02 W912LA26QA095 ATTACH 2 Addendum Instruct Eval Criteria SLO 09Mar2026.pdf

W912LA26QA095

ATTACHMENT 2

ADDENDUM INSTRUCTIONS AND EVAULATION CRITERIA

SB SLO

ADDENDUM TO RFO 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Deviation Date)

QUOTE PREPARATION INSTRUCTIONS

General: The following instructions cover specific preparation and submission of the quote for this solicitation.

Quoters must follow the instructions contained herein. Quoters are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quote to be determined not eligible for award. Quotes must be received by the United States Property and Fiscal (USPFO)- California Purchase & Contracting office Thomas Lamont Thomas.r.lamont3.civ@army.mil no later than the date and time specified in the Combined Synopsis/Solicitation Coversheet of this RFQ. To facilitate uniform handling and evaluation, submission of quote packages via electronic mail to Thomas Lamont Thomas.r.lamont3.civ@army.mil is required with the Subject Line:

W912LA26QA095 SB SLO Custodial Services.

Volume Organization

Quote: Quotes shall be submitted to the Government as one e-mail with three separate volumes (i.e., attachments) as set forth below:

VOLUME PAGE

LIMITS

NUMBER OF

COPIES

DESCRIPTION

I N/A 1 Price & Terms & Conditions (Completed Contract Line Items and fill-in clauses and provisions)

II 2 1 Technical Plan

III 2 1 Relevant & Recent Past Performance Information

In addition to the volume organization set forth above, quote volumes shall comply with the following format:

Each volume shall be marked with the RFQ number, the company name, the quoter’s name, and address, Unique

Entity ID (UID) CAGE Code, and the number of the Volume, i.e. I, II or III. Quotes shall be in the English language, and all monies shall be proposed in United States dollars.

Print shall be no smaller than a font size of 12. Paper size shall be 8 1/2” X 11,”, and margins shall be no smaller than 1 inch, and each page within a volume shall be numbered consecutively. Cover pages and Tables of Contents do not count towards the page limitations listed in the table above. Do not include extraneous information not requested by the RFQ.

Volume I, Price & Terms & Conditions

General: Your quote shall consist of the following: (1) Completed Contract Line Items (CLIN) Attachment 1 that includes Unit Pricing with your proposed pricing in the appropriate blank spaces with all periods of performance completed with your proposed prices inserted in the appropriate space (2) Quoters shall ensure that all clauses and provisions that require “fill in” information are appropriately completed, including the quoted prices associated with the contract line items in the Schedule of the RFQ Attachment 3. (3) Quoters shall complete all representations and certifications OR may include a copy of their current SAM.gov Reps and Certs with a signed statement that all Reps and Certs are accurate and complete as of the date of submission of the quote. The completion and submission of the above items of information will constitute your quote and written assent to perform in accordance with the terms of this RFQ.

mailto:Thomas.r.lamont3.civ@army.mil mailto:Thomas.r.lamont3.civ@army.mil

Volume II Technical

The quoter shall include a staffing plan that details the following:

1. The number of positions to include the Occupation Code and Title from the attached U.S. Department of

Labor Wage Determination.

2. The number of hours per position type, per period of performance

3. The number of positions to be classified as in-house positions (employed directly by the Quoter) and the number of positions to be subcontracted.

4. The Contractor’s plan to ensure the requirements of the PWS will be met 100% of the time, to include when staff is sick, on vacation, or unable to report to work as normal.

5. If any subcontractor will be performing more than 49% of total proposed price submitted in response to this solicitation, the contractor shall provide each subcontractor’s name, Unique Entity Identification (UEID), CAGE Code and two points of contact to include name, position title, phone number and email address.

Volume III, Past Performance

General: The Quoter shall submit relevant past performance of the same or similar nature previously performed for a minimum of three contracts. awards. The data shall include the UEI number, Cage Code, the contract number (if any), a brief description of services provided, and a point of contact to include the name, title, phone number and email address, to serve as references for each project. Offerors without past performance may state as much.

Additionally, if the Quoter is planning to subcontract more than 49% of the propose price to a subcontractor, the Quoter shall provide past performance information for that subcontractor as detailed above in this paragraph. past performance information may be obtained from any sources available to the Government.

(End of Addendum to 52.212-1)

ADDENDUM TO 52.212-2, EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (Deviation Date)

BASIS OF AWARD- EVALUATION

I. Basis for Contract Award – Evaluation of Offers-Simplified Acquisition Procedures

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Price

(ii) Technical Plan; and

(iii) Past Performance

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR clause 52.217-8, Option to Extend Services, if included in this solicitation. Options under FAR clause 52.217-8 will be evaluated by using the prices quoted for the last option period to determine the price for a 6-month extension, which will be added to the base and other option years to arrive at a total evaluated price. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract.

Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. A written notice of award or purchase order mailed or otherwise furnished to the successful quoter is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

(d) The Government will rank Quotations by lowest to highest price in response to this solicitation. Technical and Past Performance evaluations will be performed on the lowest priced quote. If that Quotation submission is found to be acceptable, quotes a fair and reasonable price and is determined responsible, the Government will not evaluate any other quotes received. However, if the lowest priced quote is determined to be unacceptable for award for any reason, the Government will evaluate the next low price quote submission. This will continue until the Government is able to find an acceptable quote submission for award.

II. Quote Evaluation: The evaluation process will be accomplished as follows (Organized by Volume):

A. General: We will award a contract to the responsible quoter who is technically acceptable, has acceptable past performance, and submits the lowest price in response to the solicitation. .

B. Volume I, Price & Terms and Conditions

1. General: We will determine the merits of your quote based on (a) its acceptability and (b) its quoted price.

(a) Acceptability: We will determine the acceptability of your quote on an acceptable or unacceptable basis. We will consider your quote acceptable if it (i) conforms to the material solicitation requirements; (ii) manifests your unconditional assent to the terms of this Request for Quote (RFQ), and (iii) you are a responsible prospective contractor pursuant to RFO FAR 9.104-1. (NOTE: By submission of a quote, the quoter represents that it unconditionally assents to the terms of this Request for Quote, except for any written express exceptions.)

(i) Conformance. Material solicitation requirements include those terms affecting quality, quantity, price, or delivery.

(ii) Assent. If you (1) take exception to any term of this RFQ, (2) propose any additional terms, or (3) omit material information required by this RFQ then we will consider your quote to be unacceptable and ineligible for the contract award.

(b) Price: We will evaluate your price for fairness and reasonableness in accordance with RFO FAR 12.204.

C. Volume II, Technical Plan

1. The Technical plan will be assessed to determine if the number of hours quoted are sufficient to ensure successful completion of the requirements of the PWS. The Government will also assess the plan to determine compliance with the attached Wage Rate Determination. The Government will also assess the Contractor’s plan to ensure compliance with the PWS at all times.

D. Volume III, Past Performance Factor

1. General:

First, we will evaluate the recency. For purposes of this evaluation, recency is defined as demonstrated experience (active or completed efforts) performed within the past three (3) years from the issuance date of this solicitation. Second, we will evaluate recent contracts for relevancy. Relevancy is described as present/past performance that is similar in scope and magnitude of the effort. Third, we will evaluate relevant contracts for overall quality on an acceptable/unacceptable basis.

Adjectival Rating Description

Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will be able to successfully perform the required effort, or the quoter’s performance record is unknown.

Unacceptable Based on the quoter’s performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

The Government may only award to a contractor the Contracting Officer is able to make an affirmative determination of responsibility IAW RFO FAR 9.103(b). As part of this determination, the Government will consider supplier risk using the Supplier Performance Risk System.

(End of Addendum)

ATTACHMENT#2 W912LA26QA095