01 User Guide - Motor Fuels.docx
DOCX document 51 KB Posted
- Attached to
- Motor Fuels - Statewide (gasoline, diesel)
- Contract number
- 505ENT-M26-MOTOR FUEL-00
- Issued by
- Wisconsin
About this file
This document is a State of Wisconsin Department of Administration State Bureau of Procurement Contract User Guide for Motor Fuel, specifically a statewide mandatory contract (505ENT-M26-MOTOR FUEL-00). The contract involves multiple vendors including EH Wolf and Sons, Garrow Oil and Propane, Hofmeister Oil Co., Insight FS, Mansfield Oil Company, Meffert Oil Co., Consolidated Energy Company, Petroleum Traders Corporation, Ritchie Lakeland Oil & Propane, and Weber Oil Company. The contract is mandatory for state agencies and the University of Wisconsin System, with optional participation for county and local governments.
The contract covers motor fuel purchases by the gallon, with delivery to storage tanks throughout the state, and is valid from January 1, 2026, through December 31, 2030, including four potential renewal periods. Pricing is calculated using two components: a Price Base established weekly by DTNergy FastRacks benchmark rack prices for specified terminals, and a Markup Price covering transportation, handling, overhead, and profit. The contract supports keep-fill service at designated locations, allows for P-Card purchases, and requires detailed invoicing. Vendors must provide written quotes upon contact, and agencies are encouraged to negotiate deeper discounts. The contract includes specific tax considerations, such as exemptions for federal excise tax on bulk storage tank deliveries and specific rules for road and underground storage tank taxes.
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Other files
| File | Type | Posted |
|---|---|---|
| 02 Price List Jan 2026.xlsx | XLSX spreadsheet | |
| 03 RFB 28463-CT.pdf |
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Text version
STATE OF WISCONSIN
DEPARTMENT OF ADMINISTRATION
Division of Enterprise Operations State Bureau of Procurement
Contract User Guide
MOTOR FUEL - STATEWIDE - 505ENT-M26-MOTOR FUEL-00
| Mandatory: |
| YES |
| Initial Contract Term: |
| January 1, 2026 – December 31, 2027 |
| Cooperative: |
| YES |
| 1st Renewal: |
| January 1, 2028 – December 31, 2028 |
| P-Card: |
| YES |
| 2nd Renewal: |
| January 1, 2029 – December 31, 2029 |
| 3rd Renewal: |
| January 1, 2030 – December 31, 2030 |
Scope This Contract is mandatory for all state agencies and the University of Wisconsin System to purchase Motor Fuel by the gallon, with delivery to storage tanks located throughout the state. County and Local governments also have the option to utilize this contract.
Ordering, Delivery, Etc.
Contact an authorized dealer to obtain a written quote. Be sure to include the contract number to receive the negotiated rates. You are encouraged to ask for and negotiate deeper discounts and to compare pricing with other manufacturers. Work with the Dealer to schedule delivery and additional services as necessary.
| • | Deliveries shall be made to each location as requested by the designated agency representative |
| • | Deliveries shall be made by the most cost-efficient method |
| • | A delivery ticket will accompany each delivery |
Pricing Keep Fill Service – contractors shall provide this service at locations as requested by an end user. Agencies requiring Keep Fill Service are noted on the Price List.
Pricing Calculation The total price of the delivered product consists of two components: the Price Base and the Markup Price. The Price Base is established weekly by DTNergy FastRacks benchmark rack prices for all listed terminals. The reporting terminals are located at:
| CF = Chippewa Falls | MA = Madison | MI = Milwaukee | WA = Waupun | |
| GB = Green Bay | JC = Junction City | SP = Superior |
The final Price Base includes the DTNergy FastRacks rack price. Markup Price includes all transportation, handling costs, overhead, and profit.
FEDERAL TAX - The State of Wisconsin is exempt from payment of the federal excise tax on fuel delivered directly to a bulk storage tank. However, delivery of fuel into the fuel tank of a vehicle is not exempt.
LUST TAX - The State of Wisconsin is not exempt from the payment of the Leaking Underground Storage Tank tax.
WISCONSIN ROAD TAX - The State of Wisconsin is not exempt from payment of the Wisconsin Road Tax, except for fuels dyed for off-road use.
Invoices All invoices must contain the following information:
• Date of Sale
• Name and address of seller
• Name and address of purchaser
• Number of gallons purchased
• Delivered Price per gallon: (Mark-up Bid Price plus the Terminal Price)
• Price paid by the contractor at the terminal and the terminal name
• The amount of Wisconsin motor fuel or special fuel tax paid shall be shown as a separate item
• Receipt of payment
• A copy of the delivery ticket for each delivery being invoiced shall be included
NOTE: PURCHASE ORDERS ARE ISSUED TO THE CONTRACTOR
Vendor Contact Information
| EH Wolf and Sons |
| Garrow Oil and Propane |
| Hofmeister Oil Co., LLC |
| Contract # 505ENT-M26-MOTOR FUEL-01 |
| Contract # 505ENT-M26-MOTOR FUEL-02 |
| Contract # 505ENT-M26-MOTOR FUEL-03 |
| PS Supplier ID: 0000039028 |
| PS Supplier ID: 0000016819 |
| PS Supplier ID: 0000157324 |
Orders Kyle Heschke kheschke@ehwolf.com 262.644.5030 Orders Nick lnstefjord orderfuel@garrowoil.com 800-236-1999 Orders Kyle Hofmeister kyle_hofmeister@hotmail.com 715-307-1225
| Insight FS |
| Mansfield Oil Company of Gainesville, Inc |
| Meffert Oil Co. |
| Contract # 505ENT-M26-MOTOR FUEL-04 |
| Contract # 505ENT-M26-MOTOR FUEL-05 |
| Contract # 505ENT-M26-MOTOR FUEL-06 |
| PS Supplier ID: 0000009100 |
| PS Supplier ID: 0000119520 |
| PS Supplier ID: 0000016181 |
Orders Jim Buege jbuege@insightfs.com 920.674.1006
Heather Bustle hbustle@growmark.com 309.557.6909
Elaine Milewsky emilewsky@insightfs.com 920.674.1019 Orders Sarah Thomas mansfieldorderseast@mansfieldoil.com 800-695-6626 Orders Randy Meffert rmeffert@meffertoil.com 608-849-8140
| Consolidated Energy Company |
| Petroleum Traders Corporation |
| Ritchie Lakeland Oil & Propane |
| Contract # 505ENT-M26-MOTOR FUEL-07 |
| Contract # 505ENT-M26-MOTOR FUEL-08 |
| Contract # 505ENT-M26-MOTOR FUEL-09 |
| PS Supplier ID: 0000017096 |
| PS Supplier ID: |
| PS Supplier ID: 0000017607 |
Orders Mike Kirchner rmike.kirchner@consolidatedenergyco.com 608-782-3308 Orders Bid Department bidorders@petroleumtraders.com 888-637-7661 Orders Dawn Richter drichter@ritchieoil.com 715-356-3245
Weber Oil Company
Contract # 505ENT-M26-MOTOR FUEL-10
PS Supplier ID: 0000016393
Orders Connie Klapperich connie@weber-oil.com dennis@weber-oil.com (transport loads) 920.894.3611
Questions/Comments/Feedback Please direct any questions or comments to the State Contract Manager. Feedback will help to address and correct immediate issues and to prepare for future solicitations in a manner that will benefit the end users of this contract and the State of Wisconsin.
Contract Manager: Chris Tucker DOA – Bureau of Procurement, 101 E. Wilson St., F6, Madison, WI 53703 608-266-5047 chris.tucker@wisconsin.gov image1.png
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