02. PWS - Audio.pdf

Performance Work Statement (PWS) For

Audio Contract For The United States Army Band “Pershing’s Own”

PART 1

GENERAL INFORMATION

1. Background: The United States Army Band (TUSAB), “Pershing’s Own” in conjunction with the U.S. Army Military District of Washington (MDW) present A Holiday Festival. This annual event is part of an ongoing community relations program that showcases the Army’s most prestigious military band while bringing to the Washington, D.C. community a special insight to the Army through musical entertainment. In addition, this performance is recorded for worldwide television broadcast through the Defense Media Activity and social websites providing a musical gift that transcends the immediate Washington, D.C. viewing area during the holiday season.

1.1 Objectives: Provide and operate a world class performance area to support The United States Army Band “Pershing’s Own” for its American Holiday Festival concert

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to provide production support for the 2024, American Holiday Festival Concert as defined in this PWS, except for those items specified as government-furnished property and services.

1.3 Scope:

• Ensure that contractor provided audio systems are properly cabled, patched, and addressed

• All audio system capabilities must be operational, tuned, and working properly prior sound check

• All audio systems must function properly as they were intended by the manufacture

• Rigging must be done to ESTA standards

• All cabling must be neat and free from trip hazards

• All speakers must be safely installed by OSHA standards

• All line arrays, fill speakers, and subs must be properly aligned to insure full coverage of the concert hall

• Provide system technician for programming and system tuning

• Provide technician to install, operate, and strike contractor provided audio systems and equipment

• Provide, install, operate and strike all speakers systems used to support the event

• · Program, setup, and strike Clearcom package (TUSAB will connect to consoles, tie-in to wireless, and operate during show)

1.3.1 Equipment: The Contractor shall provide the following to meet the requirements of this PWS.

Associated Equipment

• Power distribution for stage, broadcast mix & FOH

• Rigging hardware for Line Array

Speaker System

• 20 ea. JBL VTX A12 (10 per side, mains). If other than specified speakers are submitted, require that individual speakers have a flat response down to 50 Hz.

• 12 ea. JBL VTX V20 (6 per side, out-fills). If other than specified speakers are submitted, require that individual speakers have a flat response down to 50 Hz.

• 6 ea. JBL VRX932 (3 per side, rear-fill)

• 6 ea. JBL VTX G28 Subs

• 6 ea. JBL AC28/95 speakers or equivalent (front-fills), must be low profile.

• 2 ea. JBL VRX928 speakers with 2 ea. tripod stands for box-fills.

• Frames for line array speaker clusters and side fill clusters.

• 10 ea. Chain motors CM Loadstar 1 ton (one for lifting consoles) and appropriate chain motor control system.

• All rigging required for speaker clusters

• Provide all stereo amplifiers and crossovers to properly operate system

• Provide all cables and connectors to make system operational

• Provide power distribution for audio system

Clearcom Package

• 1 ea. Freespeak base station

• 16 ea. Freespeak beltpack

1.3.2 Labor: The Contractor shall provide the following to meet the requirements of this

PWS.

• Audio production, installation, and strike o 1ea. System Technician must be present for all rehearsals and performances

1.3.3 Trucking: The Contractor shall provide the following to meet the requirements of

• 1 ea. Round Trip trucking to DAR Constitution Hall (equipment pick-up/delivery)

• Note: Union (Local 22) steward, electricians, riggers, carpenters, and stagehands will be provided via agreement with DAR "House" and G.L.P.

1.3.4 Period of Performance: The Period of Performance reads as follows:

Base Year: 1 November 2024 – 31 October 2025 Option Year 1: 1 November 2025 – 31 October 2026 Option Year 2: 1 November 2026 – 31 October 2027 Option Year 3: 1 November 2027 – 31 October 2028 Option Year 4: 1 November 2028 – 31 October 2029

1.5 General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan is the means by which he assures himself that his/her work complies with the requirement of the contract.

As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s (KO)/COR acceptance in writing of any proposed change to the QCP. The final version of the Quality Control Plan shall be delivered within thirty days of contract award.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level (AQL).

1.5.3 Recognized Holidays: The Contractor is required to work on recognized federal holidays if they fall within this contract period.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day

Independence Day

1.5.4 Hours of Operation/Place of Performance: In general, the contractor will perform all work at DAR Constitution Hall in Washington, DC - Venue site, unless prescribed otherwise in the Production Department Tab, or in the Load and Strike Schedule. For purposes of this contract, use the Load, Strike, & Production Schedule as a guide for hours of operation.

1.5.5 Type of Contract: The government anticipates award of a Firm Fixed Price Contract.

1.6.6 Security Requirements: The contractor shall be responsible for safeguarding all Government equipment and property provided for this contract (if applicable). The contractor is responsible for the security of their own equipment during load in, rehearsals, show and strike.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Primary Point of Contact (POC). The Contractor shall provide a POC who shall be responsible for the product of the provided mace. The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer at least 24 hours after contract award.

1.6.13 Key Personnel: The follow personnel are considered key personnel by the government:

Primary Point of Contact (POC): The Contractor shall provide a POC responsible for the performance of the work. The name of this person shall be designated in writing to the contracting officer. The POC has full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

Audio Department Lead (A1): The A1 must provide documentation showing a minimum (5) five years working as an A1 and have total knowledge of the operation of all on site audio consoles, and microphones. The A1 must have a firm working knowledge of all line arrays and subsequent speaker systems, rigging, cabling and power distribution.

1.6.14 Identification of Contractor Employees: All contract personnel attending working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14.1. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.6.16 Organizational Conflict of Interests: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.17 Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

ACOR – Alternate Contracting Officer's Representative

AFARS – Army Federal Acquisition Regulation Supplement

AR – Army Regulation

CCE – Contracting Center of Excellence

CFR – Code of Federal Regulations

CONUS – Continental United States (excludes Alaska and Hawaii)

COR – Contracting Officer Representative

COTR – Contracting Officer's Technical Representative

COTS – Commercial-Off-the-Shelf

DA – Department of the Army

DD250 – Department of Defense Form 250 (Receiving Report)

DD254 – Department of Defense Contract Security Requirement List

DFARS – Defense Federal Acquisition Regulation Supplement

DMDC– Defense Manpower Data Center

DOD – Department of Defense

FAR – Federal Acquisition Regulation

HIPAA – Health Insurance Portability and Accountability Act of 1996

IAW – In Accordance With

KO – Contracting Officer

NCR – National Capital Region

OCI – Organizational Conflict of Interest

OCONUS – Outside Continental United States (includes Alaska and Hawaii)

ODC – Other Direct Costs

PIPO – Phase In/Phase Out

POC – Point of Contact

PRS – Performance Requirements Summary

PWS – Performance Work Statement

QA – Quality Assurance

QAP – Quality Assurance Program

QASP – Quality Assurance Surveillance Plan

QC – Quality Control

QCP – Quality Control Program

TE – Technical Exhibit

TUSAB – The United States Army Band

Contractor: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance: Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Is defined as Monday through Friday, unless specified otherwise.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

Audio

3.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract

3.2 Scope:

• Ensure that contractor provided audio systems are properly cabled, patched, and addressed

• All audio system capabilities must be operational, tuned, and working properly prior sound check

• All audio systems must function properly as they were intended by the manufacture

• Rigging must be done to ESTA standards

• All cabling must be neat and free from trip hazards

• All speakers must be safely installed by OSHA standards

• All line arrays, fill speakers, and subs must be properly aligned to insure full coverage of the concert hall

• Provide system technician for programming and system tuning

• Provide technician to install, operate, and strike contractor provided audio systems and equipment

• Provide, install, operate and strike all speakers systems used to support the event

• Program, setup, and strike Clearcom package (TUSAB will connect to consoles, tie-in to wireless, and operate during show)

3.3 Equipment: The Contractor shall provide the following to meet the requirements of

Associated Equipment

• Power distribution for stage, broadcast mix & FOH

• Rigging hardware for Line Array

Speaker System

• 20 ea. JBL VTX A12 (10 per side, mains). If other than specified speakers are submitted, require that individual speakers have a flat response down to 50 Hz.

• 12 ea. JBL VTX V20 (6 per side, out-fills). If other than specified speakers are submitted, require that individual speakers have a flat response down to 50 Hz.

• 6 ea. JBL VRX932 (3 per side, rear-fill)

• 6 ea. JBL VTX G28 Subs

• 6 ea. JBL AC28/95 speakers or equivalent (front-fills), must be low profile.

• 2 ea. JBL VRX928 speakers with 2 ea. tripod stands for box-fills.

• Frames for line array speaker clusters and side fill clusters.

• 10 ea. Chain motors CM Loadstar 1 ton (one for lifting consoles) and appropriate chain motor control system.

• All rigging required for speaker clusters

• Provide all stereo amplifiers and crossovers to properly operate system

• Provide all cables and connectors to make system operational

• Provide power distribution for audio system

Clearcom Package

• 1 ea. Freespeak base station

• 16 ea. Freespeak beltpack

3.4 Labor: The Contractor shall provide the following to meet the requirements of this

PWS.

• Audio production, installation, and strike o 1ea. System Technician must be present for all rehearsals and performances

3.5 Trucking: The Contractor shall provide the following to meet the requirements of

• 1 ea. Round Trip trucking to DAR Constitution Hall (equipment pick-up/delivery)

• Note: Union (Local 22) steward, electricians, riggers, carpenters, and stagehands will be provided via agreement with DAR "House" and G.L.P.

3.6 Secret Facility Clearance: N/A

PART 4

SPECIFIC TASKS

A.5.1 Specific Tasks

• Provide Install and operate a Line Array and front fill speaker system for the TUSAB/MDW American Holiday Festival Concert.

• Tune the Audio rig to ensure coverage for two to four thousand people and insure the system is free from feedback, hum and extraneous noise.

• Install a power distribution system to support the Stage FOH and broadcast mix.

• Provide Labor to install and strike all provided audio gear.

TECHNICAL EXHIBIT 1

Audio

Performance Requirements Summary

Performance Objective

(The Service required—usually a shall statement)

0BStandard PERFORMANCE

THRESHOLD (THIS IS

THE MAXIMUM ERROR

RATE. IT COULD

POSSIBLY BE “ZERO

DEVIATION FROM

STANDARD”)

Method of Surveillance

PRS # 1.

Contractor shall provide, install, tune, operate, Line array & Front fill speaker system.

The Contractor will install and rig the Line Array Speaker in accordance with industry standards.

The system should be free from feedback and hum and have proper coverage for an audience of 2000- 4000.

Zero deviation from the standard

100% Inspection

PRS # 2.

The Contractor shall properly install, cable, cabling to connect the Speaker System, FOH, & Broadcast Mix.

The contractor will provide audio snakes and splitters that are compatible with the TUSAB audio consoles. The cabling must be able to handle all channels of audio.

Zero deviation from the standard

100% Random Inspection

PRS # 3.

Provide a power Distribution System

Provide a power distribution system to support the Stage, FOH, and Broadcast Mix. Powered must be consent and free of hum and meet all OSHA safety standards.

Zero deviation from the standard

100% Random Inspection