012_PUR_2025 CSTAG Training Program Addendum .pdf

Addendum No. 2

PROJECT: Comprehensive School Threat Assessment Guide

(CSTAG) Training Program

012-PUR-2025

OWNER: Dougherty County School System

601 Flint Avenue

Albany, Georgia 31701

CONTACT: Sharonda Thompson

Dougherty County School System

601 Flint Avenue

Albany, Georgia 31701

Phone: (229) 431-1270 Fax: (229) 431-1814

Sharonda.thompson@docoschools.org

DATE ISSUED: September 6, 2024

DUE DATE: September 19, 2024

PAGE TOTAL: Three (3)

Bid 012-PUR-2025, dated August 20, 2024, is hereby amended and shall be interpreted as noted herein. Vendor-submitted questions, if any, are quoted. Responses are bold and underlined.

CLARIFICATIONS Q&A

Q1: We are very interested in submitting a bid for the School Threat Assessment Guide project but I have a question about Page 6, para 17, "Local Preference." Does the paragraph mean that we cannot bid this contract, or that we would be wasting our time if we bid this without an office in Albany?

A1: This bid will have no local preference. Also, you can bid without an office in Albany.

Q2: I want to know if this RFP has a budget suggested or required range?

A2: The Dougherty County School System (DCSS) expects a cost proposal that is fair, reasonable, and aligned with the scope and objectives outlined in this RFP. While there is no predetermined budget for this project, proposals should reflect market-competitive pricing and clearly demonstrate the value provided for the requested services.

Q3: The RFP references the number of school-level staff, bus drivers, and administrative staff members. Does the 75-100 school-level staff include teachers? How many teachers are expected to be trained overall?

mailto:Sharonda.thompson@docoschools.org

A3: The 75–100 participants referenced in the RFP represent the collective number of multidisciplinary school-team members who will participate in each work/training session.

This includes various school-level staff and teachers. This is a district-wide training initiative aimed at equipping all staff with the necessary skills and knowledge of CSTAG.

The district employs approximately 1,100 staff members overall, including teachers, bus drivers, and administrative personnel.

Q4: Is there an incumbent who has been providing threat assessment or school safety services to the Dougherty County School System?

A4: No - CSTAG Yes-School Safety/ The Dougherty County School System Police

Department

Q5: Are school safety committees or teams in place for the school district?

A5: Yes, for the schools. No, for administrative buildings.

Q6: How are behavioral threat assessments currently conducted in the school district?

A6: Threat Assessments are currently conducted by selected personnel and the school resource officer and District Chief of Police and local law enforcement.

Q7: Considering the cost, is the successful vendor expected to assess 23 school sites, including administrative buildings, or should the vendor develop a train-the-trainer program to train appropriate staff to conduct facility assessments?

A7. Please reference the Scope of Work #1 _Customize the CSTAG training program to address the unique needs of the DCSS.

Q8: How does a bidder demonstrate its qualifications (Section 3, page 6)?

a. For “Reliability,” is it sufficient to reference past performance in the proposal, including attachment D (Reference Sheet), or are additional sources of validation needed?

A8(a). Referencing past performance in the proposal and providing references will be sufficient.

b. For “Reliability,” can past performance be attributed to a team based on the experience of one or more of its members? Is the team member with the relevant experience required to lead the proposal?

A8(b). Please reference the Scoring Guideline #2

c. For “Accounting Practices,” are audit results or similar third-party documentation required or is a self-certification sufficient?

A8(c). No audit results or third-party documentation is needed.

Q9: Are there page limits for either the proposal or for relevant attachments/annexes?

A9: No

Q10: Page 21 notes that the CSTAG training program must align with “legal requirements.” Can you provide a link to or otherwise reference any specific legal requirements generated by

Dougherty County and/or the State of Georgia?

A10: Vendors' proposals should address how their proposed CSTAG training program aligns with key legal considerations, including, but not limited to, due process rights, confidentiality and privacy, mandatory reporting, and compliance with IDEA. These legal requirements must be clearly incorporated into the training program to ensure effective and lawful implementation.

Q11: What is the total number of schools and administrative buildings expected to be covered by the needs assessment?

A11: 24 schools (elementary, middle, high and special programs) 5 administrative

Q12: Is it acceptable to deliver remotely some or all of the CSTAG training, including the refresher courses required for Continuous Professional Learning?

A12: Please reference the Scope of Work #1 _Customize the CSTAG training program to address the unique needs of the DCSS.

Q13: Will digital copies suffice when developing the training materials and manuals, or are hard copies expected for each school?

A13: Digital copies will suffice with the option of manual copies. Also, please reference

Scope of Work #2 - CSTAG Training Delivery and #6 Support and Resources

Q14: (a)When providing ongoing support to district personnel, historically, how often is consultation and guidance requested during a typical school year? (b) Is there an incumbent who has been providing threat assessment or school safety services to the Dougherty County School

System?

A14(a): Please refer to Scope of Work #5_Continous Professional Learning,

(b) See Question 2

END OF ADDENDUM # 2