0192-K.docx

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0192-K

WYOMING OFFICE OF HOMELAND SECURITY

REGIONAL EMERGENCY RESPONSE TEAM

HAZARDOUS MATERIALS VEHICLE(S)

PROPOSAL DUE DATE AND TIME

MAY 1, 2025 – 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

CINDI SHANK

PROCUREMENT REPRESENTATIVE: BRENDA CROZIER

EMAIL ADDRESS: brenda.crozier@wyo.gov

TELEPHONE NUMBER: 307-777-6708

Table of Contents

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SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing up to Three (3) custom hazardous materials apparatus with a four (4) person full-tilt cab for the State of Wyoming, Wyoming Office of Homeland Security through the Public Purchase online bidding system. The apparatus shall meet the requirements of National Fire Protection Association (NFPA) Standard 1901 (current edition) for Fire Apparatus in all respects. Please see specifications in Attachment A. The proposal price must remain valid for a period of forty-five (45) days from the date of opening proposal for the State of Wyoming, Office of Homeland Security (Agency) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on May 1, 2025.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to the firm, determined to have the most responsive and responsible proposal by the Wyoming Office of Homeland Security

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: March 14, 2025 State of Wyoming Procurement Section Buyer: Brenda Crozier

SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended one year at a time, for a total contract period not to exceed three (3) years.

4.2. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

5. CONFLICT OF INTEREST:

5.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

6. NO FINDER’S FEE:

6.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

7. SOVEREIGN IMMUNITY:

7.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

8. INDEMNIFICATION:

8.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

9. APPLICABLE LAW/VENUE:

9.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

10. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

10.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON MAY 1, 2025 PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and Information, General Services Division, Procurement Section (Procurement) on behalf of the Wyoming Office of Homeland Security(Agency).

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of Wyoming Office of Homeland Security is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on April 15, 2025. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. The original hazardous materials vehicles for the Regional Emergency Response Teams (RERT) were purchased in 2004 and have not been updated since that time. Current vehicles have challenges with the ability to travel on roads affected by winter weather, and the ability to transport hazardous material personnel and equipment to the scene of an incident.

1.1.1. The new apparatus will have all wheel drive and allow for transportation of personnel to the scene. The apparatus will also have adequate storage for hazardous materials equipment and supplies.

1.1.2. Due to current market conditions, apparatus delivery is approximately 2-3 years out.

1.1.3. PLEASE SEE ATTACHMENT A FOR APPARATUS SPECIFICATIONS.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from proposers who can offer one or two custom hazardous materials apparatus to meet the Agency’s needs and expectations, as described within this RFP.

3. STAKEHOLDERS:

3.1. The customer for this apparatus will be members of the Regional Emergency Response Teams (RERT) which will, in turn, support safe and adequate response to hazardous materials incidents within their jurisdiction.

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SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

Proposals are requested for up to Three (3) custom Hazmat apparatus, with four (4) person full-tilt cab, with cabinets for storage of hazardous material equipment that can be accessed from the outside. The apparatus shall meet the requirements of National Fire Protection Association (NFPA) Standard 1901 (current edition) for Fire Apparatus in all respects. The proposal price must remain valid for a period of forty-five (45) days from the date of proposal opening. Please see Attachment A for apparatus specifications. Total budget for this project is $1 million dollars per vehicle which includes a 10% contingency for inflationary costs.

2. GENERAL REQUIREMENTS:

Briefly describe the general scope of work. State the features, functions and final deliverables of the project. State the desired starting/ completion dates and location of the project.

All items listed in the specifications are to be considered mandatory, except when noted. Any company proposing on this project must agree to price and perform all work, and furnish all equipment listed in both the mandatory and optional sections of the specification. It is understood that the purchaser may select or delete items listed as options as necessary when accepting the proposal. Attachment A will provide detailed apparatus specifications.

2.1.1. No items or equipment installed on the apparatus shall be discontinued items at the time of manufacture.

2.1.2. All major components of the apparatus (drive train, cab, chassis,) shall be manufactured and assembled in the United States of America

2.1.3. Acceptance of the delivered apparatus and equipment will be made at completion of all required tests and receipt of all specified equipment. Equipment items not delivered at time of tests or construction not in conformance with the contractor's proposal will be cause for the accepting authority to withhold payment in an equal amount to the value for those items found unsatisfactory or not delivered

2.1.4. A road test equal to the requirements of NFPA 1901 (4.17) will be performed with the apparatus equipped and loaded with all hazmat equipment, full water tank, personnel, etc., in Sheridan, Wyoming, by Sheridan Fire Department personnel or a third-party testing agency. The apparatus must pass all requirements of this document, including changes agreed upon by both parties, to be considered acceptable.

3. COMMUNICATION REQUIREMENTS:

3.1.1 The successful proposer shall include in the proposal price, two (2) factory inspection trips of four (4) personnel each, for the purpose of 1) pre-construction conference for bid apparatus, and 2) final inspection before delivery of the unit.

3.1.2 Trips shall be of a time required for adequate assessment of apparatus (typically 2-3 days) and include all commercial transportation, meals, and lodging and be conducted during normal business hours, Monday to Friday.

3.1.3 The apparatus must be in finished condition and ready for shipment when the final inspection is scheduled.

3.1.4 In addition, the purchaser reserves the right to visit the manufacturer's facility at any time, at no cost to the proposer, to monitor the construction of the apparatus. Advance notice of these visits will be made prior to arrival.

4. RESOURCE RESPONSIBILITIES:

Project Manager:

4.1.1. Be the single point of contact for the duration of the engagement.

4.1.2. Be responsible for timely completion of all phases of the project.

4.1.3. Be responsible for meeting all contractual requirements for the duration of the project.

4.1.4. Attend status, quality review and acceptance meetings as required and present status and progress reports on the project.

4.1.5. Remain assigned to the project through completion of the project as determined by the Agency.

4.1.6. Identify project responsibilities and job functions.

5. REPORTING:

Quarterly report on status of the apparatus will be made in writing to the Wyoming Office of Homeland Security and the RERT Administrator.

6. TRAINING AND KNOWLEDGE TRANSFER PLAN:

The following are the training requirements the proposer shall be required to perform, either on-site or via webinar:

6.1.1. After delivery, an appointment will be made to have a factory representative present to familiarize those persons, designated by the RERT Administrator, with the basic operation of the apparatus and its components.

6.1.2. The training program will be held for two (2) consecutive days.

6.1.3. One (1) will be held in order to instruct selected RERT members.

6.1.4. One (1) day will be held in order to include a day of maintenance specific training for mechanics and maintenance representatives.

6.1.5. A draft course outline shall be approved by the RERT Administrator, prior to delivery, to ensure that the training procedures do not conflict with the Department's Standard Operating Procedures.

6.1.6. The proposer agrees to allow a RERT representative to record the instructional presentation for future reference and training.

7. OPERATIONAL READINESS AND OPERABILITY TESTING:

Describe the responsibilities the proposer will be asked to perform to prove operational readiness and operability testing.

7.1.3 In the event the apparatus fails to meet any of the test requirements on the first trials, second trials may be made at the option of the bidder within thirty (30) days of the date of the first trials.

7.1.4 Such trials shall be final and conclusive and failure to comply with these requirements a second time shall be cause for rejection.

7.1.5 Permission to keep or store the apparatus in any building owned or occupied by the purchaser during the above specified period, with the permission of the bidder, shall not constitute acceptance.

7.1.6 Insurance covering loss, theft or liability shall remain the responsibility of the bidder until formal acceptance is completed.

8. MAINTENANCE AND SUPPORT REQUIREMENTS:

9. QUALITY ASSURANCE AND QUALITY CONTROL:

The following are quality assurance and control measurements a proposer will need to achieve in order to assure the quality of the product solutions and services. The quality assurance and control measurements include, but are not limited to:

9.1.1 Road and pump tests required are those specified in NFPA standard 1901. All tests shall be conducted, by the proposer, prior to the final factory inspection.

9.1.2 Line voltage electrical tests as defined in NFPA 1901 (section 22.15) shall be performed and the results provided to the fire department at the final inspection.

9.1.3 Certificates of satisfactory completion shall be available for examination by the inspecting team.

9.1.4 All data required by NFPA 1901 (4-19) shall be provided at or before delivery.

9.1.5 Additional road tests, in accordance with NFPA 1901 standards, may also be conducted by RERT 1 personnel during final inspection.

10. CHANGE CONTROL MANAGEMENT:

10.1.1 The proposer shall maintain a control change process with all changes approved through the RERT Administrator. The control change process should include the reason for the change, complete description of the work to be performed, estimate of time and cost to complete the task, completion date for the change and an impact analysis indicating ramifications or impact to the project.

10.1.2 If unforeseen circumstances arise where a dispute resolution may be needed, the proposer will submit (in writing) a description of the problem and proposer resolution to the project manager and Agency primary point of contact. If changes requests are needed, the proposer agrees to continue at the hourly rate specified in the proposal.

10.1.3 In the event it is determined that a change to the Statement of Work is required, a contract amendment shall be made to the contract in accordance with the Contract.

11. DELIVERABLES AND MILESTONES

Describe the expected deliverables the proposer will deliver to the Agency and at what milestone or interval the Agency will review/evaluate/accept the deliverables.

11.1.1 Proposer must submit a firm delivery time (number of calendar days from the date of order to date of delivery) of said apparatus with proposal. The apparatus shall be delivered by the proposer, under its own power with all equipment specified to the purchaser's location. (Rail or truck freight not acceptable.) Quoting number of days after receipt of all components is unacceptable.

11.1.2 A deduction of one hundred fifty dollars ($150.00) per day in liquidated damages may be made for each day over and above the quoted delivery date.

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SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

1.1. A pre-proposal conference will not be held in connection with this RFP

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Table of Contents: The table of contents should include all items listed in this section.

2.1.2. Executive Summary: The executive summary will condense and highlight the contents of the technical proposal in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

2.1.3. Proposer’s Background and Experience: The proposer should include a company summary including the company history, location, office location(s), company size, financial statements (if applicable), and the statement of technical areas of expertise. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has

2.1.4. References: Corporate references are required from at least three (3) prior clients. Whenever possible, an alternative point of contact for each reference should be listed with a phone number and email address. Each reference should depict relevant experience that can be brought to bear during the term of this RFP. In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

2.1.4.1. References may be verified during the proposal evaluation by telephone calls made by members of the Evaluation Committee or through e-mail or the United States Postal Service.

2.1.4.2. If contact with the referenced contact person or an alternative that has knowledge of the proposer is not made after reasonable attempts during the designated evaluation period, the reference will be classified as unsatisfactory. All attempts to contact a referenced client will be documented, including the date and time of the attempt.

2.1.4.3. The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

2.1.5. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.1.6. Proposer’s Project Work Plan: The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section 6. The proposer should identify realistic person hours of effort and responsibilities for the deliverables and each work activity.

2.1.7. Project Management Plan: The proposal should contain a comprehensive and practical description of the proposer’s plans for project management and control, including staff organization structure, progress reporting, major decision making, sign-off procedures and internal control procedures. The proposer should also indicate flexibility in meeting changes in program requirements and coping with problems.

2.1.8. Project Delays: Proposer should also describe how project delays will be addressed should they occur. This should include assurances that sufficient resources and knowledgeable, experienced staff are available to meet any project schedule.

2.1.9. Contract Exceptions: Proposers should state agreement with all General Provisions and should furnish any exceptions to these provisions.

2.1.10. Proposer Checklist: The proposer should submit a checklist in which the proposer should evaluate their existing offering compared with the RFP mandatory/optional requirements.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: These pages are required by the A&I Procurement Section and are the State’s official pricing documents. Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. The price to be entered on this page is the total fixed price $1,000,000 (One million dollars). In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

4. ORAL PRESENTATIONS / INTERVIEWS:

Oral Presentations will not be held in connection with this RFP.

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

1.2. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

2. TECHNICAL SCORING AND RANKING:

2.1. PROPOSER BACKGROUND AND EXPERIENCE: 10 Points. Proposer should present materials describing its organization capability to successfully perform the responsibilities of this contract. Details of previous contractual experience should include the length of time covered by the contract, the types of tasks performed and the results thereof, and a reference that includes a name, current title and telephone number. Emphasis should be placed on experience/implementing projects similar to the scope of work described in this RFP.

2.1.1. At least two (2) project references for current or recently completed (within the last three (3) years) contracts similar in nature to the services required by the Agency for this contract will be included in this section. Contract references should include the name, position, title, and current phone number of the client.

2.1.2. This section will also address overall organizational size, computer resources, financial stability and current contractual obligations. The proposer should include a current financial statement and proof of federal or professional certifications or other credentials.

2.2. STAFFING AND PROJECT ORGANIZATION: 5 Points. The proposer should provide an organization chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in this project.

2.2.1. The proposer should emphasize their proposed resources are dedicated to the achievement and ongoing maintenance and support of corporate level certifications and corporate credentials related to the scope of work outlined in this RFP.

2.2.2. The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.3. PROPOSER’S PROJECT WORK PLAN: 20 Points. The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work. The work plan should:

2.3.1. Identify all required work activities, milestones and deliverable dates, personnel hours of effort and responsibilities for the deliverables and each work activity.

2.4. APPROACH TO CONTRACT PERFORMANCE: 10 Points. The proposer should describe its approach to meeting the mandatory requirements and specifications as described in the RFP.

2.4.1. Approach in addressing the goals and objectives specified in Section 6.

2.4.2. Approach to a comprehensive and practical plan for project management and control mechanisms, including progress reporting, major decision making, sign off procedures and internal control procedures.

2.4.3. Approach to how project delays will be addressed, and mitigated, should they occur.

2.4.4. Contains assurances that sufficient resources and knowledgeable or experienced staff are available to meet delays.

3. COST SCORING AND RANKING:

3.1. COST ANALYSIS: 65 Points. The cost shall be presented as key deliverables in the form of individual cost and a project total (sum of the deliverables). The State of Wyoming reserves the right to conduct a cost analysis of the proposer’s budget proposal. The analysis will include a review of all the associated costs based on the technical content of their submission. The total project cost should include all of the items listed in the scope of work. If any of the scope of work services cannot be provided in the proposal or the requirement cannot be met, this is to be clearly explained as to why and what alternative approach will be and its associated cost. If there are no exclusions or exceptions, it will be determined that all of the criteria have been met for the price quotes, inclusive of all personnel, overhead, travel, equipment usage, and other miscellaneous costs for the specified contract period.

4. EVALUATION POINT SUMMARY:

5. FINAL RANKING OF PROPOSALS:

6.1 The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points. After each criterion is evaluated, the proposer with the highest number of points will be notified. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide up to 2 hazardous materials response vehicles to the Wyoming Office of Homeland Security in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet for Request for Proposal Number 0192-K.

RFP 0192-K, Page 1 of 2

BOILERPLATE

REVISED SEPTEMBER 2022

Total Evaluated all-inclusive price $_________________________

Total budget for this project is $1,000,000 (One Million dollars) per vehicle to include a Ten Percent (10%) contingency for inflationary costs.

1. BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The Proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title