02. Statement of Work.pdf

STATEMENT OF WORK

FIREARMS PURCHASE

DEPARTMENT OF CONSERVATION & NATURAL RESOURCES

BUREAUS OF STATE PARKS & FORESTRY

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources (DCNR) Bureaus of State Parks and Forestry, are issuing this Invitation for Bid (IFB) to procure two hundred sixty-five (265) Glock G45Gen6 with Aimpoint COA (P64550B02DC8A3) AND forty (40) Glock G43X AMGLO Bold firearms. The firearm specifications and quantities are set forth in this Statement of Work. The only firearms that will be accepted for this bid are the Glock G45 Gen6 with Aimpoint COA (P64550B02DC8A3) and Glock G43X AMGLO Bold firearms.

This is a no substitution bid.

Bidders should only complete and return the required documents listed in Section VI. BID AWARD in this SOW. Bidders should NOT attach any vendor quotes, Terms and Conditions, or documents other than those requested in Section VI. Bid submissions may be negated if additional attachments are submitted with the bid response. The Commonwealth's Terms and Conditions are the only terms accepted for this procurement.

Questions regarding the technical aspects of this bid should be directed to Steve Anderson, Ranger Operations Specialist at (717)787-8800 office, (223)488-1173 cell, or by email at stevanders@pa.gov. Questions regarding the contracting or bidding aspects of this solicitation should be directed to Jenna English at jenenglish@pa.gov or (717)787-3278.

II. CONTRACTOR REQUIREMENTS:

All Bidders must meet the following requirements to be eligible to bid:

A. Bidder must be a Glock dealer/distributor authorized to sell firearms to Pennsylvania law enforcement, B. Bidder must have a Federal Firearms License, and C. Bidder must have a Pennsylvania Firearms License.

III. CONTRACTOR TASKS:

The following tasks shall be completed in performance of this contract:

A. FIREARMS: Provide firearms as specified below:

Date Delivery REQUIRED: Firearm: Quantity

February 1st 2027 Glock G45 Gen6 25

February 22nd 2027 Glock G45 Gen6 60

March 8th 2027 Glock G45 Gen6 60

April 5th 2027 Glock G45 Gen6 60

April 26th 2027 Glock G45 Gen6 60

Glock G43X 40

Delivery will be accepted before this date. This is the latest date delivery is acceptable.

1. DUTY GUNS (Quantity = 265)

Model: Glock G45 Gen6 with Aimpoint COA (P64550B02DC8A3) Caliber: 9 MM Capacity: 17+1 Barrel Length: 4.02”/102 mm Overall Length: 7.44” Weight: Empty (No Mag.) 23.10 oz/655g

Must include:

Three (3) Magazines Trigger Locking Device

AIMPOINT COA

2. COMPACT DUTY GUNS (Quantity = 40)

Model: Glock G43X AMGLO bold Caliber: 9 MM Capacity: 10 +1 Barrel Length: 3.41“ Overall Length: 6.5” Front Sight: AMGLO Bold Rear Sight: AMGLO Bold Weight: Empty (No Mag.) 23.07 oz/654 g

Must include:

Three (3) Magazines Trigger Locking Device

B. FIREARMS TRADE-IN: As part of this Invitation for Bid, DCNR intends to trade in their current firearms:

1. Two hundred sixty-five (265) Smith & Wesson M&P 40 M2.0 Law Enforcement Only Full-Size Pistols, SKU#11519

2. thirty-five (35) Smith & Wesson M&P 40 Shield M2.0 Tritium Night Sights Compact Size Firearms, SKU#11816

The Smith & Wesson firearms included in the trade-in were purchased in 2021.

The trade-in price for the used firearms shall be entered into Attachment A and submitted along with the bid. The trade-in value shall be deducted from the total bid price for the new firearms and training to determine the lowest bid price. Trade-in information provided on Attachment A will be reviewed by the Commonwealth’s State Surplus Property Division and approved or denied as expeditiously as possible.

3. The firearms for trade-in shall be available beginning no sooner than January 31st, 2027. As new firearms are introduced and officers are trained, the current models that are part of the trade-in will be transferred to the awarded bidder for trade-in. Every effort will be made for a prompt turn-in of existing firearms; the anticipated time for the transition of the firearms and training is March 2027 – August 2027. Contractor must accept multiple batches of turn-ins, with dates of turn-ins at the discretion of the Department. Contractor must pick up firearms at a department selected facility within 15 days of notification of Department.

4. For sixty (60) days following the receipt of the trade-in weapons by the Contractor, DCNR officers shall have the opportunity to purchase from the Contractor with their own funds, their previously issued service firearm (by serial number) back from the Contractor at trade-in price, plus any fees imposed by law or by the vendor for the proper transfer of the firearm to the officer. The awarded Contractor shall ensure that the sale of the firearm to the DCNR officer complies with all applicable State and Federal laws. Following the sixty (60) day timeframe, the awarded Contractor may sell or otherwise dispose of the firearms as provided by law.

IV. DELIVERY LOCATION:

The firearms shall be delivered fully assembled and duty ready. The awarded bidder shall provide weapon serial numbers prior to shipment to the DCNR contact person listed below.

All shipping and handling fees shall be included in the unit price of the firearms.

The first twenty-five (25) firearms must be delivered by February 1st, 2027. Refer to Section III. Contract Tasks within the Statement of Work for further delivery dates as well as firearm types and totals for each date.

Contractor must contact Chris Hall, Ranger Operations Specialist at (570) 401-7150, or by email at chrihall@pa.gov no less than seven (7) calendar days prior to delivery to coordinate the delivery of the items.

Delivery Address:

Conservation Leadership Training Center 85 Youth Forestry Lane White Haven, PA 18661

V. DELIVERY PERIOD:

Delivery will commence after receiving a fully executed purchase order and terminate August 31, 2027.

VI. BID AWARD:

The following are requirements of this bid solicitation. Failure to comply with any of these requirements could result in non-responsive determination and subsequent disqualification for the Contractor. The Commonwealth reserves the right to include or remove any requirements based on budgetary need.

The bidder must complete and include the following with the bid response:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us

B. A fully executed Attachment A – Firearms Trade-In Sheet

C. A copy of the bidder’s authorization as a Glock Inc, Authorized Dealer/Distributor to sell to law enforcement in PA.

D. A copy of the bidder’s Federal and Pennsylvania Firearms licensing.

E. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured

F. A properly executed Worker Protection and Investment Certification Form.

Please note that the Department will only accept bids out to two (2) points when entering your pricing.

It shall be understood and agreed that any quantities listed in the Contract are estimated only and may be increased or decreased in accordance with the actual requirements of the Commonwealth and that the Commonwealth in accepting any bid or portion thereof, contracts only and agrees to purchase only the materials and services in such quantities as represent the actual requirements of the Commonwealth. The Commonwealth reserves the right to purchase materials and services covered under the Contract through a separate competitive procurement procedures, whenever Commonwealth deems it to be in its best interest.

Bid will be awarded based on lowest total sum. In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail.

VII. PAYMENT TERMS:

Payment will be provided upon receipt of approved products and invoices. A final itemized trade-in value must be included.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review Section V.23 CONTRACT-016.2 Automated Clearing House (ACH) Payments of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

VIII. RECEIPT AND OPENING OF BIDS:

Bids will be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed, emailed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the DCNR for the premature opening of, or the failure to open, a bid for any reason whatsoever.

IX. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option: 69180@pa.gov For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

A copy of the invoice(s) MUST also be sent to the following:

Steve Anderson: stevanders@pa.gov Kristeen Young: kriyoung@pa.gov

All invoices MUST have the purchase order number and the SAP vendor Number included.

Also, the vendor’s name and address listed on the purchase order must be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

X. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/.

The bid results will be posted as soon as practicable following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.