4 $14.99 $2.00

Bookmarks 200 $9.99 $4.99

Loop Handle Bag 1 $2.79 $0.32 ea. (25 pack)

Intended Single Source:

Collaborative Summer Library Program (CSLP)

Price:

$140,000

Justification for Single Source Purchase (what is necessary and unique about the commodity, contractual service, or source; steps taken to confirm unavailability of competition, as appropriate):

CSLP is a non-profit organization to which the Division subscribes on behalf of Florida pubic libraries. The Department of State's Division of Library Information Services represents Florida in the national consortium of states working together to combine resources. CSLP provides an exclusive contract to produce materials designed for its subscribers. Only subscribers for CSLP can purchase these commodities and significant savings.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Dorothy (Dolly) Frank, Contract Manager

Amy Johnson, Division Director

Antonio Murphy, Division Director of Administrative Services

PUR 7778 (Revised 07/2022) Page 3 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

John Boynton, Chief Operating Officer

Katrina Youman, Purchasing Manager

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to file a bond or other security within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests may be filed with the agency by:

Mail: Office of General Counsel, Florida Department of State, 500 S. Bronough Street, R.A. Gray Building, Suite 100, Tallahassee, Florida 32399-0250

Email: dos.generalcounsel@dos.myflorida.com

Fax: N/A