01 Temp Boiler Rental SOW.docx

VA Western Colorado Health Care System Mobile Boilers & Control Room Trailer Rental, Preventive Maintenance & Repair

1. Background The VA Western Colorado Health Care System has a requirement for rental, preventive maintenance, annual maintenance, repair of 2 EA mobile boilers and 1 EA mobile control room trailer and fence located at the Grand Junction facility for six months with the option of five additional three months. All items listed in the Equipment List are located at 2121 North Avenue, Grand Junction, CO 81501.

2. Contractor Qualifications

2.1. Contractor’s repair technicians must be certified by Ware Boilers to service and repair Ware mobile high-pressure steam boilers.

2.1. Contractor’s repair technicians must have access to logic programming for both rental boilers.

2.3. Contractor’s maintenance and repair technicians must be within 24 hours travel time of the VA campus.

2.4. Contractor must employ or subcontract A Qualified Professional Inspector (QPI) to perform or oversee the preventative maintenance. A QPI is any one or combination of the following:

2.4.1. A technician who has a valid and current certificate from the National Board of Boiler and Pressure Vessel Inspectors.

2.4.2. A technician who has qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the State and holds a current State license.

2.4.3. A technician who is currently employed as a boiler inspector/testing by a jurisdiction that has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee.

2.4.4. A technician who is currently employed by an insurance company that has been licensed or registered by the appropriate authority of a State to write boiler and pressure vessel insurance.

2.4.5. A technician who is familiar with the specific rental units on site as demonstrated by:

2.4.5.1 Minimum five years of experience performing maintenance in Ware’s shop on the types of units being used on the Grand Junction station.

2.4.5.2 Minimum of 100 hours of specific training on the controls and components on the types of units being used on the Grand Junction station.

3. Rental Scope of Work

3.1. Provide continued rental of the current 2 EA 650 horsepower (21,758 lbs of 115 PSIG steam per hour) mobile boilers mounted in enclosed trailers on station. Contractor responsible for seamless transition to take over rental from previous contractor.

3.2. Provide continued rental of the current 1 EA mobile control room trailer. Contractor responsible for seamless transition to take over rental from previous contractor.

3.3 Provide continued rental of temporary fence.

3.5 Invoices for this work shall reference Contract Line-Item Numbers (CLIN): 0001 or 1001

4. Preventative Maintenance Scope of Work

4.1 Contractor shall provide all proper parts and materials to properly execute maintenance and repair of equipment.

4.2. The Contractor’s certified technicians (see paragraph 2.1 above) will perform monthly service on temporary boilers 1 and 2, consisting of the elements below. Site visits shall be no less than three nor more than six weeks apart.

4.2.1. Contractor shall reference Attachment A Temp Boiler VHA Directive 1810 Boiler Plant Operations while performing preventive maintenance.

4.2.2. Contractor shall reference Attachment B GJ Safety Devices and perform monthly preventive maintenance on devices.

4.2.3. Check operation of controls limits & safeties

4.2.4. Check blowdown

4.2.5. Check flame safeguard controls

4.2.6. Check operation of feed pumps

4.2.7. Check operation of deaerator tank

4.2.8. Check operation of chemical system

4.2.9. Check operation of water softener

4.2.10. Check parallel positioning

4.2.11. Minor adjustments parallel positioning

4.2.12. Visually check combustion chamber

4.2.13. Visually check valves piping and supports

4.2.14. Visually check gas train and valves

4.2.15. Visually check oil train and valves

4.2.16. Check combustion efficiency using electronic analyzer.

4.2.17. Combustion gas flow check.

4.2.18. Check for flue gas leaks. Ensure something hasn’t changed in the breeching, stack or overall system that allows flue gas to be drawn into the boiler room.

4.2.19. Inspect for hot spots. Inspect the boiler to ensure no hot spots are developing on the outside of the boiler.

4.2.20. Check lubrication requirements of all bearing supported equipment. Do not over-lubricate electric motors.

4.2.21. Calibrate instrumentation, monitoring, and control systems.

4.2.21. Calibrate pressure gages and thermometers.

4.2.21. Analyze combustion. Take the flue gas analysis over the entire firing range, comparing the combustion analysis and stack temperature readings with previous month.

4.2.22. Inspect burner operation. Do a visual inspection of the pilot flame, main burner flame throughout the firing range, free movement of linkages and general burner operation. Check for vibration of burner fans.

4.2.23. Inspect exterior of Unit, casing, supports, closures, accessories, valves, controls.

4.2.24. Inspect for hot spots. Inspect the boiler to ensure no hot spots are developing on the outside of the boiler.

4.2.25. Review boiler blow-down to determine that a waste of treated water is not occurring. Check water treatment and testing procedures with feed water consultant.

4.2.26. Check lubrication requirements of all bearing supported equipment. Do not over-lubricate electric motors.

4.3 The Contractor’s certified technicians (see paragraph 2.1 above) will perform annual service on temporary boilers 1 and 2, consisting of the elements below.

4.3.1. Annual maintenance may be coordinated with the VA’s regular pressure vessel inspection by established Colorado State Inspector engaged for the purpose.

4.3.2. Clean fireside surfaces by brush or use a powerful vacuum cleaner to remove soot.

4.3.3. Inspect breeching and stack and remove any soot build up.

4.3.4. Clean waterside surfaces. Remove all manway plates, inspection plugs from water column tees and crosses and float assemblies from water columns. Thoroughly wash all waterside surfaces.

4.3.5. Check gauge glass for possible replacement. If internal erosion at water level is noted, replace with new glass and gaskets.

4.3.6 Remove and recondition safety valves. Have them reconditioned by an authorized safety valve facility.

4.3.7. Test and verify safety valves. Relief set point and capacity test in place.

4.3.8. Tighten all electrical terminals. All terminals shall be checked for tightness, particularly on starters and movable relays.

4.3.9. If oil fuels are used, check on the condition of the fuel pump. Fuel pumps wear out and the annual inspection time to rebuild or replace them.

4.3.10. Boiler feed pumps. Strainers shall be reconditioned.

4.3.11. Condensate receivers shall be emptied and washed out. Make an internal inspection, if possible. If the receiver has a make-up valve mounted, it shall be overhauled and checked for proper operation.

4.3.12. Check deaerator or boiler feed systems. Inspect them to ensure they are not contaminated, corrosion is not taking place and that the lining has not deteriorated and fallen off. Check all other mechanical aspects of the equipment.

4.3.13. VA will inspect and perform maintenance on connected VA-Owned equipment, including condensate storage tank, and deaerator tank.

4.3.14. Clean Fire sides and repair refractory.

4.3.15. Inspect furnace and other internal surfaces, closures and accessories.

4.3.16. Tube leak check.

4.4. The Contractor, as representative of the owner of the temporary boilers, will allow the VA to perform the following tests and equipment maintenance:

4.4.1. Daily Maintenance by VA

4.4.1.1. Check water level.

4.4.1.2. Blow down boiler. Blow down the boiler in accordance with the recommendation of feed water consultant. A water quality and chemical treatment program will dictate frequency of boiler blow down.

4.4.1.3. Blow down the water level controls to purge the bowl of possible sediment accumulation. Operating conditions will dictate frequency of this check.

4.4.1.4. Check combustion visually. Look at the flame to see if something has changed. Changes may be an indication that a problem is developing.

4.4.1.5. Treat water according to the established program. Add chemicals and take tests as outlined by chemical feed water consultant.

4.4.1.6. Record boiler operating pressure. An excessive steam pressure or pressure drop will alert you to excessive loading on the boiler.

4.4.1.7. Record feed water pressure and temperature. A change in pressure or temperature may indicate a problem is developing with feed pump(s), deaerator or packaged feed system.

4.4.1.8. Record stack temperature. Changes in stack temperatures could indicate the boiler is sooting, scaling or there is a problem with refractory.

4.4.1.9. Record gas pressure. Changes in pressure could have an effect on combustion in the boiler and indicate a problem in the gas delivery system.

4.4.1.10. Check general boiler/burner operation.

4.4.1.11. Check auxiliary equipment.

4.4.1.12. Check water softener output hardness and record.

4.4.1.13. Check brine tank salt level. Add as needed.

4.4.1.14. Check chemical water treatment level. Add as needed.

4.4.2. Weekly Maintenance by VA

4.4.2.1. Check for tight closing of fuel valves.

4.4.2.2. Check fuel and air linkages. Check to ensure that all set screws on linkages are tight and are securely holding the linkage in place.

4.4.2.3. Check indicating lights and alarms. Check for burned out or loose light bulbs. Also check to ensure the alarm bell or horn sound on the appropriate shut down condition.

4.4.2.4. Check operating and limit controls.

4.4.2.5. Check safety and interlock controls. Check to ensure these controls shut the burner down at their predetermined set point. Settings should be verified by checking actual pressures on the boiler gauges.

4.4.2.6. Check operation of water level controls.

4.4.2.7. Check for leaks, noise, vibration, unusual conditions, etc.

4.4.2.8. Check operation of all motors.

4.4.2.9. Check the flame scanner assembly. Check and record the Flame signal strength. Ensure the scanner assembly is clean and dry.

4.4.2.10. Check gauge glass. Ensure there are no cracks or etching in the glass or leakage around the packing.

4.5. Travel charges shall be included in the proposal for maintenance items.

5. Repair Services Scope of Work

5.1. The contractor shall assist or provide troubleshooting and repair services as described below. Contractor shall provide all parts and materials for emergency repairs. COR will notify CO of the need for repair services related to this contract. Contractor shall provide an estimate for labor and travel within ten business days of initial notification of need. Contractor shall submit a request to the COR to receive written authority to submit invoice under CLIN 0004 and CLIN 1004 for each labor and travel instance.

5.1.1. Provide remote or on-site assistance with troubleshooting or repairs of temporary boilers or connected components.

5.1.2. Contractors staff shall have the same or higher qualifications than described in Part 2.

5.1.3. Contractors staff who provide on-site assistance will arrive with all tools required to perform planned work. Technician’s time shall be billable for time spent addressing the repair, whether that work is on station or away from the station (for example providing phone support or shipping parts).

5.1.4. Should any of the six safety relief valves need to be replaced, they must be replaced with bench-tested equipment. Replacement of safety valves will also be by modification for each instance.

5.2. Contractor shall provide a single phone number for emergency repairs. The emergency repair number shall be available any time of day, any day of the year. Upon notification of the need for emergency repairs, the contractor shall dispatch a service technician. The service technician shall be on station within twenty-four (24) hours of notification.

5.2.1 Contractor shall park in front of gate leading to boiler plant. When WARE technician checks in, a copy of the attached parking permit will be issued. This permit shall be placed on the dashboard of vehicle in plain sight.

6. Equipment Lists

6.1. Boiler 789: York-Shipley Model # 382L-52D-6EOX-S2EC-1/2, Kentucky License # 91892

6.2. Boiler 740: Power Flame Burner Model # LNIV294-GO2-S-L, Iowa License # 079514

7. General Requirements

7.1. The government reserves the right to self-preform work and/or procure work through any means authorized by federal regulations. This contract does not guarantee all work to or adjacent to this equipment will be awarded to this contract awardee.

7.2. Contractor shall coordinate all maintenance, service, inspections, and testing with the COR during normal working hours (Section 10.2 below). Preventative maintenance services that limit the mobile boiler’s ability to provide steam to the facility shall be conducted during a weekday and must be closely coordinated with both the COR and boiler plant operators and shall be scheduled with the COR at least 2 weeks before the requested date.

7.3. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility and mobile boilers. If a boiler outage is required, the contractor must submit an outage plan for VA review and approval. Only one mobile boiler can be down at a time and it cannot be down for more than 6 hours total. This includes 1 hour to cool down, 4 hours to do the work, and 1 hour to start the mobile boiler back up. The boiler must be brought online and be fully functional for 48 hours before the other boiler can be taken off-line. An outage must occur on a weekend during the warmest part of the day (11 AM to 5 PM). Shutdowns must be scheduled 14 days in advance and may be cancelled if weather or operations require it.

7.4. Contractor shall provide phone response to emergency calls within two (2) hours of receiving call and a twenty-four (24) hour response time (technician on site) for all emergency calls 24/7.

7.5. Contractor shall perform a minimum of twelve (12) visits per year to ensure accomplishment of all required preventive maintenance, service, testing, and inspections.

7.6. Contractor shall provide detailed maintenance reports, service reports, inspection reports, and testing reports within ninety-six (96) hours of completion of services. Electronic copies are preferred.

7.7. Contractor will follow all VA Medical Center requirements concerning lockout/tagout procedures as required and hazardous waste removal and disposal requirements.

7.8. The contractor shall provide all transportation, labor, tools equipment, and material to accomplish the testing requirements listed.

7.9. Contractor shall follow all WCHCS guidance on patient confidentiality. Taking photographs is controlled while on V.A. property – COR permission must be obtained before photos are taken.

7.10. All contractor personnel must attend site orientation prior to work on the station. The orientation takes approximately 30 minutes to complete.

7.11. Contractor must report to Engineering Office in building 8, room 100 for instructions each time they are on site.

7.12. Contractor shall wear VA issued I.D. badge while on campus.

7.13. Contractor is expected to work independently, with adequate personnel to accomplish all services in an efficient manner.

7.14. Contractor shall remove and dispose of any equipment and materials that they or their subcontractors remove from service and will no longer be needed after ensuring with the COR that the facility does not want to retain it. All trash will be removed daily and all areas that work was conducted in will be placed back to the same condition as it was before work was performed.

7.15. Provide mobile boiler and control room trailer teardown, removal, and transportation to Ware’s rental facility when rental period is over. Provide removal of all connection piping, insulation, and supports. Coordinate work with contract COR.

8. Government Furnished Items The government shall provide identification badges and escort personnel where required by VA policy.

9. Security and Safety Requirements

9.1. The Contractor shall comply with agency Personal Identity Verification procedures identified in the contract. These procedures implement Homeland Security Presidential Directive 1 (HSPD-12), Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards (FIPS) Publication Number 201.

9.2. The Contractor shall insert this clause in all subcontracts when the sub-Contractor is required to have routine physical access to federally controlled facility and/or routine access to federally controlled information system.

9.3. Access to work areas and performance monitoring will be provided by VA Contracting Officer’s Representative (COR).

9.4. The Contractor shall adhere to all the facility safety policies.

9.5 ACKNOWLEDGEMENT AND ACCEPTANCE. A&A requirements do not apply and a Security Accreditation Package is not required.

10. Contract Administration

10.1. Period of Performance. Field work on this project shall begin within thirty (30) days of award and site survey work shall be coordinated with Western Colorado Health Care System Facility Management Service (FMS) Engineering staff and the COR. Initial period of performance for this work is six (6) months; all final reports shall be completed and submitted within six (6) months after award. The government may extend the contract up to additional five (5) three month terms.

10.2. Duty hours are 7:30 am to 4:30 pm, Monday through Friday.

10.3. The VA Western Colorado Health Care System observes ten (10) Federal holidays per year, listed below. When a holiday falls on a Saturday it is observed the day before on Friday. When a holiday falls on a Sunday, it is observed the day after on Monday. Any work on these days must be requested at least five business days in advance and approved by the COR before work takes place.

11. Payments

11.1. The Contractor is authorized to receive payments for this work. Invoices for payment shall be submitted in arrears after the work is performed. Invoices listing incorrect information will be disapproved and returned to the Contractor for correction. The following information must be included on invoices:

· Contractor’s name, address, and phone number

· Purchase Order (PO) number provided by VA

· Contract number provided by VA

· Date(s) of service covered by the invoice

· Description of service performed (Monthly service for particular month, or repair work modification number)

· Total invoice amount

11.2. Contractors’ proposal shall include a breakdown for costs based on the Contract Line-Item Numbers (CLIN) in the following table.