020 140802-26-0620 Sole Source Justification.pdf
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- Notice of Intent to Sole Source
- Solicitation number
- 140802-26-0620
About this file
This is a Single Source Determination document using Simplified Acquisition Procedures for a federal contract action not exceeding the Simplified Acquisition Threshold. The Department of Commerce, NOAA Office of Marine and Aviation Operations is procuring manufacturer support for the AC Plant on the NOAA ship RAINIER. The single source identified for this procurement is West Coast Mechanical, contract number 140802-26-0620.
The requirement has been justified on urgency grounds due to unusual and compelling circumstances. The NOAA ship RAINIER, currently operating in the Pacific Ocean, is experiencing HVAC plant and system deficiencies that are affecting habitable and working air conditioning environments. These cooling issues are creating crew safety and welfare concerns, including the need to pay hazard pay to workers in hot environments, and pose a risk of mission delays if crew members refuse to work in inadequate conditions. West Coast Mechanical, as the original designer and installer of the RAINIER's HVAC plant, is deemed the only reasonably available source due to their familiarity with the ship's systems, their programming expertise with the facility's programmable logic controllers, and their current availability to complete the required work within the needed timeframe. The determination was certified by Todd Irby, Port Engineer, on September 8, 2026, and approved by Isaac Bright, Contracting Officer.
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Text version
Source Selection Information – see FAR 2.101 and 3.104
Version 1.0
SINGLE SOURCE DETERMINATION USING
SIMPLIFIED ACQUISITION PROCEDURES (SAP)
FOR AN ACTION NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD
140802-26-0620
1. Agency and contracting activity. Department of Commerce, NOAA Office of Marine and Aviation Operations, Acquisition, Analysis, and Accountability Branch
2. Description of supplies or services required to meet agency needs (including the estimated value). Manufacturer support to AC Plant on RAINIER
3. Identification of the single source or the brand name to be solicited.
West Coast Mechanical
4. Supporting rationale. Only one source or brand name is reasonably available as detailed below:
Urgency – The nature of the requirement has been deemed urgent due to unusual and compelling circumstances. Following competitive procedures would result in unacceptable delays resulting in serious injury to the Government.
NOAA ship RAINIER is currently operating the Pacific Ocean and is having difficulty in maintaining the HVAC plant & systems for habitable & working air conditioning environments within the union agreements and having to pay hazard pay to those working in these environments. System also cools server room areas. There is potential for the ship being delayed for the next mission due to crew members refusing to work in the hot environments if measures aren’t being taken to correct the cooling issues.
West Coast Mechanical (WCM) is the original designer and installer for NOAA ship RAINIER’s HVAC Plant and has the most familiar with the ship’s deficiencies. WCM has been working with the crew members to help troubleshoot the current issues.
5. Market Research.
West Coast Mechanical installed the AC Plant re-fit on RAINIER. West Coast Mechanical programmed the logic in the PLCs and are able to troubleshoot and confirm programing quickly.
West Coast Mechanical is available during the time frame requested to complete the work.
6. Technical/Requirements Representative Certification
I certify that this requirement constitutes the Government’s minimum needs and the supporting data provided herein is accurate and complete to the best of my knowledge and belief.
IRBY.TODD.ALEXANDER.13844937 Digitally signed by
IRBY.TODD.ALEXANDER.1384493722
Date: 2026.09.10 11:39:13 -07'00' 9/8/2026
Todd Irby Date Port Engineer
Source Selection Information – see FAR 2.101 and 3.104
140802-26-0620
7. Determination (Required)
I hereby determine that the circumstances of this action deem only one source is reasonably available. This determination is accurate and complete to the best of my knowledge and belief.
Isaac Bright, Contracting Officer Date
| I certify that this requirement constitutes the Government’s minimum needs and the supporting data provided herein is accurate and complete to the best of my knowledge and belief. |
| 9/8/2026 |
| I hereby determine that the circumstances of this action deem only one source is reasonably available. This determination is accurate and complete to the best of my knowledge and belief. |
| 2026-09-10T12:13:04-0700 | |
| BRIGHT.ISAAC.DEAN.1596445353 |
File details come from the government source that posted it. Updated .