02-SOW_HWA Suppression Insecticides_Final.pdf

DEPARTMENT OF CONSERVATION & NATURAL RESOURCES

SPECIFICATIONS FOR

Insecticides for Hemlock Woolly Adelgid Suppression on DCNR Lands

I. SCOPE OF WORK:

This contract will cover the requirements of the Department of Conservation and Natural Resources (DCNR) for supply of two imidacloprid insecticide formulations for the control of hemlock woolly adelgid in DCNR State Parks and DCNR State Forests within the Commonwealth of Pennsylvania.

Any questions regarding the technical aspects of this bid should be directed to Donald A.

Eggen (717)514-6714 or Scott Stitzer (717)514-6706 or by email at deggen@pa.gov or sstitzer@pa.gov. Any questions regarding the bidding or contractual aspects of this bid should be directed to Jody Russell (717)783-2566 or by email jorussell@pa.gov.

II. DELIVERY LOCATION AND DESCRIPTION OF UNTI FOR INSECTICIDE:

A. Delivery location (state park map attached) is as follows:

Memorial Lake State Park - Lebanon County 18 Boundary Road Grantville, PA 17028-9682 Near Exit 85 of I-81 northeast of Harrisburg, PA

Field Contact: Courtney Troutman, Park Manager

Phone number: (717) 865-6470 Fax: (717) 865-7289 E-mail: cotroutman@pa.gov

B. The estimated quantities and description of insecticide formulations is as follows:

Insecticide Estimated Quantity

Unit Description of Unit

Imidacloprid (Merit 2F, Bandit 2F or equivalent)

30 cases (120 Gallons)

1 Case contains 4 Gallons

CORE TECT Tablets

35 cases

4 Bottles per case, 250 tablets per bottle

III. CONTRACT CONDITIONS:

mailto:deggen@pa.gov mailto:sstitzer@pa.gov mailto:jorussell@pa.gov mailto:cotroutman@pa.gov

Contractor will provide the insecticides and the following conditions will be completed in performance of the contract:

Issuance of Purchase Orders

DCNR will issue Purchase Orders against this contract. These orders constitute the contractor’s authority to deliver the insecticides described in the Purchase Order. All Purchase Orders received by the contractor up to and including the expiration date of the contract are acceptable and must be performed in accordance with the order and the contract. Each Purchase Order will be deemed to incorporate the terms and conditions set forth in the contract.

Delivery

❑ All items must be delivered within the time period specified on the Purchase Order.

❑ Shipping will be to one Commonwealth DCNR State Park office (Memorial Lake State

Park) and will be noted on Purchase Order.

❑ No material is to be delivered before 8:00 a.m. and be completed by 4:00 p.m., or as noted on Purchase Order, to ensure that DCNR employees can verify delivery amount.

❑ First deliveries are anticipated to be made within the first few weeks after contract approval.

❑ Delivery must be made as soon as possible, but no later than ten (10) business days from receipt of an executed Purchase Order.

❑ All items will be delivered F.O.B. Destination. Bid price will include all shipping, transportation, environmental handling, unloading charges, and associated charges for delivery. The Department of Conservation and Natural Resources will contact the vendor with delivery instructions as needed.

❑ Copy of a Safety Data Sheet (SDS) will accompany each shipment.

❑ Transport and delivery will be in accordance with all applicable DOT regulations.

IV. CONTRACT TERM:

The contract will start on January 1, 2022 and terminate December 31, 2022.

Further, the parties may agree to renew this contract for four (4) additional annual terms, with the final termination date of December 31, 2026, upon the same terms and conditions set forth in this contract. The Department, based on past contractor performance, may negotiate an increase in the unit price(s) by a rate not to exceed 3%.

The Department will reach out to the Contractor no later than August 31 prior to the termination date to begin renewal discussions.

Once the renewal terms are mutually decided, the contractor will provide written notification of the intent to renew, including the requested price increase if desired, to the Department no later than September 30 prior to the termination date. The renewal notice should be mailed or faxed to:

DCNR Bureau of Forestry Attn: Donald A. Eggen or Scott Stitzer 400 Market St., 6th FLR, RCSOB, PO Box 8552 Harrisburg, PA 17105-8552 Fax: (717) 783-7960

V. BID AWARD:

Bidder must complete and return the following for awarded bid:

The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, A. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

Bid will be awarded based on the lowest unit price of the bid for each insecticide.

A contractor may bid on any individual insecticide or both insecticides. Contracts will be awarded to the contractor(s) with the lowest unit bid per insecticide. This bid may result in multiple contracts.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The contractor will be paid at the unit price bid for quantity delivered.

Please note that the Department will only accept out two (2) decimal points when entering your pricing.

VI. INVOICES:

Invoice format will be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth E-Invoicing Program, visit:

http://www.pasupplierportal.state.pa.us/ mailto:69180@pa.gov http://www.bedget.pa.gov/Programs/Pages/E-Invoicing.aspx.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice P.O. Box 69180 Harrisburg, PA 17106

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number, on the invoice. Failure to provide this could result in a delay of your payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and for security purposes, should not be explicitly stated on an invoice.

VII. PAYMENT TERMS:

Payment will be provided upon satisfactory delivery of approved product and invoice.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review V.26 CONTRACT-016.2 Payment – Electronic Funds Transfer of the attached Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

VIII. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of or the failure to open a bid not addressed properly and identified, or for any reason whatsoever.

IX. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/ . The bid results will be posted as soon as practicable. The results are the apparent bidders and all bids are under review until final award of the contract.

Attachments(s) State Park Map http://www.bedget.pa.gov/Programs/Pages/E-Invoicing.aspx http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/