02- Statement of Work.pdf

STATEMENT OF WORK

SUPPLY AND DELIVER

ADA ACCESSIBLE KAYAK LAUNCH/DOCK SYSTEM

Commonwealth of Pennsylvania

Department of Conservation and Natural Resources Gifford Pinchot State Park

York County

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, requires a contractor to supply and deliver one (1) ADA Accessible Kayak Launch and Dock System with plans approved to meet ADA Compliance and installation instructions/specifications for Gifford Pinchot State Park, 2200 Rosstown Road, Lewisberry, PA 17339.

Questions regarding the technical aspects of this bid should be directed to Brian Heath, Park Manager at

717-432-5011 or by email at giffordpinchotsp@pa.gov. Questions regarding the bidding or contracting procedures should be directed to Carol Durham at 717-783-3309 or cdurham@pa.gov.

II. CONTRACT TASKS:

The following requirements are to be met within the performance of this contract.

Furnish one (1) ADA Accessible Kayak Launch and Dock System, that meets or exceeds the specifications listed below under “Kayak Launch Specification”. The Commonwealth reserves the right to approve or deny any proposed systems that are submitted at its sole discretion.

Plans for ADA Accessible Kayak Launch and Dock System

Contractor must include with bid submission a set of detailed specifications meeting ADA Compliance Standards for the ADA Accessible Kayak Launch and Dock System pre-printed plans of installation instructions.

No dock system components should be ordered, and no work must be completed until awarded contractor is in receipt of the Executed Purchase Order; which serves as the contract’s Notice to Proceed.

Kayak Launch Specifications

• Must be an ADA accessible kayak launch/dock with a one-way left port for launching kayaks and canoes. On the port there must be a partially submerged chute-style bracket (or roller) system to stabilize the watercrafts and provide easy access by kayak/canoe in and out of the water.

• Must be an ADA accessible dock with curbing and a transfer system. Curbing or toe-kick must be securely attached to the dock and must be at minimum 2.5 inches in height around the perimeter of the main dock and gangway.

• The transfer bench and slide boards must have two heights (or be adjustable) to allow access to different size watercrafts and wheelchairs. A railing system or roll cage with overhead grab bars is required for the slide board stabilization and transfer support.

• Provide overhead handheld tethers to be mounted to the framework within the loading area to assist paddlers getting into and getting out of watercrafts.

• The main deck of the dock must be a minimum of 20 feet long by 8 feet wide (or of a comparable size). The deck and structural components must be designed to support a concentrated load of 400 applied to any 12-inch by 12-inch square. It must have a floating platform that adjusts to changing water levels.

• Decking material must be skid resistant and made from marine grade appropriate materials.

• Decking must be tan in color or a color that has been pre-approved by park manager prior to delivery.

• Must have an ADA accessible gangway, 15 feet long by 48 inches wide minimum dimensions or comparable size. Gangway must be made of grade 6061 aluminum or better. Gangways must be designed to support 90 pounds per linear foot.

• Handrails must be continuous along both sides of the of the walking surface and must extend 12 inches past the walking surface on both ends. The top rail portion must not be less than 34 inches nor more than 42 inches above the walking surface. The ends of the handrails must be returned into the handrail body or terminate with no sharp or catching edges. The mounting and components of the handrails must be capable of withstanding a lateral load of 50 pounds per linear foot.

• Provide hinged connections and hardware to connect gangway and kayak chute to concrete bulkhead.

• Provide connections and hardware to connect gangway, kayak chute and transfer system to main deck.

• Any provided hardware must be stainless steel.

• Dock/launch system must be designed to allow yearly removal from waterbody.

III. DELIVERY:

Delivery of the ADA Accessible Kayak Launch/Dock System must be received by the State Park on the earliest possible date and time.

The Contractor must make arrangements with Brian Heath, Park Manager for delivery and on-site unloading by calling park office at 717-432-5011. General park office hours are from 8:00 am - 4:00 pm, Monday through Friday.

Gifford Pinchot State Park 2200 Rosstown Road Lewisberry, PA 17339

IV. BID AWARD:

Bidder must complete and return the following for award of bid:

1. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us

2. Detailed specifications meeting ADA Compliance Standards for the ADA Accessible Kayak Launch and Dock System including the pre-printed plans of installation instructions.

3. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

The unit price must include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on the total sum on the bid.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

V. CONTRACT TERM:

The contract will commence upon execution and receipt of Purchase Order and terminate on April 15, 2022.

VI. DELIVERY RECEIPT:

Itemized delivery receipt(s) must accompany delivery of all items and must be provided to the park office.

VII. PAYMENT TERMS:

Partial payments will not be issued. Payment will be made upon receipt and final acceptance of approved product and invoice.

http://www.pasupplierportal.state.pa.us/

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit.

Contractor should review Section V.22 CONTRACT-106.2 Payment - Electronic Funds Transfer of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

VIII. INVOICES:

Invoice format must be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST contain the purchase order number, as well as vendor’s SAP Vendor Number. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

IX. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at https://www.pasupplierportal.state.pa.us/irj/portal/anonymous. Emailed, faxed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

X. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx. The bid results will be posted as soon as practicable. The results are the apparent bidders and all bids are under review until final award of the purchase order.

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx https://www.pasupplierportal.state.pa.us/irj/portal/anonymous http://www.emarketplace.state.pa.us/bidtabs.aspx