02- Statement of Work.pdf

STATEMENT OF WORK

Commonwealth of Pennsylvania Department of Conservation and Natural Resources

Moraine State Park (Butler County)

REPLACEMENT DOCK FLOATS

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, requires the supply of floating dock floats and fasteners to replace existing floats at Moraine State Park, 225 Pleasant Valley Road, Portersville, PA 16051-2031 (Butler County).

Questions regarding the technical aspects of this bid should be directed to Dustin Drew at 724-368- 8811 or by email at dudrew@pa.gov. Questions regarding the bidding or contracting procedure should be directed to Carol Durham at 717-783-3309 or by email at cdurham@pa.gov.

II. CONTRACT TASKS:

The following tasks are to be completed in the performance of this contract:

• Supplier to furnish one hundred and twenty (120) floating polyethylene dock floats and associated fasteners necessary for the installation of replacement floats on one of three existing floating dock (Dock B) at the Crescent Bay Watercraft Rental Marina as shown on drawing. Installation of floats to be provided by Department. Dock frames shown on drawing are for reference only. Each float will be three feet wide by four feet long by 1-foot high. Floats shall have a minimum of two mounting slots per side and include necessary fasteners to attach to existing dock frame.

Submission of shop drawings, product material information and fastening details for the floats is required.

• Flotation units shall be black in color and be of seamless one-piece polyethylene rotationally molded structure with UV inhibitors. There shall be at least two molded in mounting slots per side distributed in an even fashion and located as such that they can be mounted to the existing metal truss frame depicted in drawing. Flotation units shall have minimum wall thickness of .150” and be foam filled with minimum of 1.0-1.5 pounds per cubic foot density.

• Each unit shall be attached directly to structural frame using a minimum 3/8” self-driving/self-tapping hex-head screw and fender washer or approved equivalent.

• An 18” freeboard is required to be maintained on Dock B. Float must be able to support 648 pounds per float buoyancy rating in order to maintain freeboard.

• Flotation units shall be attached in such a manner as to allow easy removal or replacement of damaged floats.

• Fasteners, all ASTM A449 bolts, nuts and washers and any other steel product, must be hot-dipped galvanized min 2 oz./ft2 coating in accordance with ASTM A123 after fabrication.

• Floats and fasteners are to be shipped with a maximum load height of ten feet (10’) from ground to top of highest item to allow for unloading with existing equipment.

• Float Warranty - The Contractor shall provide a minimum ten-year performance guarantee from the date of acceptance of work, for the floatation for the subject dock system. This warranty shall exclude deterioration or wear due to normal aging and weathering of the floats. Warranty shall cover repair of any defects or damages which may develop within minimum of ten (10) years from the date of acceptance of material provided under this Contract provided the Department operates the facility in accordance with acceptable procedures. Any defective or damaged portion shall be replaced or repaired to its original condition or better at no expense to the Department.

• All float materials must be delivered to Moraine State Park by June 30, 2021. The specific delivery location is the Crescent Bay Marina on the south shore of Moraine State Park.

III. SITE INSPECTION:

An optional site inspection, to view existing floats and dock system, is available prior to bid opening.

Any bidders wishing to visit the site should contract Dustin Drew, Park Manager, at 724-368-8811 or dudrew@pa.gov to arrange the visit.

IV. DELIVERY:

Prior arrangements must be coordinated with Dustin Drew at 724-368-8811 to set up delivery date and time and to discuss specifics of the delivery.

Delivered to:

Crescent Bay Marina 315 Pleasant Valley Road Portersville, PA 16051

V. LIQUIDATED DAMAGES:

If floats and fasteners are not delivered within the contract specified time limits, the delay will interfere with the proper implementation of the Commonwealth's programs and utilizing the item, to the loss and damage of the Commonwealth. From the nature of the case it would be impractical and extremely difficult to fix the actual damage sustained in the event of any such action. The Commonwealth and the Contractor, therefore, presume that in the event of any such delay the amount of damage which will be sustained from a delay will be $1,000.00 per day, and they agree that in the event of any such delay, the Contractor shall pay such amount as liquidated damages and not as a penalty.

The Commonwealth, at its option, for amounts due the Commonwealth as liquidated damages, may deduct such from any money payable to the Contractor or may bill the Contractor as a separate item.

The Commonwealth shall notify the Contractor in writing of any claims for liquidated damages pursuant to this paragraph before the date the Commonwealth deducts such sums from money payable to the Contractor. Delivery of an item, which is rejected by the Commonwealth, shall not toll the running of the days for purposes of determining the amount of liquidated damages.

VI. CONTRACT TERM:

The term of this contract shall commence upon execution and receipt of purchase order and Notice to Proceed letter and terminate June 30, 2021.

VII. BID AWARD:

Bidder must complete and return the following:

1. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us,

2. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

The unit price shall include all materials and items necessary for product specifications.

The bid will be awarded based on total sum.

The Contract quantities herein are estimated only and may increase or decrease, depending on the needs of the Department. The Contractor shall be paid at the unit price for the actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VIII. PAYMENT TERMS:

Payment shall be made on a reimbursement basis following delivery and final acceptance of dock floats and fasteners.

IX. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106 http://www.pasupplierportal.state.pa.us/ mailto:%2069180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk

All invoices MUST have the purchase order number as well as your SAP Vendor Number on the invoice.

The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to please not include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

X. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us.

Emailed, faxed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

XI. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx. The bid results will be posted as soon as practicable. The results are the apparent bidders and all bids are under review until final award of the purchase order.

http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/bidtabs.aspx