0195-K.docx

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0195-K

Wyoming Department of Environmental Quality Air Quality Division

Wyoming SODAR Meteorological Monitoring Project

PROPOSAL DUE DATE AND TIME

MAY 12, 2025 – 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

Zachary Mangin

PROCUREMENT REPRESENTATIVE: BRENDA CROZIER

EMAIL ADDRESS: brenda.crozier@wyo.gov

TELEPHONE NUMBER: 307-777-6708

Table of Contents

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SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing continued operations for two (2) SODAR instruments—one located at the Boulder monitoring station and another located at the Moxa Arch monitoring station for the State of Wyoming, Department of Environmental Quality, Air Quality Division (WDEQ-AQD) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on May 12, 2025.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to the firm, determined to have the most responsive and responsible proposal by the WDEQ-AQD.

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: March 20, 2025 State of Wyoming Procurement Section Buyer: Brenda Crozier

SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

1.2. The contract between the successful proposer and the State shall require cyber liability insurance which shall be sufficiently broad to cover all duties and obligations undertaken by successful proposer and shall include, but not limited to, claims involving infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or description of electronic information, release of private information, alteration of electronic information, extortion and network security, with minimum limits as follows:

1.2.1. $2,000,000.00 each occurrence; and

1.2.2. $2,000,000.00 general aggregate.

1.2.3. Coverage should include breach response, regulatory fines and penalties, and credit monitoring expenses, with limits sufficient to respond to these obligations. Higher limits may be required when the contract involves large amounts of protected information or is high risk.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended two years at a time, for a total contract period not to exceed six (6) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON MAY 12, 2025. PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and Information, General Services Division, Procurement Section (Procurement) on behalf of the WDEQ-AQD.

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of WDEQ is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on April 21, 2025. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. The WDEQ-AQD has operated a SODAR in the Upper Green River Basin (UGRB) at the Boulder monitoring station since at least 2010 and a second SODAR instrument has been located at the Moxa Arch monitoring station since July 2024. The Boulder SODAR objective is to obtain meteorological data for the purposes of characterizing inversion height, strength, and wind profiles in the UGRB ozone non-attainment area. The WDEQ-AQD forecasters and Ozone Team find the data produced by the Boulder SODAR essential to diagnose inversion height and strength both during the forecasting process and during post-season evaluations. The Moxa Arch SODAR is an older piece of equipment but is being utilized to characterize wind profiles and inversion strengths just outside of the UGRB ozone nonattainment area.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from proposers who can offer two years of routine SODAR operations, data reporting, and maintenance at the Boulder and Moxa Arch monitoring stations to meet the Agency’s needs and expectations, as described within this RFP.

3. STAKEHOLDERS:

3.1. Stakeholders for this proposal include the WDEQ-AQD, air quality permit applicants, the U.S Environmental Protection Agency (EPA), federal land managers (FLMs), and the general public.

SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

SODAR services to be performed will include the personnel, time, and materials to perform two (2) years of routine operations, maintenance, and data reporting at the Boulder Air Quality Monitoring Station and the Moxa Arch Air Quality Monitoring Station. A Transition Plan and End of Contract Exit Transition Plan will be utilized if a different contractor is selected than that existing one. Initial Maintenance Visits and Account Setup will begin as early as November 1, 2025. Routine Operations will begin on January 1, 2026 and run through December 31, 2027. Services to be provided should fulfill the following four (4) tasks.

A. Transition Plan (If Necessary) The selected contractor (if different from the existing contractor) will develop a transition plan to work with the existing contractor to ensure a smooth transition from contractor to contractor. The transition plan will include but is not limited to, elements such as communication protocol with the existing contractor, how the selected contractor will assume responsibility for Boulder and Moxa Arch SODAR site logistics, utilities, and ensure data flow to the WDEQ-AQD for viewing SODAR data. The transition plan is due within fifteen (15) business days of the notice to proceed.

B. Initial Maintenance Visits and Account Setup The selected contractor needs to ensure the SODARs at the Boulder Air Quality Monitoring Station and Moxa Arch Air Quality Monitoring Station are online and transmitting data.

The selected contractor will visit the Scintec Flat Array SODAR SFAS at the Boulder Station, evaluate the instrument and ancillary equipment, and perform any necessary maintenance for the system to be fully operational. The Contractor will also work with WDEQ-AQD to reconnect all viewing and operational software to maintain full communication and data transfer to prepare for the upcoming Winter Ozone Season.

The selected contractor will visit the ASC Model Number 4000 Mini-SODAR at the Moxa Arch Station, evaluate the instrument and ancillary equipment, and perform any necessary maintenance for the instrument to be as operational as possible. Please note: The mini-SODAR is outdated and the prior contractor has described spare parts as nearly impossible to find. Once the mini-SODAR is fully degraded, it will be taken offline.

C. Routine Operations Routine operations will include routine data transfer operations, annual site visits and maintenance, and potential data/meteorological SODAR-related questions for the period of two (2) years.

Maintenance and operations will be guided by the operations manual. Non-routine troubleshooting at the two sites (Boulder and Moxa Arch monitoring stations) will be requested by the contractor and performed by WDEQ-AQD staff or a WDEQ-AQD specified agent (e.g. Boulder Station operations contractor or subcontractor; Moxa Arch Station operations contractor or subcontractor). Electrical service and site communication costs will be paid by the WDEQ-AQD.

Requisite routine services performed by the contractor will begin by January 1, 2026:

· Continuous electronic data transmittal and system monitoring to ensure the SODAR systems are operating. Adequate time should be included for remote troubleshooting and direction for AQD on-site assistance.

· Data transfer and archiving of Boulder and Moxa Arch SODAR data for one (1) year.

· Payment of cellular modem data contract (approximately $80/month).

· Annual site visit to maintain and service Boulder SODAR and ancillary equipment.

· Annual site visit to maintain and service Moxa Arch SODAR and ancillary equipment.

· Equipment and supplies for annual visits including, but not limited to, sensor or cable replacement, speaker replacement, battery replacement, software upgrades, etc.

· Contingency plan for two (2) emergency visits per year (four (4) possible emergency visits total)

· Unforeseen troubleshooting, maintenance, and repairs may need to occur outside of the contracted scope of the project. The WDEQ-AQD will account for these unforeseen costs through a “force account” that will be built into the contract. This will allow the WDEQ-AQD to authorize unscheduled maintenance and repair activity without amending the contract. The WDEQ-AQD will confer with the chosen contractor during contract negotiations on a “not to exceed” amount for the force account.

D. End of Contract Exit Transition Plan (If Necessary) During the final months of operation of the two (2) SODARs, the selected contractor will participate in the transfer of the stations’ operations to an alternate contractor on or before the contract expiration date, as applicable. The selected contractor will provide detailed site information and work with the WDEQ-AQD Site Project Manager and the new contractor to accommodate the new contractor’s transition plan to the fullest extent possible.

2. GENERAL REQUIREMENTS:

2.1. Scope of Activity – Contractor

The Wyoming Department of Environmental Quality – Air Quality Division (WDEQ-AQD) seeks to continue the operation of two (2) SODAR instruments— 1) the Scintec Flat Array SODAR SFAS that is currently operating at WDEQ-AQD’s Boulder Air Monitoring Station 5 miles southwest of Boulder, Wyoming and 2) the ASC Model Number 4000 mini-SODAR at Moxa Arch Air Monitoring Station. A SODAR has been used in the Upper Green River Basin ozone non-attainment area since 2010 to assist in diagnosing mixing layer height during winter inversion periods. The Scintec SODAR at Boulder was installed in 2024, and the WDEQ-AQD is seeking assistance to monitor and maintain the equipment, transmit the data to viewing software, and quality assure/analyze data from periods of interest. The Moxa Arch mini-SODAR, an older piece of equipment, is being utilized to characterize wind profiles and inversion strengths just outside of the UGRB ozone nonattainment area.

Proposal Requirements:

1. Firm’s name and list of subcontractors, if any, which will be used.

2. The names and pertinent qualifications/experience of the individuals who will be assigned to each task.

3. By task, a cost summary which identifies total costs, including the number of hours budgeted for each project member.

4. By task, a timeline for completion of each task and identification and schedule of deliverables.

5. A brief description of current workload and ability to commit the necessary resources and individuals identified in Item #2 above, to this project.

6. List of similar projects conducted and any feature which makes the firm uniquely qualified for this project. References/clients we may contact to inquire about your performance.

7. Summary and structure of project deliverables.

8. Written questions regarding this Request for Proposal (RFP) or the procurement process shall be submitted through the online Public Purchase system no later than 2:00 P.M. MT on April 21, 2025. Please include the RFP number on all correspondence. All questions will be answered and sent to all prospective proposers through the online Public Purchase system.

Once the notice to proceed is issued, the selected contractor (if different from the existing contractor) will develop a transition plan (Task A) to work with the existing contractor to ensure a smooth transition from contractor to contractor.

As early as November 1, 2025, the selected contractor will perform initial SODAR visits and any maintenance needed (Task B). This is to be completed before January 1, 2026.

On January 1, 2026, the selected contractor will carry out routine SODAR operations at Boulder and Moxa Arch monitoring stations (Task C).

During the final months of operation of the two (2) SODARs, the selected contractor will participate in the transfer of the stations’ operations to an alternate contractor on or before the contract expiration date (Task D).

Schedule:

Task A (if necessary) - Complete within 15 days of Notice to Proceed Task B – Complete the task within forty-five (45) days of contract start date before Winter Ozone Season starts in January.

Task C – Complete the task twenty-four (24) months after contract start date.

Task D (if necessary) - Complete within 15 days of a new Notice Proceed Following the two (2) years of routine operations, the contract may be renewed twice for a two-year term for each renewal.

Proposers may be required, at the request of the WDEQ-AQD, to provide oral or written clarification of their Proposal. Such clarification shall be scheduled at the WDEQ-AQD’s discretion.

The firm which best meets the conditions of each of the individual criterion will be awarded the highest (not necessarily maximum) points for that specific criterion. The balance of the proposers will be rated based on their evaluated points. After each criterion is evaluated, the proposer with the highest total number of points will be awarded the contract. After review of all proposals, a firm will be selected for contract negotiations. The WDEQ-AQD will notify each proposer whether or not their respective firm was selected. Final selection will be subject to the negotiation of a satisfactory agreement on the terms and fees. The State of Wyoming assumes no obligation to the selected firm until agreement is reached and a contract is awarded. If agreement on terms and fees is not reached, negotiations will be terminated and negotiations will be initiated with the second most qualified firm. The WDEQ-AQD will not negotiate concurrently with more than one (1) firm for the same job.

Scope of Activity – Agency The WDEQ-AQD will select the Contractor, and a Project Manager will ensure tasks are carried out by the Contractor in a timely manner.

2.2. Communication requirements

Communication with the contractor will occur over email, by phone, and by video call.

3. SYSTEM AND WYOMING INFORMATIONAL TECHNOLOGY STANDARDS:

The services, work products and final deliverables provided by the proposer shall be in compliance with the State Statutes, CIO Promulgated Rules, State IT policies and standards and the Agency standards for required system hardware, software and development components, when completed and accepted by the Agency.

3.1. State of Wyoming Electronic Transactions: Visit https://rules.wyo.gov/Search.aspx and search Electronic Transactions. Click on the Enterprise Technology Services drop down arrow, then the Director’s Office drop down arrow. Chapters 4, 5 and 7.

3.2. State of Wyoming IT Policies and Standards: https://ets.wyo.gov/resources/policies-standards

3.3. Agency Standards: List agency standards

3.4. Statutory Mandates: provide any federal and/or legislative mandates which may guide or influence available alternatives and/or solutions

4. TECHNOLOGY AND SPECIFICATIONS:

Describe the technology, which will drive the development, implementation and operations of this project.

4.1. Examples may include, but not limited to: proposed technology (hardware/software), existing State environment (provide details as to the configuration and operating system), in-house development vs. Custom Off the Shelf (COTS), program language, web development, ADA Compliance, interfaces/integration, maintenance/support, reliability, performance measures, disaster recovery, security, help desk support, central services, network, telecommunications, etc.

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

1.1. A pre-proposal conference will not be held in connection with this RFP.

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Table of Contents: The table of contents should include all items listed in this section.

2.1.2. Executive Summary: The executive summary will condense and highlight the contents of the technical proposal in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

2.1.3. Proposer’s Background and Experience: The proposer should include a company summary including the company history, location, office location(s), company size, financial statements (if applicable), and the statement of technical areas of expertise. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

2.1.4. Resumes: The proposer should include brief resumes for personnel that will be working on the project, if awarded the contract. The resumes should clearly identify expertise in the functional areas listed in Section 6. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

2.1.4.1. Resume Format: Each project reference in a resume should include both the customer name and the time period the person worked on the project, as well as a brief description of the scope of work for that project. In addition, resumes should explain the role and responsibility of each person participating in the project. The State expects that personnel associated with these resumes will be the personnel working on the project, should the proposer be awarded the contract.

2.1.4.2. The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

2.1.5. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.1.6. Proposer’s Project Work Plan: The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section 6. The proposer should identify realistic person hours of effort and responsibilities for the deliverables and each work activity.

2.1.7. Project Management Plan: The proposal should contain a comprehensive and practical description of the proposer’s plans for project management and control, including staff organization structure, progress reporting, major decision making, sign-off procedures and internal control procedures. The proposer should also indicate flexibility in meeting changes in program requirements and coping with problems.

2.1.8. Project Delays: Proposer should also describe how project delays will be addressed should they occur. This should include assurances that sufficient resources and knowledgeable, experienced staff are available to meet any project schedule.

2.1.9. Contract Exceptions: Proposers should state agreement with all General Provisions and should furnish any exceptions to these provisions.

2.1.10. Staffing and Project Organization: An organization chart should be included with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

2.1.11. Proposer Checklist: The proposer should submit a checklist in which the proposer should evaluate their existing offering compared with the RFP mandatory/optional requirements.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: These pages are required by the A&I Procurement Section and are the State’s official pricing documents. Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. The price to be entered on this page is the total fixed price. In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

3. TECHNICAL SCORING AND RANKING:

3.1. PROPOSER BACKGROUND AND EXPERIENCE: 20 Points. Proposer should present materials describing its organization capability to successfully perform the responsibilities of this contract.

Experience of principle firm and key project personnel relevant to the tasks outlined in the Scope of Work including:

· Qualifications of firm

· Related experience of firm

· Past performance of firm

· Qualifications of key project personnel

· Degree to which the firm has sufficient resources to complete task

3.2. TECHNICAL EXPERIENCE: 30 Points. The proposer should provide an organization chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in this project.

Experience and understanding of the required work and technical approach outlined in the proposal including:

· Addressing all elements of the Scope of Work and project activities

· Project organization and execution in a logical and concise manner

· Realistic and appropriate schedule for completing tasks

3.3. METHODOLOGY: 20 Points. The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work. The work plan should include:

- Documentation of methodology to ensure quality data is collected, including those methods required to meet EPA guidelines and methods without guidelines.

- Discussion of data handling, validation, and reporting procedures.

3.4. COST: 30 Points. The proposer should describe its approach to meeting the mandatory requirements and specifications as described in the RFP.

- Realistic cost estimate for performing the Scope of Work

- Cost effectiveness and efficiency

4. EVALUATION POINT SUMMARY:

5. FINAL RANKING OF PROPOSALS:

The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points. After each criterion is evaluated, the proposer with the highest number of points will be notified. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide Wyoming SODAR monitoring services to the Wyoming Department of Environmental Quality, Air Quality Division in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet for Request for Proposal Number 0195-K.

BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The Proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

Appendix A: Map of Boulder and Moxa Arch Air Monitoring Stations

Boulder Monitoring Station Located at: 42.719 N, 109.753 W Moxa Arch Monitoring Station Located at: 41.75056 N, 109.78833 W

Appendix B: Scintec Flat Array SODAR SFAS Equipment List SODAR Located at Boulder

Appendix C: Wind Explorer Equipment List SODAR Located at Moxa Arch

Audio amplifier

R80214967

4000F antenna enclosure

083CPM1373

Battery charger (AC) Truecharge 40+

B11538506

UPPER: 115024

BASE: 115027

RFP 0195-K, Page 1 of 1

BOILERPLATE

REVISED SEPTEMBER 2022

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