02. SOW_FD-01_Big Flat ATV Trail.pdf

STATEMENT OF WORK

DELIVER and TAILGATE Driveway Grade Shale Big Flat ATV Trail

Department of Conservation and Natural Resources

Michaux State Forest Forest District 1 (Adams County)

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources (DCNR), Michaux State Forest, request services to deliver and tailgate approximately 1,600 tons of Driveway Grade Shale to Big Flat ATV Trail Located in Adams County, Menallen Township.

Questions regarding the technical aspects of this bid should be directed to Michelle Blevins at 717-352- 2211 or by email at mblevins@pa.gov. Questions regarding the bidding or contractual aspects should be directed to Jody Russell at 717-783-2566 or jorussell@pa.gov.

II. CONTRACT REQUIREMENTS:

The following is a requirement of this bid solicitation. Failure to comply with any of these requirements could result in a non-responsive determination and subsequent disqualification for the Contractor.

A. Reciprocal Limitations Act Form: The Contractor must include with their solicitation response a properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured with their bid response.

B. Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment, and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal, or quote. Failure to submit a completed Worker Protection and Investment Certification Form may render your submission non-responsive.

III. CONTRACT TASKS:

The Big Flat ATV Trail Shale Project specifications are noted below and will be completed in performance of the contract.

Project location: Project starts at the intersection of Shippensburg Road and Big Flat ATV Trail. The start is across the road from the Big Flat Parking Lot located at 1975 Birch Run Road, Biglerville, Pa 17307.

Trail will be improved, and water diversions will be decreased prior to delivery date.

mailto:mblevins@pa.gov mailto:jorussell@pa.gov

The following tasks must be completed in performance of the contract:

A. Schedule of Work: The Forest District contacts noted in Section I: Scope of Work will request the Schedule of Work. Within two weeks of said request, the lowest responsive and responsible Contractor must submit a fully executed and signed Schedule of Work to the respective Forest District Contacts.

The Schedule of Work must include:

1. The quarry name and contact information (name, address, phone number, and email address if applicable).

2. The name and contact information of any intended subcontractors (name, address, phone number, and email address).

3. The proposed schedule for the delivery and application of the shale.

Please note that the Contractor will not subcontract with any person or entity to perform all or any part of the work to be performed under this Contract without the prior written consent of the Forest District Contact, which consent may be withheld at the sole and absolute discretion of the Forest District Contact.

B. Materials:

The contractor will provide Driveway Grade Shale, that is approved by the Department prior to delivery – 1,600 Tons.

C. Delivery of Shale:

1. The Contractor cannot begin delivery of the shale to the job site until the following three conditions are met:

a) A fully executed Purchase Order is received by the Contractor, and

b) A Schedule of Work has been provided to and approved by the Forest District Contacts, and

c) The Forest District Contacts for the DCNR has given the Notice to Proceed with delivery to the Contractor.

2. Should environmental conditions preclude the start of delivery of shale material, the DCNR may delay delivery until conditions are satisfactory for placement and compaction. Any such delay is at the discretion of the DCNR and will be relayed to the Contractor in writing.

3. Continuous delivery and tailgating of approximately 1,600 Tons of Department approved (driveway grade) shale to Big Flat ATV Trail with multiple trucks (4 to 6) delivering.

4. No material can be delivered before 7:30 a.m. or after 3:30 p.m. without written preapproval by the DCNR Forest Contacts. Delivery must be at a rate of 350 tons per day.

5. Delivery must continue on an uninterrupted basis. Any delays in delivery must be immediately relayed to the Forest District Contact.

6. All trucks must be driven by individuals capable of tailgating material on the roadway.

D. Delivery of Shale:

1. Shale will then be tailgated for approximately 3/4 mile. Tailgating locations will be marked with ribbon.

2. An equipment operator will be on site during deliveries.

E. Use of Roads:

1. The DCNR does not guarantee the successful Contractor the use of roads maintained by the PennDOT, townships, or other agencies or owners.

2. The Contractor must contact the PennDOT-posted highway coordinator and/or officials of other roads needed for this project to inquire about possible restrictions, including weight limits, that would prevent or limit use.

3. The Contractor is responsible for obtaining all necessary Road Use Permits and/or any associated bonds from the PennDOT, townships, or other agencies or owners.

IV. INSURANCE:

The contractor shall purchase and maintain, at its expense, the following types of insurance(s) issued by companies acceptable to the Commonwealth.

1. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

2. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of PA-DCNR” as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies. A copy of the insurance certificates must be emailed to the Procurement Contact as directed in Section VII: jorussell@pa.gov.

V. BID AWARD:

Bidder must complete and return the following:

1. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us,

2. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

3. A properly executed Worker Protection and Investment Certification Form.

The unit price shall include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

Bids will be awarded based on lowest total sum.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The Contractor shall be paid at the unit price bid for actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VI. CONTRACT TERMS:

This contract will commence upon receipt of approved purchase order and terminate on June 30. 2025.

VII. CONTRACTOR REFERENCE:

After bid opening and prior to awarding of the contract, the Department has the right to request references (names, addresses, and telephone numbers) of similar work delivering and tailgating 1,600 tons of aggregate as proof of qualification to perform the work involved in this contract.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the Department.

mailto:jorussell@pa.gov http://www.pasupplierportal.state.pa.us/

VIII. PAYMENT TERMS:

Payment will be made upon satisfactory completion of project for actual services performed, which includes providing acceptable slate.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit.

Contractor should review Section V.23 CONTRACT-016.2 Automated Clearing House (ACH) Payments (February 2024) of the attached Commonwealth’s Terms and Conditions for complete details and contractor responsibilities.

IX. SERVICE SLIPS:

To ensure prompt payment, the Contractor must provide a service slip(s) to the District Office after the completion of the project.

X. INVOICES:

Invoice format will be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

https://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number, project number, as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

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XI. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us.

Faxed, emailed, and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of or the failure to open a bid not addressed properly and identified, or for any reason whatsoever.

XII. BID RESULTS:

Bidder can obtain bid results by accessing http://www.emarketplace.state.pa.us/BidTabs.aspx. The bids will be posted as soon as practicable following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

Attachments:

Project Location Map Reciprocal Limitations Act Form Worker Protection and Investment Certification Form http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/BidTabs.aspx