02-SOW_Piney Mountain Driveway Grade Shale.pdf

STATEMENT OF WORK

DELIVER and TAILGATE Driveway Grade Shale Piney Mountain Parking Area

Department of Conservation and Natural Resources Michaux State Forest

Forest District 1 (Cumberland County)

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources (DCNR), Michaux State Forest, requests services to deliver and tailgate approximately 3,200 tons of Driveway Grade Shale to 1721 Bendersville Road, Gardners, PA 17324 located in Cooke Township, Cumberland County.

Questions regarding the technical aspects of this bid should be directed to Trenton Bechtel at 717-352-2211 or by email at trbechtel@pa.gov. Questions regarding the bidding or contractual aspects should be directed to Jody Russell at 717-783-2566 or by email to jorussell@pa.gov.

II. CONTRACT TASKS:

The Piney Mountain Parking Area Project specifications are noted below and shall be completed in performance of the contract.

Delivery Requirements: Continuous delivery and tailgating of 3,200 Tons of Shale (driveway grade) with multiple trucks (7 to 10) delivering. Delivery time will be from 7:30 AM to 3:00 PM.

Project location: 1721 Bendersville Road, Gardners, PA 17324, Cumberland County, Cooke Township.

III. MATERIALS:

Driveway Grade Shale approved by the Department.

IV. BID AWARD:

Bidder must complete and return the following:

1. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us,

2. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

mailto:trbechtel@pa.gov mailto:jorussell@pa.gov http://www.pasupplierportal.state.pa.us/

The unit price will include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on total sum.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The Contractor will be paid at the unit price bid for actual work performed.

V. CONTRACT TERMS:

The contract will commence upon execution and receipt of purchase order and terminate June 30, 2022.

VI. CONTRACTOR REFERENCES:

After bid opening and prior to awarding of the contract, the Department has the right to request references (names, addresses, and telephone numbers) of similar work of delivering and tailgating aggregate in the amount of 3,200 tons as proof of qualification to perform the work involved in this contract.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the Department.

VII. PAYMENT TERMS:

Payment will be provided upon receipt of approved product and invoice.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review V.28 CONTRACT-016.2 Payment – Electronic Funds Transfer of the attached Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

VIII. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

mailto:%2069180@pa.gov

For information on the Commonwealth’s E-Invoicing Program, visit:

https://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number, project number, as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

IX. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed, emailed, or mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of or the failure to open a bid not addressed properly and identified, or for any reason whatsoever.

X. BID RESULTS:

Bidder can obtain bid results by accessing http://www.emarketplace.state.pa.us/BidTabs.aspx.

The bids will be posted as soon as practicable. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/BidTabs.aspx