01 SOW VLSB 26-0037 B1122 Repair VAVs 01.26.2026.pdf

VLSB 23-2008

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STATEMENT OF WORK

VLSB 26-0011

B1122 REPAIR VAVs

21 January 2026

SCOPE OF WORK:

The VAVs in building 1122 have restricted air flow due to clogged coils and airway passages.

The coils shall be cleaned to achieve original design airflow specifications.

CLIN 01:

• Before any construction starts, a pre construction test and balance (TAB) shall be performed on all air handling units (AHUs) and variable air volume (VAV) boxes throughout the building. The TAB data and report shall be submitted to the government.

• The HVAC system throughout the building shall remain in operation during the length of this contract. Only one or two VAVs shall be off at any given time.

• The contractor shall clean all VAVs (coils, airway passages, etc.) throughout the building. The contractor shall disconnect and remove the VAV from the system so the VAV can be properly and thoroughly cleaned.

• The contractor shall install access panels on all VAVs so they can be properly maintained and cleaned. The panels shall be installed so the coils can be removed from the VAV without removing the VAV from the system. The panels must be properly sealed so there is no air leakage during operation. Shop drawings of how the panel will be installed shall be submitted to the government for approval.

• The contractor shall flush all chilled water and hot water lines throughout the building and ensure proper flow based on as built plans.

• The contractor shall install a side stream filter on the chilled water pumps to continuously clean the chilled water system as it runs.

• The contractor shall install a side stream filter on the hot water pumps to continuously clean the hot water system as it runs.

• The contractor shall perform a second TAB of the system after all cleaning is complete and all water lines have been flushed. The system shall be balanced to match the as built drawings.

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GENRAL REQUIRMENTS

PHASING:

1. No phasing is required. The building will remain occupied during all phases of work.

2. A schedule of showing which VAVs will be out when shall be submitted to the government.

CONSTRUCTION SCHEDULE:

Contract duration is 60 calendar days.

a. Construction – 30 calendar days

b. Close-out Documents – 30 calendar days

DESIGN:

No design is required. Shop drawings of the panel installation must be provided.

NOTES:

Contract performance for shall start after the issuance of a NTP.

Any references to State Government, Federal Government, or Industry standards or specifications made herein shall form a part of this specification to the extent referenced thereto and all materials and workmanship under this contract shall comply with or exceed these standards and references. All referenced standards shall be the latest edition.

All manufactured equipment and products shall be new materials in good condition and installed as per manufacturer's latest printed instructions, unless specified otherwise herein.

The user is responsible for moving any government or personal property that may interfere with construction. If property cannot be moved (desks, tables, workbenches, etc.) it shall be protected by the user.

The Contractor shall pay particular attention to the government non-movable equipment/furniture and work around it. The contractor will be held accountable for any damage that occurs during construction.

The user is responsible for providing an escort if required at any point during construction.

Contractor shall take into account the special treatment of hazardous waste, as well as the environmental implications related to building demolition management (i.e. fluorescent lighting tubes, t-stats, etc.). Every effort shall be made to recycle eligible materials, and those not suitable, shall be disposed of off base in accordance with all (SCDHEC) South Carolina Department of Health and Environmental Control regulations.

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Contractor superintendent cannot be quality controller (CQC) and safety (SSHO) at the same time. Meanwhile, contractor superintendent can be the SSHO. This project requires a full-time contractor superintendent and as needed CQC/SSHO.

Any refrigerant amounts removed or installed shall be documented and the information shall be provided to Shaw AFB.

If any submittal does not, in the opinion of the Contracting Officer, meet or exceed the requirements contained within this SOW, in the Shaw AFB Design Standards or in any referenced design guidance or nationally recognized code then it shall be considered to be unacceptable and returned to the Contract for correction and resubmission.

Ensure that any demolition, utility cut and capping, and debris removal service performed at Shaw AFB, South Carolina in completed in such a manner that will restore a neat and professional appearance of base areas.

The facility/area shall be cleaned in its entirety, including exterior areas, before being returned the government.

FINAL ACCEPTANCE:

Once all construction work is done, a final walk through will be completed prior to acceptance.

During this walk through any seen issues will be presented for rectification by the contractor.

Once the contractor has completed them, a follow-up walk through will be completed. Any changes requested due to an error by the contractor shall be the financial responsibility of the contractor.

WARRANTY:

Contractor shall furnish a minimum one-year warranty against defects in material and workmanship starting on the beneficial occupancy date.

GENERAL INFORMATION:

The contractor shall provide all management, tools, supplies, equipment, labor, and applicable licenses and permits necessary to complete the requirements within. All work and designs shall be done in accordance with this Statement of Work and follow all specifications identified within;

(UFC) Unified Facilities Criteria, Unified Facilities Guide Specifications (UFGS), the International Building Code (IBC), International plumbing code (IPC), South Carolina Department of Health and Environmental Control (SCDHEC), National Electrical Code (NEC), National Electrical Safety Code (NESC), National Fire Protection Association (NFPA), EPA 402-K-01-001 (2008), South Carolina Department of Transportation (SCDOT), South Carolina Department of Health and Environmental Control (SCDHEC) Shaw Air Force Base Design and Construction Standards, Change 2, 21 Aug 2018 and all other applicable codes. Contractor shall maintain and ensure ADA compliance within all areas being renovated and will indicate in the 65%, and 95% design drawings what the minimum standard for compliance is.

Contractor shall verify all dimensions, quantities and square footages. All dimensions, quantities and square footages included are approximations. Construction and demolition shall be in strict accordance with the Shaw Air Force Base Design and Construction Standards. The

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information provided in this Statement of Work (SOW), the provided drawings, and the requirements of the Shaw Air Force Base Design and Construction Standards shall be determined to be the minimum standards required in this project.

The contractor shall video all areas in which work shall occur prior to starting work to include interior and exterior of the project site. UFC’s take precedence over all standards, codes and Shaw AFB Design Standards and requirements that pertain to the work within this SOW.

During construction, the Contractor shall take care not to damage existing structures, etc. that will not be replaced as part of this contract. The Contractor shall be responsible for the repair of any damage caused by the Contractor to the facility or equipment during this project. Contractor shall be responsible for the temporary support of all devices as required to perform work. Any demolition work that needs to be accomplished to complete the contract is the responsibility of the contractor. All material shall be installed per manufacturers’ recommendations. All items listed in the SOW are to be supplied and installed by the contractor unless otherwise noted. The contractor shall be responsible for removing and reinstalling or relocating any obstructions, utilities, or components that will impede the work to be accomplished in this SOW.

A pre-construction meeting will be held at Shaw AFB to include the Contractor and Government representatives. The Government shall set up this meeting, to be held on Shaw AFB, with the Contractor and Government representatives, to discuss all remodel requirements, as well as any other construction issues the Contractor may have. All finishes shall be presented to the project inspector as one submittal for selection and approval prior to installation. All material that could be discontinued shall be on-site, i.e. carpet and tile prior to starting project so there will be no difference in color.

PERMITS:

The contractor shall pay for and obtain any required permits. The contractor shall act in accordance with this Statement of Work, SCDHEC, Federal, and Shaw AFB guidelines.

The contractor must comply with environmental provisions.

WORKING CONDITIONS:

The Contractor shall take all precautions to ensure that his operations are conducted in a manner as to minimally interfere with the normal operations of the base and the safety and convenience of the base personnel. The contractor shall coordinate utility outages with the Civil Engineering Squadron (CE) service call and the user.

DAILY REPORTS:

The contractor shall provide the government with an electronic copy of each dump receipt along with the daily report by 0800 the following workday. All daily reports will be submitted in RAKEN format and shall include pictures of work performed for each day. Daily reports shall be submitted in .pdf with report number and date for the file name (ex. 001 June 02, 2023).

END OF STATEMENT OF WORK