02- Statement of Work.pdf

STATEMENT OF WORK

Commonwealth of Pennsylvania Department of Conservation and Natural Resources

Presque Isle State Park

Heating System Glycol Flush

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, Presque Isle State Park requires the services of heating system glycol flush at the Tom Ridge Environmental Center, Erie PA (Erie County).

Questions regarding the technical aspects of this bid should be directed to Robert Burchill at 814-833- 7424 or by email at rburchill@pa.gov. Questions regarding the bidding or contracting procedure should be directed to Carol Durham at 717-783-3309 or by email at cdurham@pa.gov.

II. CONTRACT TASKS:

The following tasks are to be completed in the performance of this contract:

• Drain existing hydronic heating system.

• Haul off and dispose of hazardous glycol properly.

• Flush with water and cleaner additive. Circulate for a minimum of one (1) week at normal operating temperatures.

o Motorized and thermostatically controlled valves must be set so that no part of the system is closed during cleansing.

• Provide and install 40% Inhibited Propylene Glycol back into heating system, with venting.

• Inhibitor requirements:

o Provides long term protection of heating systems against corrosion and lime scale formation.

o Prevents corrosion of ferrous metals, copper, copper alloys, and aluminum.

o Suitable for all types of boiler, radiators and pipework systems.

o Non-toxic, environmentally friendly.

o Does not contain Nitrates, Phosphates, Nitrites or EDTA.

• After a week of run time, the closed hydronic heating systems shall meet the following water qualities:

o pH: Maintain a value within 6.6 - 8.5.

o "P" Alkalinity: Maintain a value 300 ppm > than the tap water.

o Chloride: Less than 100 ppm.

o Total Hardness: <13 grains o Copper: Less than 3 ppm.

o TDS: Maintain a maximum value no higher than 10 ppm more than the tap water.

o Iron: Less than 50 ppm.

o Aluminum: Less than 3 ppm.

Additional Clarifications:

• Proposal should be quoted for first shift only (no premium or weekend/overtime)

• Proposal does take into account the utilization of elevator to transport - 2,700-pound totes to basement level

• Heating system will be down at specified times during this procedure

III. INSURANCE REQUIREMENTS:

The contractor shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of PA- DCNR” as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates can be mailed to DCNR, Bureau of Administrative Services, Attn:

Carol Durham, PO Box 8769, Harrisburg, PA 17105-8769 and/or it can be emailed to cdurham@pa.gov.

IV. CONTRACT TERM:

The term of this contract shall commence upon execution and receipt of purchase order and Notice to Proceed letter and terminate June 30, 2021.

V. BID AWARD:

Bidder must complete and return the following:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

mailto:cdurham@pa.gov

The unit price shall include all materials and items necessary for product specifications.

Bid will be awarded based on the lowest total sum of the bid.

The Contract quantities herein are estimated only and may increase or decrease, depending on the needs of the Department. The Contractor shall be paid at the unit price for the actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VI. PAYMENT TERMS:

Payment shall be made upon inspection of work done and receipt of an acceptable invoice.

VII. INVOICE

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number, project number, as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice.

Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

VIII. LIQUIDATED DAMAGES:

If any item is not delivered or performed within the contract specified time limits, the delay will interfere with the proper implementation of the Commonwealth’s programs and utilizing the item, to the loss and damage of the Commonwealth. From the nature of the case it would be impractical and extremely difficult to fix the actual damage sustained in the event of any such action.

The Commonwealth and the Contractor, therefore, presume that in the event of any such delay the amount of damage which will be sustained from a delay will be $500.00 per day per item, and they agree that in the event of any such delay, the Contractor shall pay such amount as liquidated damages and not as a penalty.

mailto:%2069180@pa.gov

The Commonwealth, at its option, for amounts due the Commonwealth as liquidated damages, may deduct such from any money payable to the Contractor or may bill the Contractor as a separate item. The Commonwealth shall notify the Contractor in writing of any claims for liquidated damages pursuant to this paragraph before the date the Commonwealth deducts such sums from money payable to Contractor.

Delivery of an item, which is rejected by the Commonwealth, shall not toll the running of the days for purposes of determining the amount of liquidated damages.

IX. CONTRACTOR REFERENCES:

After the bid opening and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualification to perform the work outlined in this contract. Similar work is defined as HVAC installs, removals and repairs which includes Heating System Glycol Flush.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the Department.

X. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us.

Emailed, faxed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

XI. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx. The bid results will be posted as soon as practicable. The results are the apparent bidders and all bids are under review until final award of the purchase order.

http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/bidtabs.aspx