02- Statement of Work.pdf

STATEMENT OF WORK

500-GALLON WILDLAND FIRE FLATBED UNITS

Commonwealth of Pennsylvania

Department of Conservation and Natural Resources Bureau of Forestry

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of Forestry, requires the services of a vendor to supply three (3), 500-Gallon Wildland Fire Flatbed Units as outlined in the attached Technical Specifications.

Questions regarding the technical aspects of this bid should be directed to Charles Choplick at 717- 772-0256 or cchopick@pa.gov. Questions regarding the bidding or contracting procedures should be addressed to Carol Durham at 717-783-3309 or cdurham@pa.gov.

II. CONTRACT TASKS:

Supply three (3), 500-Gallon Wildland Fire Flatbed Units as outlined in the attached Technical Specifications. All features in the technical specifications shall be meet or exceed specification on each of the three (3) units.

Awarded Vendor to send pre-production drawings depicting multiple views of units for approval to Charles Choplick at cchoplick@pa.gov and shall meet with Bureau of Forestry for a pre-construction meeting to discuss units and address any concerns.

III. DELIVERY:

Awarded Vendor will notify Charles Choplick at 717-772-0256 to set up delivery time which will be during the work week between Monday and Thursday 8:00 am to 3:00 pm. Delivery cannot be made on any holiday.

Two Units are to be delivery to:

Orchard Hill Welding 797 Orchard Road Millmont, PA 17845

One Unit is to be delivered to:

Forest District 19 - Owego Fire Station 108 Owego Station Drive Lords Valley, PA 18428 mailto:cchoplick@pa.gov

IV. CONTRACTOR QUALIFICATIONS:

This invitation for bid (IFB) is reserved for the Small Business Procurement Initiative as designated in Executive Order 211-09 dated November 21, 2011. Only Self Certified Small Businesses which have been certified by the Department of General Services prior to the bid opening date and time may submit a response to this IFB.

Your self-certification form from the Department of General Services must be submitted along with your IFB response. Failure to produce a valid Self Certified Small Business certificate shall render your submission non-responsive.

For more information on the Department of General Services Small Business Self Certification process please visit: Small Business Program.

V. CONTRACT TERM:

The contract shall commence upon execution and receipt of purchase order and will terminate April 1, 2020.

VI. BID AWARD:

Bidder must complete and return the following:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us.

B. A copy of your self-certification form from the Department of General Services and the Small Business Procurement Initiative. Failure to produce a valid Self-Certified Small Business certificate shall render your submission non-responsive.

C. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

The bid will be awarded based on the total sum.

The unit price shall include all labor, materials, equipment, tools, shipping, and all items necessary for completion of the project.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The Contractor shall be paid at the unit price bid for actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VII. PAYMENT TERMS:

Payment shall be made on a reimbursement basis following delivery and final acceptance of approved product.

https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx http://www.pasupplierportal.state.pa.us/

VIII. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at https://www.pasupplierportal.state.pa.us/irj/portal/anonymous. Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

IX. INVOICE:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice.

Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

X. BID RESULTS:

Bidder can obtain bid results by accessing e-Marketplace. The bids will be posted within three (3) business days following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

https://www.pasupplierportal.state.pa.us/irj/portal/anonymous mailto:%2069180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx http://www.emarketplace.state.pa.us/BidTabs.aspx