02.02.01 Attachment 02 RFQ Cover Page - Levell II Armed Guard Services 01.pdf

U.S. Department of Homeland Security Washington, D.C. 20472

REQUEST FOR QUOTE (RFQ) No. 70FBR426Q00000038_01

To: All Potential Offerors

Subject: FEMA – Office of the Chief Security Officer (OCSO) Security Branch

The Federal Emergency Management Agency (FEMA) is requesting a quote under RFQ# 70FBR426Q00000038 for Levell II Armed Guard Services as described in the attached Performance Work Statement (PWS) (Attachment A). This will be a small business set aside in support of Mississippi counties of Covington, Wayne, Greene, George, Stone, Harrison, Pearl River, and Hancock. FEMA is seeking Levell II Armed Guard Services to secure and protect FEMA Branch Offices and Disaster Recovery Centers in the State of Mississippi for Disaster Region 4930-MS.

Contractor will have the capability of providing 20 Level II Armed Protective Security Officers. The NAICS Code for this requirement is 561612 Security Guards and Patrol Services and PSC - S206 - Housekeeping- Guard Services

All questions shall be submitted on September 11, 2026, at 12:00 PM, CT.

Quotation Due Date is September 15, 2026, at 3:00 PM, CT.

The contract type for this requirement will be Firm-Fixed-Unit-Price

Please provide your RFQ in an electronic format to Leah Rogers at leah.rogers@fema.dhs.gov

Sincerely, Leah Rogers Contracting Officer Enclosures:

Attachment 01 – Solicitation 70FBR426Q00000038_01 Attachment 02 - RFQ Cover Page Attachment 03 – Performance Work Statement Attachment 04 – Price Exhibit Attachment 05 – Weapons Roster

GENERAL INFORMATION

RFQ# 70FBR426Q00000038_01

Release Date: September 9, 2026 Deadline for Questions: September 11, 2026 Quotation Due Date: September 15, 2026 Time: 3:00 PM CT Product Service Code

(PSC):

S206 Housekeeping - Guards

NAICS Code:

561612 Security Guards and Patrol Services

IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Official assigned to this contract are as follows:

Contracting Officer:

Name: Leah Rogers Email: leah.rogers@fema.dhs.gov

QUOTATION INSTRUCTIONS AND SUBMISSION:

The Offeror’s Technical and Price quote shall be submitted in two (2) separate volumes consistent with the evaluation factors.

The Offeror shall be required to submit one electronic copy of the quote. The Volume I quote submittal must not exceed ten (10) 8.5 inch by 11-inch pages. Front and back cover pages will not be counted in the page limit, nor will these pages be evaluated, i.e. any information listed on these pages will be ignored. Requested attachments will not be counted in the 10-page maximum submittal. All quote submittals shall use a type of pitch that is no smaller than a standard 12-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 11-point font. The RFQ will contain instructions to Offerors concerning preparation of their quotes. The Offerors will be requested to prepare their quotes in two (2) separate volumes consistent with the evaluation factors described in the RFQ:

• Volume I – Technical & Past Performance Quote: This shall include offeror’s comprehensive technical approach that shows the Offeror’s overall vision and strategy for meeting all the requirements specified in the PWS. The Technical Quote shall also briefly describe the qualifications and experience sufficient to demonstrate skills, knowledge, and past performance qualifications.

• Volume II – Business/Price Quote: This shall show how the Price is derived. Detailed price construction should be presented on an excel spreadsheet.

The Evaluation Team is responsible for the assessment, analysis, evaluation, and rating of the Offeror’s Technical Quote (Volume I) in accordance with the Technical Evaluation Factors presented in the RFQ, the PWS, and this Evaluation Plan and Criteria. In addition, the Evaluation Team will verify and validate Past Performance with a Contracting Officer (CO), as needed. The CO, as the Award Decision Official, is responsible for the assessment review, analysis, and evaluation of the Offerors’ Business/Price Quotes (Volume II).

EVALUATION FACTORS AND METHODOLOGY

The Government intends to award a Firm-Fixed-Unit-Price contract to the responsible Offeror whose quotation represents the best value to the Government. Evaluations will be based solely on the information included in the quotation. Therefore, the Offerors’ initial quotation should contain the Offerors best terms. At any time, including upon receipt of quotations, the Government may request information that was not provided in the instructions. FEMA may negotiate and request a revised quote from the vendor.

The government will award the contract resulting from this solicitation to the responsible offeror whose quotation in response to the solicitation provides the best value to the government with appropriate consideration given to the major areas listed in descending order of importance. Technical and Management and Price. Quotations that lack the required documentation will be considered "unacceptable".

• Factor 1: Technical and Management Approach

• Factor 2: Past Performance

• Factor 3: Price

ADJECTIVAL RATINGS

• High confidence is defined as an element of a quotation which demonstrates the offeror understanding of the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

• Some confidence is defined as the offeror understanding of the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

• Low confidence is defined as the Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

EVALUATION FACTORS

Factor 1 – Technical and Management Approach

Offerors will be evaluated based upon a clear understanding and capability to successfully perform, manage, and fulfill all Performance Work Statement (PWS) requirements and demonstrate relevant experience. The approach must demonstrate a complete understanding of all technical requirements and how to manage qualified security personnel, specifically addressing the following areas:

Additional documentation to be submitted within the quotation are:

a) Valid and Current Business Insurance:

i. Insurance Policy/Number:

ii. Insurance Expiration Date:

b) Submit a weapons roster of the 15 (fifteen) owned company weapons. Fill out and submit Quotation Attachment 1 – Weapons roster

c) Proof of inventory of Level II Ballistic Vests

d) Proof of Uniform and Equipment List

e) Proof of Firearms and Ammunition Inventory

f) Statement of Current Financial Condition

g) Work & Staffing Plan (Not to exceed 2 pages, size font 12)

The Contractor’s quotation shall be evaluated on its demonstrated ability to provide staffing/roster throughout the state of Mississippi. The work plan shall fully describe the offeror’s proposed solution to achieve requirement of the performance work statement and address the offeror’s technical approach and methodology. The offeror shall address the functions and disciplines involved for each objective, skill levels, and quantity of resources and methods of operation.

h) Project Plan Management & Oversight (Not to exceed 2 pages, size font 12) The Contractor’s quotation shall be evaluated on its demonstrated project management and oversight capability. The Contractor must propose an acceptable plan to manage its workforce. The plan should seek to minimize the supervision and assistance from the FEMA Security Manager. The management plan shall demonstrate the offeror’s ability to direct and control the operation of this requirement both programmatically and on a daily basis in an efficient and cost-effective manner. It shall also address how the offeror will manage risk (including both identifying and mitigating risk). The plan shall include a detailed discussion on how any subcontracted work will be managed and integrated to ensure efficient and effective services are provided.

i) Business Continuity Plan (Not to exceed 2 pages, size font 12) The BCP shall document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, shall include the following:

• A description of the Contractor’s emergency management procedures and policy

• A description of how the Contractor will account for their employees during an emergency

• How the Contractor will communicate with the Government during emergencies

• A list of primary and alternate Contractor points of contact, each with primary and alternate.

• Telephone numbers

• E-mail addresses

j) Transition Plan (Not to exceed 2 pages, size font 12)

The plan must address the following:

• A strategy for implementing supervisory functions

• The process for transitioning predecessor employees

• Equipment inventory (radio & phone) and maintenance plan

• Weapons Inventory and employee assignment

• Communication plan

• Relief and break plan

• A plan for establishing a reserve force and the status of staffing levels,

• A progress report on obtaining permits, licenses, and registrations,

• A status report on submitting applications for personnel clearances,

• A strategy for training including schedules, locations, coordinating with training Contractors and class staffing

• The incumbent Contractor should cooperate to grant the employees release at a mutually agreed date.

k) Use of Force Policy or Guidelines (Not to exceed 2 pages, size font 12)

• Provide use of Force Policy or Guidelines

Factor 2 – Past Performance

The past performance evaluation will examine the extent to which an Offeror has demonstrated, based on the information provided, the capability and capacity to perform the requirements of the PWS successfully. Each separate instance of past performance will be evaluated for relevancy in similar scope, magnitude, and complexity to the requirements in the PWS. The contractor who has performed similar projects should provide the following past performance information:

List at least three (3) projects, but not more than five (5) completed within the past five (5) years, with either the Federal Government or commercial customers, which demonstrate work similar in type to the work described in this solicitation:

• Short description of the work performed challenges and success

• Include name, telephone number, physical address, and email address of client

• Contract and/or task order, annual and total dollar amount, period of performance, including whether the Offeror acted as a prime or subcontractor.

In performing this evaluation, the Government will also consider the Offeror’s documented ability for providing timely, accurate, and cooperative performance, as well as information obtained from other sources. A lack of relevant past performance history will result in an adjectival rating of Neutral and will not count for or against an Offeror’s quotation. The Government reserves the right to consider any recent past performance information retrieved from Federal Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS), or other Government databases.

RATING DEFINITIONS FOR PAST PERFORMANCE

Neutral No relevant performance record is identifiable upon which to base a meaningful performance rating. This is neither a negative or positive assessment.

Superior Based on an offeror’s past performance record, essentially no doubt exists that the offeror will successfully perform the required effort.

Satisfactory Based on an offeror’s past performance record, it is likely that the offeror will successfully perform the required effort.

Unsatisfactory Based on an offeror’s past performance record, it is not likely

That the offeror will successfully perform the required effort.

Factor 3 - Price

For evaluation purposes only, the Offeror shall provide labor rates for the proposed labor category and estimated hours and provide a cost for delivering the tasks listed in the PWS. Price, while being an important factor, is not in and of itself the determining factor in the selection of the successful offeror for award of the contract contemplated by this solicitation. Pricing shall be completed on the attached pricing schedule, and the evaluation will also be based on the declared disaster counties Wage Determination Rates for category 27102 Guard II security personnel.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement in accordance with FAR Subpart 12.209, the Contracting Officer shall determine that the prospective Contractor is responsible and that the prices offered are reasonable before awarding the contract.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.” To account for the option periods possible under 52.217-8 (maximum of six months), Options to Extend Services, the Government will evaluate the option to extend services by adding six months of the offeror’s final option period price to the offeror’s total price.

This amount will be the total evaluated price. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s/order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.”