01 STATEMENT OF WORK Flowmeter.pdf

STATEMENT OF WORK

Title: Project Proposal - Flowmeter Replacement

Requesting Lab: National Institute of Standards & Technology

Center for Neutron Research (NCNR)

1. BACKGROUND

The National Institute of Standards and Technology (NIST) Center for Neutron Research

(NCNR) owns and operates a 20 MW test reactor called the National Bureau of Standards

Reactor (NBSR). Seven (7) multiple clamp-on ultrasonic flow transmitters on the NBSR primary and secondary cooling systems have failed, and the installed model is no longer supported.

2. OBJECTIVE

This procurement will supply NCNR with ultrasonic flowmeters that meet all the government’s requirements.

3. SCOPE

The Contractor shall procure, supply, and deliver seven (7) ultrasonic flowmeters to NCNR in accordance with all requirements in this statement of work.

Contractor has no requirement of installation, on-site configuration, or site acceptance testing of the flowmeters per this contract.

4. REQUIREMENTS

4.1. General Requirements

The Contractor shall submit a firm-fixed price quotation which meets or exceeds the requirements identified in this document.

Offerors shall submit a quotation addressing the required specifications and shall provide descriptive literature, as required, to fully demonstrate how the proposed equipment will satisfy the requirements.

All items shall be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered.

All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Quoter shall include current delivery lead times, cutsheets, specifications, wiring diagrams, and/or other sufficient information for NIST to review and accept the proposed materials.

Permanent Windows-compatible licenses necessary for installation, calibration, diagnostics, and troubleshooting.

Certificates of Conformance to IEC 61326-1 Standard.

4.2. Technical Requirements

• Each meter shall cover a full sensing range of 0 to 6000 Gallons per minute (GPM), a minimum turndown ratio of 50:1, and meet ≤ ±2% total error of reading over that range. The system shall meet ±1% accuracy at velocities greater than 1 foot per second (FPS).

• Each meter shall provide isolated 4–20 mA analog output per point, configurable span, with loop accuracy ≤ 0.1% of span (or better).

• Equipment shall operate in installed ambient conditions and meet measurement/control EMC practices applicable to instrumentation (e.g., IEC 61326-1).

• Transducer selection and mounting method (V/Z/N/W) shall be appropriate for Primary Cooling pipe (4” and 12″ outer diameter, Schedule 80, Aluminium) and Secondary cooling pipe (4” and 12” outer diameter, Schedule 40, Steel).

• Units shall be capable of configuration for engineering units, scaling, and totalizers.

• Solution shall not require pipe breach for installation.

• Equipment shall be capable of providing secure digital communications

(e.g., Modbus, Ethernet via gateway) for configuration/diagnostics and datalogging.

• Equipment shall be widely supported commercial off-the-shelf (COTS) units.

• Each unit shall include all materials necessary for initial installation.

• All software necessary for the installation, calibration, diagnostics, and troubleshooting shall be provided by the contractor. Software shall be an effectively permanent license. Software shall be compatible with Windows operating system.

• Each unit shall include all interface cables necessary for the installation, calibration, diagnostics, and troubleshooting shall be provided by the contract.

• Deliver installation, operation and maintenance (IOM)manuals and work instructions for calibration/zeroing/diagnostics.

• The flowmeters shall be powered by 120VAC, 60 hz or, 24 VDC.

120VAC, 60hz is preferred.

5. DELIVERABLES

Description Format Quantity Due Date

Delivery of Ultrasonic

Flowmeter Package including associated equipment manuals, licenses and certificates.

Packaged and

Digital

Seven (7) 4 months ARO

Inspection & Acceptance

In addition to the inspection and acceptance terms articulated in the specific FAR clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

NIST TPOC will verify the flowmeter’s part numbers on the quote match the Statement of Work.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to

NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 7 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

6. DELIVERY TERMS

F.O.B. Destination.

FOB Destination means: The Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order, and pay all charges to the specified point of delivery. The Contractor shall deliver all Line Items to:

National Institute of Standards and Technology (NIST)

Center for Neutron Research

100 Bureau Drive

Bldg. 235

Gaithersburg, MD 20899

7. PLACE OF PERFORMANCE

National Institute of Standards and Technology

Center for Neutron Research

100 Bureau Drive

Bldg 235

Gaithersburg, MD 20899

8. PERIOD OF PERFORMANCE

Four (4) Months

9. WARRANTY

The manufacturer warranty for equipment is required. All costs including parts, labor, travel, and other expenses necessary to perform repairs on warranty work will be the responsibility of the contractor at no additional cost to the government. Warranty is in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the delivery and after testing by the Government.

10. PAYMENT SCHEDULE

Advanced payment is not authorized. Services shall be invoiced for in the arrears. The

Contractor shall be paid in accordance with NET 30-day payment terms upon receipt and acceptance of a proper invoice. An invoice shall be submitted in accordance with the billing instructions provided in the purchase order and after delivery and inspection of the hardware has been accepted by the Government.

CYBERSECURITY PRIVACY REQUIREMENTS

NIST seeks a solution that provides security and privacy protection consistent with requirements defined by applicable federal laws, regulations, policies, and standards (e.g., the Federal

Information Security Management Act (FISMA), OMB Circular A-130, and FIPS Publication

200). The solution provider (including subcontractors) may meet these requirements through various means, including but not limited to FedRAMP authorization, current third-party assessments (e.g., SSAE, PCI), and/or responses to NIST special publication control set SP 800-

171.

Minimally Acceptable Controls

• System security plan describing physical, technical, and administrative controls implemented to protect systems and sensitive personally identifiable information (SPII).

• IT management processes to establish and manage secure configuration baselines including routine patching for all operating systems and applications.

• Access to SPII is restricted to those with a need to know. Personnel with access to SPII have background investigations performed (e.g. criminal, financial etc.), and are trained on secure handling of SPII.

• Access Controls for SPII meet or exceed industry best practices for access and identification control including, but not limited to, connectivity to servers and databases, multi-factor authentication for remote accesses for administration, secure configurations for any devices accessing the system, and strong physical security for any place where the data is accessed.

• The solution supports multifactor authentication for users and/or supports integration with customer federation services for Single-Sign capability.

• Processes for scanning on a continual basis for vulnerabilities and proper configurations for all aspects of the system, as well as processes for timely mitigation of findings.

• Auditing and Incident Response processes including customer notification of suspected or actual incidents and logging with sufficient information to perform forensics on any incident. Processes for notifying and providing appropriate mitigations, including but not limited to credit monitoring services, for subsidy applicants in the event of suspected or actual incidents.

• SPII is encrypted in transit using TLS 1.2 or better and encrypted at rest in all places the

SPII is stored. All encryption algorithms and modules are FIPS 140-2/140-3 validated.

If unable to meet any of the requirements listed above, the solution provider may provide details of mitigations or alternative protections in place to ensure the appropriate handling and protection of SPII.

If the solution provider provides services to other Federal agencies, provide a general description of the security risk management approach and client point of contact.