02. Shop Towel PWS Jun All.pdf

PERFORMANCE WORK STATEMENT

RED RAG/SHOP TOWEL SERVICE

Arizona Army National Guard

03 June 2024

1.0 General

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform all personnel, supervision, and any items and services necessary to provide cleaned shop towels/rags and pick up used/dirty shop towels/rags This is a non-personnel services contract to provide Red rags, Blue rags, and White cotton towels, lint-free towels to the Army Aviation Support Facility #1, Army Aviation

Support Facility #2 2-285th AHB, Peace Vanguard, WAATS Maintenance Battalion, FMS 1, FMS 3, FMS 4, FMS 4a, FMS 6, FMS 7 and FMS 8. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1 Overview Description of Services/Introduction. The planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The Contractor shall be responsible for maintaining communication with the Contracting Officer (KO) and the Contracting Officer Representative (COR), and to immediately notify both the KO and the COR of any problems that would prevent timely performance of this contract. The Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Inherently Governmental Function. The Contractor shall not perform Inherently Governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.3 Period of Performance.

Period of Performance: 15 Sept 2024 to 14 Sept 2029

1.4 Place of Performance. The Contractor shall perform the services in the Performance Work

Statement; pick-up and delivery locations are:

WAATS Tech Supply 22440 E. Pinal Air Park RD SBAHP, Marana AZ 85653 BLDG L-4605

AASF1 TECH Supply 5636 E. McDowell Rd. BLDG M5201 Phoenix, AZ

Peace Vanguard 22440 E. Pinal Airpark Road, SBAHP, Marana AZ 85653 BLDG L-4650

CSMS 1301 N 52nd St, Phoenix, AZ 85008 BLDG M5901

FMS 1 5636 E McDowell Rd, Phoenix, AZ 85008 BLDG M5370

FMS 3 22440 E Pinal Air Park, SBAHP Marana, AZ 85063 BLDG L4120

FMS 4 20525 N Highway 79, Florence, AZ 85132 BLDG L5030

FMS 4A (UTES) 600 E Track Rd, Florence, AZ 85132 BLDG L5160

FMS 6 622 Hale Dr. Bellemont, AZ 86015 BLDG K2175

FMS 7 1335 N 52nd St, Phoenix, AZ 85008 BLDG M5713

FMS 8 5500 E Valencia Rd, Tucson, AZ 85756 BLDG P4223

AASF2 TECH Supply 22440 Pinal Air Park RD SBAHP, AZ 85653 BLDG L4605

1.6.3 Vehicles. The Contractor shall provide the vehicles required to deliver/pick up shop towels/rags.

The Contractor must carry liability insurance as required by the State. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence shall have their driving privileges immediately revoked.

1.5 Deliverables. The Contractor shall provide an electronic monthly summary by the 5th day of the month to the (COR). The report shall include the following:

1.5.1 Delivery log of quantity of rags delivered/picked up per shop with the shop representatives’ signature (See Attachment 2).

1.5.2 Any conditions which may require immediate Government attention.

1.5.3 Below is a list of deliverables under this contract.

Title PWS

Paragraph

Delivery Date/Description

Monthly Summary Report 1.7 By the 5th of the month each month

1.6 The Contractor shall ensure services are in compliance with Local, State, and Federal laws and regulations. Additionally, the Contractor shall comply with security and environmental requirements applicable to the state of Arizona.

1.7 The Contractor is advised to implement procedures to identify, prevent, and ensure non-recurrence of defective services. If the service is unsatisfactory the COR will notify the Contractor’s

Contract Manager. A written record of the problem known as a Corrective Action Report (CAR) will be issued and the Contract Manager must acknowledge it in writing (can be by electronic mail) and request a corrective action. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued CARS, the Contracting Officer shall take appropriate measures according to the Inspection/Acceptance portion of clause FAR 52.212-4.

1.8 Hours of Operation. The Contractor shall perform the services required under this contract during the following hours: TUESDAY - FRIDAY: 07:00 A.M. TO 4:00 P.M., except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.8.1 No deliveries will be accepted on Mondays or any Federal holidays. For the

WAATS, Peace Vanguard, and AASF 2

1.8.2 No deliveries will be accepted on Tuesdays or any Federal holidays. For the

AASF 1

1.8.3 No deliveries will be accepted on Fridays or any Federal holidays. For the CSMS, FMS 1, FMS 3, FMS 4, FMS 4A (UTES) FMS 6, FMS 7, and FMS 8.

1.9 Call in advance to ensure delivery availability: (PHONE NUMBER LISTED ON DELIVERY

ADDRESS. and make every effort to maintain that same day(s) throughout the course of this contract.

1.10 Recognized Holidays*.

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on

Sunday, it will be observed on the following Monday.

1.10.1 If the delivery falls on an official Government holiday, services required by this contract shall be performed on the first duty day immediately following the holiday and will continue with the originally submitted schedule thereafter.

1.11 Contractor Personnel.

1.11.1 Contract Manager. The Contractor shall provide a Contract Manager and alternate(s) who are knowledgeable of the Shop Towels requirement. The Contractor shall submit the name, address, telephone number and a resume of the Contract Manager to the CMO within two days of contract start date. The list shall be kept current throughout the life of the contract. The Contractor shall submit any changes no later than seven (7) business days prior to change taking affect. The Contract Manager or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager and alternate(s) shall be able to read, write, and speak

English. The Contract Manager shall be able to effectively communicate with Contractor employees.

1.11.2 Contractor Employees. The Government reserves the right to restrict the employment, under this contract, of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population.

1.11.3 Appearance/Uniform. Contractor personnel shall present a neat appearance. The Contractor shall furnish uniforms for its employees in performance of this contract. Uniforms shall be consistent throughout the staff. Uniforms must be clean, presentable, and in good repair. The Contractor’s uniform must be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company and by wearing badges that contain the company name and employee name.

1.12 Safety. It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the Contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The Contractor shall comply with all Federal, State and

Local laws, and Instructions for the protection of their employees while working on an Installation or property. The protection of Contractor employees is exclusively the obligation of the Contractor.

Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. The Contractor shall develop site specific mishap reporting procedures which result in damage to Government property or injury to personnel.

1.12.1 The Contractor shall record and report promptly (within one hour) to the COR all available factors relating to each instance of damage to Government property or injury to either Contractor or

Government personnel.

1.12.2 Hazardous Material (HAZMAT). Contractors must control all HAZMAT brought onto the installation. All HAZMAT must be accompanied by a Material Safety Data Sheet (MSDS) or Safety

Data Sheet (SDS) and be readily available to the users upon request. If an item must be transferred to another container, it must also be labeled with its contents. All unused HAZMAT must be removed from the installation upon completion of the contract. NOTE: HAZMAT is considered any material with chemical, physical, or biological characteristics that can cause safety, public health, or environmental concerns. This includes, but is not limited to, chemicals, pest control agents, cleaners, paints, adhesives, sealers, fuels and lubricants.

1.12.3 Spills. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

http://www.osha.gov/

1.12.3.1 The Contractor must immediately notify their Contract Administrator and the COR of all chemical releases regardless of the quantities and take appropriate actions in accordance with

Environmental Compliance Specialist plans and directives. In addition, all spills and accidental discharges of petroleum, oils, lubricants, chemicals, and hazardous waste regardless of the quantity must be reported. The Environmental Compliance Specialist Lauren J. Hertz O: (928) 773-3210. In the event of a chemical release or fuel spill that has a threat to life, health, and safety or has the potential to cause a fire, chemical releases or fuel spills will be reported immediately by dialing 911. The following information should be provided to the Fire Department:

Chemical or product name Location of the spill

Source of spill Quantity or containment status

Injuries Potential hazards

Potential discharge source (i.e., storm drain and sanitary sewer) Any other office notified?

1.12.4 In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO. The

Contractor shall cooperate and assist the Government personnel in the conduct of investigation.

1.13 Contractor Access to Military Installations.

1.13.1 The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or

Contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

1.13.2 The Contractor shall submit a written request on company letterhead to the COR listing the following: contract number, location of work site, start and stop dates, and names of employees and

Subcontractor employees needing access to the base(s). The COR will endorse the request and forward it to the security police for processing. When reporting to the security police, the authorized Contractor individual(s) will be required to provide a valid driver’s license to gain entry to the base(s).

1.13.3 During performance of the contract, the Contractor shall be responsible for submitting updated lists for newly assigned personnel and for any employees who no longer requires access to the base(s).

1.13.4 The Contractor shall not enter any restricted areas unescorted.

2.0 Definitions and Acronyms:

2.1Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AASF Army Aviation Support Facility

AEI Army Enterprise Infostructure

AR Army Regulation

BPA Blanket Purchase Agreement

CM Contract Manager

CFP/M/E Contractor Furnished Property, Materials, and Equipment

COR Contracting Officer Representative

CSMS Combined Support Maintenance Shop

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

FAR Federal Acquisition Regulation

FMS Field Maintenance Shop

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HAZMAT Hazardous Material

HQDA Headquarters, Department of the Army

KO Contracting Officer

MSDS Material Safety Data Sheet

OCI Organizational Conflict of Interest

OSHA Occupational Safety and Health Administration

PII Personally Identifiable Information

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SAM System For Award Management

SBAHP Silverbell Army Heliport Marana

SCR Service Contract Reporting

SDS Safety Data Sheet

TE Technical Exhibit

TECH Technician

WAATS Western Area Aviation Training Site

WAWF Wide Area Work Flow

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment. (This is not considered GFP for the purpose of included 52.245-1, 252.245-7001, 252.245-7002, 252-245-7003 and 252,245-7004. If additional GFP/E will be provided, ensure DFARS PGI 245.1 is followed.)

3.2 Materials:

3.3 Equipment:

3.4 Services:

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

(In this section, describe property, material or equipment that the contractor shall provide, if different than or in addition to that indicated in Paragraph 1.1 above. Complete as appropriate.)

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Requirements are the heart of the PWS. This section should define the services required, the results required by contactor performance and other pertinent information. (NOTE: Requirements should flow in a logical order. i.e., if contractor is required to install equipment, train employees on the equipment and maintain the equipment, state requirements in this order.)

5.0 Requirements: The contractor shall:

5.1. Basic Services.

5.1.1. Specific Tasks. Upon delivery of the shop towels/rags, the Customer will advise the Contractor on the number of shop towels/rags (as listed in Attachment 1) required to ensure their personal rag count is not in excess of the “not to exceed number”. Professionally cleaned shop/towel rags shall then be swapped out one-for-one professionally cleaned shop/towel rags will only be dropped off as needed in a quantity not to exceed the number identified per facility. Shop towels/rags for these shops will be provided by the Contractor and the facilities will place them in a location for pick up to be cleaned.

5.1.2. The Contractor and the shop representative shall conduct a 100% count of shop towels/rags picked-up and delivered to ensure accountability. The Contractor must document the number of rags delivered and/or picked at the shop and obtain a signature from the shop representative acknowledging receipt. Pick-up/delivery service frequencies are listed in Attachment 1. (The Contractor shall not deliver towels/rags exceeding the “not to exceed number”).

5.2.1. Towel Types.

5.2.2. Red Rags. Professionally cleaned regular shop/towels must be approximately 15 inches x 15 inches square, natural, shop towels made of low-lint, first quality one hundred percent cotton that shall be free of holes and torn, frayed or tattered edges.

5.2.3. Blue Rags. Professionally cleaned regular shop/towels must be approximately 18 inches x 18 inches square, natural, shop towels made of low-lint, first quality one hundred percent cotton that shall be free of holes and torn, frayed or tattered edges.

5.2.4. White towels. Lint-free towels must be new and a minimum of 12 inches x 12 inches square.

These are required for aircraft windows and cannot scratch or leave marks. Wiping cloth shall be lint free, 100 percent cotton cloth conforming to, which are unbleached or white cleaning cloths conforming to AMS 3819, Class 2, Grade A, and have not been exposed to any other chemical solution, including laundry detergent.

5.3. Contractors invoice shall be submitted in Wide Area Work Flow (WAWF). Upon the submission of a proper invoice, payment will commence after the initial delivery of rags and payment will be based on the actual number of rags initially dropped off by the contractor.

5.4. Rags may contain any chemical defined under solvent contaminated wipe in 40 CFR 260.10. All rags shall be laundered to maintain the State and Federal exemptions for solvent contaminated wipes as defined in 40 CFR 261.4(a)(26).

5.6 ADDITIONAL REQUIREMENTS

In addition to the requirements listed above, the following shall apply to this BPA:

5.6.1. SUBCONTRACTING. The contractor shall not subcontract to any other establishment or any other location not specified in the BPA without prior written approval from the Contracting Officer.

Establishments proposed for subcontracting shall meet all of the terms, conditions, and specifications of services in this BPA.

5.6.2. ILLEGAL ACTS. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

5.6.3. QUALITY ASSURANCE. The Contracting Officer’s Designated Government

Representative will monitor the contractor’s performance and may use command surveys to solicit feedback from occupants to ensure terms, conditions and specifications of services are met.

5.6.4. EVALUATION OF CONTRACTOR PERFORMANCE. The Government may issue out command surveys from the command team to USPFO-AZ personnel. The comments from the surveys will be evaluated against the requirements of the BPA.

5.6.5. SYSTEM FOR AWARD MANAGEMENT (SAM). In order for a contractor to be eligible to conduct business with the Government, the contractor must be registered on the System for Award

Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Vendor shall provide their CAGE code, SAM Unique Entity ID, and

Federal Tax ID Number with their quote.

ATTACHMENT 1

Shop Name Drop Off

Location

Not to exceed #

Notes Shop POC

Tech

Supply

Bldg L4600, Room 123

100 Red

Shop Rags

Pick-up &

Deliver

Matthew Burdette

520-750-5963

GSE

Bldg L4600, Room 123 25 Red

Shop Rags

Pick-up &

Deliver

Matthew Burdette

520-750-5963

LUH Bldg L4600, Room 116

25 Red

Shop Rags

Pick-up &

Deliver

Jarred Ryan

520-750-5906

Tech

Supply

Bldg L4600, Room 123 25 White

Cotton cloths

Pick-up &

Deliver

Matthew Burdette

520-750-5963

LUH

Bldg L4600, Room 116 25 White

Cotton cloths

Pick-up &

Deliver

Jarred Ryan

520-750-5906

AASF #2

COR POC

Bldg L4600, Room 127

Michael List

520-750-5943

Tech

Supply

BLDG M5201

Pick-up &

Deliver

SGT Gordillo, Alfredo

(602) 629-4282

GSE BLDG M5201

Pick-up &

Deliver

SGT Sullivan, Jesse

(602) 629-4262

AASF1

Hanger

BLDG M5201

Pick-up &

Deliver

SGT Schufler, Scot

(602) 629-4194

Peace

Vanguard

Av. Maint

BLDG L4650

600 Red

Shop Rags

Pick-up &

Deliver

SGT Cordovez, Edou

(480) 747-8574

Peace

Vanguard

GSE

BLDG L4650

100 Red

Shop Rags

Pick-up &

Deliver

SGT Pullin, Sergio

(928) 919-8211

CSMS BLDG M5901

PPMR

150 Red

Shop Rags

Pick-up &

Deliver

CW4 Tibbetts

(602-267-2900

FMS 1 BLDG M5370

PPMR

100 Red

Shop Rags

Pick-up &

Deliver

MSG Milek

(602)629-4192

FMS 3 BLDG L4120

SBAHP

50 Red

Shop Rags

Pick-up &

Deliver

CW3 Cavazos

(520)750-5277

FMS 4 BLDG L5030

FMR

100 Red

Shop Rags

Pick-up &

Deliver

MSG Lynch

(602)267-2135

FMS 4A

(UTES)

BLDG L5160

FMR

100 Red

Shop Rags

Pick-up &

Deliver

MSG Lynch

(602)267-2135

FMS 6 BLDG K2175

CN

100 Red

Shop Rags

Pick-up &

Deliver

SSG Bowen

(928)773-3133

FMS 7 BLDG M5713

PPMR

100 Red

Shop Rags

Pick-up &

Deliver

CW2 Kincade

(602)629-4080

FMS 8 BLDG P4223

TUCSON

100 Red

Shop Rags

Pick-up &

Deliver

CW3 Lovio

(520)750-5846

ATTACHMENT 2

Shop

Name

Drop Off

Location

Frequency Number

Delivered

Number

Picked Up

Shop POC

Signature

AASF #2

Tech Supply Bldg L4600, Room 123 Once/month 100 (Red, Blue, White)

GSE Bldg L4600, Room 123 Once/month 25 (Red, Blue, White)

LUH Bldg L4600, Room

Once/month 25 (Red, Blue, White)

Tech Supply Bldg L4600, Room 123

Once/month 25 (Red, Blue, White)

LUH

Bldg L4600, Room

Once/month 25 (Red, Blue, White)

AASF #1

Tech Supply BLDG M5201 Once/month 100 Red Shop Rags

80 Lint Free White

Towels

GSE BLDG M5201 Once/month

AASF1 Hanger BLDG M5201 Once/month

Peace Vanguard

Av Maint BLDG L4650 Once/month 600 Red Shop Rags

GSE BLDG L4650 Once/month 100 Red Shop Rags

CSMS

SUPPLY

OFFICE

BLDG M5901 Once/month 150 RED SHOP

RAGS

FMS 1

SHOP OFFICE BLDG M5370 Once/month 100 RED SHOP

FMS 3

SHOP OFFICE BLDG M5370 Once/month 50 RED SHOP

FMS 4

SHOP OFFICE BLDG l5030 Once/month 100 RED SHOP

FMS 4A (UTES)

SHOP OFFICE BLDG L5160 Once/month 100 RED SHOP

FMS 6

SHOP OFFICE BLDG K2175 Once/month 100 RED SHOP

FMS 7

SHOP OFFICE BLDG M5713 Once/month 100 RED SHOP

FMS 8

SHOP OFFICE BLDG P4223 Once/month 100 RED SHOP

ATTACHMENT 3

SPILL DISCHARGE REPORT

NOTE: This form is for reporting all spills and accidental discharges of petroleum, oils, lubricants, chemicals and hazardous material/waste regardless of the quantity. Please complete this form and email it to the COR and Environmental Compliance Specialist within 4 duty hours of the spill occurrence.

Responsible Organization: __________________________________

Point of Contact: _____________________________________

Telephone: ____________________________________

Date of Spill: ________________________________

Time of Spill: __________________________

Type of Pollutant: ______________________________

Vehicle/Tail No #: _____________________________________

Estimated Amount (gallons): _______________________________

Location of Spill: ____________________________________________

Cause of the Spill:

Human Error Equipment Failure Act Of Nature Over-Pressure Accident Other

Name and Grade of Commander Signature Date

NOTE: Any amounts that exceed the R/Q or is 10 gallons or more must have the Commanders signature. Amounts less than 10 gallons must be signed at shop level by supervisor.