020 NOI attachment - Statement of Work.docx

STATEMENT OF WORK

Title: Co-Sponsorship of the 2024 International Symposium on Technological Advances in Human-Robot Interaction (TAHRI)

Requesting Lab: NIST Engineering Laboratory (EL)

I. BACKGROUND INFORMATION

Purpose/Objective: The purpose of this acquisition is to provide the National Institute of Standards and Technology (NIST) with co-sponsorship for the inaugural TAHRI conference. TAHRI is the evolution of several related events in human-robot interaction (HRI) which NIST staff have participated in for several years. TAHRI will enable industry and academia to connect & collaborate on software, hardware, and standards, and create better tech transfer. This new conference is not currently supported by another professional organization, so NIST participation and sponsorship of this event is essential to provide formal support for work on frameworks, datasets, metrics, & standards in the field of HRI. Semio Community, a non-profit organization, is the host organization for this conference, which is to be held at the University of Colorado, Boulder. As the host organization, Semio Community is the only contractor with which NIST can contract to co-sponsor the event.

Sponsorship of the annual TAHRI symposium is motivated by NIST providing formal support for work on frameworks, datasets, metrics, & standards in the field of HRI. The TAHRI symposium will enable industry and academia to connect and collaborate on software, hardware, and standards, thus improving the means for technological transfer. NIST sponsorship and participation of this event is essential to helping augment industry sources committed to the field of HRI.

II. SCOPE OF WORK

The contractor shall provide NIST with co-sponsorship of the 2024 TAHRI symposium. Co-sponsorship will provide NIST with the opportunity to contribute to event costs and logistics of the 2024 TAHRI Conference, including venue rental at the University of Colorado (CU) Boulder, CU event planner fees, audio visual (A/V) costs for hybridizing, as well as pre-conference costs for web hosting, subsidizing registration cost for five (5) NIST staff and for five (5) students and applicants of under-represented groups, prominent display of the NIST logo on conference materials, and for other planning purposes.

The general scope of the conference venue rental shall include presentation and attendance space for 100-120 attendees, as well as space for a poster session, a sponsor exhibit room, demo space, area for coffee breaks, and a reception/networking space.

This is a firm fixed price contract requirement.

III. GENERAL REQUIREMENTS:

The Contractor shall provide all support for project oversight, administration, and technical execution of this task order. The Contractor is responsible for maintaining accurate records of project activities.

IV. GOVERNMENT RESPONSIBILITIES

NIST staff will support the organization of the TAHRI conference by participating in organizers’ meetings and contributing to decisions on logistical and program event issues. Up to five (5) NIST staff will also attend the event.

V. TASKS / DELIVERABLES

The contractor shall provide the following deliverables in accordance with NIST co-sponsorship of the 2024 TAHRI Symposium:

· Complimentary registration constituting provision of a registration code which allows for the conference registration to be free of charge for up to ten specifically identified participants, per the deliverables table below.

· For all attendees (not only complimentary registrants mentioned above), the contractor shall furnish a registration website and collect registration information/fees online. All in-person attendees shall receive physical badges and all online/virtual attendees shall receive access to a live stream of the conference talks.

· The contractor shall additionally provide both digital and printed conference program brochures that feature the sponsors’ logos and information along with the list of invited talks and submitted paper presentations.

Quantity

VI. PLACE OF PERFORMANCE/PERIOD OF PERFORMANCE/LEAD TIME

The place of performance shall be the contractor site and the University of Colorado – Boulder campus. Specifically, the TAHRI Symposium will be conducted at the University of Colorado – Boulder campus in Boulder, CO on March 9-10, 2024. Additional contractor work shall be performed off-site at the various conference organizer’s offices. The period of performance shall be from November 21, 2023, to March 11, 2024.

VII. Travel No travel is required.

VIII. PAYMENT SCHEDULE

The contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice in accordance with the following terms: 100 percent after final receipt, inspection, and acceptance by the COR.

IX. Media Inquiries:

The Contractor shall not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the NIST Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO). There shall be no interviews, comments, or any other response without the knowledge and approval of the NIST Director.

Contract Line-Item Numbering (CLIN) Structure:

CLIN 0001: Completion of all tasks and deliverables, in accordance with this Statement of Work.