NOFO 693JJ920R000010 State Ignition Interlock Support and Resources .pdf

Notice of Funding Opportunity (NOFO)

Federal Agency United States Department of Transportation (U.S. DOT)

National Highway Traffic Safety Administration (NHTSA)

Funding Opportunity Title State Ignition Interlock Support and Resources

Announcement Type

Initial Announcement

NHTSA NOFO Number

693JJ920R000010

Assistance Listing Program Number (formerly CFDA)

20.614 - National Highway Traffic Safety Administration (NHTSA) Discretionary Safety Grants

Key Dates NOFO Posted Date: May 6, 2020

NOFO Questions Due Date: May 18, 2020

Application Due Date: June 4, 2020

NOFO # 693JJ920R000010

TABLE OF CONTENTS

SECTION TITLE

N/A PROGRAM SUMMARY INFORMATION

A. Federal Agency Name

B. Funding Opportunity Title

C. Announcement Type

D. Funding Opportunity Number

E. Assistance Listing Program Number (formerly CFDA)

F. Key Dates

N/A MISSION

A PROGRAM DESCRIPTION

A.1 Purpose and Objective

A.2 Program Authority

A.3 Background

B FEDERAL AWARD INFORMATION

B.1 Awarding Agency

B.2 Funding and Type of Award

B.3 Type of Application

B.4 Period of Performance

B.5 Acronyms

B.6 Statement of Responsibilities

B.7 Deliverables (D) and Milestones (M)

B.8 Place of Delivery

C ELIGIBILITY INFORMATION

C.1 Eligible Applicants

C.2 Cost Sharing or Matching

D APPLICATION AND SUBMISSION INFORMATION

D.1 Address to Request Application Package

D.2 Content and Form of Application Submission

D.3 Unique Entity Identifier and System for Award Management (SAM)

D.4 Submission Dates and Times

D.5 Funding Restrictions

D.6 Other Submission Requirements

E APPLICATION REVIEW INFORMATION

E.1 Criteria

E.2 Review and Selection Process

E.3 System for Award Management Review

E.4 Anticipated Announcement and Federal Award Dates

F FEDERAL AWARD ADMINISTRATION INFORMATION

F.1 Federal Award Notices

F.2 Administrative and National Policy Requirements

F.3 Reporting

G FEDERAL AWARDING AGENCY CONTACTS

SECTION TITLE

H OTHER INFORMATION

H.1 Disclosure of Information

H.2 Limited Use of Data

H.3 Payment for Unauthorized Work

H.4 Place of Performance

H.5 Seat Belt Use Policies and Programs

H.6 Protection of Human Subjects

H.7 Disputes

H.8 Termination

H.9 Encouraging Policies to Ban Text Messages while Driving

H.10 NHTSA Review of Announcements or Publications

H.11 Recertification

H.12 Conflict of Interest

Appendix A NHTSA General Provisions

Appendix B Standard Forms and Certifications

PROGRAM SUMMARY INFORMATION

A. FEDERAL AGENCY NAME

U.S. Department of Transportation (DOT)

B. FUNDING OPPORTUNITY TITLE

C. ANNOUNCEMENT TYPE

Initial Announcement

D. FUNDING OPPORTUNITY NUMBER

693JJ920R000010

E. ASSISTANCE LISTING PROGRAM NUMBER (formerly CFDA)

20.614 - National Highway Traffic Safety Administration (NHTSA) Discretionary Safety Grants

F. KEY DATES

NOFO Posted Date: May 6, 2020

NOFO Questions Due Date: May 18, 2020

Application Due Date: June 4, 2020

MISSION

The mission of the United States (U.S.) Department of Transportation (DOT) is to serve the U.S.

by ensuring a fast, safe, efficient, accessible and convenient transportation system. The Mission of the National Highway Traffic Safety Administration (NHTSA), an operating mode of DOT, is to save lives, prevent injuries and reduce economic costs due to road traffic crashes, through education, research, safety standards and enforcement activity. To accomplish this, NHTSA awards grants to state and local governments, not-for-profit organizations, and other entities in support of motor vehicles and road traffic safety initiatives.

SECTION A - PROGRAM DESCRIPTION

A.1 PURPOSE AND OBJECTIVE

The purpose of the Cooperative Agreement (CA) is to develop, deliver and evaluate an ignition interlock program for administrators that oversee ignition interlock programs. The overall objective is to develop a program that will provide effective training, technical assistance, guidance, best practices and relevant resources to ignition interlock program administrators across the country. The Recipient will develop training curricula, technical guidance documents, webinars, deliver technical assistance to state ignition interlock programs and develop annual training and advanced training for new and experienced state ignition interlock program

Administrators and personnel.

A secondary objective is to conduct research that identifies current and future challenges to ignition interlock programs and innovative solutions program administrators may implement to improve ignition interlock programs. NHTSA seeks creative approaches and techniques for the development of ignition interlock programs. The support will be provided in the following areas:

• Develop, implement and evaluate training for State Ignition Interlock Program

Administrators and personnel;

• Develop best practice guidance documents for State Ignition Interlock Program

Administrators to aid in program management and delivery; and

• Develop technical assistance for states implementing ignition interlock best practices.

A.2 PROGRAM AUTHORITY

NHTSA may enter into an assistance agreement with a State or local agency, authority, association, institution, or person to carry out activities authorized 23 U.S.C. § 403.

A.3 BACKGROUND

Impaired driving is one of the most prevalent and preventable traffic safety and public health problems facing our nation. In 2018, 10,511 lives were lost due to alcohol-impaired driving crashes, accounting for 29 percent of the overall traffic fatalities for the year.

Over the past two decades, technology has advanced in the detection and monitoring of impaired drivers and is now an important complement to behavioral programs with breath alcohol ignition interlock devices playing a strategic role as a proven countermeasure to reduce recidivism by preventing drivers from operating their vehicle while impaired. All fifty (50) states and the

District of Columbia have ignition interlock laws, thirty-two (32) of which have all-offender laws, incorporating ignition interlock devices into monitored, state regulated programs. The number of currently installed ignition interlock devices in the United States has increased from 101,000 in

2006 to more than 337,000 as of August 2016 and continues to grow. NHTSA continues to support states and regions to increase the use of ignition interlocks and provide guidance on state ignition interlock program administration.

SECTION B - FEDERAL AWARD INFORMATION

B.1 AWARDING AGENCY:

Department of Transportation (DOT)

B.2 FUNDING AND TYPE OF AWARD

A total of $650,000.00 is available to fund up to one (1) discretionary Cooperative

Agreement. NHTSA will only accept one (1) application from each eligible applicant

(see Section C.1). Submission of an application is not a guarantee of award.

B.3 TYPE OF APPLICATION

NHTSA will accept only new applications under this Notice of Funding Opportunity.

B.4 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of the final reports shall be completed within sixty (60) months of the effective date of the Cooperative Agreement. NHTSA currently anticipates the start date for new Federal awards to be in August 2020.

B.5 ACRONYMS

The acronyms listed below are used during the performance of this project. If the

Recipient is currently using or has used any of the acronyms listed below differently, the

Recipient will use the acronym listed below as defined under the Assistance Agreement only.

ACOR (AA) Alternate Contracting Officer Representative Assistant Agreement

CA Cooperative Agreement

CO Contracting Officer

CS Contract Specialist

COR (AA) Contracting Officer Representative Assistant Agreement

CA Cooperative Agreement

DOT Department of Transportation

NHTSA National Highway Traffic Safety Administration

RCAM Recipient’s Cooperative Agreement Manager

As used in this NOFO:

“COR (AA)” means “Contracting Officer’s Representative (Assistance Agreements.)”

This individual is assigned by the Contracting Officer and designated in writing to serve as the government’s liaison with the recipient for technical and administrative matters regarding the Cooperative Agreement.

“Contracting Officer” refers to that federal government employee who possesses a warrant authorizing him/her to obligate the government financially. The Contracting

Officer is the only individual who is authorized, on behalf of the federal government, to execute the Cooperative Agreement.

“RCAM” means the “Recipient’s Cooperative Agreement Manager.” This individual is identified as the Recipient’s liaison with the federal government for technical and administrative matters concerning the Cooperative Agreement.

B.6 STATEMENT OF RESPONSIBILITIES

A. Under the Cooperative Agreement NHTSA will:

1. Designate a professionally qualified staff member, designated as the Contracting

Officer's Representative (COR) (AA), to provide liaison and coordination between the Recipient and NHTSA;

2. Provide all essential background information and technical assistance from government sources, available resources as determined appropriate by the COR

(AA);

3. Provide coordination with other government/private organizations (as appropriate);

4. Maintain on-going contact with the Recipient regarding conduct of this Assistance

Agreement;

5. Stimulate the exchange of ideas and information among recipients of related projects through periodic meetings;

6. Review and provide feedback on materials and planned activities produced under the Cooperative Agreement Project; and

7. Reserve the right to terminate this agreement at any time, prior to its conclusion, for reason(s) that are in the best interest of either party.

B. Under the Cooperative Agreement, the Recipient shall meet the following conditions:

1. Implement the project as described in the Recipient’s technical proposal and detailed final work plan (See Section B.6.C.2), as coordinated with the COR (AA);

2. Advise the COR (AA) of any problems or issues involved in the implementation or progress of the Cooperative Agreement;

3. Adhere to the procedures set forth in this Agreement and the conditions specified in

Section B.6.C. Any deviations to this Agreement must be approved in writing by the

Contracting Officer (CO); and

4. For the period of performance set forth in B.3, “Period of Performance,” furnish personnel, equipment, and facilities and otherwise perform all things necessary to complete the work required to accomplish the Cooperative Agreement’s conditions and objective.

C. Conditions for the Cooperative Agreement

Under the Cooperative Agreement, the Recipient will meet the following conditions:

Condition 1: Conduct Kick-Off Meeting

Within one (1) month of Agreement award, the Recipient will meet with NHTSA’s

Contracting Officer (CO), NHTSA’s COR (AA), and other interested NHTSA personnel either in Washington, D.C. at NHTSA Headquarters or via teleconference: to discuss 1) the administration of the Agreement; 2) the Agreement objectives, planned course of action, schedule, milestones and deliverables; and to begin finalizing the work the work plan for the project which was submitted as part of the application this meeting will serve as a forum to resolve any variances between NHTSA and the Recipient’s approach.

During the kick-off meeting, the Recipient will first conduct a short briefing describing the Recipient’s planned approach to support this Project. After the Recipient’s prepared briefing the Recipient, NHTSA COR (AA) and other NHTSA personnel will discuss specific details of the project to resolve any differences in approach and/or expected goals.

Condition 2: Work Plan

Within two (2) weeks after completion of the Kick-off meeting, the Recipient will submit a work plan, which may be based off the work plan provided in the Recipient’s proposal and that reflect discussion and agreements reached during the initial meeting with the

NHTSA COR (AA) and other NHTSA personnel at the Kick off meeting. The work plan shall include a description of all project tasks and how they will be conducted and include a complete list of project milestones and deliverables noted within the SOW and the

Project Briefing.

Within one (1) week of receipt the COR (AA) may provide comments for consideration.

Condition 3: Conduct a Training Planning Meeting

The Recipient will hold a strategic planning meeting with State Program Administrators and other stakeholders to develop the topics and agenda for two training programs. One program that is six (6) to eight (8) hours in duration for an introductory course for new ignition interlock program administrators and personnel and an advanced course that is four (4) to six (6) hours in duration for experienced ignition interlock program administrators and personnel.

Condition 4: Develop Training Curriculum

The Recipient will develop training curriculum annually for both an introductory and advanced ignition interlock course. The introduction course curriculum should include information on the science of breath alcohol, ignition interlock devices, program oversight, data management, data log interpretations and an overview of legal issues. The advanced course curriculum should include model specifications for ignition interlock breath alcohol devices, vendor oversight with emphasis of the training of personnel and more in-depth discussions of ignition interlock devices. The Recipient may include other topics relevant to the administration and implementation of an ignition interlock program.

The Recipient should develop a curriculum for six (6) to eight (8) hours for the introductory course and for a (4) to six (6) hours for the advanced course.

Within two (2) months of completion of the Training Planning Meeting, the Recipient will provide the training curriculum. Within two (2) weeks of receipt, the NHTSA COR

(AA) may provide feedback for consideration.

Condition 5: Conduct Ignition Interlock Training

The Recipient will conduct one (1) introductory ignition interlock training course and one

(1) advanced interlock training course annually.

Condition 6: Conduct Webinars

The Recipient will develop and deliver best practice webinars four (4) times per year to train program administrators on ignition interlock program management topics including but not limited to field testing of ignition interlock devices for compliance with state configurations and settings, vendor oversight and monitoring, data management and offender monitoring.

The Recipient will disseminate information about the webinars to all State Ignition

Interlock Program Administrators and other stakeholders through emails, announcements on their website and through partner organizations.

Annually, by May of each project year, the Recipient will develop and submit to the

NHTSA COR (AA) the webinar. Within two (2) weeks of receipt the NHTSA COR

Condition 7: Develop Technical Guidance Documents

The Recipient will develop a minimum of one (1) technical guidance document annually to provide states with best practices related to ignition interlock program administration covering topics, including but not limited, to offender management and monitoring, ignition interlock funding models, service center best practices and licensing best practices.

The Recipient will solicit topics from State Ignition Interlock Program Administrators and provide the proposed topics to the NHTSA COR (AA) for review and comment for the Recipient’s consideration.

Annually, by June of each project year, the Recipient will develop and submit to the

NHTSA COR (AA) the webinar. Within two (2) weeks of receipt the NHTSA COR

Condition 8: Develop Best Practices for State Ignition Interlock Programs and provide Technical Assistance to State Programs on Implementation

The Recipient will develop, in cooperation with State Ignition Interlock Program stakeholders, best practices for the implementation of state ignition interlock programs.

Within twenty-four (24) months of award, the Recipient will develop and submit the draft best practices and State technical assistance plans to the NHTSA COR (AA). Within two

(2) weeks of receipt the NHTSA COR (AA) may provide feedback for consideration.

Condition 9: Present at Annual Conferences

The Recipient will present the projects developed under this agreement at conferences, meetings and trainings. The Recipient will provide the NHTSA COR (AA) with a list of conferences, meetings and trainings they propose participating in.

The Recipient will provide the NHTSA COR (AA) with copies of presentations for review and comments for consideration at least one (1) month prior to the presentation.

Condition 10: Evaluation

The Recipient will evaluate the effectiveness of each demonstration activity it develops and implements. The evaluation at a minimum will include a description of the activity and if in print form (i.e. curriculum, guidance, report, etc.) a copy, participant evaluations of the activity/document, results of any pre-and post-tests, the number and type of participant (i.e., probation officer, community supervision manager, judge, prosecutor, law enforcement officer, etc.). The evaluation should include any data that the Recipient relied upon to evaluate the effectiveness of each activity.

Condition 11: Final Briefing

The Recipient will help organize a final briefing in Washington, DC no later than sixty

(60) months after award, to discuss the resulting project deliverables, challenges and issued encountered, and effectiveness of the activities conducted under the Agreement.

In preparation for this meeting, the Recipient will prepare a presentation that summarizes their work. The final briefing shall last no longer than sixty (60) minutes.

B.7 DELIVERABLES (D) AND MILESTONES (M)

The deliverables and milestones shall be established and defined within the Cooperative

Agreement issued under the authority listed within Section A.2 of this NOFO.

The deliverable schedule and descriptions are provided below. With final deliverables, the

Recipient will provide a table detailing how each Government comment was addressed.

Deliverables must be in electronic format and printable, with the exception of those required in hard copy.

ITEM

NO.

COND

NO.

MILESTONE (M) / DELIVERABLE

(D)

DUE DATE

1 1 Kick-off Meeting (M) Within 1 month of award

2 2 Submit Final Work Plan (D) Within 2 weeks of completion of the Kick-off meeting

3 2 COR (AA) Review and Provide Feedback

(M)

Within 1 week of receipt

4 3 Conduct the Training Planning Meeting

(M)

Annually

5 4 Develop and Submit Training Curriculum

(D)

Within 2 months of completion of the Training

Planning Meeting

6 5 Conduct Ignition Interlock Training (M) Annually

7 6 Develop and Submit a Webinar for State

Program Administrators (D)

Annually by May

8 6 COR (AA) Review and Provide Feedback

(M)

Within 2 weeks of receipt

9 7 Develop and Submit a Best Practice

Guidance Document for State Program

Administrators (D)

Annually by June

10 7 COR (AA) Review and Provide Feedback

(M)

Within 2 weeks of receipt

11 8 Solicit Financial Assistance Proposals from Ignition Interlock Program

Administrators

(M)

Within 12 months of award

ITEM

NO.

COND

NO.

MILESTONE (M) / DELIVERABLE

(D)

DUE DATE

12 8 Develop and Submit Best Practices and

Technical Assistance Plans (D)

Within 24 months of award

13 9 Conduct Presentations at Annual

Conferences (M)

Ongoing

14 10 Evaluate Effectiveness of Activities (M) Ongoing

15 11 Final Briefing (M) Within 60 months of

16 F.3.1 Quarterly Progress Reports (D) 15th of each month

17 F.3.2 Submit Final Report (D) Within 59 months of

18 F.3.2 COR Review and Provide Feedback (M) Within 2 weeks of receipt

19 F.3.3 Submit Federal Financial Report (SF425)

(D) Annually by October 1

B.8 PLACE OF DELIVERY

All deliverables of items shall be delivered to the following addresses in the numbers of copies specified below:

Item no. Address

2, 5, 7, 9, 12, 16, 17, & 19

Department of Transportation

National Highway Traffic Safety Administration

1200 New Jersey Avenue, SE, NPD-110

Washington, DC 20590

Room: TBD

Attn: TBD

E-mail Address: TBD

Telephone Number: TBD

18 & 19

Department of Transportation

National Highway Traffic Safety Administration

Office of Acquisition Management

NFO-300, W44-127

1200 New Jersey Avenue, SE

Washington, DC 20590

Attn: David Larson

Email: David.Larson@dot.gov

Telephone: 202-366-4843 mailto:David.Larson@dot.gov

SECTION C - ELIGIBILITY INFORMATION

C.1 ELIGIBLE APPLICANTS

This NOFO is limited to organizations that demonstrate that they have the infrastructure in place, as well as the necessary staff and support to carry out the responsibilities of administering, coordinating, and implementing the conditions of this NOFO. Only organizations capable of fulfilling the criteria listed within this NOFO will be considered for an award.

To be eligible for the Cooperative Agreement, applicants shall meet the following requirements:

• Have a staff with expert knowledge of ignition interlock devices and understanding of a State Ignition Interlock Programs;

• Have experience providing technical assistance and communications to State

Administrators;

• Have the expertise and demonstrated experience in developing and delivering effective training programs, communications and guidance documents for State programs; and

• Expertise in ignition interlock programs, laws, challenges, and limitations in each

State and nationwide.

Interesting applicants are advised that no fee or profit will be allowed.

C.2 COST SHARING OR MATCHING

Cost-sharing or matching is not required under this NOFO. While not mandatory, applicants are encouraged to seek funds from other Federal, State, local, and private sources to augment those Federal funds available under this NOFO. Preference may be given to applicants with cost sharing or in-kind contributions identified in their applications/proposals.

SECTION D - APPLICATION AND SUBMISSION INFORMATION

D.1 ADDRESS TO REQUEST APPLICATION PACKAGE

A copy of this NOFO, including all application forms is posted at grants.gov, any questions can be emailed to david.larson@dot.gov. Please reference the following keyword(s) and

Opportunity Number in all email communications:

• Keyword(s): State Ignition Interlock Support and Resources

• Opportunity Number: 693JJ920R000010

• CFDA Number: 20.614

If obtaining an electronic copy of the NOFO is not accessible at grants.gov, please email david.larson@dot.gov and use the keyword(s) and Opportunity Number referenced above.

D.2 CONTENT AND FORM OF APPLICATION SUBMISSION

Each application package must include the following required documents:

• The application shall not exceed twenty (20) pages (not including resumes or appendices). The application must be in English.

• Be written in electronic format (e.g., using MS Office 2016) in APA Style, (6th edition where appropriate -especially for citations and references);

• Time New Roman 12-point font and pages shall have one (1) inch margins;

• Cost data will be provided in excel format; and

• NHTSA cannot receive email messages containing a ZIP attachment. The file will be removed, as all ZIP files are blocked. Other file types (e.g. Word, PowerPoint, PDF, etc.) can be received.

• If submitting the application in hardcopy or digital storage media format: OMB Standard

Form (SF) 424 (including 424 “Application for Federal Assistance,” 424A “Budget

Information for Non-Construction Programs,” and 424B “Assurances for Non-

Construction Programs”), with the required information filled in and certified assurances signed. These forms can be accessed by going to https://www.grants.gov/web/grants/forms/forms-repository.html. These forms are available in Appendix B.

• Certification Regarding Debarment, Suspension, And Other Responsibility Matters--primary Covered Transactions (49 CFR Part 29 - Appendix A); Certification Regarding

Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower Tier Covered

Transactions (49 CFR Part 29 - Appendix B); and Certification Regarding Drug-free

Workplace Requirements (49 CFR Part 29 - Appendix C). These forms are available in

Appendix B.

• SFLLL: Disclosure of Lobbying Activities. This form can be accessed by going to https://www.gsa.gov/forms-library/disclosure-lobbying-activities mailto:david.larson@dot.gov mailto:david.larson@dot.gov https://www.grants.gov/web/grants/forms/forms-repository.html https://www.gsa.gov/forms-library/disclosure-lobbying-activities

• The applicant must provide a detailed breakdown of the proposed costs, as well as any in-kind costs, by year. This cost breakdown shall not only identify cost categories but shall also identify specific sub-categories (and associated costs). For example, Labor Costs should include labor categories, associated levels of effort, and rates; Direct Materials costs including itemized equipment and supplies costs; Travel and transportation costs, including projected trips and number of people traveling; Subcontractor/ Sub-recipient costs with similar detail, if known; and overhead. The applicant must also justify each proposed cost by explaining how each cost was calculated and determined to be fair and reasonable. Finally, the applicant should also include copies of any supporting documentation it may have (i.e. indirect cost rate agreements, etc.) as part of the budget package.

• Non-Federal funding sources are encouraged. Since activities may be performed with a variety of financial resources, applicants need to fully identify all project costs and their funding sources in the proposed budget. The proposed budget must identify all funding sources in sufficient detail to demonstrate that the overall objectives of the project will be met. All other factors being equal, preference may be given to those that have proposed cost-sharing strategies and/or other proposed funding sources in addition to those in this announcement.

• Addressing the deteriorating conditions and disproportionately high fatality rates on our rural transportation infrastructure is of critical interest to the Department, as rural transportation networks face unique challenges in safety, infrastructure condition, and passenger and freight usage. Consistent with the R.O.U.T.E.S. Initiative, the Department encourages applicants to consider how the project will address the challenges faced by rural areas

• Applicants should state whether the project is located in a Qualified Opportunity Zone designated pursuant to 26 U.S.C. § 1400Z-1.

• Technical Application: The application/proposal shall fully describe the scope of the project, providing a project plan detailing the activities and costs for which funding is being requested. The technical application shall be separated from the cost application

– no cost information shall be included or referenced in the technical application.

Also, applications for this program must include the following information in the program narrative statement:

o A table of contents page that provides an easy method to identify the major sections of the Technical Application;

o Background – Describe current National Highway Traffic Safety projects including work done in partnership with NHTSA;

o Objective –Specify objectives that will be met under this agreement;

o Activities – Provide a detailed work plan of the proposed activities with distinct step by step tasks;

o Technical Approach - Must be clear, complete, reasonable and realistic.

Proposals must include how the applicant will complete the tasks outlined in the

Statement of Work and must describe their technical capability and experience;

o Schedule of milestones and deliverables;

o Qualifications- Provide the resumes of proposed staff; and o Past-Performance- provide a list of previously funded projects (grants, cooperative agreements, or contracts) with a point of contact at the funding agency to demonstrate satisfactory efforts to complete the project, timeliness of deliverables, and financial accountability.

• Commitment and Support: When other sources and organizations are required to complete the proposed effort, the applicant shall provide proof of their commitment to the agreement effort. Such proof can be a letter of support or buy-in indicating what the organization will provide to the applicant.

• Additional Cost Information o The Government reserves the right to request, at any time after the receipt of applications and before award, additional cost or price information necessary to perform an analysis. Regular invoicing (monthly or quarterly) is required. Irregular invoicing could result in a reduction of available funding for subsequent years.

o Given that an award may be made without negotiations and without any discussion, each Applicant shall document and support the proposed costs so thoroughly that no additional information is needed by NHTSA.

o Applicants shall ensure that all proposed costs, including non-federal contributions and contributions from other federal sources, are reasonable, allowable, and allocable according to the cost principles stated in 2 CFR Parts 200 and 1201.

• CERTIFICATION INFORMATION: The Applicant shall provide with its application signed certification forms covering the requirements in 49 CFR Part 20, U.S. Department of Transportation New Restrictions on Lobbying. This form is available in Appendix B.

D.3 UNIQUE ENTITY IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT

(SAM)

Each applicant is required to:

• Be registered in SAM before submitting its application;

• Provide a valid unique entity identifier in its application (e.g., DUNS Number); and

• Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by NHTSA.

NHTSA may not make an award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time NHTSA is ready to make an award, NHTSA may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. NHTSA will review an applicant’s registration status to make a responsibility determination and to ensure that the applicant is responsible, current on all federal taxes, and is not on the list of parties excluded from federal awards.

D.4 SUBMISSION DATES AND TIMES

Application Due Date and Time

Applications must be submitted no later than 2:00 PM ET, on June 4, 2020

Only complete packages received on or before the published due date will be considered.

Applications received after the due date will not be evaluated for consideration. Facsimile submission of proposals will not be accepted. NHTSA will only accept one (1) application from each applicant. NHTSA will provide acknowledgments of receipt of applications via email.

Questions Due Date and Time

General administrative and programmatic questions must be directed to David Larson, Contract

Specialist, at NHTSAOAM@dot.gov with a copy to David.Larson@dot.gov. To allow for sufficient time to address questions appropriately, all questions must be submitted via email no later than 2:00 PM ET on May 18, 2020.

D.5 FUNDING RESTRICTIONS

• Funds awarded under this Agreement cannot be used for any activity intended to or designed to lobby Congress or a State legislative body, or to urge a U.S., State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body.

• All NHTSA awards are subject to the terms and conditions in the grant agreement or cooperative agreement and cost principles in 2 CFR Parts 200 and 1201.

• NHTSA will not reimburse applicants for pre-award costs.

D.6 OTHER SUBMISSION REQUIREMENTS

Each application should include:

• The NHTSA NOFO Number: 693JJ920R000010.

Application Submission:

Applications must be submitted to the attention of David Larson, Contract Specialist, via email at

NHTSAOAM@dot.gov with a copy to David.Larson@dot.gov, no later than 2:00 PM ET, on

June 4, 2020.

mailto:NHTSAOAM@dot.gov mailto:David.Larson@dot.gov mailto:NHTSAOAM@dot.gov

Important: The timely submission of application packages is the sole responsibility of the applicant. All prospective applicants are cautioned that, due to increased security concerns, documents transmitted via U.S. Mail can be delayed for several weeks. NHTSA recommends that when transmitting hardcopy or digital storage media applications methods other than U.S.

Mail be used (i.e. Federal Express delivery, UPS).

SECTION E - APPLICATION REVIEW INFORMATION

E.1 CRITERIA

NHTSA will evaluate the applications using the evaluation criteria below to score and select competing applications. Evaluation Factors 1 through 3 will be weighted, with

Factor 1 being weighted the most, and Factor 3 being weighted the least. Evaluation

Factor 4 will be evaluated but not scored.

Submission of an application is not a guarantee of award. NHTSA may, at its discretion, award a grant based on an application in its entirety, award only portions of an application, or not make an award.

For each factor, the agency will determine whether the applicant has provided an acceptable explanation of its qualifications.

a. EVALUATION FACTOR 1: Technical Approach, Work Plan and Timeline

• The extent to which the applicant’s goals are clearly articulated and the objectives are time-phased, specific, action-oriented and achievable.

• The degree to which the applicant has identified potential barriers to the project and the provided plans for mitigating or eradicating those barriers.

• The degree to which the applicant intends to achieve the milestones and deliverables outlined in the request for proposal, including a proposed timeline.

b. EVALUATION FACTOR 2: Past Project Experience and Performance

• The degree to which the applicant describes their technical capability and experience in managing projects.

• The applicant’s satisfactory history of grantor/Recipient relationships, as demonstrated by on-time completion of past efforts, and reports indicating a high level of satisfaction from government agencies and other organizations.

• For previous Recipients of federal funding, the extent to which the applicant has a good record of financial responsibility and accountability as it relates to the use of federal funding, and a demonstrated history of compliance with regulations that apply to federal assistance agreements.

c. EVALUATION FACTOR 3: Qualifications of Project Personnel and Experience

• The extent to which the proposed personnel have clearly described roles and appropriately assigned positions, and the proper level of education and experience to carry out the project.

• The extent to which the applicant has demonstrated their ability to provide leadership, technical assistance and the resources to accomplish the milestones and deliverables of this project.

• The soundness of the applicant’s organization and designated areas of expertise.

d. EVALUATION FACTOR 4: Cost/Budget Evaluation

The Applicant’s proposed budget will be evaluated for accuracy and feasibility, based on the provisions of 2 CFR Parts 200 and 1201.

For equally acceptable applications, preference may be given to those that have proposed cost-sharing strategies and/or other proposed funding sources in addition to those in this

NOFO.

E.2 REVIEW AND SELECTION PROCESS

Each application package will be reviewed initially to confirm that the applicant meets the eligibility requirements as set forth in Section C.1, Eligible Applicants, and has included all of the items specified in Section D.2, Content and Form of Application Submission. A Technical

Evaluation Committee (TEC) will then review each completed application that meets the eligibility requirements and provide recommendations for award.

The applicant’s application, the TEC will rate the application using the following rating definitions:

Rating Definitions

Outstanding – The application demonstrates a professionally superior approach for accomplishing program objectives. The application is fully responsive to every aspect of the

NOFO, within most or all areas covered by the announcement. The application demonstrated a large capability for excellent or highly productive results.

Good – The application demonstrates a comprehensive and fully acceptable; excellent approach for accomplishing program objectives. The application is fully responsive to every aspect of the

NOFO, with capability for excellent or productive results in one or more major areas covered by the announcement.

Acceptable – The application meets minimum requirements of the NOFO; is responsive to all major aspects of NOFO; and is capable of achieving desired program objectives.

Unacceptable – The application demonstrates an incomprehensible or unacceptable approach, methods, organization, or capabilities; provided little to no detail as to how the program would be accomplished. The application is not capable of being evaluated.

E.3 SYSTEM FOR ACQUISITION MANAGEMENT REVIEW

NHTSA will review and consider any information about the applicant that is in the designated integrity and performance system accessible through the System for Acquisition Management

(SAM), currently FAPIIS.

Each applicant may review information in the SAM and provide comment in its application about itself that a Federal awarding agency previously entered and is currently in SAM.

NHTSA will consider any comment submitted by the applicant, in addition to the other information in SAM when determining the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review under section D.3, Unique Entity

Identifier and System for Award Management (SAM).

E.4 ANTICIPATED ANNOUNCEMENT AND FEDERAL AWARD DATES

It is anticipated that an award will be made in August 2020. However, submission of an application does not guarantee an award will be made.

SECTION F - FEDERAL AWARD ADMINISTRATION INFORMATION

F.1 FEDERAL AWARD NOTICES

The NHTSA Contracting Officer will award grants to responsible and eligible applicants whose applications are judged most meritorious under the procedures set forth in this NOFO. All funds provided by NHTSA must be expended solely for the purpose for which the funds are awarded in accordance with the approved application and budget, the Uniform Administration

Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR Parts 1200 and 1201), and the NHTSA General Provisions for Assistance Agreements, as provided in

Appendix A.

The Cooperative Agreement award will provide pertinent instructions and information including, at a minimum, the following:

• General Federal Award Information:

o Recipient name;

o Recipient’s unique entity identifier;

o Unique Federal Award Identification Number (FAIN) assigned by NHTSA;

o Federal Award Date;

o Period of Performance Start and End Date;

o Amount of Federal Funds Obligated by this action;

o Total Amount of Federal Funds Obligated;

o Total Amount of the Grant Award;

o Budget Approved by NHTSA;

o Total Approved Cost Sharing or Matching, where applicable;

o Grant project description;

o Agency name and contact information for awarding official;

o Assistance Listing Program Number (formerly CFDA) and Name;

o Identification of whether the award is R&D; and o Indirect cost rate for the grant.

• General Terms and Conditions as applicable including:

o Grant Administrative Requirements;

o National Policy Requirements; and o Recipient integrity and performance matters.

• NHTSA General Provisions for Assistance Agreements

• Grant Performance Goals

F.2 ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

1. This Assistance Agreement shall be subject, as applicable, to the administrative requirements contained in the following regulation which is incorporated by reference, with the same force and effect as if it was given in full text:

a. Uniform Administration Requirements, Cost Principles and Audit Requirements for

Federal Awards (2CFR Part s 1200 and 1201); and

b. 49 CFR Part 20 – Department of Transportation New Restrictions on Lobbying.

2. The Recipient will acknowledge in writing that no funds provided under the Assistance

Agreement will used for lobbying activities as defined in 2 CFR § 200.450.

3. The General Provisions for Assistance Agreements, as provided in Appendix A, shall be applicable to this Assistance Agreement.

4. The Recipient will have procedures in place to respond to an unauthorized disclosure or breach of a consumer’s personally identifying information (PII). The Assistance Agreement

Recipient will notify NHTSA within seven (7) days of an incident involving the unauthorized disclosure or breach of PII. In the event of an unauthorized disclosure or breach, the Assistance

Agreement Recipient shall cooperate and exchange information with NHTSA, as needed, to properly escalate, refer, and respond to the incident.

F.3 REPORTING

The following reporting requirements will be required under this program. All reports will be submitted electronically, unless otherwise requested by NHTSA.

F.3.1 Quarterly Reports

The Recipient will submit quarterly reports to the NHTSA COR (AA) on the 15th of each month of each quarter beginning three (3) months after Agreement award. The quarterly report will provide a summary of the previous quarter’s activities and accomplishments as well as the proposed activities for the upcoming quarter. The reports will include the following:

• Up-to-date summary of accomplishments by the Recipient;

• Obstacles and problems encountered and proposed solutions;

• Noteworthy activities, events to successes;

• Financial Statement of funds expended to date;

• Plans for accomplishments in the next reporting period;

• Problems or delays that the Recipient has experienced in the conduct of this agreement and suggestions to overcome the problems or delays;

• Specific action the Recipient would like NHTSA to undertake to alleviate any issues or problems;

• Planned travel for the upcoming quarter; and

• A detailed accounting of the activities from the previous quarter, including travel.

Note: The Recipient will be permitted to submit an invoice for reimbursement each month, provided that the invoice includes the justification for each invoiced item for the period of time.

F.3.2 Final Report

Within fifty-nine (59) months of Cooperative Agreement award, the Recipient will submit a draft final report to the COR (AA). At a minimum, the final report will include a narrative description of the following items:

• Summary of activities, milestones, and deliverables accomplished;

• Description of activities conducted and any notable feedback;

• An evaluation of the effectiveness of each activity and recommendations based upon the evaluation; and

• Summary of results, trends, conclusions, and other items of information that the

Recipient believes is critical to the results of the project.

Within two (2) weeks after receipt, the NHTSA COR (AA) will review the final report and may provide comments to the Recipient for consideration.

F.3.3 Financial Status Reports

The Recipient agrees to prepare and submit federal financial reports (SF-425) to the

NHTSA COR (AA) and the Contracting Officer (CO), annually, by October 1 of each year, to document the status of funds.

SECTION G – FEDERAL AWARDING AGENCY CONTACTS

Primary NOFO Point of Contact

David Larson, Contract Specialist

Phone: (202) 366-4769

Email: NHTSAOAM@dot.gov with a copy to David.Larson@dot.gov

Secondary NOFO Point of Contact

Sherese Gray, Contracting Officer

Phone: (202) 366-3998

Email: NHTSAOAM@dot.gov with a copy to Sherese.Gray@dot.gov mailto:Sherese.Gray@dot.gov

SECTION H – OTHER INFORMATION

H.1 DISCLOSURE OF INFORMATION

Information made available to the Recipient or employee(s) of the Recipient by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without NHTSA’s express written approval.

The Recipient will assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the Recipient to whom information may be made available or disclosed shall be notified in writing by the

Recipient that such information may be disclosed only for a purpose and to the extent authorized herein.

H.2 LIMITED USE OF DATA

Performance of this effort may require the Recipient to access and use data and information proprietary to a Government agency or Government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be averse to the interests of the Government or others.

The Recipient and employee(s) of the Recipient will not divulge, or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon the written approval of NHTSA. The

Recipient shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Recipient without such limitations or prohibit an agreement at no cost to the Government between the Recipient and the data owner which provides for greater rights to the Recipient.

H.3 PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Recipient of their own volition or at the request of an individual other than a duly appointed Contracting

Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

H.4 PLACE OF PERFORMANCE

TBD

H.5 SEAT BELT USE POLICIES AND PROGRAMS

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated

April 16, 1997, the contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program, or statistics on the potential benefits and cost-savings to your company or organization, please visit the Buckle Up America section on NHTSA's website at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for

Traffic Safety (NETS), a public-private partnership headquartered in the Washington, D.C.

metropolitan area, and dedicated to improving the traffic safety practices of employers and employees. NETS are prepared to help with technical assistance, a simple, user-friendly program kit, and an award for achieving the President’s goal of 90 percent seat belt use. NETS can be contacted at 1 (888) 221-0045 or visit its website at www.trafficsafety.org Protection of

Human Subjects

H.6 PROTECTION OF HUMAN SUBJECTS

The Recipient will comply fully with 49 C.F.R. Part 11, DOT’s regulation governing Protection of Human Subjects, and with NHTSA Order 700-5, which sets forth the Agency’s policies and procedures for the protection of human subjects participating in research supported directly or indirectly by NHTSA, including through contracts, grants and cooperative agreements.

The Recipient will obtain prior written authorization from NHTSA for all consent and release forms to be presented to human subjects participating in NHTSA conducted or funded research, including but not limited to informed consent and media releases.

H.7 DISPUTES

The parties to this agreement shall communicate with one another in good faith and in a timely and cooperative manner when raising issues under this Disputes provision. Any dispute, which for the purposes of this provision includes any disagreement or claim, between NHTSA and the

Recipient concerning questions of fact or law arising from or in connection with this agreement and whether or not involving alleged breach of this agreement, may be raised only under this

Disputes provision.

Whenever a dispute arises, the parties shall attempt to resolve the issues involved by discussion and mutual agreement as soon as practical. In no event shall a dispute that arose more than three months prior to the notification made under the following paragraph of this provision constitute the basis for relief under this section unless NHTSA waives this requirement.

Failing resolution by mutual agreement, the aggrieved party shall document the dispute by notifying the other party in writing of the relevant facts identify unresolved issues and specify the clarification or remedy sought. Within five working days after providing written notice to the other party, the aggrieved party may, in writing, request a decision from the Contracting

Officer. The other party shall submit a written position on the matters in dispute within thirty

(30) calendar days after being notified that a decision has been requested. The Contracting

Officer shall conduct a review of the matters in dispute and may render a decision in writing within thirty (30) calendar days of receipt of such written position. Any decision of the http://www.nhtsa.dot.gov/ http://www.trafficsafety.org/

Contracting Officer is final and binding unless a party shall, within thirty (30) calendar days, request further review as provided below.

The dispute shall be further reviewed, upon the Recipient’s written request to NHTSA, Director, Office of Acquisition Management, or designee, made within thirty (30) calendar days after the

Contracting Officer’s written decision or upon unavailability of a decision within the stated time frame under the preceding paragraph, the dispute shall be further reviewed. The NHTSA

Director of the Office of Acquisition Management, or designee, shall conduct the review.

Following the review, the NHTSA Director of the Office of Acquisition Management, or designee, will resolve the issues and notify the parties in writing. Such resolution is not subject to further administrative review and to the extent permitted by law, shall be final and binding.

Nothing in this Agreement is intended to prevent the parties from pursuing disputes in a United

States Federal Court of competent jurisdiction.

H.8 TERMINATION

The Government may terminate this agreement in whole or in part, upon providing…