0117-0164 Invitation to Bid.pdf

STATE OF CONNECTICUT

DEPARTMENT OF TRANSPORTATION

2800 BERLIN TURNPIKE

NEWINGTON, CONNECTICUT 06111

INVITATION TO BID

Date Advertised: September 23, 2026

Sealed bids for the construction of the following project(s) will be received by the Commissioner of Transportation, by submitting the bid electronically (only) through the Bid Express Website (bidx.com).

PAPER BIDS WILL NOT BE ACCEPTED.

Bid Opening (Letting) Date and Time: Wednesday October 21, 2026, at 2:00 p.m. Bids will NOT be accepted after 2:00 pm. NO EXCEPTIONS. The official time is the Bid Express Letting time indicator. The bids will be opened from Bid Express and the apparent bid totals will be posted for public view at https://www.bidx.com/ct/main, by accessing the “Lettings” tab.

Proposal ID Number: 0117-0164

Project Scope Code: E

State Project Number(s) & Description: State Project No. 0117-0164; Safety Improvements at the Portland

Avenue and Depot Road Railroad Crossing in the Town of Ridgefield

Required Prequalification Work Classification(s): 6 - Road Construction and Rehabilitation: Local Roads and Streets and Non-Freeways

Funding Source Types(s): Federal-Aid Project Number(s): Federal FHWA (F.A.P. No. 1117(110)) and State

Pre-Bid Conference and/or Site Visit Information: October 7, 2026 (See Page 5 of the Contract Special

Provisions)

Project Labor Agreement (PLA): No

District Number: 4 - Thomaston

Contract DBE % Goal or SBE % Set-Aside: N/A

DBE Submittal Requirements -

All bidder’s DBE Commitment Approval Request form(s) meeting the established DBE contract goal percentage or Good Faith Effort (GFE) Application Request including all “backup” documentation, as applicable, are due to the Department no later than five (5) calendar days after the bid opening. Please send DBE submittals to dotbid@ct.gov. In the subject line of your email please include the project number and “DBE

Submittal”. It is highly recommended that all bidders complete the required documentation during their bid preparation process in order to meet the DBE submittal requirement. If not received on time your bid may be rejected as provided by Section XI of the Construction Contract Bidding and Award Manual.

DBE Forms are located at https://portal.ct.gov/DOT/General/CTDOT-Forms

SBE Submittal Requirements -

The low bidder’s SBE Commitment Approval Request form(s) meeting the established SBE set-aside percentage or Request for Waiver application are due to the Department no later than five (5) calendar days after the bid opening. It is highly recommended that all bidders complete the required documentation during their bid preparation process in order to meet the SBE submittal requirement. If not received on time your bid may be rejected as provided by Section XI of the Construction Contract Bidding and Award Manual.

A list of bid items and quantities is attached. This list is NOT the official bid proposal form.

OFFICIAL BID PROPOSAL FORMS MUST BE REQUESTED – Please complete the Bid Proposal

Request Form (Part C) located on the DOT website at the following LINK - Forms and submit it by email to DOTContracts@ct.gov. Please read the instructions on the Part C Form.

PLANS, SPECIFICATIONS & ADDENDA ARE AVAILABLE ON THE DAS STATE

CONTRACTING PORTAL (CTsource Bid Board) FREE OF CHARGE

Secure Electronic Bidding with Bid Express (www.bidx.com): Please refer to the document entitled

“Electronic Bidding Instructions / Requirements for Bidders”.

Prequalification Requirements: Prospective bidders must be prequalified with the Department of

Transportation and have on file a sworn Statement (CON 16) by the time of the bid. To help ensure that prospective bidders may become prequalified in time for the bid opening for a given contract, contractors should be certain to return the Prequalification Application (CON 16) with all necessary information, signatures and notarized documents, to the DOT Contracts Unit at least thirty (30) calendar days before requesting a bid proposal form for that contract.

Bid Proposal Forms: All prospective bidders requesting to obtain the “official” Bid Proposal Form must submit a completed Bid Proposal Request Form (Part "C") to the DOT Contracts Unit per the above instructions.

If the Bid Proposal Request Form (Part C) and the Contractor's Prequalification Application are found to be satisfactory, the bidder will receive an email response from the Department approving the request to bid and allowing access to the official bidding documents on the Bid Express Website (bidx.com).

Potential bidders will be allowed access to the official bidding documents, only after they have received an email response from the Department approving them to bid.

It is the bidder’s responsibility to ensure that they have completed the most current official Bid Proposal Form and incorporate any amendments associated with that specific Bid Proposal Form, from the latest letting date.

Amendments are posted to the Bid Express website when there is a change to the bid proposal form, including a letting date change. The Department is not liable for the bidder’s failure to ensure that they complete the official bidding documents from the Bid Express website.

NOTE: Prequalification status is confirmed every time a contractor submits a Request for Bid Proposal Form

(Part C). All bid proposals must be on the electronic bid form/file furnished by the Department of

Transportation. Official bid proposals are not included in the Plans and Specifications.

DBE Participation: The contract goal for DBE participation equaling the percent (indicated above) of the total

Contract value has been established for this Contract. Compliance with this provision may be fulfilled when a DBE or any combination of DBEs performs work under the contract in accordance with 49 CFR Part 26

Subpart C Section 26.55, as revised.

The Department of Transportation hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, qualified Disadvantaged Business Enterprises, Small

Contractor or Small Contractor Minority Business Enterprises will be afforded full opportunity to submit bids in response to this invitation and that they will not be discriminated against on the grounds of race, color, national origin, sex, sexual orientation, mental retardation or physical disability including but not limited to blindness, in consideration for an award.

FTA - Buy America Certificates and Certification Regarding Lobbying: These certifications are required with all Federal Transit Administration funded projects. Please refer to funding source above to determine the requirement.

Bid Bond Security: Except when otherwise specified in the bid documents, no proposal will be considered unless; (a) it is accompanied by a proposal guaranty from a surety company in the form of the Department’s

(CTDOT) standard bid bond form furnished by the Department, as may be revised, satisfactory to the Commissioner, in an amount equal to at least 30% of the amount of the bid; or (b) the bidder has on file in the

Contract Section a current Department (CTDOT) standard annual bid bond form, satisfactory to the

Commissioner, on the form furnished by the Department.

It is the bidder’s responsibility to obtain and submit the most current/required CTDOT standard Bid Bond form or CTDOT standard Annual Bid Bond form that is available on the Department’s website at CTDOT Forms.

When submitting the bid electronically through Bid Express (Bidx.com), bidders must scan and submit the bid bond in PDF format, properly completed and signed, prior to the date and time of the bid opening, via a single email to dotbid@ct.gov. In the subject matter of the email please enter “Bid Bond – Project Number(s) xxxx-xxxx”. It is the bidder’s responsibility to confirm that the Department received your bid bond email prior to the time of the bid opening. Please do not assume the Department received your bid bond email. The original signed bid bond will be required of the low bidder within 7 days after the bid opening.

DOT encourages bidders to file an “Annual” Bid Bond with the Department so that the bidder does not have to submit a bid bond each time they bid on a specific project/proposal.

At the time of the bid opening, the surety must be a corporate surety licensed by the Insurance Commissioner of the State of Connecticut and must hold a Certificate of Authority as an acceptable Surety and/or Reinsuring Company acceptable to the Federal Department of Treasury. The surety's underwriting limitation must not be less than the full amount required by the bond itself.

Pre-Bid Questions and Answers: Questions pertaining to DOT advertised construction projects must be presented through the CTDOT Pre-Bid Q and A Website. The Department cannot guarantee that all questions will be answered prior to the bid date. PLEASE NOTE - at 9:00 am Monday (i.e. typical Wednesday Bid

Opening) the project(s) being bid will be closed for questions, at which time questions can no longer be submitted through the Q and A Website.

Answers may be provided by the Department up to 12:00 noon, the day before the bid. At this time, the Q and A for those projects will be considered final, unless otherwise stated and/or the bid is postponed to a future date and time to allow for further questions and answers to be posted.

If a question needs to be asked the day before the bid date, please contact the Contracts Unit staff and email your question to dotcontracts@ct.gov immediately.

Contractors must identify their company name, contact person, contact email address and phone number when asking a question. The email address and phone number will not be made public.

The questions and answers (if any) located on the Q and A Website are hereby made part of the bid/contract solicitation documents (located on the State Contracting Portal) and resulting contract for the subject project(s).

It is the bidder’s responsibility to monitor, review, and become familiar with the questions and answers, as with all bid requirements and contract documents, prior to bidding. By signing the bid proposal and resulting contract, the bidder acknowledges receipt of, and agrees to the incorporation of the final list of Q and A, into the contract document.

Contractors will not be permitted to file a future claim based on lack of receipt, or knowledge of the questions and answers associated with a project. All bidding requirements and project information, including but not limited to contract plans, specifications, addenda, Q and A, Notice to Contractors, etc., are made public on the

State Contracting Portal and/or the CTDOT website.

Any bidder that discovers an error in the bid proposal or contract documents, including but not limited to the plans, must report that error in a letter to the Manager within two (2) business days of discovering the error. A failure to do so may result in the Commissioner’s finding the contractor to be nonresponsible as the low bidder for one or more Department contracts, and may be subject to other adverse action by the Department

OPM Form 1 – Campaign Contribution Certification: All bidders must upload the Campaign Contribution

Certification to the Department of Administrative Services (DAS) online system (CTsource). Please access the link below to register with CTsource and download the vendor guide to uploading this form.

Link to DAS CTSource - https://portal.ct.gov/DAS/CTSource/CTSource

Link to OPM Forms - https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms

Prevailing Wage Rates: The minimum rates to be paid labor of the various classifications shall be in accordance with current schedule of wages established by the State Labor Commissioner as provided in the

Connecticut General Statutes, as revised. The Contract Wage Certification Form is to be submitted to the Labor

Commissioner before the award of the contract.

Other Information: All bidders are required to inform themselves fully of the conditions relating to the construction and labor under which the work will be or is now being performed, and the contractor shall employ, as far as possible, such methods and means in the carrying out of this work as will not cause interruption or interference with any other contractor.

The Department, prior to the awarding of any contract, may require further financial and other information from any applicant who becomes the low bidder for that contract. The Commissioner of Transportation reserves the right to reject any and all bids.

From Revised May 2026

STATE OF CONNECTICUT

DEPARTMENT OF TRANSPORTATION

PROJECT SCOPE CODE

CODE FROM TO

"A" LESS THAN $ 100,000

"B" $ 100,000 $ 199,999

"C" $ 200,000 $ 499,999

"D" $ 500,000 $ 999,999

"E" $ 1,000,000 $ 2,499,999

"F" $ 2,500,000 $ 4,999,999

"G" $ 5,000,000 $ 7,499,999

"H" $ 7,500,000 $ 9,999,999

"I" $ 10,000,000 $ 14,999,999

"J" $ 15,000,000 $ 19,999,999

"K" $ 20,000,000 $ 29,999,999

"L" $ 30,000,000 $ 39,999,999

"M" $ 40,000,000 $ 59,999,999

"N" $ 60,000,000 $ 89,999,999

"O" $ 90,000,000 $ 119,999,999

"P" $ 120,000,000 $ 159,999,999

"Q" $ 160,000,000 $ 199,999,999

"R" $ 200,000,000 $ 249,999,999

"S" $ 250,000,000 $ 299,999,999

"T" $ 300,000,000 $ 399,999,999

"U" $ 400,000,000 $ 499,999,999

"V" $ 500,000,000 $ 599,999,999

"W" $ 600,000,000 AND OVER

For any questions regarding this project scope code, please contact the Transportation Manager of Contracts at (860) 594-

3390. Rev. 1/13/09

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